Council Agenda Thursday August 29th 2013 4pm

7/30/2019 Council Agenda Thursday August 29th 2013 4pm

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UWSACouncilMeetingAgenda

Thursday,August29,2013

CouncilChambers,CAWStudentCentre

CA2013/08/29

ITEM DESCRIPTION ACTION

1 CalltoOrder Chair

2 ChairsBusiness Chair

3 ApprovalofAgenda

4 ApprovalofMinutes

5 Presentations

5.1 UWSABy-Elections2013Report MohammadAkbar

5.2 FallReadingWeekSurveyResults HusseinZarif,

MohammadAkbar

5.3 AncillaryFeeUpdates MohammadAkbar

5.4 PresidentsReport RobCrawford

5.5 SUDSummitReport RobCrawford

5.6 VPSocialReport(Tabledfromlastmeeting) IvonaBilbilovska

5.7 CFS-OntarioGeneralMeetingPresentationandReport MohammadAkbar

6 PostedMotions

6.1 InCamera(Tabledfromlastmeeting,seeattachment) OmarShahid

6.2 BeItResolvedThatBy-Law30andallrelevantdocumentsbe

amendedtothefollowing:

Part1:PresidentandVice-Presidents

1.1EachofthePresidentandVice-Presidentsshall:

a)BeanElectedMember;

b)Servenomorethanone(1)yearwithoutbeingre-elected;

c)ContinuetobeaMemberbyvirtueofhisorherpositionas

PresidentorVice-President;

d)ActontheapprovalofCouncilandBoardonmattersoftheir

respectivejurisdictionsandontheapprovaloftheExecutive

Committeewhereurgentactioncannotawaitameetingoftheappropriatebody;

e)BeheldtoaccountbyCouncilonbehalfoftheMembers;

f)Fileatleastone(1)reporttoCouncileachmonth;

g)ServeonCouncil,BoardandallotherUWSAbodiestowhich

hisorherpositionisrequiredtoserve;

h)Serveonalluniversityandotherexternalbodiestowhichhis

orherpositionisentitled;

i)Serveonthosebodies,representandadvocatethepositionof

theUWSAasspecificallyexpressedintheConstitution,By-laws,

PoliciesandResolutions;

j)OverseeallindividualsandbodiesassignedspecificallytohisorherpositionbytheConstitution,Bylaws,PoliciesorResolutions;

k)BefamiliarwiththeConstitution,By-laws,Policies,and

ResolutionsoftheUWSA;

l)Engageandmobilizestudentsinregardstoissuesregarding

theirspecificportfolio;and,

m)Holdrotatingofficehoursindifferentbuildingsoncampusat

leastonceeverytwoweeks.

HusseinZarif


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1.2TheMemberelectedPresidentoftheUWSA(President)

shall:

1.2.1Inadditiontotheconditionsin1.1,bethechiefexecutive

officerandaccordinglyberesponsiblefortheoverallfunctioningoftheUWSA.Infulfillmentoftheforegoingandwithoutlimiting

thegeneralitythereof,thePresidentshall:

a)Bethede-factorepresentativeandspokespersonforthe

UWSAatofficialfunctionsandpublicevents,unlesspertainingto

otherporfolios;

b)Advocate,lobbyandworkwithCampusServicestobring

betterservicesforstudents,suchasbutnotlimitedto;

UniversityBookstore

CateringServices

Conference&AccommodationServices

DocumentImagingFoodServices

CampusParking

StudentHealthServices

UWinCARDOffice

c)TakedirectionfromBoardonallissuesoftheirportfoliothat

areofaprimarilyfinancialorcorporatenature,unlessspecifically

taskedotherwise;

d)TakedirectionfromCouncilonallissuesoftheirportfoliothat

areofaprimarilyrepresentativeorpoliticalnature,unless

specificallytaskedotherwise;

e)MeetregularlywiththeVice-Presidentstoprovideleadership,

guidance,andco-ordination;

f)Ensureallindividualsandbodiesareoperatinginaccordance

withtheConstitution,Bylaws,PoliciesandResolutions;

g)Haveaccesstoallpersonnelrecords;

h)Holdsigningauthorityinallinstanceswhereone(1)ormore

Officersignaturesisrequired;

j)Serveasanex-officiototheUniversityBoardofGovernorsand

Senate;

