CONSULTATION REPORT

SOUTHWARK LOCAL DEVELOPMENT FRAMEWORK ANNUAL MONITORING REPORT 2 (AMR) 2005/05

NOVEMBER 2006

For further information on the Consultation Report or the Annual Monitoring Report please contact: Planning Policy and Research Team Chiltern House Portland Street SE17 2ES Tel: 020 7525 5471 Email: planningpolicy@southwark.gov.uk

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CONSULTATION STATEMENT FOR THE 2005/06 AMR 1. Introduction 1.1 What is the purpose of this report? The aims of this report are to: • Outline the community consultation that has taken place on the draft AMR and the

process of improving the way we monitor our planning policies; and • To present the outcomes of the consultation on the draft AMR. Whilst there is no statutory requirement for council to consult on the AMR, there is significant interest from the community to be involved. To our knowledge, Southwark is the only borough consulting on its AMR. 1.2 What is the AMR? The Government requires councils to produce an annual monitoring report (AMR) by the 31 December each year. This requirement is set out in section 35 of the Planning and Compulsory Purchase Act 2004. This report is required1 to set out: • what progress council is making in producing the planning documents that we

have timetabled in the local development scheme. Where our timetable is not being met, the report will need to set out reasons why;

• the extent to which our planning policies are being implemented, including what impact they are having on achieving monitoring targets, such as those relating to housing provision;

• the significant effects implementation of the policies is having on the local environment, communities and economy, and whether they are as intended; and

• whether policies are to be amended or replaced because they are not working or being implemented as intended.

This is the second AMR covering the year April 2005 to March 2006. It improves upon the first annual monitoring report (2004-5) published in December 2005. Further improvements are planned for future years as data collection improves, in line with national guidance (Local Development Framework Monitoring: A Good Practice Guide, Department for Communities and Local Government, March 2005). 1.3 What have been the stages in preparing the AMR? • Informal consultation on monitoring (Began 22 June 2006) • Preparation of draft AMR (June - September 2006) • Consultation on draft AMR (September – October 2006) • Approval of final AMR (December 2006). 2. The council’s approach to consulting in the AMR The council has endeavoured to use the most effective methods of consultation to ensure that people can take an active part in the process of improving the way the council monitors. The council believes that community involvement has and continues to play a vital role in this process. 1 Regulation 48 of the Town and Country Planning (Local Development)(England) Regulations 2004).

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A strategic approach to consultation on the AMR has been taken, recognising that improving the way we monitor will be a gradual process, spanning a number of AMRs. As a first step, a Consultation Plan was prepared. This is included at Appendix A. 2.1 What was the scope of the consultation? This year the council’s focus has been to raise awareness of the AMR process and why it is important, particularly amongst the hard to reach groups in the borough. This will enable a wider range of people to be in a position to contribute towards improving and reviewing the AMR and for council to receive more representative feedback. This will assist in the continuous improvement of monitoring practice referred to above. Informal consultation on the way the council monitors began on June 22 2006, which sought feedback from the community on last year’s report. Formal consultation on this year’s draft AMR occurred over a 6 week period from 15 September 2006 until the 27 October 2006. The public was invited to comment on any aspect of the draft AMR, though it was emphasised that, some suggested changes, such as using new indicators and collecting new data, would not be able to be included in the final version of this year’s report. This is due to the requirement to submit the AMR to the Secretary of State by 31 December and the time lag involved in agreeing to collect new data and collecting enough of it to report on. 2.2 Equalities Impact Assessment The Race Relations (Amendment) Act 2000 (RRAA) requires all public bodies to examine how their policies, services and practises affect the local community across three overlapping areas: • To eliminate discrimination • To promote equality of opportunities • To promote good race relations. Southwark’s Race Relations Scheme (RES) developed in June 2001, states that all new policies must demonstrate: • Understanding the issues with evidence of demographic data • Assessment of impacts of the likely effect of policy on service users • Appropriate consultation with service users and stakeholders • Arrangements for monitoring effectiveness and access to services A formal equalities impact assessment was not required for the AMR, as it does not propose new policy. However, this is not to say that equalities issues have not been considered in its preparation or through the consultation processes. All of the people who live, work and visit Southwark are affected by our planning policies and it is the job of the AMR to measure and evaluate this impact. 2.3 Demographics Where possible the demographics of consultees were recorded at public meetings through monitoring forms that were distributed with comment forms. Not everyone taking part in the consultation completed a monitoring form, as such the demographic

