BOROUGH OF DORMONT BOROUGH MANAGER BENJAMIN …

BOROUGH OF DORMONT

1444 Hillsdale Ave.

Pittsburgh, PA, 15216-2019

TEL:(412)561-8900

FAX: (412) 561-7805

www.boro.dormont.pa.us

MEMBERS OF COUNCIL

JEFF FABUS, PRESIDENT

JEN MAZZOCCO VICE PRESIDENT

KATE ABEL

JOANNA BOULDIN

DREW LEHMAN

JOHN MOORE

DANIELE VENTRESCA

Regular Meeting

March 1, 2021

7:00 PM

Borough Council Regular MeetingAgenda March 1, 2021

BOROUGH MANAGER

BENJAMIN ESTELL

MAYOR JASON WALSH

SOLICITOR

CAFARDI FERGUSON WYRICK WEIS +

GABRIEL LLC

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Registered Comments from the Public

5. Committee Reports

6. Comments from the Mayor

7. Junior Council Report

8. Council President's Report

9. Borough Manager's Report

10. Consent Agenda

a. Motion to Approve the Council Meeting Minutes for February 1, 2021(Requested by

Vickie McGurk, Borough Council)

b. Motion to Approve February Warrant 2021(Requested by Sherri Pruce, Administration)

c. Motion to Approve Manager's Report for February 2021(Requested by Benjamin Estell,

Borough Council)

d. Motion to Accept the Police Report for January 2021(Requested by Vickie McGurk,

Borough Council)

e. Motion to Accept the Building and Code Enforcement Report for December

2020(Requested by Vickie McGurk, Borough Council)

f. Motion to Accept the Building and Code Enforcement Report for January 2021(Requested

by Vickie McGurk, Borough Council)

http://www.boro.dormont.pa.us/


g. Motion to Accept the Engineer's Report for the Month of February 2021.(Requested by

Wayne McVicar, Administration)

h. Motion to Accept the Resignation of Kate Vitek from the Traffic and Parking Planning

Commission(Requested by Benjamin Estell, Borough Council)

i. Motion to Appoint David Goodnight to Planning Commission for Term from March 1,

2021 to January 3, 2022(Requested by Benjamin Estell, Borough Council)

j. Motion to Appoint Lillie Gabreski to the Zoning Hearing Board for a Term from March 1,

2021 to January 3, 2023(Requested by Benjamin Estell, Borough Council)

k. Motion to Approve an Additional Three Vacation Days for All IAFF Local #3584

Employees who Were Employed by the Borough of Dormont as of December 31, 2020 in

Recognition of Their Continuous Service Throughout the COVID-19 Pandemic(Requested

by Benjamin Estell, Borough Council)

l. Motion to Authorize Resumption of Residential Permit Parking and Street Sweeper Parking

Ban Enforcement on May 1, 2021(Requested by Benjamin Estell, Borough Council)

m. Motion to Approve the Following Recommendations for Tennessee Avenue at Annex

Avenue: -Move Existing “No Outlet” Sign to the Corner of Tennessee and Annex Avenues

-Install Additional “No Outlet” Sign on Other Side of the Street; on the Back of the

Existing Stop Sign.(Requested by Benjamin Estell, Borough Council)

n. Motion to Approve Following Recommendations for Ordinance Avenue: -Explore

Safety/Warning Options Including: Signage Behind Existing Concrete Barrier; Signage

Warning of Potential Icy/Dangerous Conditions; Reflective Sign Behind Concrete Barrier

Indicating that Road Ends; Cost of Spring-Loaded Barriers, and Considering Making

Ordinance Avenue One-Way Street.(Requested by Benjamin Estell, Borough Council)

o. Motion to Award an Engineering Contract to Gateway Engineers for the Dwight Avenue

Landslide Investigation in the Amount of $16,839.50.(Requested by Wayne McVicar,

Administration)

p. Motion to Award a Contract for the 2021 Road & Alley Resurfacing Project, for the Base

Bid and 5 Alternates to Independent Enterprises, Inc. in the Amount of

$329,738.75.(Requested by Wayne McVicar, Administration)

q. Motion to Accept the Low Bid for the 2021 Open Cut Spot Repair Project in the Amount of

$84,039.00 and Authorize the Execution of a Contract with NIANDO Construction,

Inc.(Requested by Wayne McVicar, Administration)

r. Motion to Retroactively Approve the Emergency Purchase of a New Phone System (ESI

ESIP Evolution IP PBX) from David Davis Communications at a Cost of

$13,150(Requested by Benjamin Estell, Borough Council)

11. Action Items


a. Motion to AdoptOrdinance 1638, AN ORDINANCE OF THE BOROUGH OF

DORMONT, ALLEGHENY COUNTY, STATE OF PENNSYLVANIA, ENACTING

REGULATIONS RELATING TO VACANT BUILDINGS IN THE CENTRAL

BUSINESS DISTRICT, IN ADDITION TO THE PROVISIONS SET FORTH IN THE

ADOPTED INTERNATIONAL PROPERTY MAINTENANCE CODE.(Requested by

Kate Abel, Borough Council)

b. Motion to Advertise Ordinance 1639, an Ordinance of the Borough of Dormont, Allegheny

County, State of Pennsylvania, Amending §195-64 Schedule of Blocks Participating in

Program.(Requested by Benjamin Estell, Borough Council)

c. Motion to Approve the Memorandum of Agreement with IAFF #3584 Regarding DROP

Pension Plan(Requested by Benjamin Estell, Borough Council)

d. Motion to Advertise Ordinance 1640, AN ORDINANCE OF THE BOROUGH OF

DORMONT, ALLEGHENY COUNTY, STATE OF PENNSYLVANIA, CREATING §46

ARTICLE XIV, IAFF DEFFERED RETIREMENT OPTION PLAN.(Requested by

Benjamin Estell, Borough Council)

e. Motion to Adopt the Attached Recommendations for the 2021 Borough Pool

Season(Requested by Benjamin Estell, Borough Council)

f. Motion to Approve the Second Addendum to Services Agreement with Jeff Ellis

Management, LLC for a Total 2021 Cost of $82,968.80 as Attached(Requested by

Benjamin Estell, Borough Council)

g. Motion to Adopt Resolution 3, 2021, a RESOLUTION OF THE BOROUGH OF

DORMONT IN THE COUNTY OF ALLEGHENY, COMMONWEALTH OF

PENNSYLVANIA, AMENDING RESOLUTION NO 01-2021.(Requested by Benjamin

Estell, Borough Council)

h. Motion to Adopt the COVID-19 Leave Policy to be in Effect from April 1, 2020 through

December 31, 2021(Requested by Benjamin Estell, Borough Council)

i. Motion to Adopt Resolution 4, 2021, a RESOLUTION OF THE COUNCIL OF THE

BOROUGH OF DORMONT ESTABLISHING RATES OF PAY FOR NON-UNION

BOROUGH OF DORMONT CROSSING GUARDS FOR THE YEAR 2021.(Requested


j. Motion to Appoint Applicants to the Traffic and Parking Planning Commission(Requested


12. Discussion Items

13. Citizens' Comments

14. Adjournment

March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council

From: Vickie McGurk, Supervisor

Subject: Motion to Approve the Council Meeting Minutes for February 1, 2021

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BOROUGH OF DORMONT

1444 Hillsdale Ave. Pittsburgh, PA, 15216-2019

TEL:(412)561-8900 FAX: (412) 561-7805

www.boro.dormont.pa.us

MEMBERS OF COUNCIL JEFF FABUS, PRESIDENT

JEN MAZZOCCO VICE PRESIDENT KATE ABEL

JOANNA BOULDIN DREW LEHMAN

JOHN MOORE DANIELE VENTRESCA

Regular Meeting February 1, 2021

7:00 PM

Borough Council Regular Meeting Minutes February 1, 2021

BOROUGH MANAGERBENJAMIN ESTELL

MAYORJASON WALSH

SOLICITORCAFARDI FERGUSON WYRICK WEIS +

GABRIEL LLC

1. Call to Order

The meeting was called to order at 7:00 PM by

2. Pledge of Allegiance

3. Roll Call

Members:

Councilperson Joanna Bouldin

Council President Jeff Fabus

Council President Pro Tempore Drew Lehman

Council Vice President Jen Mazzocco

Councilperson Kate Abel

Councilmember Daniele Ventresca

Councilperson John Moore

Staff:

Jason Walsh Mayor

Benjamin Estell Borough Manager

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Mike Bisignani Chief of Police

Mat Davis Fire Chief

John Rushford Solicitor

Ethan VonHedemann Junior Councilperson

4. Registered Comments from the Public

No registered comments.

5. Committee Reports

Public Safety and Building & Code Enforcement: Mazzocco stated that there was a meeting on January 18. Discussions included Lexipol and the Complaint Policy. Also discussed updating procedures for dealing with snow removal and grass height. Chief Davis is working on wording for an ordinance.

The next meeting will be February 15.

There was a meeting on the 21st for a discussion on the Healthy Streets for this year.

Business District Relations and Development: Abel stated there was a meeting in January. They discussed the Vacant Property Ordinance. There were a couple of CDC updates and a reorganization meeting last week. There will be a CDC meeting tomorrow to discuss some events during covid.

