Copyright ⓒ2015 CREATIONLINE CAMBODIA. All Rights Reserved Google App for Productivity at Workplace Creationline Cambodia 1 Jul 27, 2015 CHAN NATH General

Copyright 2015 CREATIONLINE CAMBODIA. All Rights Reservedⓒ

Google App for Productivity at Workplace

Creationline Cambodia

1

Jul 27, 2015

CHAN NATHGeneral Manager,Creationline (Cambodia)[email protected]+855-16-499-949 / 92-555-349Skype: channath


Question…

• Who know Google?

• Who know Gmail?

• Who know Google Apps?


Agenda

Google Doc

Google Form

Google Calendar Gmail Google

Groups …

Google Apps Introduction

Google Apps For Home & Office

Google Apps Exercise


Google Apps Overview

GMail Huge inbox with search: keep and find everything.

Talk IM and Video as easy as email.

Groups Let students easily create and work in teams.

Calendar Make sharing calendars and schedules easy.

Docs Makes collaborating easy.

Sites Allow students and teachers to manage their own sites.

Video Using the power of video to teach.


Gmail.com

Gmail has many amazing features and is very easy to use.

• Features• TONS of storage space• Saves your chats as

messages so you can view them later

• Groups mail as “conversations” so it’s easy to follow a thought process

• Automatically saves your contacts


Google Groups

=> Very good and useful tool for the forum.


Google Groups

=> Very good and useful tool for the forum.

+ Prerequisite: Google account (free of carge)

+ Access control by membership permissions+ Forum feature for online discussions available+ Group member list visible to all participants+ Web page creation available within group space+ Group email address available

- No file management in folder structure possible- Only 100 MB storage space- Security: access to group space in general can be

limited, but not per single documents separately- No web conferencing solution- No online viewing (documents need to be downloaded prior to viewing)


Suggestion

• If Forum is more important than file management and web conferencing:

Google Groups

• If File Management and Web Conferencing is more important than a forum:

Google Docs


Google Docs

• You can upload documents or create them directly in Google Docs.


Google Calendar

• Free online shareable calendar service

• Maintained by a 3rd party server: Google Corporation

• Features: adding and sharing calendar events

10


Google Apps for Home & Ofiice


Google Apps for Home & Office

Google Doc

Google Form


Groups

http://www.google.com.kh/intl/en/about/products/



Google Doc

Google Form


Groups

1. Google Docs overview

• In this section you will be provided a general overview of accessing and using Google Docs


To use Google Docs you have the following requirements:

• Computer (basically any computer will be enough, even the oldest ones)

• Internet connection

• A gmail account

• A web browser

• A little (but not much) computer experience!

Requirements

1. Google Docs Overview


How to access Google Docs

2. Directly via http://docs.google.com

1. Via your Gmail account



Functions overview


Create new documents



Upload a file you created in your

computer

Folders and

Search

Folder conten

t


2. Forms overview

In this section you will be explained how to use and combine different form elements such as text boxes, radio buttons,

check boxes, combo boxes

http://goo.gl/forms/h6hK5IaIxl



Google Doc

Google Form


Groups

2. Forms overview

• In this section you will be explained how to use and combine different form elements such as text boxes, radio buttons, check boxes, combo boxes


Elements overview

2. Forms overview

Short Text Box

List box


Elements overview

2. Forms overview

Long Text Box

Radio Button

Check Box

Grid


Google Forms Editor


Form Title

Question type

URL to preview form (opens a new window)

Add a new question


Google Forms Editor


Question and Help text

Does this question

require an answer?

Click “Done” to finishing

editing this question

Edit, Duplicate or Delete this

question

Drag and drop question to

move it up or down in the

form



Google Doc

Google Form


Groups

3. Calendar

• In this section you will be explained how to create calendar and share


Super Secretary

• Works 24/7•Efficient•Travels LITE•Free


Ready to meet yourSuper Secretary?


Never forget an eventShare your calendarTake it with youSend invites and track RSVPs


First, you need to create an account

If you have a GMAIL account,you’ll use the same account!


Pop up buttons show, then click “Calendar” icon


Now, you can create your first appointment


junthirfromboracay.com

Click “Create”


junthirfromboracay.com

You will see this screen…


Scroll down to make sure you’ll never forget your appointment!


Click “Create new calendar”


Click “My Calendars”


Collaborative Tools

• Google Docs - https://docs.google.com/

• Google Groups https://groups.google.com/

https://docs.google.com/

https://groups.google.com/




Exercise & Practice


Discussion

• Do you think these applications will be useful to you and your work?

• How do you envision incorporating these into your tasks?

• Do you know of other applications that others in the group might find useful?


Question & Answer

• See the tutorials and advice on the support page for Google: https://support.google.com/

40


Thank You for your participation !


