Copyright 2002-2004 Facilitate.com Beyond Web Conferencing: How To Create Value With Web Facilitation

Copyright 2002-2004 Facilitate.com

Beyond Web Conferencing:

How To Create Value With Web Facilitation

www.Facilitate.com


Are You Making the Most of the Internet?

Email, listservs, news groups

Knowledge management systems to share documents

Web conferencing to share audio, video and presentations

Web facilitation tools


Web Facilitation Tools Make Meetings Work Better

Giving facilitators powerful tools to make meetings more productive, anywhere anytimeEngaging more employees, suppliers and customers in building solutionsTaking collaborative processes out beyond the bounds of the meeting room

Overcoming barriers of time, distance and cost


Successful Distributed Meetings Employ The Same Facilitated Process As On-site Meetings

MeetingSubstance

PeopleTools &

Technology

Facilitated Meeting Process


Web Facilitation Creates New Possibilities for…

Data gathering and idea generationNeeds assessmentGroup problem solving / decision makingStudy groups as part of distance learningFeedback and evaluationsEmployee and customer surveys


Web Facilitation Tools Include…

Brainstorming

Categorization

Voting and prioritization

Analyzing voting results

Action plans

Chat rooms

Paperless surveys

Flexible tools to support a wide range of groups in both real and

virtual meetings


Web Facilitation Tools Examples

Facilitate.com 8.5


Participant Main Screen Easy to use agenda format

Custom Templates

Automatically adjusted as facilitator adds new topics


Graphic Agenda Example Each graphic agenda item links participant to

a conference topic


Brainstorming Add ideas

View and build on ideas

Attach web links

Attach documents

Category headings


Voting / Prioritization Multiple voting methods

Immediate results, tabulated and graphed


Online Survey Tools Link from any web site

Customize survey format

Monitor results online

Summarize data by demographic categories


Action Plans Turn ideas into actions

Monitor team progress


Instant Documentation Print out meeting results

Save to file and distribute to participants

Import into final report


How Web Facilitation Creates Value


Opportunities in the Meeting Room and Beyond

Same TimeDifferent Place

Different TimeDifferent Place

Same TimeSame Place

Different TimeSame Place

Time

Place


Web FacilitationTools in the Meeting Room

Fast paced idea generation and data capture with everyone speaking at once

Shared electronic flip chart allows for interactive discussion

Voting tools speed prioritization and decision making

Instant documentation

Same TimeSame Place

Increased productivity & participation


AsynchronousEvents

“Suggestion boxes” where people can give their feedback anonymously over a period of time

Meetings where sub-groups work on multiple issues at once

Different TimeSame Place

New ways to collect ideas and feedback


SynchronousDistributed Meetings

More productive than conference calls, more interactive than web conferencing

Interactive Flip Chart - everyone can “talk” at once

Prioritization and voting for fast decision-making

Instant graphics and documentation

Same TimeDifferent Place

Real time interaction without the travel


Asynchronous Distributed MeetingsAbility to include a larger population of participants in a collaborative processStakeholdersCustomersSuppliersPublic

Easy access via the Internet

Different TimeDifferent Place

Supplementing face-to-face meetings


Results of Collaborative Meetings & Surveys

More informed decision making

Faster decisions and problem solving

Greater buy-in to solutionsEmployeesStakeholders

Cost savings from travel and time spent in meetings


Does Web Facilitation Makes Sense To You?

Visit our web site at www.facilitate.com

Contact Facilitate.com at 800-423-8890

Documents

Copyright 2002-2004 Facilitate.com Beyond Web Conferencing: How To Create Value With Web Facilitation