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information that was collected represents only a sample of all the people who have taken part. 2.4 The Willowbrook Centre Throughout the consultation on the Southwark Plan the Planning Policy Team have coordinated consultation with the Willowbrook Centre. The Willowbrook Centre is a planning advise centre for Southwark that is able to offer groups and individuals who cannot afford to pay for private consultants free professional advice on responding to the plan or any other planning issue. As well as providing feedback on how the council can better consult on the AMR, the Willowbrook Centre has produced information on annual monitoring and also held a community workshop in September. The centre has also offered to assist people in making formal representations on the draft AMR. 3. What consultation methods were used? Various consultation techniques were used to ensure the effective involvement of the community and to provide people with more opportunities to respond in a way that was convenient for them. At each stage of the process the Planning Policy Team always ensured that people were aware of how to contact them by providing details of telephone and email addresses and a clear direction to the relevant section of the council’s website. 3.1 Mailouts A letter informing of the process the council was taking to review and improve the way it monitors was sent out to all groups, individuals and organisations on the Planning Policy team’s mailing list on 22 June 2006. The total number of letters sent is as follows: Type of organisation Number Business 655 Community 1289 Health 30 Media 1 Resident 194 Individual 193 School 89 T&RA 181 This letter also invited general comments from the public on how the council could improve the way it monitors, using the 2004/05 AMR as a basis. This letter marked the beginning of the informal consultation period. A second mailout took place on 23 August 2006 informing those on the mailing list of the dates for formal consultation on the draft 2005/06 AMR. It also set out dates for the community workshops.

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Copies of the letters are included at Appendix B. 3.2 Information Brochure An information brochure was produced in September 2006 which explained in plain English what monitoring is and how the community could get involved in the monitoring process, including the dates of formal consultation. The brochure was distributed widely on the council’s website, to all council offices, libraries, one stop shops and housing offices. Copies were also sent to the council’s Community Involvement and Development Unit and the Willowbrook Centre to distribute to their mailing lists. They were also distributed at meetings and events throughout the consultation period. A copy of the brochure is included at Appendix C. 3.3 Website A dedicated webpage was created for the AMR on the council’s website. Both the draft AMR and information brochure were available to view and download from this page. The webpage also set out key dates in the consultation process and provided explanatory information about the AMR. It also provided guidance on how the public could comment on the draft AMR and where to get more information. The address of the webpage is www.southwark.gov.uk/amr 3.4 Public Meetings Throughout the formal consultation period the Planning Policy and Research Team attended Community Council and Area Housing Forum meetings to present the draft AMR and inform the public about consultation dates. 17 meetings were attended by officers. Information was also distributed to a further 4 meetings where the chair did not require a presentation from staff. In addition, information on the draft AMR, along with information brochures and representation forms, was distributed at a meeting of the Southwark BME Network. An officer from the Planning Policy and Research team attended this meeting. 3.5 Workshops The Willowbrook Centre undertook an independent community workshop on 19 September 2006, which focused on raising awareness of annual monitoring amongst the community. The Planning Policy and Research Team ran a community workshop on 17 October 2006 where the community had an opportunity to learn more about the AMR process and provide feedback on the draft AMR and how the council can improve monitoring in the coming years. At the workshop officers explained what LDF monitoring is and how it fits into other monitoring that the council undertakes. A presentation was also provided on how plan performance is measured. The workshop then broke up into discussion groups that focussed on particular themes in the draft AMR as well as on how the presentation of the AMR could be improved.