The Library has been hosting a food drive for the Free Pantry. There were some funds left over from the Holiday Fund Drive; it was used to purchase two more cabinets for downstairs.

Planning, Sustainability, and Inclusion: Bouldin stated that the committee met on January 19th. Discussion included the Strategic Plan and the possibility of a non-discrimination ordinance.

The next meeting will February 16th.

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Finance and Legal: Moore stated that the committee met last Tuesday. Hilary Taylor from Papernick and Gefsky gave a presentation on the eviction moratorium for leases in Allegheny County.

There was also a discussion on the opening of the Dormont Pool for 2021.

Recreation and Community Affairs: Ventresca stated that the committee met on January 11th. There was discussion on opening the pool this year and recreation events for the year.

The next meeting will be on February 8th at 6pm.

Lehman spoke about Black History Month and its origin.

Property, Supplies, and Public Works: Fabus stated that there was a meeting and discussion of the Dormont Stormwater Authority proposal to add a rain garden.

6. Comments from the Mayor

Mayor Walsh stated he attended a couple MRTSA meetings, they are still searching for a new chief.

Permit Parking will be addressed at the March meeting.

Walsh thanked Council for the police department's new car which was approved last year. It was picked up a couple of weeks ago.

Walsh discussed the passing of James "Big Jim" Harrod. He was a Life Member of the Fire Department, and member of the Historical Society, VFW, and Parade Committee. He will be missed by many.

7. Junior Council Report

Ethan VonHedemann stated that the KOSD teachers announced that they will be going on strike this month.

8. Council President's Report

Fabus stated that the numbers for covid seem to be dropping in Allegheny County. The vaccine is starting to get around to the public.

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Fabus asked that residents help their neighbors if they need help with the snow removal on their sidewalks.

Fabus asked that residents please shop local for Valentine's Day gifts.

Fabus stated that the borough lost a true ambassador last month, Rich Zange. He was a member of DABA for over 30 years, he was known as Mr. 50/50. He has a couple family members that work for the borough. He will be missed.

9. Borough Manager's Report

Estell briefed on his meetings involving the Martial Plan and Climate Action within our region. One of the Connect Interns was able to collect usage from the local utilities.

Estell stated that there is planning for the next Glass Recycling Event which hopefully will be held in the Dormont Pool Parking Lot in late February.

Estell briefed on the new borough app Access Dormont. Estell asked residents to not use Dormont Delivers app, we can't access it to change anything in there.

Estell stated that he will be meeting with other managers in the area to discuss operations for pools this season.

Estell stated that the zoning rewrite is almost complete. As soon as there is a completed document, he will notify Council and the Planning Commission. Then the document will become available for public review.

Estell is submitting an award application for the borough and Mt. Lebanon for the Neighborhood Aid Project which helped greatly during the pandemic.

Estell stated that he will participate in Representative Dan Miller's next Economic Development Forum. Discussions will include the new zoning ordinance and TOD opportunities.

If you are interested in running for one of the elected offices, please contact Estell for any information you need.

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10. Consent Agenda

RESULT: ADOPTED [UNANIMOUS] MOVER: Daniele Ventresca, Councilmember SECONDER: Jen Mazzocco, Council Vice President AYES: Bouldin, Fabus, Lehman, Mazzocco, Abel, Ventresca, Moore

a. Motion to Approve the Council Meeting Minutes for January 4, 2021(Requested by Vickie McGurk, Borough Council)

b. Motion to Adopt December Warrant Addendum 2020(Requested by Sherri Pruce, Administration)

c. Motion to Approve January Warrant 2021(Requested by Sherri Pruce, Administration)

d. Motion to Approve Manager's Report for January 2021(Requested by Benjamin Estell, Borough Council)

e. Motion to Accept the Police Report for December 2020. (Requested by Vickie McGurk, Borough Council)

f. Motion to Appoint James Mastronie to the Dormont Storm Water Authority for a Term to Expire January 6, 2025(Requested by Benjamin Estell, Borough Council)

g. Motion to Appoint Patrick Feitt to the Planning Commission for a Term to Expire January 3, 2022(Requested by Benjamin Estell, Borough Council)

h. Motion to Authorize the Execution of a Contract with Insight Pipe Contracting, LP for the 2021 Operation & Maintenance Project in the Amount of $67,940.00. (Requested by Wayne McVicar, Administration)

i. Motion to Approve Change Order #1 for the Comprehensive Sewer Rehabilitation Project, Contract #3, Open Cut Sewer Repairs, in the Deduct Amount of $294.98. (Requested by Wayne McVicar, Administration)

j. Motion to Approve a Contract with Insight Pipe Contracting, LP for the Annual Cured-In-Place Pipe Lining Contract in the Amount of $198,207.50. (Requested by Wayne McVicar, Administration)

k. Motion to Approve a Contract with Insight Pipe Contracting, LP, in the Amount of $268,911.15, of Which $59,160.45 Would be ALCOSAN GROW 5 Grant Funded, for a Cured-In-Place Pipe Lining Project Specifically Addressing Inflow and Infiltration.(Requested by Wayne McVicar, Administration)

11. Action Items

a. Motion to Approve the Purchase of Lexipol for a Year One Total of $21,003.00. (Requested by Jen Mazzocco, Borough Council)

RESULT: ADOPTED [UNANIMOUS] MOVER: Jen Mazzocco, Council Vice President SECONDER: Drew Lehman, Council President Pro Tempore AYES: Bouldin, Fabus, Lehman, Mazzocco, Abel, Ventresca, Moore

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b. Motion to Approve Recommendation by the Traffic and Parking Planning Commission to Temporarily Ban Parking by Covering Parking Meters for Four Parking Spaces in the Vicinity of 3257 West Liberty Avenue to Improve a Port Authority Bus Stop. (Requested by Benjamin Estell, Borough Council)

Jack Abel from the Traffic and Parking Planning Commission gave a brief explanation of how the commission came to the recommendation.

RESULT: ADOPTED [UNANIMOUS] MOVER: Drew Lehman, Council President Pro Tempore SECONDER: Kate Abel, Councilperson AYES: Bouldin, Fabus, Lehman, Mazzocco, Abel, Ventresca, Moore

c. Motion to Advertise Ordinance 1638, AN ORDINANCE OF THE BOROUGH OF DORMONT, ALLEGHENY COUNTY, STATE OF PENNSYLVANIA, ENACTING REGULATIONS RELATING TO VACANT BUILDINGS IN THE CENTRAL BUSINESS DISTRICT, IN ADDITION TO THE PROVISIONS SET FORTH IN THE ADOPTED INTERNATIONAL PROPERTY MAINTENANCE CODE. (Requested by Kate Abel, Borough Council)

RESULT: ADOPTED [UNANIMOUS] MOVER: Kate Abel, Councilperson SECONDER: Drew Lehman, Council President Pro Tempore AYES: Bouldin, Fabus, Lehman, Mazzocco, Abel, Ventresca, Moore

d. Motion to Approve the Dormont Storm Water Authority to Install a Rain Garden on Borough-Owned Property at 2922 West Liberty Avenue at No Expense to the Borough of Dormont. (Requested by Jeff Fabus, Borough Council)

RESULT: ADOPTED [UNANIMOUS] MOVER: Daniele Ventresca, Councilmember SECONDER: Drew Lehman, Council President Pro Tempore AYES: Bouldin, Fabus, Lehman, Mazzocco, Abel, Ventresca, Moore

12. Discussion Items

a. Motion to Appoint Applicants to the Traffic and Parking Planning Commission for Terms to End on January 2, 2024 and January 6, 2025. (Requested by Benjamin Estell, Borough Council)

No action was taken. The resumes Scott Haling, Priscilla Mosesso and Monica Tomaszewski, will be forwarded to the Traffic and Parking Planning Commission.

The two Planning Commission applications will be forwarded to the Planning Commission.

Lehman had a question regarding the striping of parking spaces on the roads. Estell stated that the Traffic and Parking Planning Commission will develop a policy regarding the issue.

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13. Citizens' Comments

None.

14. Adjournment

The meeting was closed at

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council

From: Sherri Pruce, Bookkeeper

Subject: Motion to Approve February Warrant 2021

Motion to Approve February Warrant 2021

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council

From: Benjamin Estell, Borough Manager

Subject: Motion to Approve Manager's Report for February 2021

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1444 Hillsdale Avenue Pittsburgh, PA 15216-2019 (412) 561-8900 FAX (412) 561-7805 www.boro.dormont.pa.us

Borough Manager – Benjamin Estell Mayor – Jason Walsh

Solicitor – Cafardi, Ferguson, Wyrick, Weis + Gabriel llc Members of Council President – Jeff Fabus

Vice President – Jen Mazzocco Kate Abel

Joanna Bouldin Drew Lehman

John Moore Daniele Ventresca

TO: Borough Council

FROM: Benjamin Estell, Borough Manager

SUBJECT: Summary of Activities for the month of February 2021

DATE: February 26, 2021

Meetings Attended:

February 1, 2021: Attended CONNECT Marshall Plan Regional Climate Action Planning alignment meeting.

February 3, 2021: Met with Jennifer LaForge of Tyler Technology to discuss transition of software systems.

February 5, 2021: Hosted a regional meeting of municipal managers, assistant managers, and recreation department employees to discuss possible pool operations in 2021. Agreed to follow-up meetings.

