Embed Size (px)
Citation preview
Newsletter #1 – April 2015 Contingent Leaders Welcome Welcome to the Australian Contingent to Inferno 2016! We have assembled the largest Australian Contingent ever to leave Australia’s shores to an international event and l look forward to meeting each and every one of you in the lead up at our orientation days and on the event itself. We are all part of the team and we each have a role to play during the lead up and during the event. I know the Contingent Management Team will achieve its goal to bring you one of the very best Scouting events, but l need you to do your part to make this event a success. As we progress over the next few months you are going to need to provide additional information back to us, pick optional activities, make prompt payments, maybe provide additional medical information and work through the travel arrangements with us. You need to respond quickly to our requests and get the details back to us promptly so we can keep working on bringing you the best event ever. You also need to keep yourself informed. This can be done a number of ways, including reading our newsletters, emails, following us on Facebook and following the New Zealand Inferno event page. Once expeditions are allocated later this year (hopefully around September) you will get the opportunity to meet your new unit mates online prior to attending. Finally stay excited, this is going to be one of the best experiences of your life! Keep your eye on the goal, keep fundraising to help reduce the load on your parents and yourself, and we look forward to seeing you all later this year.
Phillip Britt Contingent Leader
Where is everyone from?
State Venturers Leaders / Rovers ACT 26 0 NSW 171 10 NT 3 0 QLD 53 4 SA 54 9 TAS 8 1 VIC 235 36 WA 37 3 Total 587 63
Message from the International Commissioner, Scouts Australia Congratulations on being part of history! Your Contingent, of an estimated 670 youth members and adult leaders, will be the largest to ever leave our shores to an international Scouting event. This is a remarkable achievement! As the International Commissioner of Scouts Australia, my vision is "for every youth member of Scouts Australia to have an international Scouting experience." Your Contingent to the New Zealand Venture is contributing to realising that vision. Your Contingent is also special in having participants from every Branch of Scouts Australia. It is truly a national Contingent. As well as meeting New Zealand Scouts, you will get to know Venturers and adult Leaders from every other State and Territory of Australia. I congratulate your Contingent Leader, Phil Britt, and his entire Contingent Management Team, on the outstanding preparations they have done to date. There is no doubt they will deliver on their commitment to you -‐ to bring you one of the best Scouting experiences ever. I hope you are looking forward to the experience as much as I am -‐ and 668 others! Good Scouting!
Neville Tomkins International Commissioner
Scouts Australia
More Line Leaders needed! We have managed to secure additional Venturer positions over and above our original plans. As a result we now have additional Line Leader positions available. We are looking for another 20 enthusiastic leaders to join the team to support our Venturers! This will make the final Contingent size 670 members. Do you know an enthusiastic Venturer Leader who loves a challenge and works well with youth? If so please let them know about the Australian Contingent so they can share in the experience and support our Venturers! Flights Now is the time to triple check and make sure all your details are correct – we’re locking in all your flight bookings by the end of April. It’s super important that we give all the right details to the airlines, so we can get jet setting down to NZ without any problems! If you want to return to a different airport to your departure we need know this too. Passports To travel to New Zealand with the Contingent you will need a current passport with an expiry date of no earlier than 16 July 2016. We require your passport details by no later than 31 August 2015. If you do not currently have a passport, or it expires before or during the Venture, you need to make arrangements now to apply for or to renew your passport. You can pickup a passport application form at any Australia Post outlet or find more information online at www.passports.gov.au Passports can take some time to arrange, so we would recommend you follow this up NOW. Once you have your passport details, please ensure they are updated online. If you are having problems updating it online, please email the details to [email protected]
Pre Tour Group – Departure Dates (Meet Times) Location Date Approx. Time Melbourne Group 1 26/12/15 9pm Melbourne Group 2 27/12/15 7am Sydney 27/12/15 5am Brisbane 26/12/15 4pm Adelaide 26/12/15 11am Perth 26/12/15 5pm Hobart 26/12/15 TBA Darwin 26/12/15 TBA
Non Pre Tour Group – Departure Dates (Meet Times)
Location Date Approx. Time Melbourne 02/01/16 10am Sydney 02/01/16 7am Brisbane 02/01/16 6am Adelaide 02/01/16 7am Perth 01/01/16 5pm Hobart 02/01/16 TBA Darwin 02/01/16 TBA
All Groups – Return Dates The whole contingent will return to Australia on 16 January 2016 following the post tour. Arrival times range from 9:30am to 11pm depending on the location. Further information on arrival times will be provided at the orientation days in November 2015.