k)ServeontheUniversityPolicyCommitteeoftheUWSA;

l)Serveasanon-voting,ex-officioMemberonallUWSAbodies

exceptwherespecificallyandexplicitlystatedotherwiseinthe

ConstitutionorBy-laws;m)BevestedwithallotherdutiesandprivilegesofaCouncilor,

DirectorandOfficer,totheextentthattheydonotconflictwith

theforegoingprovisions;

n)WorkwiththeMarketingandCommunicationsCommitteeto

researchstudentopiniononavarietyofissues;

o)ActasthestaffrelationsofficerandliaisebetweentheUWSAs

staffandTheBoard;

p)Seektomeetwithandengagestudentsonissuesthataffect


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thematalltimes

q)CreateatransitionmanualfortheincomingPresident;and,

r)TrainandadvisetheincomingPresident.

1.3TheMemberelectedVice-PresidentExternalAffairsofthe

UWSA(VPX)shall:1.3.1Inadditiontotheconditionsin1.1,beresponsibleforthe

advocacyandexternalrepresentationfunctionsoftheUWSA.

a)BeresponsiblefortheUWSAsStudentRefugeeFundand

work,withanybodiesrelatedtothefund,suchasbutnotlimited

toWorldUniversityServiceofCanadaandtheInternational

StudentCentre;

b)Liaisewithfederal,provincialandmunicipalpoliticians,and

othercivilservants;

c)Engageincommunityoutreach;

d)Workwithanyotherpost-secondarystudentgroupandany

advocacyorganizationtowhichtheUWSAbelongs;e)Advocate,lobby,andworkwithlabourandfacultyunionson

campustoenactchangeandbetterservicesoncampus;

f)LiaisewiththeOfficeofHumanRights,EquityandAccessibility

(OHREA)inregardstoappealsregardingdiscriminatorypractices;

g)ServeontheExternalPolicyCommittee;

h)CreateatransitionmanualfortheincomingVice-President

ExternalAffairs;and,

i)TrainandadvisetheincomingVice-PresidentExternalAffairs.

1.4TheMemberelectedVice-PresidentAcademicAffairsofthe

UWSA(VPAA)shall:

1.4.1TheVPAAshall,inadditiontotheconditionsin1.1,be

responsiblefortheacademicrepresentationandadvocacy

functionsengagedinbytheUWSA.Infulfillmentoftheforegoing

andwithoutlimitingthegeneralitythereof,theVPAAshall:

a)MeetregularlywiththePresidenttodiscussmattersarising

underthisportfolio;

b)BeresponsibleforUWSAfunctionsinvolvingacademic

matters,includinggradeappeals;

c)AlongwithStudentSenators,addresstheissuesofthedaythat

limittheabilitiesofstudentstopursueadegreeattheUniversity,

suchaspost-secondaryfunding,tuition,OSAPandotherloans,

scholarships,bursaries,andstudenthousing;d)AlongwithStudentSenators,workwithUniversitypersonnel

andbodiesengaginginacademicmatters,includingtheProvost,

Vice-ProvostStudents,Registrar,Deans,Senate,Senate

committees,FacultyandDepartmentcouncils,andCo-op

EducationOffice;

e)WorkwithUniversitypersonnelandbodiesengagingin

initiativesdesignedtoimprovestudentsabilitytopursuea

degreeattheUniversity,includingbutnotlimitedto,theOffice


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ofHumanRights,Equity,andAccessibility,StudentDisability

Services,theOfficeoftheRegistrar,andtheStudentFinancialAid

Office;

f)BevestedwithallotherdutiesandprivilegesofaCouncilorand

Officer,totheextentthattheydonotconflictwiththeforegoing

provisions;g)Chairandholdmonthlymeetingsofthestudentsenatecaucus,

inaccordancewiththeseby-laws;

h)Ensurethatacademicadvocacyserviceisavailabletostudents

andassiststudentswithappealsinconsultationwithCommunity

LegalAid;

i)AlongwiththeVPX,liaisewiththeOfficeofHumanRights,

EquityandAccessibility(OHREA)inregardstoappealsregarding

discriminatorypractices;

j)Carryoutresearchonissuesaffectingstudents,thatisofa

primarilyacademicnature;

k)CreateatransitionmanualfortheincomingVice-PresidentAcademicAffairs;and,

l)TrainandadvisetheincomingVice-PresidentAcademicAffairs.

