Agenda

Council Agenda Meeting

Tuesday, April 18, 2017

11:00 a.m.

Council Chambers

Page

1. 11:00 A.M. - CALL TO ORDER

2. INVOCATION

3. PLEDGE OF ALLEGIANCE

4. APPROVAL OF THE AGENDA

5. AGENDA REVIEW FOR THE REGULAR MEETING APRIL 20, 2017

6. DISCUSSION TOPICS 6.1

Public Improvements in the Planters Walk at Snee Farm Subdivision in the Town of Leland

RFA-17-0112 - Public Improvements in the Planters Walk at Snee Farm Subdivision in the Town of Leland - Pdf

3 - 5

6.2

AARP Age-Friendly Community Program

RFA-17-0111 - AARP Age-Friendly Community Program - Pdf

7 - 9

6.3

Appointment by the Mayor - Fire Fee Review Board

6.4

The Bridge Presbyterian Church request for the Town of Leland to Co-sponsor a Blood Drive on July 12, 2017

6.5

Upcoming Events

6.6

Budget Discussion

7. OLD/NEW BUSINESS

8. NEXT MEETING DATE

The next Council Agenda meeting will be held on May 15, 2017.

9. ADJOURNMENT

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REQUEST FOR ACTION

Meeting Date: April 20, 2017

Prepared By: Gary Vidmar

RFA-17-0112

MEETING TYPE: Council Agenda Meeting

TITLE: Public Improvements in the Planters Walk at Snee Farm Subdivision in the Town of Leland

PURPOSE: To research the background of the Town's annexation and subdivision approval for the Planters Walk at Snee Farm Subdivision located off Hwy. 17 and to assess the estimated cost to complete the public improvements.

BACKGROUND: Several residents living in the Planters Walk at Snee Farm subdivision attended the Council meeting held on March 16, 2017 to inquire about the status of the incomplete roads in this subdivision which include Planters Court, Dove Field Court and Rye Field Court. The President of the Planters Walk Home Owner's Association ("HOA") addressed Council on behalf of the residents. He stated that the existing road surfaces are deteriorating and the asphalt surface course had not been installed by the developer. He also stated that the HOA has been unable to track down the developer.

Staff did some research into this subdivision and found that this area was annexed into the Town on May 16, 2002 by way of Ordinance 02-20. The plat map for Planters Walk, which is attached hereto, was recorded on May 26, 2005. The subdivision is completely built out and is comprised of 36 single family lots.

Other than a copy of the recorded plat, the Town has no other records for this subdivision nor does it have any records pertaining to an improvement guarantee such as a performance bond or letter of credit. Because the public improvements were not completed, there is no resolution accepting the streets, a deed conveying the streets and other public infrastructure to the Town and any other related documents. Furthermore, any records which may have existed for this subdivision would have been lost when the Town's server crashed in 2015.

SUMMARY: The recorded plat indicates that the three aforementioned streets in Planters Walk are public right of ways. Thus, the Town may accept an offer for dedication of the streets that are labeled public streets on the recorded plat. This can be done with a resolution.

The roads are in need of repair and installation of the asphalt surface course in order to meet Town standards. The estimated cost to repair the existing asphalt surfaces and install the asphalt surface course is approximately $72,000. This estimate does not include engineering, construction administration, inspection fees, and legal fees.

SUPPORT OF STUDIES

OR PLANS:

N/A

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FINANCIAL: Council may choose to ask the 36 property owners to pay the entire cost of the public improvements or choose for the Town to share in a portion or all of the cost with the property owners. NCGS 160A-216 through 160A-237 regulates the ability for a city or town to make special assessment against benefited property within its corporate limits for public improvements. These statutes permit the Town to make an assessment against the 36 properties for the share of the cost of the public improvements, but only upon receipt of a petition signed by a majority in number of the owners of property to be assessed. Also, the aforementioned statutes state that the amount of the assessment may be no more than 50% of the cost unless the petition specifies a greater percentage.

The choice Council makes whether or not the Town should share in the cost of the improvements will determine the financial implications to the Town. There are a variety of options which Council may choose from, including but not limited to, the following list:

Planters Walk Homeowners (36) Town

$72,000 or $2,000/ea. -0-

$54,000 or $1,500/ea. $18,000

$36,000 or $1,000/ea. $36,000

$18,000 or $500/ea. $54,000

-0- $72,000

ALTERNATIVES: The alternatives are as follows:

1. Council may take no action whatsoever. 2. Council may choose to accept dedication of the public streets by way of

adopting a resolution. Before adopting such resolution, Council shall decide who will pay the cost to complete the public improvements to Town standards that is estimated to be approximately $72,000. As an option, Council may ask the 36 property owners for permission to assess the property the entire cost of the improvements or may choose for the Town to share in the cost by appropriating money from the General Fund as explained herein and assess the properties for the difference.

CONCLUSION: Staff is seeking Council's decision on what action should be taken, if any.