Pre Tour The itinerary is looking packed for the Pre Tour. We’re going to be flying in to the beautiful Queenstown on the 27 December, where you’ll be able to spend your time having a ton of fun and adventure. Besides having the options of hitting up the Nevis Swing, going parasailing, exploring an amazing canyon, or chowing down a famous Fergburger, you’ll also be heading along and hitting up Milford Sound and trying out Mountain Biking at Gobblers Lodge. Then, we’ll be flying up to Auckland on New Years Eve and having an amazing party together and welcome the
New Year in style before getting ready for our new adventure – Inferno! We’ll have a couple of days exploring Auckland and New Zealand’s beautiful North Island, including hikes with some #instaworthy sights, surfing, paintball, and a nice warm dinner at Hot Water Beach before heading back to Auckland ready to meet our Non Pre Tour mates for Inferno 2016! The Pre Tour features a number of included activities, and a points system where you can pick from a range of optional activities. There will also be the option to purchase additional points for those that want to jam pack their pre tour experience, or choose from some premium activities. Pre Tour activities selection will open in September and you will be able to build your own pre tour itinerary using our online adventure builder. The pre tour will operate in pre tour units, based around some key activities that you pick. This way you will be with people who want to do similar activities, but rest assured you will still be able to see your mates in other units and do activities with them too. Each pre tour unit will have between 16 and 21 Venturers (both male and female) and 2 Unit Leaders. With people from all over Australia, it will be a truly Australian Contingent. Phase 1 Expeditions By now you should have all selected your Phase 1 expeditions from the extensive list of 30 available. All of the expeditions offer a diverse range of activities to suit all tastes. Phase 1 expeditions are assigned by the New Zealand Venture Organising Committee (VOC), not by the Australian Contingent. The VOC has advised they hope to assign expeditions by September and you will be notified which Phase 1 expedition you have been assigned shortly after.
Phase 2 On/Off site selections The second, but just as important part of the Venture is Phase 2, where you get to pick your on and off site activities. Details of these will come down the track, and again these are organised by the VOC. You will advised of the options available later this year, and you will be able to select these through the online application system.
Orientation Days We know that you’re excited to head on this trip of a lifetime, and we are too! So that we’re all on the same page and able to jump straight in to Inferno 2016, it’s important that you attend the Orientation Day for your state. You’ll get to find out even more about our adventure together, meet the Contingent team, get your merchandise (including your Contingent Shirts, so you can be travelling in style), plus lots more! The Orientation Days are on:
• 14/11/15 Perth • 15/11/15 Adelaide • 20/11/15 Canberra • 21/11/15 Brisbane • 22/11/15 Hobart • 28/11/15 Melboure • 29/11/15 Sydney • 13/12/15 Darwin
Please note: Attending one of these Orientation Days is mandatory for all Contingent Members.
If you or your parents are not able to attend an Orientation Day, you need to make arrangements to have your merchandise collected.
What awesome included merchandise do you get? • 2 x Australian Contingent Shirts • Travel Bag – All your stuff must fit into this! • Australian Scarf & Name Bar • ID Tag & Collectors Lanyard • 2 x Australian Contingent Badges
What are the extra goods you can get your hands on? • Tent • Additional Shirts • Contingent Jacket • Additional Badges
Details of how to order additional merchandise are located further along in the newsletter.
Flight Surcharges As advised in our original paperwork, our pricing is based on departures from Melbourne or Sydney. For other capital cities there will be a surcharge as follows: Brisbane $50 Adelaide $130 Perth $360 Hobart $130 Darwin $250
For those who have received a place that were on the waiting list, an additional loading may apply which we will advise shortly.
Payments To enable us to take you on this adventure of a lifetime, you need to make sure you stay up to date on with payments. If you’re reading this right now, please raise your right hand straight up above your head, rotate your arm so your hand is facing behind you, and then give yourself a pat on the back! You’ve already paid a deposit!
For future payments, you can pay in small amounts frequently, or by lump sum – whatever works better for you is totally fine by us, we just ask that you have paid the full amount by the due date.
Payment Schedule – Next payment now due! Due Date Venture Only Venture & Pre Tour 01/03/2015 Deposit
$500 $750
01/05/2015 $500 $750 01/07/2015 $500 $750 01/09/2015 $500 $750 01/11/2015 $420 plus $770 plus Phase 1 expedition, optional activities,
optional merchandise and any travel surcharges
How to make payments Payments to attend Inferno 2016 with the Australian Contingent can only be made online through the Contingent application system. We accept Visa & MasterCard only. 1. Log into your account at
https://registrations.international.scouts.com.au 2. Click on the status menu. 3. Click on the “Make a Payment” button on the right
hand side above the summary of payments table. 4. Enter or choose the amount you wish to pay 5. Then click process transaction you will receive
confirmation if your payment has been approved or declined.