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This workshop was attended by 10 members of the public as well as an officer from the City of London. Notes from the workshop discussion are included at Appendix D. 3.6 Publicity As well as mailouts and the website, discussed above, press notices were placed in the South London Press and the Southwark Weekender on September 15, 2006. These provided details of the formal consultation. A copy of the press notice is included at Appendix E. 3.7 Where was the documentation available and in what form? As well as being available on the council’s website, printed copies of the draft AMR and representations forms and guidance were available at all council offices, one stop shops, housing offices and libraries. Additional printed copies were also available on request from the Planning Policy Team. Throughout the consultation, the aim has been to use clear and suitable language in the written material and presentations at public meetings. This has been important in making sure that the review process was accessible to all sectors of the community and as inclusive as possible. The information pamphlet included details of our translation unit to ensure that people can access the information in their first language. A large print version of the draft AMR was also prepared following a request from a member of the public. 4. Results 4.1 Workshop feedback Feedback from participants who retuned a monitoring form (5 in total) was generally positive, with all indicating that they knew more about LDF monitoring as a result. Four participants felt that they got to speak about the issues that concerned them the most. The only suggestion for improving the workshop was for more time to be given. Four participants indicated that they found the discussion groups of most value. 4.2 Formal submissions 7 submissions were received in writing from: • Local Group: 3 • Public Organisation: 1 • Resident: 3 From these submissions, a total of 29 representations were received, all of these objections. 16 of these objections have been accepted either in full or in part and have resulted in changes to this year’s report or planned changes to future year’s reports. The comments focussed on:

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• How the council will monitor the way it consults; • Monitoring density; • Monitoring sustainable transport, in particular cycling; and • Monitoring the effect of planning policy on local business. 4.3 Demographics of participants It is noted that not all participants who took part in the workshop or made formal submissions completed and returned monitoring forms, as such the following information is not a complete representation of all participants: Gender: 11 male;7 female Age group: 2 – 25-30yos; 2 – 36-55yo; 6 – 56yo+ Ethnicity: 1 Asian/Asian British; 1 Black/Black British; 8 White 9. Conclusions and recommendations The main focus of this year’s consultation was in raising awareness of monitoring amongst the community. This was addressed by using a number of consultation techniques, including meetings, mailouts, workshops and the preparation and distribution of an information brochure. The Planning Policy Team also worked closely with the Willowbrook Centre to improve its consultation and engage with hard to reach groups. Feedback from the community workshops could suggest that knowledge of annual monitoring has improved, however, this feedback represents only a small sample of those who were consulted. Furthermore, the low level of response to the consultation in comparison to other planning documents (such as the emerging UDP) could indicate a lack of awareness or interest. Recommendation: Future consultation should continue to aim to raise awareness. The council should endeavour to gain a greater understanding of why people get involved and why they do not so we can better understand barriers to involvement and ways to overcome these. This year’s consultation has begun a dialogue on the ways council can improve its monitoring. Feedback has resulted in a number of changes being made to this year’s report, and has raised further issues to explore in future AMRs. Concern has been expressed about the lack of opportunity for the public to influence the indicators used in this year’s report. Recommendation: Future consultation should focus on how the council monitors the performance and impact of planning policies. Issues raised this year that should be focussed on include monitoring consultation and the impact of policies on local business and employment. The AMR will be used to report on how effective the council’s consultation practices are and whether they comply with the Statement of Community Involvement. Specific indicators and targets will need to be developed to effectively monitor consultation. Demographic information and feedback will also be needed from participants. This

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year’s AMR consultation was not able to gain a complete set of demographic data for the people that participated. This will need to be addressed in future consultation. Recommendation: Improve ways of monitoring the demographic profile of those that get involved in consultation and how they get involved so we monitor our efforts to involve a wider audience.

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Appendix A Consultation Plan

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CONSULTATION PLAN: LOCAL DEVELOPMENT FRAMEWORK ANNUAL MONITORING 2005/06 London Borough of Southwark August 2006

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Introduction Council is required to undertake monitoring of its local development framework (LDF). This monitoring needs to examine the extent to which the council has met its timetable for preparing the documents that will make up the LDF. Monitoring also needs to analyse the extent to which the policies within the LDF are being implemented, and whether or not they are having the desired outcomes. This includes examining what effects the plan is having on the environment, economy and community within Southwark. Monitoring provides the basis for reviewing and revising plans so that they remain relevant to changing circumstances and priorities and respond to identified negative effects. It is therefore very important that everyone in the local community has adequate opportunity to be consulted on how we monitor the LDF. The first annual monitoring (AMR) report prepared under the Act was completed last year. It covered the 2004/05 year and was based on data which was available at the time. However, there are several gaps in the data set which still need to be filled. There is also a need to refine the way we monitor the LDF to ensure that our approach is clear, relevant and comprehensive. Improvements can also be made to the structure and presentation of reports to ensure the findings of the monitoring are clearly communicated to a wide audience. It is important that consultation of the community raises awareness of the monitoring process and its benefits. The second AMR will cover the year 1 April 2005 until 31 March 2006 and needs to be submitted to the Secretary of State by December 31 this year. The following consultation plan sets out who will be consulted, when, and by what means.