1.5TheMemberelectedVice-PresidentEquityand

AdministrationoftheUWSA(VPEA)shall:

1.5.1Inadditiontotheconditionsin1.1,bethecorporate

secretaryandaccordinglyberesponsibleforthelegaland

administrativefunctioningoftheUWSA.TheVPEAshallalsobe

responsiblefortheequityandsocialjusticefunctionsengagedin

bytheUWSA.Infulfillmentoftheforegoingandwithoutlimiting

thegeneralitythereof,theVPEAshall:


underthisportfolio;

b)Beresponsibleforthemaintenanceofallofficialdocumentsof

acorporatenaturethatarenotprincipallyfinancial,includingthe

LetterPatent,corporateseal,Constitution,Bylaws,Policies,

Resolutions,Councilminutes,Boardminutes,Executive

Committeeminutes,proxies,andpetitions;

c)EnsurepropernoticeandagendasareprovidedtoCouncillors

forCouncilmeetings,DirectorsforBoardmeetingsandPresident

andVice-PresidentsforExecutiveCommitteemeetings;

d)Involvelegalcounselasrequiredfromtimetotimeandmake

suchcounselknownandavailabletoallCouncilorsandDirectors;e)ServeontheInternalPolicyCommitteeoftheUWSA;

f)BevestedwithallotherdutiesandprivilegesofaCouncilorand

Officer,totheextentthattheydonotconflictwiththeforegoing

provisions;

g)Alongwiththeotherexecutive,workwithandempowerthe

Afrofestcoordinatorinanycapacitypossibletoensurea

successfulAfrofest;

h)EncourageandmaintainaworkingrelationshipwiththeTurtle


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IslandAboriginalEducationCentre;

i)Encourageandmaintainaworkingrelationshipwiththe

OntarioPublicInterestGroup(OPIRG),andliaiseregularlywith

theOPIRGBoardofDirectors;

j)EncourageandmaintainaworkingrelationshipwithOuton

CampusandliaiseregularlywiththeOutonCampuscoordinator;k)EncourageandmaintainaworkingrelationshipwithWomyns

CentreandliaiseregularlywiththeWomynsCentreCoordinator;

l)EncourageandmaintainaworkingrelationshipwithShinerama

andliaiseregularlywiththeShineramaCoordinator;

m)EncourageandmaintainaworkingrelationshipwiththePeer

SupportCentreandliaiseregularlywiththePeerSupportCentre

Coordinator;

n)EncourageandmaintainaworkingrelationshipwithWalksafe

andliaiseregularlywiththeWalksafecoordinator;

o)OrganizeandadministertheUWSAAwardsBanquet;

p)BetheUWSAsprimaryjudicialpanelmember,unlessdirectedotherwisebyUWSASenateCaucus(2/3)votemajority;

q)CreateatransitionmanualfortheincomingVice-President

EquityandAdministration;and,

r)TrainandadvisetheincomingVice-PresidentEquityand

Administration.

1.6TheMemberelectedVice-PresidentFinance&Operationsof

theUWSA(VPF&O)shall:

1.6.1Inadditiontotheconditionsin1.1,betheseniorVice

Presidentandcorporatetreasurerandaccordinglyberesponsible

forthefinancialfunctioningoftheUWSA.TheVPF&Oshallalso

beresponsiblefortheserviceandbusinessenterprisefunctions

engagedinbytheUWSA.Infulfillmentoftheforegoingand

withoutlimitingthegeneralitythereof,theVPF&Oshall:


underthisportfolio;

b)ReportonthefinancialstatusoftheUWSAtoBoardatleast

one(1)timepermonth,orasnecessary;

c)Beresponsible,alongwiththePresident,forensuringthatall

contractsthataresignedarewithdueauthorityandinthebest

interestsofstudent;

d)BeresponsibleforthecreationofanannualbudgettobeapprovedbyBoardandCouncil;

e)Ensurethatthebudgetisfollowedandthatanydeviationsin

spendingfromthebudgetarebroughttotheattentionofBoard

assoonaspossible;

f)Ensureanannualfinancialaudittakesplaceandisreportedto

Boardassoonaspossible;

g)OverseeallfinancesoftheUWSAandallfinancesinwhichthe

UWSAhasoversight,andcreatefinancialcontrolsinregardsto


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thisprovision;

h)BeresponsibledirectlytoBoardfornegotiationsandchanges

totheHealthandDentalPlan;

i)WorkwiththeotherOfficersandstafftopromotetheservices

andbusinessenterprisesoftheUWSA;

j)HoldsigningauthorityinconjunctionwiththePresidentfordocumentsofaprimarilyfinancialnaturewheremorethanone