February 10, 2021: Met with Jennifer LaForge of Tyler Technology to discuss transition of software systems.

February 17, 2021: Attended Mobilify meeting to discuss PAAC NexTransit and other regional transit projects.

February 17, 2021: Met Dormont auditors to discuss 2020 finances.

February 19, 2021: Attended CONNECT Environmental and Economic Development Working Group agenda planning meeting.

February 19, 2021: Met with Beth Bachman to discuss 2021 pool operations.

February 22, 2021: Met with CONNECT staff and E&E Working Group Co-Chair to review new Materials Management Video.

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1444 Hillsdale Avenue Pittsburgh, PA 15216-2019 (412) 561-8900 FAX (412) 561-7805 www.boro.dormont.pa.us

Borough Manager – Benjamin Estell Mayor – Jason Walsh

Solicitor – Cafardi, Ferguson, Wyrick, Weis + Gabriel llc Members of Council President – Jeff Fabus

Vice President – Jen Mazzocco Kate Abel

Joanna Bouldin Drew Lehman

John Moore Daniele Ventresca

February 23-26, 2021: Met with Bookkeeper Sherri Pruce and Steve Coggins of Tyler technologies to take an in-depth look at Borough of Dormont financial policies and operations to improve software conversion from BS&A.

February 25, 2021: Met with IT Consultant Kirk Marburger and representatives of David Davis Communication to review current and proposed phone system and programming for new system.

February 25, 2021: Presented at Representative Dan Miller’s Annual Economic Development Forum.

February 26, 2021: Attended CONNECT’s Governing for the Common Good Session.

February 26, 2021: Hosted Keystone Oaks Middle School student council members for first part of the Dormont Gaming Summit.

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Accept the Police Report for January 2021

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Accept the Building and Code Enforcement Report for December

2020

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Accept the Building and Code Enforcement Report for January

2021

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council

From: Wayne McVicar, Engineer

Subject: Motion to Accept the Engineer's Report for the Month of February 2021.

Motion to Accept the Engineer's Report for the Month of February 2021.

10.g

Packet Pg. 91

MEMORANDUM

Date: February 26, 2021

To: Benjamin Estell, Borough Manager

From: Wayne R. McVicar, P.E., Borough Engineer

Subject: Engineer’s Report – February 2021

1. COUNCIL ACTION REQUESTED

a. 2021 Open Cut Spot Repair Project Project

Award contract in the amount of $84,039.00 to NIANDO Construction,

Inc., who was the lowest responsible bidder. See my February 24, 2021

Review of Bids.

b. 2021 Road & Alley Resurfacing Project

Award contract in the amount of $329,738.75 to Independent Enterprises,

Inc., who was the lowest responsible bidder. See my February 26, 2021

Review of Bids.

2. ENGINEERING IN PROGRESS

a. ALCOSAN Sewer Regionalization Implementation

ALCOSAN has provided a transfer agreement to the Borough for subject

sewers. This agreement is under attorney review.

3. CONSTRUCTION IN PROGRESS

a. 2021 CIPP Manhole-to-Manhole Lining Project

Contractor: Insight Pipe Contracting, L.P. ($198,207.50)

Contract was awarded at the February 1, 2021 council meeting. Notice of

award was issued February 3, 2021. Contracts have been executed.

Contract start date will be February 26, 2021. A pre-construction meeting

was held on February 26, 2021. CCTV work is anticipated to begin the

week of March 8, 2021 with the actual lining starting the week of March

22, 2021.

b. 2021 GROW 5 CIPP Manhole-to-Manhole Lining Project


10.g.a

Packet Pg. 92

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-26-

21 (

2340

: E

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Rep

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February 26, 2021

- 2 -



Contract start date will be February 26, 2021. A pre-construction meeting

was held on February 26, 2021. CCTV work is anticipated to begin the

week of March 25, 2021 with the actual lining starting the week of April

5, 2021.

c. 2021 Sewer Operation & Maintenance Project




Contract start date will be February 26, 2021. CCTV began on February

23, 2021.

d. 2021 Road & Alley Resurfacing Project

Project design was finished in December 2020. Bids were received on

February 25, 2021. See my February 26, 2021 Review of Bids.

e. 2019 Open Cut Repair Project

Contractor: NIANDO Construction, Inc. ($72,787.50)

Project is complete being closed out.

f. Municipal Building Gym Wall & Waterproofing Project

1. Contract #1: Waterproofing and Concrete Work

Nicholas Pasquini, Contractor ($160,000.00)

Construction is complete and contract is being closed out.

2. Contract #2: Gym Wall EIFS Project

Contractor: Lane Plastering & Stucco, LLC ($49,918.39)

Deduct change order was approved. Project will be closed out with

final payment.

3. Contracts #3 & #4: Municipal Building ADA Door Project

Contractor: Southwest Aluminum & Glass Co ($55,750.00)

Contractor: Automated Entrance Systems Co., Inc. ($30,190.00)

Project is complete except for punch list items.

4. Gymnasium Demolition Project

Contractor: Continental Construction & Demolition ($57,000.00)

Project is complete and ready for close out.

g. 2019 Road & Alley Project

Contractor: T.A. Robinson Asphalt Paving, Inc. ($617,570.90)

Except for punch list items, the project is 100% complete including

Dwight Avenue.

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Accept the Resignation of Kate Vitek from the Traffic and Parking

Planning Commission

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Hi Ben,

As you know, I informed the committee the other day via email regarding my position with TPPC, but wanted to make it formal to you as well. As I had indicated, our housing search took us a few blocks outside of Dormont, so I unfortunately have to resign my position on TPPC. I am thankful to the Borough for allowing me the opportunity to be involved in this important committee, and for all of the hard workeveryone has put in to help Dormont continue to be a great community.

Sincerely,

Kate Vitek

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Appoint David Goodnight to Planning Commission for Term from

March 1, 2021 to January 3, 2022

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412-330-7259David Goodnight

1485 Park BlvdDormont, PA [email protected]

Professional SummaryExperienced professional in the real estate industry with over twenty years combined experience in residential appraisal management, flood searches, and foreclosure business.

Skills and AbilitiesAttention to detail, ability to multi-task and meet deadlines in a fast-pace environment, motivated team player,

proficiency in Microsoft Office and knowledge of client-based systems, ability to communicate with both internal and external customers, and proven customer service skill

Work ExperienceE Street Appraisal Management – Wexford, PAPresident - 2012 to PresentOversee all operations for a best-in-class appraisal management firm. • Manage a $20+ million yearly operating budgets, overseeing the vendor acquisition, projectbidding and approval process• Hire and train 80 full-time employees on the Wholesale, Joint Venture, Direct to Consumer,Servicing, Vendor Management, and Customer Service teams• Continually leverages data from our existing CRM, customer surveys, software andwebsite analytics to inform leasing, construction and appraisal management decisions• Developed two new websites driving commercial and residential client retention by improving the customer experience through easy-to-use technology

National Real Estate / Secured Lending Services – Crafton PADirector of Operations, 1997 – 2012Managed pipeline of Reverse Mortgage REO assets including but not limited to deed preparation, review of closing disclosures for accuracy, final approval and clear to close.•Proven organization/time management skills with the ability to multi-task and to function efficiently in a high volume, fast paced deadline-oriented environment•Strong written and verbal skills with all levels across the organization and external customers•Client Relationship duties-Customer service orientation and ability to identify issues and develop resolutions in a timely manner•Solid problem-solving skills: worked with team members, service partners, and clients on complex issues until resolved to deliver on service promise•Ensured processes were in place to monitor and maintain quality and compliance and developed desktop procedures•Staffed, managed, directed, motivated and evaluated staff of client-facing representatives for wealth management inbound and outbound calls, daily workflow processes, established service standards and turnaround times•Interviewed, hired, trained, mentored, coached, and counseled team members and managers to facilitate growth and development

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mailto:[email protected]

March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Appoint Lillie Gabreski to the Zoning Hearing Board for a Term

from March 1, 2021 to January 3, 2023

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Lillian Gabreski, MPA [email protected] 1108 Peermont Ave, Pittsburgh PA 15216 716-338-5116

STATEMENT OF INTEREST:

My name is Lillie Gabreski and I am responding to a call for resumes regarding openings on the

Planning Commission and the Traffic and Parking Commissions in the Borough of Dormont. My

fiancée and I bought our first home in the borough this fall, prior to that we lived in Mount

Washington for two years. We absolutely love Dormont, and almost exclusively looked at homes

in the borough as we knew it was where we wanted to be for the foreseeable future.

While I have not lived in Dormont long, I have a deep interest in civic participation. As the

project development planner at the Southwestern Pennsylvania Commission, the region's

federally-designated Metropolitan Planning Organization, I assist agencies and communities

across the ten-county region in receiving and utilizing federal and state transportation funding.

My position focuses on project delivery, which involves serving on project steering committees,

consultant-selection committees, meeting with various transportation bodies (FHWA, PennDOT,

municipalities, and nonprofit organizations), and coordinating to ensure that transportation

projects are accomplished in a timely matter and with the municipality or community’s best

interests in mind. Because of my work in both transportation planning and more general project

development planning, I have experience that I believe would add value to either the Planning or

the Traffic and Parking Commissions.