Appendix


Guide to Google formsand ideas for using them in the classroom


What is a Google form?

• A Google form is a form with questions which is created and filled in online

• The questions can then be shared by email, by a hyperlink or can be embedded in an existing wiki, website or Moodle page.

• Responses to the questions are collated automatically on a spreadsheet and can be viewed in a number of formats


Uses in the classroom?

• Quizzes

• Questionnaires

• Student surveys

• Gathering student voice

• Pre-testing

• Feedback

• Evaluation of lessons and/units

• Spelling tests


Basic Instructions – a summary

• Click Create new > Form.

• In the form template that opens, you can add any questions and options you'd like.

• Click Email this form once you've finished adding your questions.

• Add the email addresses of the people to whom you want to send this form.

• Click Send.


Getting Started

• Click Create new > Form.


Adding themes to your forms

• To pick a theme for your form, click the Themes button at the top of the form and select your favourite theme.

• Then, click Apply and edit the form.


Add items to your form

• You can add different types of questions to your forms by clicking Form in your spreadsheet and Add item at the top of the editing page. Here are some of the question types you can choose: checkboxes, grid, drop-down lists with options, multiple choice, paragraph text, which allow for long answers, and scale, to ask your invitees to grade something in a scale from 1-5, for instance.


Short Text Box

2. Forms overview

The short text box is used to receive an open

answer from the respondent that only requires a

few characters or words.

Examples:

• First Name, last Name

• Mobile Phone

• Email

• Name one of your strenghts

On Google Docs Forms this element is

designated:

“TEXT”


Long Text Box

2. Forms overview

The Long Text Box is used to enable the

respondent to provide a complex open feedback,

such as a sequence of sentences or a text:

Examples:

• Paper abstract

• Full address

• Explain your motivation to join us

• Explain how the decision in the previous answer

was achieved


designated:

“ PARAGRAPH TEXT”


Radio Button

2. Forms overview

The Radio Button allows a single choice out of a

list of potential responses. The respondent can

select one and only one of the options

Examples:

• Gender (M/F)

• Age (several intervals)

• Do you want to receive our newsletter (Yes/No)


designated:

“ MULTIPLE CHOICE”


Check Box

2. Forms overview

The Check Box allows the respondent to select

multiple answers, from a list of possible responses,

by ticking the selected options

Examples:

• Areas of interest

• Previous work experience

• Select the places you’ve been before


designated:

“ CHECKBOXES”


Combo box

2. Forms overview

The Combo Box illustrates a single choice

question, just like the Radio Button, where

respondents can choose one and only one of the

presented options:

Examples:

• Gender (M/F)

• Age (several intervals)

• Do you want to receive our newsletter (Yes/No)

• Country (choose from a list of countries)

The difference between a Combo Box and a Radio

Button is simply it’s look & feel


designated:

“ CHOOSE FROM A LIST”


Radio Button (with scale)

2. Forms overview

The Radio Button with scale is a particular

application of the Radio Button. respondents can

choose one option on a ranked list of options:

Examples:

• Degree of satisfaction

• Level of agreement

• Frequency of use

• Expected final ranking position

• How many appointments did you have this week?


designated:

“SCALE (1-N)”


Add a Section Header

• Add section headers if you'd like to divide your form in sections to make it easier to read and complete. Simply select Section header from the Add item drop-down menu.

• Each section header can have a title, which appears in a larger font, and a section description.


Adding pages

• If you've created a long form, for example, and would like to make it easier for your respondents to fill it out, you can add page breaks. From the Add item drop-down menu, select Page break.


Editing Form Questions

Here are some of the things you can do with your questions:

• Edit: To edit an existing question, just click the Edit button to the right of the question you want to edit.

• Delete: To delete a question, click the Delete button to the right of the question you want to delete.

• Duplicate: To duplicate a question, click the Duplicate button to the right of the question you want to duplicate.


Embedding a form

• If you'd like to embed your form in a website or blog, after you create and save your form, click the More actions drop-down menu at the top of the form, select the Embed option, and paste the URL into your site or blog.


Viewing the summary of responses

• To see the spreadsheet with the form responses, click See responses at the top-right of the form and select Spreadsheet. It's a good idea to use the same name for the form and the spreadsheet, so you can quickly find both of them in your Docs list.

• To quickly see how many users filled out a form and what their responses are, you can check the response summary. From your spreadsheet, go to Form > Show summary to view it.


Sources

• Images and text from Google Docs help - http://docs.google.com/support/bin/topic.py?topic=15166

http://docs.google.com/support/bin/topic.py?topic=15166

http://docs.google.com/support/bin/topic.py?topic=15166

Documents

Copyright ⓒ2015 CREATIONLINE CAMBODIA. All Rights Reserved Google App for Productivity at Workplace Creationline Cambodia 1 Jul 27, 2015 CHAN NATH General