(1)signatureisrequired;

k)CallforanyexpenditureoftheUWSAtobesenttotheBoard

ofDirectorsforfinalapproval,wheresuchanexpenditurehas

notbeenapproveddirectlybyBoard;

l)Maintainthefinancialdutiesoftheservicesandentitiesofthe

UWSA,suchasbutnotlimitedtotheStudentRunFoodBank,

WomynsCentre,Walksafe,Shinerama,Afrofest,Clubsand

Societies,andPeerSupportCentre;

m)HoldauthorityoverchangestotheUWSAwebsite;

n)ServeontheStudentCentrePolicyManagementBoard;o)ServeontheFinancialPolicyandServicesCommitteeofthe

UWSA;

p)BevestedwithallotherdutiesandprivilegesofaCouncilor

andOfficer,totheextentthattheydonotconflictwiththe

foregoingprovisions;

q)AttendallmeetingsofTheBoardandExecutiveCommittee;

r)AssumethedutiesofthePresidentwherethePresidentis

unableorunwilling,orthePresidentialseatisvacant;

s)CreateatransitionmanualfortheincomingVice-President

Finance&Operations;and,

t)TrainandadvisetheincomingVice-PresidentFinance&

Operations.

1.7TheMemberelectedVicePresidentEventsand

Development(VPED)shall:

1.7.1Inadditiontotheconditionsin1.1,beresponsibleforall

socialandstudentlifefunctionsoftheUWSAthatarenotrelated

totheportfoliosoftheotherexecutive.Infulfillmentofthe

foregoingprovisionsandwithoutlimitingthegeneralitythereof,

theVPEDshall:

a)BeresponsibleforallsocialmediaaspectsoftheUWSA,and

thedevelopmentoftheUWSAasabrand,andvisibilityonandoffcampus;

b)BeresponsibleforthemaintenanceoftheUWSAswebsite;

c)Beresponsibleforstudentlifeandprogrammingdesignedto

encourageandfacilitatepersonalandsocialgrowthofstudents;

d)WorkwithUniversitypersonnelandbodiestofurtherstudent

life,includingbutnotlimitedtoWindsorWelcomeWeek

Committee,Athletics,ResidenceLifeServices,andFoodServices;

e)Overseeandworkwithsocieties,clubs,studentmediaand


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otherlocalstudentgroupsnotrecognizedbytheUniversityas

officialstudentrepresentativebodiestodevelopstudentlifeand

abettercampuscommunity;

f)ServeontheMarketingandCommunicationsCommitteeofthe

UWSA;

g)ServeontheProgrammingCommitteeoftheUWSA;h)Workwithfaculty,unions,clubs,andsocietiestocoordinate

jointeffortsintheorganizationofevents;

i)Fromthescopeofstudentlife,workwiththeShinerama

Coordinator,AfrofestCoordinator,andanyothercharitable

endeavourstheUWSAmayengagein;

j)WorktopromotetoMembersthesocialaspectsoftheUWSA;

k)BevestedwithallotherdutiesandprivilegesofaCouncilor

andOfficer,totheextentthattheydonotconflictwiththe

foregoingprovisions;

l)Holdrotatingofficehoursindifferentbuildingsoncampusat

leastonceeverytwoweeks;m)Worktomobilizeandeducatestudentsonissuespertaining

totheirrespectiveportfolio;

n)CreateatransitionbinderfortheincomingVicePresident

EventsandDevelopment;and,

o)TrainandadvisetheincomingVicePresidentEventsand

Development.