6. (Optional but advised) Download a receipt from the status page.
Withdrawal Fee Structure If you do decide for any reason that you need to withdraw from Contingent, you need to let us know as soon as possible (in writing by email or letter). The Withdrawal and Refund policy is set out below: Dates Withdrawal policy Before 30th of June Full refund From 1/7/15 – 31/8/15 Refund of fees less $400 From 1/9/15 – 31/10/15 Refund of fees less $1000 After 1/11/2015 No refund available unless
covered by a travel insurance policy (ie recent medical condition preventing travel, etc)
Any refunds will be made back to the Visa / Mastercard originally used to make the payment. We will allow for swapping of members subject to name change fees. You’ll be hearing from us again soon! We’ll be keeping in touch frequently so we can make sure you’re up to date with everything that’s going on. Watch out for the following newsletters around these dates:
-‐ June 2015 Newsletter #2 -‐ August 2015 Newsletter #3 -‐ November 2015 Newsletter #4
How to order & choose your merchandise Shirt Sizing All Contingent members will be issued with two polo shirts as part of your Contingent merchandise. Please review the size you’ve chosen in the online system (as printed in the welcome letter) and if you feel the size is incorrect, update it online immediately. You can update your shirt size by clicking ‘T-‐Shirt/Hat’ at https://registrations.international.scouts.com.au How to calculate your shirt size: Grab a shirt from your collection that fits well and lay it out flat on a table. Smooth it out (no wrinkles). Measure from just under the sleeve seam, across the chest to the other sleeve. This is called the ‘half chest measurement’. Sizes should be rounded up to the next largest size, and remember to take into account you may grow a little between now and the trip. Below are the shirt sizes we have available. The ladies sizes are cut to a ladies fit, whereas the men’s are more of a unisex fit.
Shirt Size
Half Chest
Shirt Size
Half Chest
Youth 14 46cm Ladies 8 46cm Youth 16 49cm Ladies 10 49cm
Mens Small 52cm Ladies 12 51.5cm Mens Medium 55cm Ladies 14 54cm Mens Large 58cm Ladies 16 56.5cm Mens XL 62cm Ladies 18 59cm Mens 2XL 65cm Ladies 20 62cm Mens 3XL 71cm Ladies 22 65cm Mens 5XL 79cm Ladies 24 68cm
Contingent Jackets Following the overwhelming success of the NZV2013 jacket, we have once again procured an exclusive deal from Snowgum for the Australian Contingent. The Snowgum Rymill Windtec® Softshell hoodie features a 3 layer fabric with 100% windproof membrane laminated inside a durable water repellent outer shell and soft warm fleece inside. Combined with Australian Contingent branding, this is a must have accessory to keep you warm (and mostly dry) during the Venture! These jackets retail for $180 but the Contingent has secured an exclusive batch for just $75! If you would like to order one of our exclusive Contingent Jackets, you must place your order online by 15 May 2015! Jacket Size Equivalent To Chest Size
XXS Ladies 8 84cm XS Ladies 10 90cm S Ladies 12 96cm M Ladies 14 102cm L Ladies 16 108cm XL Ladies 18 114cm 2XL Ladies 20 123cm 3XL Ladies 22 131cm 4XL Ladies 24 139cm 5XL Ladies 26 147cm
Additional Merchandise You are able to order additional Contingent Shirts and Contingent Badges. You will receive two of each as part of your Contingent kit but if you would like additional shirts or badges these need to be ordered by 15 May 2015 also! How to order merchandise! Just log back into the registration system and click on the Optional Merchandise menu. Step by step instructions are also on the next page.
How to choose your TentNZ customs are very strict with bringing used tents into their country, so we are providing the option to buy a great tent, at a great price, ready for pickup at the Venture in New Zealand! If you don’t purchase a contingent tent you will need to bring one with you. We will only allow new tents to be taken to the Venture as there will be large delays with NZ customs checking over “used” tents. You will be able to bring the tents we provide back into Australia and use them for years to come. The Contingent is offering two different tents:
How to Order You can order your tent, jacket, additional shirts or badges online through the registration system. 1. Log in to the registration system at
https://registrations.international.scouts.com.au 2. Click on the “Optional Merchandise” menu on the
left hand side. 3. Pick the items you would like, and then click
SAVE!