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Consultation Plan: LOCAL DEVELOPMENT FRAMEWORK ANNUAL MONITORING 2005/06 CONSULTATION TIMETABLE Stage Method of Consultation Consultee Date

Email review report 2 May Team meeting to discuss indicators

Planning Policy and Research team 5 June

Scoping and review of AMR05 Internal consultation

Email review report seeking comments Internal officers across council, including Social Inclusion

Email 5 June, comments by 30 June

Letter informing of review and making copy of AMR05 available should they wish to review and comment. Also inform of workshops which they may wish to attend.

Local interest groups (refer Appendix 1)

By 26 June

Develop pamphlet raising awareness on AMR Distribute to Willowbrook, CIDU, libraries, etc….

August

Brief Member Cllr Richard Thomas August Mail-out informing of final dates for workshop and dates for formal consultation

Local interest groups (refer Appendix 1)

Early August

Informal Consultation – raising awareness and opening dialogue on improving monitoring practice

Independent training/preparatory workshop by Willowbrook to raise awareness of AMR

Local interest groups and residents as identified by Willowbrook, particularly hard to reach groups.

Early September

Email draft AMR for comment Internal officers across council Email 15 September, comments by 27 October

Mailout draft Statutory consultees (Appendix 3) By 15 September Letters informing draft AMR on deposit and of workshops, include pamphlet

Local interest groups, councillors By 15 September

Advertisement in local press ALL By 15 September Display in Council offices and on website. Consult on draft AMR and indicators used.

ALL 6 weeks from 15 September to 27 October

Community Councils – present draft AMR and outline review process

Councillors/local residents Sep/October (as required)

Formal Consultation - on draft AMR06 (IDM sign-off draft AMR for consultation. 1 week lead time)

Neighbourhood Forums – present draft AMR and outline review process

Local residents, tenants and residents associations

Sep/October (as required)

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CONSULTATION TIMETABLE Stage Method of Consultation Consultee Date Workshop – present draft AMR and review process

and outline longer-term timetable for developing our monitoring framework. Make clear what opportunity there is to feed into this AMR and what changes will need to feed into next year’s AMR

Local interest groups, local residents, councillors

1 workshop 17 October

Final AMR06 (Planning Committee sign-off of final AMR for submission to GoL)

Letter informing final version has been published, informing of how to obtain copy of consultation report.

Local interest groups and those making a submission, councillors

January 2007

Letter outlining consultation process for AMR07 and inviting feedback on monitoring framework. Send out draft framework based on any feedback received during consultation on AMR06.

Local interest groups, councillors Spring 2007

Workshops on monitoring framework – indicators, targets and information collection. Present draft framework.

Local interest groups, local residents, councillors

Spring 2007

Continued development of monitoring framework in 2007

Consult on revised draft framework as part of consultation on draft AMR07

Local interest groups, local residents, councillors

Autumn 2007

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CONSULTATION COVERAGE

Individual/ Organisation Name

Method of Consultation When consulted Contact Age Group

Gender

Ethnicity

Total Number

Local groups - Preliminary Letter - Training/preparatory workshop - Letter informing of draft AMR - Presentation at Community

Council Meeting and Neighbourhood Forums

- Formal press advertisements - Workshop - Display at council officers/web - Letter informing of adoption - Mailout and workshops in

2007 allowing into development of monitoring framework

June 2006 September 2006 September 2006 Sep/Oct September 2006 17 October 2006 September/October 2006 January 2007 Spring 2007

Various as per mailing list (refer to Appendix 1)

Not available

Not available

Not available

See Appendix 1

Councillors

- Member sign-off - Mailout - Community Council Meetings - Workshop

September 2006 September/January 2007 Sep/Oct 17 October 2006

Various as per mailing list(refer to Appendix 2)