In my spare time, I also serve as a board member of the Young Preservationists Association of

Pittsburgh, which assists communities and local advocates in utilizing historic preservation

practices to spur economic development and restore or repurpose dilapidated structures.

If you have any questions regarding my history or resume, please do not hesitate to contact me. I

would love to apply the work I do on a regional level to the needs of the community in which I

live, and look forward to the opportunity of adding any value or insight that I might be able to.

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Lillian Gabreski, MPA [email protected] 1108 Peermont Ave, Pittsburgh PA 15216 716-338-5116

WORK EXPERIENCE

Southwestern Pennsylvania Commission, Pittsburgh, PA

Project Development Planner (Pay Grade 5) Sept. 2019 – Present

▪ Assist in the programming of state and federal transportation funds allocated to the ten-county SWPA

region via the development of the Transportation Improvement Program

▪ Support the process of selecting projects to receive SPC’s competitive discretionary funding and

administer the project delivery process

▪ Aid project sponsors in planning for and advocating local transportation priorities through coordination

and collaboration. Involves frequent contact with planning partners incl. FHWA, PennDOT, City of

Pittsburgh DOMI, ten-county planning departments, municipalities, and regional nonprofits

▪ Conduct the region’s Environmental Justice Analysis to identify potentially disadvantaged communities

and monitor whether programmed transportation projects could cause a disproportionately negative

effect on them

▪ Develop funding scenarios and help secure funding and support for transportation project development

and delivery

▪ Represent SPC with local planning initiatives, stakeholder groups, steering committees, etc.

Transportation Planner (Pay Grade 3) Aug. 2018 – Sept. 2019

▪ Assist in the development of the Transportation Improvement Plan budget and monitor proposed

changes monthly to ensure that all fiscal revisions to projects meet and uphold federal requirements

▪ Support the program development department in other planning and development tasks

EDUCATION

Cornell University, Ithaca, NY May 2018

Master of Public Administration; Focus in Financial Management and Economic/Financial Policy GPA 4.0

Penn State Behrend, Erie, PA May 2016

Bachelor of Arts in Political Science; Minors in History and Women’s Studies; Schreyer Scholar GPA 3.97

University of Cape Town: Community Development in South Africa Summer 2015

Ryerson University: North American Politics in Toronto, Canada Summer 2014

PUBLICATIONS

Global City Maturity via Historic Preservation Practices: May 2018

An International Comparative Case Study, MPA Graduate Thesis, Cornell University

▪ Conducted research in Pittsburgh, Pennsylvania; Seoul, South Korea; Cape Town, South Africa

“South Africa’s Wine Industry is a Paradigm for Sustainable Policy.” The Cornell Policy Review Feb. 14, 2018

“Standing Rock Protestors Want More than Clean Water.” The Cornell Policy Review Dec. 7, 2018

“The Fight for Affordable, Accessible Education in South Africa.” The Cornell Policy Review Oct. 28, 2018

COMMUNITY SERVICE

Young Preservationists Association of Pittsburgh, PA, Board Member

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Approve an Additional Three Vacation Days for All IAFF Local

#3584 Employees who Were Employed by the Borough of Dormont as of

December 31, 2020 in Recognition of Their Continuous Service Throughout

the COVID-19 Pandemic

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Authorize Resumption of Residential Permit Parking and Street

Sweeper Parking Ban Enforcement on May 1, 2021

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Approve the Following Recommendations for Tennessee Avenue

at Annex Avenue: -Move Existing “No Outlet” Sign to the Corner of

Tennessee and Annex Avenues -Install Additional “No Outlet” Sign on Other

Side of the Street; on the Back of the Existing Stop Sign.

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Traffic and Parking Planning Commission

Meeting Minutes


Time: 6:00PM

Location: via ZOOM meeting

TPPC Attendees: Jack Abel, Jonathan Franks, Ed Massery, Robert Tamburo, Kate Vitek

Other Attendees: Ben Estell, Jeff Fabus, Danielle Ventresca, Mayor Jason Walsh

Meeting Called to order at 6:01 PM by Mr. Massery.

Tennessee resident contacted committee regarding an issue of vehicles turning onto the dead-end side

of the street, not realizing it is “no outlet.” The existing “No Outlet” sign is set back from the corner

intersection, that drivers are not seeing it. Committee discussed moving existing sign closer to the

intersection for better sight, and adding additional sign across from this sign, on the back of the stop

sign.

Mr. Massery made motion to recommend:

- Moving existing “No Outlet” sign to the corner of Tennessee and Annex Avenues.

- Install additional “No Outlet” sign on other side of the street; on the back of the existing

stop sign.

Motion passed 5-0.

Mr. Estell received resident complaints regarding Ordinance Avenue. Two car accidents in the past

month from cars losing control during inclement weather and crashing into homes on Ordinance and

Connecticut Avenues. He has asked Borough Engineer to look into the issue, but does not believe there

is much that can be done to rectify situation, as Ordinance is very steep hill. He noted street had been

paved in the last few years, after PA American did work on the street. Committee discussed ideas of

installing compressed barricades, to absorb impact of car coming down Ordinance into existing concrete

barrier, making the concrete barrier more visible. Councilman Fabus suggested considering making

Ordinance Avenue a one-way street, possible seasonally. Mayor Walsh stated that the fire department

at times has blocked off Ordinance Avenue if weather conditions worsen quickly, but that it is not

always possible to do this. He indicated that there have been 4 reportable accidents in this area in the

last 10 years.


- Explore safety/warning options including: signage behind existing concrete barrier;

signage warning of potential icy/dangerous conditions; reflective sign behind concrete

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barrier indicating that road ends; cost of spring-loaded barriers, and considering making

Ordinance Avenue one-way street.

Motion passed 5-0.

Committee discussed creating street parking striping petition policy and utilizing permit parking policy to

create similar-type policy for residents seeking to have their streets striped for parking spaces.

Meeting adjourned at 7:00PM

Next Scheduled TPPC Meeting: March 15, 2021

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Approve Following Recommendations for Ordinance Avenue: -

Explore Safety/Warning Options Including: Signage Behind Existing

Concrete Barrier; Signage Warning of Potential Icy/Dangerous Conditions;

Reflective Sign Behind Concrete Barrier Indicating that Road Ends; Cost of

Spring-Loaded Barriers, and Considering Making Ordinance Avenue One-

Way Street.

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Traffic and Parking Planning Commission

Meeting Minutes


Time: 6:00PM

Location: via ZOOM meeting

TPPC Attendees: Jack Abel, Jonathan Franks, Ed Massery, Robert Tamburo, Kate Vitek

Other Attendees: Ben Estell, Jeff Fabus, Danielle Ventresca, Mayor Jason Walsh

Meeting Called to order at 6:01 PM by Mr. Massery.

Tennessee resident contacted committee regarding an issue of vehicles turning onto the dead-end side

of the street, not realizing it is “no outlet.” The existing “No Outlet” sign is set back from the corner

intersection, that drivers are not seeing it. Committee discussed moving existing sign closer to the

intersection for better sight, and adding additional sign across from this sign, on the back of the stop

sign.


- Moving existing “No Outlet” sign to the corner of Tennessee and Annex Avenues.

- Install additional “No Outlet” sign on other side of the street; on the back of the existing

stop sign.

Motion passed 5-0.

Mr. Estell received resident complaints regarding Ordinance Avenue. Two car accidents in the past

month from cars losing control during inclement weather and crashing into homes on Ordinance and

Connecticut Avenues. He has asked Borough Engineer to look into the issue, but does not believe there

is much that can be done to rectify situation, as Ordinance is very steep hill. He noted street had been

paved in the last few years, after PA American did work on the street. Committee discussed ideas of

installing compressed barricades, to absorb impact of car coming down Ordinance into existing concrete

barrier, making the concrete barrier more visible. Councilman Fabus suggested considering making

Ordinance Avenue a one-way street, possible seasonally. Mayor Walsh stated that the fire department

at times has blocked off Ordinance Avenue if weather conditions worsen quickly, but that it is not

always possible to do this. He indicated that there have been 4 reportable accidents in this area in the

last 10 years.


- Explore safety/warning options including: signage behind existing concrete barrier;

signage warning of potential icy/dangerous conditions; reflective sign behind concrete

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barrier indicating that road ends; cost of spring-loaded barriers, and considering making

Ordinance Avenue one-way street.

Motion passed 5-0.

Committee discussed creating street parking striping petition policy and utilizing permit parking policy to

create similar-type policy for residents seeking to have their streets striped for parking spaces.

Meeting adjourned at 7:00PM

Next Scheduled TPPC Meeting: March 15, 2021

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Award an Engineering Contract to Gateway Engineers for the

Dwight Avenue Landslide Investigation in the Amount of $16,839.50.

Motion to Award an Engineering Contract to Gateway Engineers for the Dwight Avenue

Landslide Investigation in the amount of $16,839.50.

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MEMORANDUM



From: Wayne R. McVicar, P.E., Borough Engineer WRM

Subject: Dwight Avenue Landslide Engineering Investigation

Review of Quotes

In my memo of January 14, 2021, I discussed my preliminary investigation of the

landslide at the eastern end of Dwight Avenue that began in November of 2020. I

finished my preliminary investigation with the recommendation that the borough reach

out to engineering firms that specialize in landslide investigation and remediation. With

your authorization I than contacted several firms that the borough had used in the past to

solicit quotes. I was able to get quotes from 3 firms, namely Gateway Engineers,

Remington & Vernick Engineers and Gannett Fleming, Inc.