ChangestoConstitution:n/a

ChangestoBy-laws:

By-law2:

Part1

1.1and1.2VPAtoVPEA

Part2:

2.1VPAtoVPEA

Part3

3.1VPAtoVPEA

3.2VPAtoVPEA

3.5VPAtoVPEA

By-law5:

Part1:

1.4VPAtoVPEA

Part3:3.1.1:VPAtoVPEA

By-law10:

Part2:

2.1

b)VPAtoVPEA

c)VPUAtoVPAA

e)VPX


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f)VPED

g)BoardofGovernorsMember,and,

f)StudentSenatorsasdefinedbyUniversityofWindsorSenate

By-laws.

Part4:4.1.1VPAtoVPEA

4.5.2VPAtoVPEA

4.5.3VPAtoVPEA

4.6.1VPAtoVPEA

4.6.2VPAtoVPEA

Part5

5.2.4VPAtoVPEA

By-law20

Part4:

4.1.1VPAtoVPEA4.4.2VPAtoVPEA

By-law30:

Part1:

Changestoby-laws

By-Law40

3.5VPAtoVPEA

By-law45

Part4:

4.1.4VPAtoVPEA

4.1.5VPAtoVPEA

Part5

5.3.1VPAtoVPEA

5.5.1VPUAtoVPX

5.5.2VPUAtoVPX

5.6VPAtoVPEA

5.7.3b)andc)VPAtoVPEA

By-law50

none

By-law60

2.1.4

a)VPAtoVPEA

2.1.5

a)f)g)VPAtoVPEA2.1.6

a)VPAtoVPEA

i)VPAtoVPEA

By-Law70

1.3.1VPAtoVPEA

2.3.1VPAtoVPEA

2.3.2VPAtoVPEA

By-law80


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Part2:

Changealltonewpositions

5.1.1.4VPAtoVPEA

5.1.1.5VPAtoVPEA

5.1.2.1VPAtoVPEA

5.1.2.2VPAtoVPEABy-Law85

5.1.4VPAtoVPEA

5.1.5VPAtoVPEA

5.2.1VPAtoVPEA

5.2.2VPAtoVPEA

ElectionsPolicy

3.1VPAtoVPEA

3.3VPAtoVPEA

4.2.2VPAtoVPEA

4.2.3VPAtoVPEA

8.7VPAtoVPEA10.1e)VPAtoVPEA

6.2 BEITRESOLVEDTHATtheUWSACouncilaccepttheFall2013By-

Electionaspresented;

BEITFURTHERRESOLVEDTHATanyadditionalpositionsvacated

afterthepassingofthisresolutionbeincludedintheby-election

bytheOfficerinchargeoftheelectionsatthattime;

MohammadAkbar

6.3 WhereasthevastmajorityofCanadianmunicipalitiesoperate

andmaintainhighlyregulatedandsophisticatedwaterdistributionsystemsthatmeetstrictwaterqualityrequirements;

and

Whereaspublictapwaterissafe,healthy,paidforbytaxpayers,

andsignificantlymoreaccessibleandenvironmentally-

sustainablethanbottledwater;and

Whereaspublicownership,operation,andmanagementofwater

servicesistheonlywaytoensuresafe,accessible,high-quality

drinkingwater;and

Whereasmanufacturinganddisposalofplasticbottlescreates

garbageandreleasesdangeroustoxicchemicalsand

contaminantsintotheair;and

Whereasbottledwaterdistributionrequiresfossil-fuelbased

transportationandcontributestoglobalwarmingwhiletapwater

deliveryisenergyefficient;and

OmarShahid


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Whereasindependent,peer-reviewed,scientificstudieshave

foundtoxiccontaminantssuchasarsenic,mercury,andbromides

inbottledwater;and

Whereasthebottledwaterindustryseekstoundermine

confidenceinthepublictapwatersysteminordertosellmoreofitsproduct;therefore

BeitresolvedthatUWSAendorsetheCampaignforBottled

Water-FreeCommunities;and

Beitfurtherresolvedthatmembersbeencouragedtotakethe

BottledWater-FreeCommunitiesPledgeandholdeventsto

createawarenessaboutthiscampaign;and

Beitfurtherresolvedthatmembersbeencouragedtowork

togetherandwithcoalitionpartnerstopromoteBottledWaterFreeDayandcreateawarenessofthedangersofwater

privatization.

6.4 BEITRESOLVEDTHATtheUWSAadoptthedirectivesfromthe

CFSOntarioGeneralMeetingaspresentedanddistributed;

BEITFURTHERRESOLVEDTHATtheUWSAVPExternalworkon

thedirectiveswiththeExternalPolicyCommitteeandotherswho

areinterested,andreportbacktocouncilonprogress.