Not available

Not available

Not available

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Statutory consultees (refer to Appendix 3)

- Mail out draft AMR - Formal press advertisement

September 2006 September 2006

Refer Appendix 3

N/A N/A N/A 58

General public - Formal press advertisement - Display at council officers - Workshops

September 2006 15 September – 27 October September/October 2006

Not complete

Not complete

Not complete

7 made formal reps and 10 came to workshop

Community Council dates Bermondsey: 2 October or 13 November Borough and Bankside 6 September and 17 October Camberwell: 19 September or 20 October Dulwich: 25 September or 6 November Nunhead and Peckham Rye: 19 September or 30 October Peckham: 25 September or 6 November Rotherhithe: 6 September or 17 October Walworth: 2 October or 13 November

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Appendix 1 – Local Groups Mailing List It is proposed to include ALL individuals, groups and organisations in the Consultation Mailing List. These comprise: Type of organisation Number Business 655 Community 1289 Health 30 Media 1 Resident 194 Individual 193 School 89 T&RA 181

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Appendix 2: Councillors Mailing List

Title First name Last name Type of organisationCouncillor Abdul Mohamed Member Councillor Adedokun Lasaki Member Councillor Alison McGovern Member Councillor Althea Smith Member Councillor Andrew Pakes Member Councillor Anne Yates Member Councillor Aubyn Graham Member Councillor Barrie Hargrove Member Councillor Caroline Catherine Bowman Pidgeon Member Councillor Chris Page Member Councillor Columba Blango Member Councillor Daniel McCarthy Member Councillor David Hubber Member Councillor David Noakes Member Councillor Denise Capstick Member Councillor Dominic Thorncroft Member Councillor Dora Dixon-Fyle Member Councillor Eliza Mann Member Councillor Evrim Laws Member Councillor Fiona Colley Member Councillor Gordon Nardell Member Councillor Helen Jardine-Brown Member Councillor Ian Wingfield Member Councillor James Barber Member Councillor James Gurling Member Councillor Jane Salmon Member Councillor Jeffrey Hook Member Councillor Jelil Ladipo Member Councillor Jenny Jones Member Councillor John Friary Member Councillor Jonathan Mitchell Member Councillor Kim Humphreys Member

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Title First name Last name Type of organisationCouncillor Kirsty McNeill Member Councillor Lewis Robinson Member Councillor Linda Manchester Member Councillor Lisa Rajan Member Councillor Lorraine Lauder Member Councillor Lorraine Zuleta Member Councillor Mackie Sheik Member Councillor Mark Glover Member Councillor Martin Seaton Member Councillor Mary Foulkes Member Councillor Michelle Holford Member Councillor Nicholas Stanton Member Councillor Nick Vineall Member Councillor Olajumoke Oyewunmi Member Councillor Paul Baichoo Member Councillor Paul Bates Member Councillor Paul Kyriacou Member Councillor Paul Noblet Member Councillor Peter John Member Councillor Richard Livingstone Member Councillor Richard Thomas Member Councillor Robert Skelly Member Councillor Robert Smeath Member Councillor Robin Ann Crookshank Hilton Member Councillor Sandra Rhule Member Councillor Susan Elan Jones Member Councillor Tayo Situ Member Councillor Tim McNally Member Councillor Toby Eckersley Member Councillor Veronica Ward Member Councillor William Patrick Rowe Member

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Appendix 3: Statutory Consultees Mailing List

Organisation London Fire & Civil Defence Metropolitan Police The National Trust Bromley Council DEFRA Department of Health Highways Agency Lambeth Council Lewisham Council London Transport Buses National Grid Company Plc. Womens National Commission British Telecommunications British Waterways Board Church Commissioners for England Civil Aviation Authority Commission for Architecture & Built Environment Commission for Racial Equality Corporation of London Countryside Agency (South East Region) DEFRA - GO South East Department of Trade and Industry Department of Trade and Industry Diocesan Board of Finance English Heritage (London Region) English Nature Environment Agency Equal Opportunities Commission Forestry Commission Government Office for London Greater London Authority H.M. Prison Service