In my request for quotes I advised that I was looking for a firm to perform a field

investigation of the slide, generate a report based upon the investigation, make

recommendations for slide remediation; and for each option, provide a budgetary cost

estimate for the repairs. A detailed design of the recommended option was not included

at this time.

The quotes I received ranged from a high of $35,350.00 from Remington & Vernick

Engineers, to a low of $16,839.50 (excludes field survey) from Gateway Engineers.

Copies of the 3 quotes are attached along with my comparison spreadsheet.

For this initial investigation and preliminary design stage, I would recommend Gateway

Engineers at a cost of $16,839.50.

For informational purposes, I estimate the later final design at approximately $10,000

plus a topographic survey estimated at $5,000. Gateway Engineers provided a price of

$5,450. At this time, I am just recommending award of the initial investigation and

preliminary design stage as the final design may vary as it is dependent upon the

rehabilitation option that may be selected by the borough. Plus, we may be able to get

the field survey from an alternate professional at a lower price.

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DWIGHT AVENUE LANDSLIDE DATE: February 17, 2021

WORK

SUBSURFACE INVESTIGATION

BORINGS

TOP 3 2 1

BOTTOM 3 1 3

TOPOGRAPHIC SURVEY 1 1

CONVENTIONAL SURVEY 1 1

SOIL TESTING 1 1 1

GEOTECHNICAL ANALYSIS 1 1 1

DELIVERABLES: REPORT REPORT REPORT

CONCEPTUAL DESIGN PLANS REMEDIATION OPTIONS REMEDIATION OPTIONS

CONCEPTUAL DRAINAGE PROFILE SKETCH

CONCEPTUAL GRADING CROSS-SECTION SKETCH

STANDARD DETAILS

COST ESTIMATE COST ESTIMATES COST ESTIMATES

SLOPE STABILITY ANALYSIS

COST: 35,350.00$ 8,100.00$ 19,000.00$

TOPOGRAPHIC SURVEY INCL 5,450.00$

DRILL REG MOBILIZATION 1,265.00$

SOIL BORING UPPER BORINGS 1,518.00$

ROCK CORING FOR UPPER BORING 412.50$

ROCK CORING SETUP UPPER BORING 385.00$

EXCAVATOR MOB. & 1-DAY RENTAL 2,563.00$

2,596.00$

GEOTECHNICAL COSTS: 8,739.50$

TOTAL INVESTIGATION COST: 35,350.00$ 16,839.50$ 19,000.00$

FINAL DESIGN COSTS: 10,000.00$ 10,000.00$ 10,000.00$

INCL 5,450.00$ 5,000.00$

TOTAL DESIGN PROJECT COST ESTIMATE: 45,350.00$ 32,289.50$ 34,000.00$

COMPARISON OF QUOTES

TOPOGRAPHIC SURVEY

REMINGTON & VERNICK GATEWAY ENGINEERS GANNETT FLEMING

SOIL BORING & ROCK CORING FOR

LOWER BORING

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P-21-0047 January 22, 2021 Geotechnical Investigation for the Proposed:

Dwight Avenue Landslide

Dwight Avenue, Dormont Borough Allegheny County, Pennsylvania

P R E P A R E D F O R S U B M I T T E D B Y

Wayne R. McVicker, P.E., Borough Engineer

Borough of Dormont

1444 Hillsdale Avenue Suite 10

Pittsburgh, PA 15216-2019

Joseph P. Fagan, P.E.

The Gateway Engineers, Inc.

100 McMorris Road

Pittsburgh, PA 15205-9401

412-921-4030 Phone

855-634-9284 Phone

412-921-9960 Fax

www.gatewayengineers.com

[email protected]

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Dwight Avenue Landslide - Geotechnical January 22, 2021 P-21-0047

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January 22, 2021

Borough

1444 Hillsdale Avenue

Suite 10

Pittsburgh,, PA 15216-2019

ATTN: Wayne R. McVicker, P.E., Borough Engineer

RE: Dwight Avenue Landslide

Dear Mr. McVicker:

The Gateway Engineers, Inc. (Gateway), is pleased to submit to you the following proposal for a geotechnical

investigation and topographic survey to evaluate a landslide along Dwight Avenue in Dormont Borough, Allegheny

County, Pennsylvania.

Gateway has extensive experience with similar projects in this locale, including in several municipalities in the South

Hills. The subsurface information provided by those projects gives us a better understanding of the geologic concerns,

which generally include issues with man-made fills, existing steep slopes, and variable depths to bedrock. Identifying

these conditions early in the project will permit you to incorporate them in your project design.

Please feel free to contact me directly if you have any questions.

Sincerely,

THE GATEWAY ENGINEERS, INC.


Project Manager

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Table of Contents

Statement of Project 4

Scope of Services 5

Schedule of Fees 7

Items Not Included in Scope of Services 7

Acceptance 8

Attachment

General Terms and Conditions 9

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We understand that the project entails evaluating a

landslide at the east terminus of Dwight Avenue. The

landslide is about 80 ft long and extends approximately

40 ft in elevation downslope of the roadway surface. In

order to assist you with the successful and timely

completion of the project, Gateway will undertake a

geotechnical investigation and prepare a report

describing the findings of the investigation, and

presenting remediation options and a range of costs for

each.

We propose to drill three (3) test borings to delineate

subsurface conditions at the site - two (2) along the

roadway and one (1) in the slide mass below the

roadway, if conditions have not changed from the time

we visited the site on January 14, 2021. On that date, it

was possible to advance a drill rig to the lower portion of

the slide mass with assistance from an excavator. If the

slide mass moved further downslope, we may not be able

to access that boring location, in which case the boring

would be eliminated. After we stake the boring locations

in the field, we will contact the PA One Call system to

attempt to locate public underground utilities in the

vicinity of the boring locations. However, as utility

companies responding to the system only locate their

public utilities on public property, your personnel should

locate all underground utilities in the vicinity of the

boring locations to provide safe drill rig access. An

excavator will be required to provide access to the boring

in the slide mass. The boreholes will be backfilled with

auger cuttings.

Once the borings have been completed, the samples will

be delivered to our office where they will be visually

classified. The project drawings and boring information

are then analyzed to develop remediaon options and a

range of costs for each, which will be presented in a

report. We will provide two (2) hours of post-report

consultation and/or meeting time to discuss our findings

and recommendations with the project team.

In support of the geotechnical services, we will utilize

conventional field surveying methods to obtain existing

conditions information and locating the test borings. We

will include the locations of the most current field

conditions and features such as roadways, curbs, walls,

sidewalks, fences, surface utility locations, storm and

sanitary structures, topographic spot elevations, and

other planimetric and topographic features. Contours for

the site will be provided at an interval of 2 feet. Property

line information will be shown on the plan using

evidence found in the field, the latest property

information obtained from Allegheny County, and by

rationalizing boundary evidence found during the field

survey phase. Existing underground utility information

will be shown on the plan based on record drawings

provided by utility companies involved in the area, as

well as by markings placed in the field by the utility

companies as a result of the One-Call process.

We assume with the current COVID-19 restrictions, all

meetings will be virtual and we have estimated our hours

accordingly. We do assume that our geotechnical and

surveying field crews will be permitted on the site with

no delays.

Please refer to the “Scope of Services” section of this

proposal for additional information pertaining to the

project requirements. Additional services, if requested,

would be completed under a separate work authorization.

Statement of Project

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Scope of Services

Geotechnical Investigation

1. Subsurface Explorations

a. Drill a total of three (3) test borings to delineate subsurface conditions at the site - two (2) along the

roadway and one (1) in the slide mass if the site conditions have not changed from the time we visited the

site on January 14, 2021. If the slide mass moved further downslope, we may not be able to access that

boring location, in which case the boring would be eliminated.

b. Standard penetration tests (SPTs) will be conducted continuously in the soil mantle (both cohesive and

cohesionless soils) of all borings in compliance with ASTM International Test Designation: D1586-11.

The SPTs will be continued to refusal on bedrock from which level at least five (5) feet of continuous NQ-2

(2-in-dia) rock core will be procured from each.

c. Backfill the boreholes with auger cuttings.

2. Engineering Services

a. Plan and program the subsurface explorations.

b. Stake the test boring locations in the field and determine their ground surface elevations with respect to

existing site features.

c. Review available published documentation to determine if underground hazards, such as abandoned mines,

have been identified as being present below the site.

d. Direct field sampling and testing operations.

e. Determine the groundwater table elevation, if any is encountered in the test borings.

f. Conduct soil and rock laboratory physical classification tests.

g. Correlate and analyze the field and laboratory test results.

h. Prepare a report describing the findings of the investigation, and presenting remediation options and a range

of costs for each.

i. Provide two (2) hours of post-report consultation and/or meeting time to discuss our recommendations with

the project team.

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Existing Conditions Survey

1. Field Surveying Services

a. Obtain existing planimetric and topographic features for the subject property, which are evident on the

ground surface.

b. Locate existing ground surface utility structures, including top and flow line elevations of storm and

sanitary structures, as well as the next upstream and downstream structures.

c. Locate property and right of way control evidence for the subject property and on the adjoining property.

d. Locate the test borings and obtain their ground surface elevations.

e. Perform a field check of the plan for verification of obtained information.