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Page 5 of 9

Page 6 of 9

REQUEST FOR ACTION

Meeting Date: April 20, 2017

Prepared By: Gary Vidmar

RFA-17-0111

MEETING TYPE: Council Agenda Meeting

TITLE: AARP Age-Friendly Community Program

PURPOSE: To address Councilman Michael Callahan's request to research and present some information about the AARP's Network of Age-Friendly Communities that will enable Council to determine whether they desire the Town of Leland to become a member and participate in this program.

BACKGROUND: The AARP Network of Age-Friendly Communities ("NAFC") is an affiliate of the World Health Organization's Age-Friendly Cities and Communities Program, an international effort launched in 2006 to help cities prepare for rapid population aging and the parallel trend of urbanization. The program has participating communities in more than 20 countries, as well as 10 affiliates representing more than 1,000 communities throughout the world.

AARP's participation in the program advances efforts to help people live easily and comfortably in their homes and communities as they age. AARP's presence encourages older adults to take a more active role in their communities and have their voices heard. Initiatives focus on areas such as housing, caregiving, community engagement, volunteering, social inclusion and combating isolation among older citizens.

Within a year of the AARP program's launch in April 2012, 17 communities in the U.S. had enrolled The current membership list exceeds 150. The list of member communities in North Carolina includes Matthews, Mecklenburg County, Orange County and Wake County. The entire list can be found at http://www.aarp.org/livable-communities/network-age-friendly-communities/info-2014/member-list.html.

SUMMARY: What membership means is that the community's elected officials has made the commitment to actively work toward making their community a great place for people of all ages. Membership in the network involves following a multi-step process of improvement. The NAFC targets improvements in eight domains that influence the health and quality of life of older adults. These domains are as follows:

1. Outdoor Spaces and Buildings: Availability of safe and accessible recreational facilities.

2. Transportation: Safe and affordable modes of private and public transportation.

3. Housing: Availability of home modification programs for aging in place as well as a range of age-friendly housing options.

4. Social Participation: Access to leisure and cultural activities, including

Page 7 of 9

opportunities for older residents to socialize and engage with their peers as well as with younger people.

5. Respect and Social Inclusion: Programs that promote ethnic and cultural diversity, as well as multigenerational interaction and dialogue.

6. Civic Participation and Employment: Paid work and volunteer activities for older residents and opportunities to engage in the formulation of policies relevant to their lives.

7. Communication and Information: Access to communications technology and other resources so older residents can connect with their community, friends and family.

8. Community Support and Health Services: Access to home-based care services, health clinics and programs that promote wellness and active aging.

Criteria and Process:

1. An AARP state office identifies communities it believes can commit to a continual cycle of improvement in the above-listed eight livability domains.

2. The mayor writes a letter to the AARP state office indicating the community's commitment. AARP then advises the World Health Organization of the community's intent and helps facilitate the enrollment into NAFC.

3. Upon entry into NAFC, the community moves through the following phases:

Phase 1: Planning (Years 1-2)

• Establish mechanisms to involve older people in all stages of the age-friendly community process

• Conduct a comprehensive and inclusive baseline assessment of the current age-friendliness of the community

• Develop a three-year community-wide action plan based on assessment findings

• Identify indicators to monitor progress against the plan

Phase 2: Implementation (Years 3-5)

• Commit to implementing the approved action plan

• Submit a progress report at the end of the five years that outlines progress against the baseline using the indicators developed in the action plan

Phase 3: Continual Improvements (Year 5 and Beyond)

• Make continual improvements

• Membership is automatically renewed following a positive assessment and the submission of a revised action plan

Benefits of Membership

Members of NAFC become part of a global network of communities committed to providing older adults with the opportunity to live rewarding, productive and safe lives. Benefits include:

• Organizational guidance from national experts

• Streamlined admission into NAFC

• Resources for identifying and developing assessment and survey tools

• Information about identifying and developing community success criteria

• Strategies for identifying and developing ways to monitor progress

• Access to a network of communities and best practices

Page 8 of 9

• Access to a volunteer network of support

• Access to evaluation tools

• Invitations to training and network events

There is no fee to join.

The NAFC supports the efforts of neighborhoods, towns, cities, counties and states to become great places for all ages. It encourages walkable streets, suitable housing and transportation options, access to key services and opportunities for residents to participate in community activities. Key initiatives include Complete Streets advocacy, community engagement workshops and programs to promote universal design.

In order to successfully move through the five year implementation process outlined herein, it will likely be necessary to assign a staff member, a group of staff or a Town committee to implement and monitor improvements to the eight domains.

SUPPORT OF STUDIES

OR PLANS:

N/A

FINANCIAL: N/A

ALTERNATIVES: N/A

CONCLUSION: The Town presently supports programs in the community which are in NAFC's list of eight domains and staff does not believe there would be any significant benefit provided to the Town's citizens by being a member of NAFC in return for the substantial amount of staff time that would likely be required to implement and monitor the NAFC program over the next five years.

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