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Organisation Health and Safety Executive Highway Agency Housing Corporation (through Government Offices)Housing Corporation (through Government Office's)LFEDA London Ambulance Service London Ambulance Service NHS Trust London Development Agency London Fire and Emergency Planning Authority London Fire Brigade London Transport Buses London Underground Metropolitan Police Service Property Services National Disability Council Secretariat National Grid Network Rail Port of London Authority Southwark Friends of the Earth Southwark Police Sport England - London Region Strategic Rail Authority Thames Water Property Services Thames Water Property Services Thameslink Trains The Highways Agency Transport for London

Appendix B Consultation Letters

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Appendix C Information Brochure

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Appendix D Notes from the Annual Monitoring Report Workshop - 17 October

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Session 1 Housing Affordable Housing – Clarification of difference between social rented and intermediate housing. Terms social housing and council housing – Residents discussed why term social housing was used instead of council housing. Housing affordability – Resident asked that the earnings range for Southwark residents be included in the AMR, so that you could see who was getting social rented housing and who was getting intermediate housing. Dwelling size – residents discussed provision of 1, 2 and 3 bed flats in borough. Resident also asked about whether there were statistics on family members having to share rooms. Housing and Transport - Resident asked whether there were figures indicating overall levels of car ownership in the borough. He also asked whether developments really were car free. Reduce freight travel- Resident asked if there could be specific routes for the transport of freight. Household size – Resident asked about the trend of family houses being converted into flats and what provisions were available to prevent this. Discussed Policy 4.3 of the UDP and the provision to prevent family houses of 130 sq m or less being converted into 2 or more dwelling units. The issue of where the power in lies in planning between government, the Mayor and the council was discussed. Resident asked about figures regarding homelessness and exactly who the statistics referred to. Consultation

MC explained what the Residents’ Survey is. That it is based on a statistical sample of enough people to allow meaningful statiscal analysis. Carried out by professional research company.

It was explained why the information from the Residents’ Survey has been used. To capture overall satisfaction of public who may not necessarily actually respond to planning consultation. Ie, to capture those who are not involved. It was acknowledged that the question was very general and may include other forms of consultation and not just planning, however we need to work with the best information we have and acknowledge the limitations of the data.

What does consultation include?

Includes both consultation on planning documents as well as planning applications. The SCI sets out what consultation is.

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Development Control is preparing an evaluation form to send out to people who comment.

The AMR should set out how/when would we collect information on consultation. There was much debate at when in the plan making/application assessment process the community should be asked to evaluate their experience. Someone may not be able to decide how satisfied they are at the time they submit their comments. Should it be at the end of the process when a person can evaluate their experience overall and know whether/how their comments have been considered.

There are times when it is also worthwhile to evaluate specific stages/methods of consultation, for example evaluating the effectiveness of community workshops. We would therefore want to seek comment at this time and not wait till the end of the process.

There was discussion on just what is meant by “satisfaction”. It was felt there is a need to be more explicit about how this will be measured. It may be useful to have a list of issues for people to evaluate against, rather than just ask a general question how satisfied people were. The following were suggested for inclusion:

- Was the application received in good time, leaving enough time to comment/get involved?

- Did you feel you were able to get your views across? - How did you hear about the consultation? Was this satisfactory to you? - Did you get a response? Were you informed about council meetings? - Were you able to access the relevant document/information in an acceptable format

in an acceptable amount of time/convenient way?

Discussion focussed on how the council would measure compliance with SCI. How could we make it transparent and open to scrutiny, given it was largely self-assessment.

Officers made the point that once SCI adopted Statement of Compliance with SCI would have to be prepared for individual projects. This would follow a set format. The AMR would review these statements and bring the information together.

The question was asked would monitoring consultation lead to changes to the SCI?

The AMR needs to explain why policies/plans are not working as intended and set out what would be done to address this.

The point was raised that we need to make it easy for the community to understand how we are measuring satisfaction with consultation. It was suggested that we change the wording of the indicator to reflect terminology already recognised by the community – so use “planning application” rather than approved developments. The point was made that we should develop more numerical targets for monitoring. This can be done once we start to collect baseline data and through further consultation with the community.