2. Office Surveying Services

a. Perform property research at the Allegheny County Courthouse for existing deeds and/or recorded plans

of the subject property.

b. Place a PA-One Call for markings to be placed in the field within the area of the subject property.

c. Obtain underground utility information by way of written correspondence only and show utility lines

as per the information provided by the utility companies.

d. Perform property line rationalization, which will entail the review of physical control points located

during the field survey, as well as deeds and recorded plans on record.

e. Establish the right of way and boundary lines for the subject properties.

f. Prepare a final Existing Conditions Survey showing planimetric and topographic features.

g. Perform a QA/QC office check of the plan.

h. Submit final digital files and hardcopies of the survey.

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Schedule of Fees

SERVICES (LUMP SUM) FEE

Geotechnical Engineering

Existing Conditions Survey

$8,100.00

$5,450.00

TOTAL (LUMP SUM) $13,550.00

The above scope of services will be completed for the lump sum fee of $13,550.00, plus reimbursable expenses.

Invoicing for the project will occur monthly in accordance with the percentage of work completed.

Unit costs will be billed at the rates seen in the following chart. Unit costs are dictated by unknown conditions and

therefore cannot be accurately determined at this time. The following list shows what services are anticipated for your

project, but actual fees can only be determined upon completion of the services performed.

SERVICES (UNIT COSTS) UNITS QUANTITY RATES FEE

Drill Rig Mobilization rig 1 $1,265.00 $1,265.00

Soil Boring for Upper Borings lin ft 60 $25.30 $1,518.00

Rock Coring for Upper Borings lin ft 15 $27.50 $ 412.50

Rock Coring Setup for Upper Borings setups 2 $192.50 $385.00

Excavator Mobilization and One Day Rental days 1 $2,563.00 $2,563.00

Soil Boring and Rock Coring for Lower Boring hours 8 $324.50 $2,596.00

TOTAL (UNIT COSTS) $8,739.50

TOTAL ESTIMATED FEE $22,289.50

Items Not Included in Scope of Services

Restoration of any areas disturbed by the drilling equipment beyond those described above; Payment of any application

or permit fees; Structural design; Environmental site assessments; Archeological studies; Survey services beyond those

discussed above; Placement of the property corners; As-Built Survey; Construction stakeout; Placement of control

points; Wetland and/or stream locations; Entering manhole structures or opening electric vaults; Inspection services;

Preparation of contract documents used for the purposes of bidding or construction; Mitigation of environmental

hazards; Hazardous waste studies; Computer-generated slope stability analyses; and, Post-report consultation and/or

meeting time beyond those discussed above.

If you should desire us to consult on these items, we would be pleased to submit separate cost proposals.

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Acceptance

If this proposal is acceptable to you, please complete the Acceptance portion and return the original. Once received, we

will execute the proposal and promptly provide a copy for your records. Gateway reserves the right to modify this

proposal if an executed copy is not received by our office within 60 days from the date submitted.

Gateway greatly appreciates this opportunity to submit the above proposal for the services outlined. Should you require

any additional information, please do not hesitate to contact me directly at your earliest convenience.


Project Manager

Daniel S. Deiseroth, P.E.

Principal-in-Charge

I/We, the undersigned, accept this proposal as outlined above as well as the General Terms and Conditions, which are

attached hereto and incorporated herein as a part of this agreement.

Company

Signature

Print Name

Date

Contact Number

G:\Proposals\21 Proposals\P-21-0047 Dormont - Dwight Ave. Slide\2021-01-22 Dwight Ave Landslide Proposal.docx

Upon acceptance and completion of this form,

return the signed proposal.

RETURN

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Attachment

General Terms and Conditions

Invoicing and Payment Invoicing for this project will occur monthly as work is performed. Payment is due thirty (30) days after receipt of the invoice. The

Gateway Engineers, Inc. (hereinafter referred to as “Gateway”) must be notified in writing of any questions concerning an invoice within ten (10) days. Failure to

do so within the prescribed time frame constitutes acceptance of the invoice. Gateway reserves the right to stop work immediately on any project and hold work

in progress (if applicable), if an invoice is 60 days past due or older. If Gateway initiates legal proceedings to collect delinquent invoices, Gateway shall be

permitted to recover all legal fees and costs associated with collecting such delinquent invoices.

Rate Escalation If the attached scope of work is performed on a time and materials basis and work extends beyond the calendar year of the acceptance of this

contract, Gateway will adjust the hourly billing rates to its newly-adopted standard hourly rate schedule.

Additional Work If any additional work is required beyond the scope of the agreement, the cost for the additional work will be presented for your approval prior

to commencement of work. Additional work may be completed under this contract upon receipt of an Additional Work Authorization Form signed by the Client.

Additional work will be invoiced monthly as work is performed in accordance with the standard hourly rate schedule in force at that time.

Direct Expenses Printing/plotting costs for the project are not included in the proposal price. The cost for these services is $0.20 per 8½x11 color laser copy,

$0.35 per 11x17 color laser copy, $0.12 per square foot for prints, $0.75 per square foot for color prints and $0.95 per square foot for mylars.

Subconsultants In the completion of this contract, Gateway may use subconsultants at its discretion in order to complete the scope of work in a timely and

efficient manner. The costs of these subconsultants are included in the estimated fee of the project, if provided.

Work Product All plans, specifications, letters, reports and other products provided by Gateway are intended to satisfy the scope of this project only. Gateway is

not liable for the use of its work product by anyone for any purpose other than by the Client for this project and in accordance with this contract.

Changed Conditions Gateway will promptly notify the Client in writing if it discovers conditions or circumstances that were not contemplated at the

commencement of this contract, which in Gateway’s judgment significantly affect or may affect the services or the recommended scope of services. Subsequent

to that notification, the Client and Gateway will either negotiate a revised scope and estimated fee or terminate the contract.

Assumptions, Services and Information Provided By Others This contract assumes the base conditions to be true as set forth in the proposal, and likewise

assumes that services and/or information provided by the Client or their agents is accurate and in a useable form. If these assumptions are found to be untrue, an

additional fee may be required to compensate Gateway for any extra work.

Hazardous Materials The Client agrees to advise Gateway about the presence of any known hazardous substances or any known condition existing in, on, or near

the site presenting a potential danger to human health or the environment. Gateway does not have any responsibility to locate, identify, evaluate, treat or

otherwise consider or deal with hazardous materials.

Access/Right of Entry Unless otherwise agreed, the Client will provide access to the land and/or facilities for Gateway and its subconsultants. Gateway will take

reasonable precautions to minimize damage to said land or facilities by its personnel and/or equipment.

Termination This contract may be terminated by either party upon fourteen (14) days prior written notice. In the event of termination, Gateway shall be

compensated by the Client for all costs incurred and services performed up to and including the termination date.

Limitation of Liability Gateway, its shareholders, directors, officers, employees and agents, shall not be liable to the client for any special, consequential,

incidental or penal losses or damages.

Indemnification Gateway agrees to indemnify and hold harmless the Client and its officers, directors, and employees from and against any and all claims, suits,

liability, damages, injunctive or equitable relief, expenses including reasonable attorneys’ fees, or other loss to the extent caused by Gateway’s negligent

performance of services. The Client agrees to indemnify and hold harmless Gateway and its agents, subcontractors, directors, officers and employees from and

against any and all claims, suits, liability, damages, injunctive or equitable relief, expenses including reasonable attorneys’ fees, or other loss arising from

damage to subterranean structures or utilities unless correctly shown on plans furnished by the Client, or arising from any negligence, gross negligence or willful

misconduct by the Client and/or its officers, directors, employees and agents.

Insurance During the terms of any contract which might result from this proposal, Gateway will have in force the following types of minimum insurance

coverages: A) professional liability – $4,000,000 per claim/$4,000,000 aggregate limit, B) workman’s compensation – statutory limits, C) general liability –

bodily injury/property damage $1,000,000 per occurrence, D) automobile liability – bodily injury/property damage $1,000,000 combined; uninsured and under

insured motorist $35,000, and E) excess liability $8,000,000.

Laws and Severability This contract shall be subject to, interpreted, and enforced according to the laws of the Commonwealth of Pennsylvania. If any part of this

contract shall be held illegal, unenforceable, void, or voidable by any court of competent jurisdiction, each of the remainder of the provisions shall nevertheless

remain in full force and effect and shall in no way be affected, impaired, or invalidated.

Assignment The Client and Gateway respectively bind themselves, their successors, assigns and legal representatives to the other party to this agreement and to

the partners, successors, assigns and legal representatives of such parties with respect to all covenants of this contract. Neither the Client nor Gateway shall

assign, sublet or transfer any interest in this contract without the consent of the other.

M:\Financial\General Terms and Conditions\ General Terms and Conditions rev1-08-20 ORIGINAL.doc

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Award a Contract for the 2021 Road & Alley Resurfacing Project,

for the Base Bid and 5 Alternates to Independent Enterprises, Inc. in the

Amount of $329,738.75.

Motion to Award a Contract for the 2021 Road & Alley Resurfacing Project, for the Base Bid

and 5 Alternates to Independent Enterprises, Inc. in the Amount of $329,738.75.