All orders must be placed by 15 May 2015
Model Snowgum Storm Shelter Venture+ Description 2 Person 4 season tent -‐ very sturdy in windy
condtions. Free standing 2 Person 3 Season tent adquate for NZ venture
Tent Size 210cm x 145cm x 120cm high inside. 2 doors both with large enclosed vestibules.
200cm + (115cm vestibule) long x 145cm wide inside x 125cm high inside
Entrances 2 (both with vestibules) 1 (with vestibules)
Outer Fly Material
68D 210T 3000mm waterhead polyester ripstop -‐ seam sealed
68D 190T 2000mm waterhead polyester seam sealed
Inner Material Polyester ripstop 68D 210T breathable 68D 190T breathable polyester
Mesh B3 high grade sand-‐fly mesh B3 high grade sand-‐fly mesh (same on both tents)
Floor Material Nylon 70D 210T 5000mm PU coated. Seam Sealed Floor Polyethylene 210gsm/m2 with silver coating one side
Webbing 19mm nylon Polyproylene 20mm & 25mm
Zipper YKK nylon #5 zipper #5 non-‐branded zipper
Poles & Pegs 9mm alloy poles. Alloy pegs. 3mm guy ropes 8.5mm fibreglass poles, 5mm steel pegs, 2.5mm guy ropes
Total Weight 3.4 kg 5.0kg Comments The storm shelter tent is a tried and tested
Snowgum tent. Over 1,000 have been sold in Australia. It is constructed from the best available fabrics and materials and a premium tent factory. It is lightweight, robust and will last many years. It has a special Snowgum designed storage bag which doubles as a gear loft and original features such as on-‐tent guy rope storage pockets and single zipper integrated doorways.
The Venture+ tent is a tent model made in the same factory as the Storm Shelter for other markets. It is a tested model but not an original Snowgum design. It is constructed from quality materials (not as good as the Storm Shelter but better than cheap silver dome tents sold at camping stores). It has a cheaper PE floor and fibreglass poles instead of alloy. It will certainly be adequate for the Venture.
Recommended Retail Price $379 Recommended Retail Price $239 Your Price $199 – Delivered to NZ Your Price $129 – Delivered to NZ
Introducing some of the team
Phillip Britt Contingent Leader Phil is the Venturer Leader at 1st Traralgon and Venturer Commissioner for Gippsland in Victoria. He has undertaken a number of roles on Contingent Management Teams for both
Victorian and Australian Contingents. In 2015 he was the Deputy Contingent Leader for the Victorian Contingent to the 16th Australian Venture and in 2013 was the Deputy Contingent Leader for the Australian Contingent to NZV2013, the 12th New Zealand Venture. Phil’s passion is enabling Venturers to grow and develop through events and travel experiences that only Scouting can offer. When not leading Contingents or working with his unit at 1st Traralgon, Phil is the Managing Director of Aussie Broadband Pty Ltd.
Matthew Kusi Deputy Contingent Leader Kusi is a Rover and Scout Leader in Wollongong, New South Wales. He has been making the most out of Scouting, Venturing and Rovering for the last 10 years. He was the Assistant Contingent Leader for NZV2013
and has recently been appointed the Australian Contingent Leader to the 15th World Rover Moot in Iceland 2017. Kusi is known for getting the most out of Scouting and leaves a lasting impression on everyone he meets! Outside Scouting, Kusi is a Management Cadet at the University of Wollongong.
Nicola Grundy Assistant Contingent Leader Nicola is a Rover and Assistant Scout Leader from Blaxland in New South Wales. Nicola joined scouts at the age of 12 and has had the opportunity to attend the 2010 Jamboree, the 2011 NZ
Jamboree, 2012 Australian Venture and the 2013 New Zealand Venture. Nicola is studying to be a Paramedic at the University of Western Sydney.
Nathan Leivesley Assistant Contingent Leader Nathan is a Rover at Caringbah in New South Wales and attended NZV2013 as a Venturer. He is also a member of the National Youth Council. Nathan’s been lucky enough to attend both
Australian and New Zealand Ventures, and absolutely loves the opportunities that Ventures give their Venturers to get outside their comfort zones, meet a ton of new friends, and have some truly memorable experiences. Nathan is studying Law at the University of New South Wales. Both Nicola & Nathan play a key role in ensuring that the Venturer youth have a voice on the Contingent Team, they are one of the primary points of contact for Venturers during the trip. Our contingent management team consists of 14 members and we will introduce the others over the next few newsletters.
Australian Contingent 13th New Zealand Venture PO Box 3401 Morwell MC. VIC. 3841 Email [email protected] Web www.nzv2016.com Facebook www.facebook.com/nzv2016