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Session 2 AMR Issues Resident asked if a section on the Southwark economy could be added, so that we could see how much Southwark residents earn in comparison to other boroughs in London. Resident also asked that statistics showing figures of number of owner occupiers vs numbers in affordable housing in Southwark be included. Employment – Who are filling the high-skilled jobs in the areas such as London bridge and Borough and Bankside? Are they Southwark residents? Also, are they Londoners or commuters from elsewhere? Resident asked that page numbers be included in document to make cross-referencing easier. Another resident asked that paragraph numbers be included for the same purpose. Resident supported the inclusion of the Glossary and asked that it be kept in the final version of the AMR. Resident asked about reference to council vision in the AMR and whether the Mayor’s visions should also be included. Resident asked about whether external consultants could have been employed to compile the AMR. Presentation of the AMR The point was made that it was difficult to navigate Appendices while reading the main body of the text. Perhaps have references in body of text to where to look in the appendix?

Maybe an A3 insert for indicator matrix? It is good to have more graphs like the housing one as well as figures, though it was acknowledged that this would only be possible once we have a few years of information for each indicator. The comment was made that we should refer to page or paragraph numbers throughout the text. The contents page should have more information, including page/paragraph numbers. Perhaps we could consider including an index with key terms

Investigate what Word is capable of doing. Use simpler language. Perhaps produce a summary document, in similar style to pamphlet that has already been prepared for AMR.

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It was suggested that we show our draft documents to the translating service to get feedback on how easy they would be to translate.

We don’t currently do this, but we do seek comment from Communications Team as well as CIDU.

We need to explain relevance of document to the community.

This is what the pamphlet attempted to achieve. One resident felt it would be good to allow the basic information to be seen at a glance. Then go into more detail after this. It would also be useful to know exactly which indicators belonged to which topic, perhaps break up the table in the appendices in each section of the report.

This is what I aimed to do with the summary tables at the beginning of each section. It is difficult to break up tables as some of the indicators overlap different topics. Also, there is an index at the back that does outline which indicators belong to which topic.

It was suggested that this could be placed at the front of the document. Also, the glossary should be placed right at the end of the document, not before the appendices. There was a lengthy discussion on how much emphasis we should put on employment development. What does a net increase in employment floorspace mean? Perhaps we could concentrate on where there were losses and gains, what uses were replaced to allow this. Data could be misleading as there could be a lot of development in one part of the borough, but shops in another part could be derelict. We should include data on business failures as well as business start-ups. There was also an issue with the nature of business uses and the prevalence of chain stores v local businesses.

Is this something that planning can influence? One resident felt it was, such as the way parking is controlled to make it easier to support local businesses. At the end of the workshop all participants were thanked for their attendance and reminded that they can put in written submissions by the 27 October. This is important to ensure they get their point of view across as they may not have been able to cover their concerns in the detail they wanted during the discussions.

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Appendix E Press Notice

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Keeping it right: making sure Southwark’s planning policies work

Notice of formal consultation for the draft 2005/06 Local Development Framework Annual Monitoring Report

Planning and Compulsory Purchase Act 2004

Monitoring allows us to identify if our planning policies are having the outcomes intended, and if not ways of improving or changing them. Monitoring also allows us to ensure our policies are responding to changing local circumstances and priorities. The Government requires councils to produce an annual monitoring report by the 31 December each year. This year’s annual monitoring report covers the year April 2005 to March 2006. The annual monitoring report sets out: • what progress council is making in producing planning documents; • whether our planning policies are achieving the objectives of the plan; • what impacts the policies are having on the local environment, communities and economy, and

whether they are as intended; and • whether policies are to be amended or replaced because they are not working or being

implemented as intended. The draft AMR is published on Friday 15 September 2006, and you will be able to make comments on it up until Friday 27 October 2006. How to comment If you would like to make comments on the draft annual monitoring report you can do so by filling in a representations form and sending them by post to Michael Carnuccio, Planning Policy, Southwark Council, Chiltern House, Portland Street, SE17 2ES or by e-mail to planningpolicy@southwark.gov.uk Representation forms and guidance notes on how to make comments are available from Chiltern House free of charge, from Friday September 15 2006 between 9:00am and 5:00pm Monday to Friday. They are also available from libraries, area housing offices and at www.southwark.gov.uk/YourServices/planningandbuildingcontrol/localdevelopmentframework Alternatively request a representation form from the planning policy team on 020 7525 5475 or email planningpolicy@southwark.gov.uk. If you make a representation you will be sent written acknowledgement from council. Deadline for submitting comments All comments on the draft annual monitoring report must be received by 5pm Friday 27 October 2006. Viewing the draft annual monitoring report The draft annual monitoring report is available to view at the following locations from Friday 15 September 2006: Website (Available 24 hours. 7 days a week) www.southwark.gov.uk/YourServices/planningandbuildingcontrol/localdevelopmentframework