BEITFURTHERRESOLVEDTHATtheVPExternalworktopromote

thedirectivestostudents.

MohammadAkbar

6.5 WhereasresearchattheUniversityofWindsorshowsfulltime

undergraduatestudentsareoverwhelminglyinfavourofaFall

ReadingWeek.

BeItResolvedThatCouncildevelopandendorseacampaignon

FallReadingWeek.

BeItFurtherResolvedThatCouncilformanad-hoccommittee

chairedbyHusseinZariftocreatethecampaignandstrategyfor

theFallReadingWeekinitiative.

HusseinZarif

6.6 BEITRESOLVEDTHATtheUWSAcobrandwiththeCanadianFederationofStudentsinallaspectsofitsfunctionsusing"Local

49oftheCanadianFederationofStudents."

BEITFURTHERRESOLVEDTHATIPCdevelopapolicyonco-

brandingandidentifyingasaLocalofCFS

BEITFURTHERRESOLVEDTHATuntilthatpolicyisdevelopedand

passed,theUWSAstartbrandingasthe"UniversityofWindsor

MohammadAkbar


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Students'Alliance"and"Local49oftheCanadianFederationof

Students"

BEITFURTHERRESOLVEDTHATthatmaterialsthatalreadyexist

asUWSAonlymaterialsstillbeuseduntilsuchtimeastheyrun

out,atwhichtimetheybereplacedbymaterialsthatfeature"Local49oftheCanadianFederationofStudents"

6.7 BEITRESOLVEDTHATtheUWSAadoptthedirectivesfromthe

CFSOntarioGeneralMeetingaspresentedanddistributed;

BEITFURTHERRESOLVEDTHATtheUWSAVPExternalworkon

thedirectiveswiththeExternalPolicyCommitteeandotherswho

areinterested,andreportbacktocouncilonprogress.

MohammadAkbar

BEITRESOLVEDTHATCouncilcreateanad-hoccommitteeto

overseeandimplementUWSAcampaignsforthe2013/2014

schoolyear

BEITFURTHERRESOLVEDTHATthatthiscommitteebeopentoanymemberoftheUWSAtoparticipate

BEITRESOLVEDTHATCouncilapproveby-law46inprinciple,to

besenttoIPCforreview,andbroughtbacktocouncilin

accordancewithArticle9oftheUWSAConstitution

RobCrawford

WhereasaccordingtotheBoardofGovernors2013/2014

operatingbudgetfortheUniversityofWindsorstudentacademic

feespay54.2%;and

WhereasGovernmentGrantsonlypay43.8%;and

WhereastheBoardofGovernorsconsistsof32members;and

WhereasstudentrepresentationoftheBoardofGovernors

consistsof4studentseatsbetweenUWSA,OPUS,andGSS;and

WhereastheUniversityofWindsorActoutlinestheBoardof

GovernorsasresponsiblefortheGovernment,conduct,

managementandcontroloftheUniversityandofitsproperties,

revenues,businessandaffairsvestedintheBoard,andtheBoard

hasallthepowersnecessaryorconvenienttoperformitsduties

andachievetheobjectsandpurposesoftheUniversity;and

Whereastheshareofuniversityoperatingbudgetsfundedby

tuitionfeescontinuestoincreaseundertheProvincial

government'scurrentframework;and

WhereasstudentacademicfeesareresponsibleforthemajorityofthebudgetattheUniversityofWindsor;and

Whereasthemajorityinvestorsareentitledtoproportional

representationoverthebodywhichoverseesthefinancialaffairs

oftheUniversity;therefore

BEITRESOLVEDTHATtheUWSAcirculatepetitionstostudentsto

havetheUniversityre-opentheUniversityofWindsorAct,1698-

1969(asamended);and

RobCrawford


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BEITFURTHERRESOLVEDTHATthisinitiativebegearedtowards

gettingproportionalrepresentationontheBoardofGovernors

BEITFURTHERRESOLVEDTHATthisinitiativealsobeusedto

educatestudentsonthedecreaseofpublicfundinginpost-

secondaryinstitutions

7 NewBusiness 8 QuestionPeriod

9 Adjournment

Documents

Council Agenda Thursday August 29th 2013 4pm