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MEMORANDUM




Subject: RECOMMENDATION OF AWARD

2021 Open Cut Spot Repair Project

In February the Borough advertised for bids for the 2019 Open Cut Repair Contract. On

Wednesday, February 27, 2019, the Borough received bids for the project. Three sets of bid

documents were issued/sold and two bids were received. The following are the results of the bids

received. A bid tabulation for project is attached:

1. NIANDO Construction, Inc. Base Bid: $ 84,039.00

Pittsburgh, PA 15235

2. Stafanic's Next Generation Base Bid: $226,940.00

Aliquippa, PA 15001

3. S.E.T., Inc. Base Bid: $172,063.07

Aliquippa, PA 15001

My review of the bids indicates that all totals are mathematically correct and do contain all required

documentation properly executed in accordance with the requirements of the bid specifications.

The Borough is familiar with the work of the low bidder, NIANDO Construction, Inc., having

worked with them in the past, most recently on the 2019 Open Cut Spot Repair Project and the

Comprehensive Sewer Rehabilitation Project. My experience with this contractor is that they

compete the projects within budget in a timely professional manner.

After review of the bids, I find the apparent low bidder, NIANDO Construction, Inc., to be the

lowest responsive and responsible bidder. Based upon the Borough’s experience with this bidder

and the value of the bid, I would recommend award of the Contract to NIANDO Construction,

Inc. in the amount of $84,039.00.

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# ITEM QUANTITY MINIMUM UNIT TOTAL UNIT TOTAL UNIT TOTAL

& UNITS PRICE PRICE PRICE PRICE

2021 OPEN CUT REPAIR CONTRACT

1 Mobilization & Demobilization,

complete in place.1 LS $8,000.00 $8,000.00 $4,300.00 $4,300.00 $16,850.00 $16,850.00

2 8" Sanitary Sewer Point Repair,

Critical Settlement Area, 0-8' in

depth, complete in place.

18 LF $290.00 $5,220.00 $840.00 $15,120.00 $287.77 $5,179.86


Critical Settlement Area, >8'-12' in


18 LF $310.00 $5,580.00 $2,450.00 $44,100.00 $1,294.61 $23,302.98




16 LF $311.00 $4,976.00 $805.00 $12,880.00 $334.73 $5,355.68




48 LF $330.00 $15,840.00 $992.00 $47,616.00 $442.51 $21,240.48




4 LF $410.00 $1,640.00 $2,802.00 $11,208.00 $1,254.07 $5,016.28

7 Wye Branch - SDR-35 or SDR-26

PCV All Depths, complete in place.5 EA $400.00 $2,000.00 $230.00 $1,150.00 $394.80 $1,974.00

8 Sanitary Sewer Laterals, Critical

Settlement Area, All Depths,

complete in place.

12 LF $81.00 $972.00 $222.00 $2,664.00 $286.27 $3,435.24

9 Construct New 4' Diameter Pre-Cast

Sanitary Manhole, Critical

Settlement Area, 0'-8' Depth,

complete in place.

1 EA $4,000.00 $4,000.00 $5,140.00 $5,140.00 $5,344.35 $5,344.35


Sanitary Manhole, Adjustment For

Additional Depth Greater Than 8',

complete in place.

2 EA $250.00 $500.00 $150.00 $300.00 $205.00 $410.00

11 Raise Buried Manhole and Adjust To

Grade, complete in place.1 VF $300.00 $300.00 $3,590.00 $3,590.00 $668.25 $668.25

12 Concrete Sidewalk Replacement,

Complete in Place120 SF $14.00 $1,680.00 $30.50 $3,660.00 $20.00 $2,400.00

13 Concrete Driveway/Apron

Replacement, 6" Thick, Complete in

Place

25 SF $15.00 $375.00 $37.00 $925.00 $30.00 $750.00

14 Replacement of Concrete Curb or

Concrete Curb & Gutter, Complete

in Place

4 LF $39.00 $156.00 $147.00 $588.00 $100.00 $400.00

15 Trench Restoration in Bituminous

Roadway, complete in place.500 SF $8.00 $4,000.00 $12.00 $6,000.00 $27.38 $13,690.00

16 Trench Restoration in Brick


DATE: February 24, 2021 Aliquippa, PA 15001

TABULATION OF BIDS RECEIVED Pittsburgh, PA 15235 2267 Todd Road Lowellville, OH 44436

2021 OPEN CUT REPAIR CONTRACT 620 Long Road Contracting Company 235 E. Water Street

Borough of Dormont Niando Construction, Inc. Stafanic's Next Generation S.E.T., Inc.

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17 Trench Restoration in Concrete

Roadway, complete in place.25 SF $19.00 $475.00 $31.00 $775.00 $54.00 $1,350.00

18 Restoration of Disturbed Lawn

Areas, complete in place.100 SF $2.00 $200.00 $12.20 $1,220.00 $10.25 $1,025.00

19 Crew Time, complete in place. 5 HR $400.00 $2,000.00 $705.00 $3,525.00 $700.00 $3,500.00

20 Pre-CCTV Repair Location

Determination, complete in place.11 EA $250.00 $2,750.00 $1,565.00 $17,215.00 $1,115.45 $12,269.95

21 Post Repair Sanitary Sewer CCTV

Inspection & Light Cleaning,

complete in place.

2,730 LF $2.50 $6,825.00 $7.30 $19,929.00 $5.00 $13,650.00

23 Manhole Inspection, complete in

place.1 EA $100.00 $100.00 $210.00 $210.00 $150.00 $150.00

24 Photographic Documentation,


25 Traffic Control & Resident

Notification, complete in place.1 LS $5,000.00 $5,000.00 $7,275.00 $7,275.00 $10,300.00 $10,300.00

TOTAL BID $84,039.00 $226,940.00 $172,063.07

Wayne R. McVicar 2/24/2021

WAYNE R. MCVICAR, PE DATE

PA License No. PE-044085-R

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Accept the Low Bid for the 2021 Open Cut Spot Repair Project in

the Amount of $84,039.00 and Authorize the Execution of a Contract with

NIANDO Construction, Inc.

Motion to Accept the Low Bid for the 2021 Open Cut Spot Repair Project in the Amount of

$84,039.00 and Authorize the Execution of a Contract with NIANDO Construction, Inc.

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MEMORANDUM




Subject: RECOMMENDATION OF AWARD

2021 Open Cut Spot Repair Project

In February the Borough advertised for bids for the 2019 Open Cut Repair Contract. On

Wednesday, February 27, 2019, the Borough received bids for the project. Three sets of bid

documents were issued/sold and two bids were received. The following are the results of the bids

received. A bid tabulation for project is attached:

1. NIANDO Construction, Inc. Base Bid: $ 84,039.00

Pittsburgh, PA 15235

2. Stafanic's Next Generation Base Bid: $226,940.00

Aliquippa, PA 15001

3. S.E.T., Inc. Base Bid: $172,063.07

Aliquippa, PA 15001

My review of the bids indicates that all totals are mathematically correct and do contain all required

documentation properly executed in accordance with the requirements of the bid specifications.

The Borough is familiar with the work of the low bidder, NIANDO Construction, Inc., having

worked with them in the past, most recently on the 2019 Open Cut Spot Repair Project and the

Comprehensive Sewer Rehabilitation Project. My experience with this contractor is that they

compete the projects within budget in a timely professional manner.

After review of the bids, I find the apparent low bidder, NIANDO Construction, Inc., to be the

lowest responsive and responsible bidder. Based upon the Borough’s experience with this bidder

and the value of the bid, I would recommend award of the Contract to NIANDO Construction,

Inc. in the amount of $84,039.00.

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2021 OPEN CUT REPAIR CONTRACT

1 Mobilization & Demobilization,



Critical Settlement Area, 0-8' in


18 LF $290.00 $5,220.00 $840.00 $15,120.00 $287.77 $5,179.86




18 LF $310.00 $5,580.00 $2,450.00 $44,100.00 $1,294.61 $23,302.98




16 LF $311.00 $4,976.00 $805.00 $12,880.00 $334.73 $5,355.68




48 LF $330.00 $15,840.00 $992.00 $47,616.00 $442.51 $21,240.48




4 LF $410.00 $1,640.00 $2,802.00 $11,208.00 $1,254.07 $5,016.28

7 Wye Branch - SDR-35 or SDR-26

PCV All Depths, complete in place.5 EA $400.00 $2,000.00 $230.00 $1,150.00 $394.80 $1,974.00

8 Sanitary Sewer Laterals, Critical

Settlement Area, All Depths,

complete in place.

12 LF $81.00 $972.00 $222.00 $2,664.00 $286.27 $3,435.24


Sanitary Manhole, Critical

Settlement Area, 0'-8' Depth,

complete in place.

1 EA $4,000.00 $4,000.00 $5,140.00 $5,140.00 $5,344.35 $5,344.35


Sanitary Manhole, Adjustment For

Additional Depth Greater Than 8',

complete in place.