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Council offices (Opening times 9am-5pm Monday-Friday) • Town Hall - Peckham Road, London, SE5 8UB • Chiltern House - Portland Street, London, SE17 2ES Libraries (Opening times listed individually below) • Blue Anchor Library - Market Place, Southwark Park Road, SE16 3UQ (Monday, Tuesday and Thursday 9am to 7pm, Friday 10am to 6pm, Saturday 9am to 5pm) • Brandon Library - Maddock Way, Cooks Road, SE17 3NH (Monday 10am to 6pm, Tuesday and Thursday 10am to 7pm, Saturday 10am to 5pm) • Camberwell Library - 17-21 Camberwell Church Street, SE5 8TR (Monday, Tuesday and Thursday 9am to 8pm, Friday 10am to 6pm, Saturday 9am to 5pm) • Dulwich Library - 368 Lordship Lane, SE22 8NB (Monday, Thursday and Friday 9am to 8pm, Tuesday 10am to 8pm, Saturday 9am to 5pm

Sun 12pm to 4pm) • East Street Library - 168-170 Old Kent Road, SE1 5TY (Monday and Thursday 10am to 7pm, Tue 10am to 6pm, Sat 10am to 5pm) • Grove Vale Library - 25-27 Grove Vale, SE22 8EQ (Monday and Thursday 10am to 7pm, Tuesday 10am to 6pm, Saturday 10am to 5pm) • John Harvard Library - 211 Borough High Street, SE1 1JA (Monday, Tuesday and Thursday 10am to 7pm, Wednesday and Friday 10am to 6pm,

Saturday 10am to 2pm) • Kingswood Library - Seeley Drive, SE21 8QR (Monday and Thursday 10am to 2pm, Tuesday and Friday 2pm to 6pm, Sat 1pm to 5pm) • Newington Library - 155-157 Walworth Road, SE17 1RS (Monday, Tuesday and Friday 9am to 8pm, Thursday 10am to 8pm, Saturday 9am to 5pm

Sunday 10am to 2pm) • Nunhead Library - Gordon Road, SE15 3RW (Monday, Tuesday and Thursday 10am to 7pm, Friday 10am to 6pm, Saturday 10am to

5pm) • Peckham Library - 122 Peckham Hill Street, SE15 5JR (Monday, Tuesday, Thursday and Friday 9am to 8pm, Wednesday 10am to 8pm, Saturday

10am to 5pm, Sunday 12pm to 4pm) • Rotherhithe Library - Albion Street, SE16 7HY (Monday and Thursday 10am to 7pm, Tuesday 10am to 6pm, Saturday 10am to 5pm) Area Housing Offices (Open 9am- 5pm Monday - Friday) • Nunhead and Peckham Rye - 27 Bournemouth Road, Peckham, SE15 4UJ • Dulwich - 41-43 East Dulwich Road, SE22 9BY • Borough and Bankside - Library Street Borough, London, SE1 0RG • Camberwell - Harris Street, London, SE5 7RX • Rotherhithe - 153-159 Abbeyfield Road, Rotherhithe, SE16 2LS One Stop Shops (Open 9am-5pm Monday – Friday)

• Peckham one stop shop - 122 Peckham Hill Street, London, SE15 5JR • Walworth one stop shop - 151 Walworth Road, London, SE17 1RY • Bermondsey one stop shop -17 Spa Road, London, SE16

Copies of the draft annual monitoring report are available on request. Contact: Planning policy team, Chiltern House, Portland Street, SE17 2ES. Tel: 020 7525 5475 (between 9am-5pm, Monday-Friday), Email: planningpolicy@southwark.gov.uk. It is also free to download at www.southwark.gov.uk/YourServices/planningandbuildingcontrol/localdevelopmentframework