2 EA $250.00 $500.00 $150.00 $300.00 $205.00 $410.00

11 Raise Buried Manhole and Adjust To

Grade, complete in place.1 VF $300.00 $300.00 $3,590.00 $3,590.00 $668.25 $668.25

12 Concrete Sidewalk Replacement,

Complete in Place120 SF $14.00 $1,680.00 $30.50 $3,660.00 $20.00 $2,400.00

13 Concrete Driveway/Apron

Replacement, 6" Thick, Complete in

Place

25 SF $15.00 $375.00 $37.00 $925.00 $30.00 $750.00

14 Replacement of Concrete Curb or

Concrete Curb & Gutter, Complete

in Place

4 LF $39.00 $156.00 $147.00 $588.00 $100.00 $400.00

15 Trench Restoration in Bituminous


16 Trench Restoration in Brick






Page 1 of 2

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17 Trench Restoration in Concrete

Roadway, complete in place.25 SF $19.00 $475.00 $31.00 $775.00 $54.00 $1,350.00

18 Restoration of Disturbed Lawn

Areas, complete in place.100 SF $2.00 $200.00 $12.20 $1,220.00 $10.25 $1,025.00

19 Crew Time, complete in place. 5 HR $400.00 $2,000.00 $705.00 $3,525.00 $700.00 $3,500.00

20 Pre-CCTV Repair Location

Determination, complete in place.11 EA $250.00 $2,750.00 $1,565.00 $17,215.00 $1,115.45 $12,269.95

21 Post Repair Sanitary Sewer CCTV

Inspection & Light Cleaning,

complete in place.

2,730 LF $2.50 $6,825.00 $7.30 $19,929.00 $5.00 $13,650.00

23 Manhole Inspection, complete in

place.1 EA $100.00 $100.00 $210.00 $210.00 $150.00 $150.00

24 Photographic Documentation,


25 Traffic Control & Resident

Notification, complete in place.1 LS $5,000.00 $5,000.00 $7,275.00 $7,275.00 $10,300.00 $10,300.00

TOTAL BID $84,039.00 $226,940.00 $172,063.07

Wayne R. McVicar 2/24/2021

WAYNE R. MCVICAR, PE DATE

PA License No. PE-044085-R

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Retroactively Approve the Emergency Purchase of a New Phone

System (ESI ESIP Evolution IP PBX) from David Davis Communications at

a Cost of $13,150

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to AdoptOrdinance 1638, AN ORDINANCE OF THE BOROUGH

OF DORMONT, ALLEGHENY COUNTY, STATE OF PENNSYLVANIA,

ENACTING REGULATIONS RELATING TO VACANT BUILDINGS IN

THE CENTRAL BUSINESS DISTRICT, IN ADDITION TO THE

PROVISIONS SET FORTH IN THE ADOPTED INTERNATIONAL

PROPERTY MAINTENANCE CODE.

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ORDINANCE NO. 1638

CENTRAL BUSINESS DISTRICT

VACANT PROPERTY ORDINANCE

AN ORDINANCE OF THE BOROUGH OF DORMONT, ALLEGHENY COUNTY, STATE OF PENNSYLVANIA, ENACTING REGULATIONS RELATING TO VACANT BUILDINGS IN THE CENTRAL BUSINESS DISTRICT, IN ADDITION TO THE

PROVISIONS SET FORTH IN THE ADOPTED INTERNATIONAL PROPERTY MAINTENANCE CODE.

The Borough finds as follows: A. The central business district (contained in the C Zoning District) is the most publicly visible area in this

community. The condition of this district has significant economic and social impact on the community. B. When the owner of a vacant property in the central business district (C Zoning District) fails to actively

maintain its condition and appearance, and does not strive to keep the property occupied with legally permitted uses, the building can become a major cause of blight to this community. Vacant buildings discourage economic development and negatively impact appreciation of property values.

C. It is the responsibility of property ownership to prevent their property from becoming a burden to this

community and to the public health, safety, or welfare. D. One vacant property that is not well maintained and managed can be the core and cause of spreading

blight. Section 1. Applicability and Scope: The requirements of this ordinance shall be applicable to every property in the “C” zoning district in the Borough of Dormont, and to each owner of any property in the “C” zoning district that has a vacant “ground floor” space, as defined by this ordinance.

Section 2. Definitions: As used in this Ordinance the following words and phrases shall have the meanings indicated unless the context clearly indicates a different meaning: Property: Improved real estate including buildings or structures. Vacant: A building or structure space shall be deemed to be vacant if no person or persons

currently conduct a lawfully licensed use in said space. Ground Floor: Any floor of a building with direct access to grade, that is located less than one story

above, or less than one story below grade, provided that no portion of a floor that constitutes a cellar (as defined in this article) shall constitute a “ground floor”.

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Cellar: A room typically used for storage and mechanical equipment that is located in the basement of a building and is not used for commercial or residential purposes.

Section 3. Vacant Property Monitoring Fee: During each calendar year, the municipality will identify ground-floor spaces in the “C” Zoning District that are deemed vacant as defined by this ordinance. The vacancy “Start Date” shall be the date of mailing of a written notification by the municipality that the subject property’s ground-floor space has been identified as vacant. On the 45th day after the “Start Date”, should said ground floor space remain vacant as defined in this ordinance, the owner of the building in which said vacant space is present shall be required to pay a vacant property monitoring fee, to be established by resolution of the municipal government. There shall be no pro-ration of the monitoring fee. The monitoring fee shall not be imposed on vacant properties, as defined in this ordinance, that are the subject of an active building permit for repair or rehabilitation, and the owner is progressing diligently to complete said repair or rehabilitation.

Section 4. Vacant Property Monitoring Fee Waiver: The monitoring fee, as required herein, shall be waived in full by the municipality if, by the 45th day after written notification as described in Section 3 herein, all of the following conditions are present: 1. The street-level exterior building components in which said ground-floor vacancy is identified are clean (including glass inside and out). A minimum of 70% window transparency must be maintained. 2. The property is not in violation of any provision of the Township’s property maintenance code(s), or any other municipal ordinance. 3. A professionally produced legal sign is prominently displayed promoting the vacant space for sale and/or for lease, providing (at least) a contact phone number for information and showings. Said sign must be incompliance with applicable sign ordinance(s), and at minimum it’s font size must be reasonably readable from the adjacent roadway. Handwritten signs are not permitted relative to this requirement. 4. All local real estate taxes are paid in full. The monitoring fee waiver may be revoked by the municipality if any of the above required conditions is not in place continuously until the vacant condition no longer exists. Section 5. Severability: If any section, subsection, sentence, or clause of this Ordinance is held, for any reason, to be invalid, such decision or decisions shall not affect the validity of the remaining portions of this Ordinance.

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Ordained and Enacted this 1st of March, 2021, by the Borough of Dormont

Borough Manager/Secretary President, Jeffrey Fabus

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Advertise Ordinance 1639, an Ordinance of the Borough of

Dormont, Allegheny County, State of Pennsylvania, Amending §195-64

Schedule of Blocks Participating in Program.

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ORDINANCE NO. 1639

RESIDENTIAL PARKING PERMIT AMENDMENT ORDINANCE

AN ORDINANCE OF THE BOROUGH OF DORMONT, ALLEGHENY COUNTY, STATE OF PENNSYLVANIA, AMENDING

§195-64 SCHEDULE OF BLOCKS PARTICIPATING IN PROGRAM.

§195-64 shall be amended to add the following: Zone 4 3200 Block Pinehurst Avenue Zone 6 1400 Block Hillsdale Avenue

Ordained and Enacted this 5th of April, 2021, by the Borough of Dormont


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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Approve the Memorandum of Agreement with IAFF #3584

Regarding DROP Pension Plan

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MEMORANDUM OF AGREEMENT BETWEEN THE INTERNATIONAL ASSOCIATION

OF FIRE FIGHTERS, LOCAL NO. 3584 AND THE BOROUGH OF DORMONT

Whereas, I.A.F.F., Local No. 3584 (“Local 3584”) and the Borough of Dormont

(“the Borough”) are parties to a collective bargaining agreement that became effective

January 1, 2020 and remains effective until December 31, 2023 ("CBA");

Whereas, within the CBA, Local 3584 and the Borough agreed that they would

reopen the CBA for the purpose of implementing a cost neutral Deferred Retirement

Option Plan (“Drop Plan”) and that the pension calculation shall be based upon the

highest 36 months of consecutive earnings;

Whereas, in preparation for the re-opener, the Borough requested an actuarial

study from the Borough’s pension actuary and both parties have reviewed and relied

upon such actuarial study in reaching an agreement as to the terms and conditions of

the Drop Plan that will be implemented;

Whereas, the Borough and Local 3584 were able to agree upon the following

terms to resolve the outstanding issues with regard to the Drop Plan reopener and

agree to add the following provision into Article V, Section E. of the CBA as follows:

E. The Borough and the Union agree to implement a Deferred Retirement Option Plan, here in referred to as a DROP Plan on January 1, 2021. The Borough will amend the Borough’s Pension Plan to provide the following Drop Plan for all bargaining unit employees and the Fire Chief who qualify and voluntarily elect to participate:

1. Eligibility: A member may become a participant in the DROP after attainment of Age 57 and completion of 20 years of service. 2. Election of Participation: Election to participate in the DROP is irrevocable. The member shall make the election by using forms and procedures prescribed by the Borough’s Non-Police Employee Pension Board.

3. DROP Pension Payments: Upon entry into the DROP; a member's service and average applicable compensation shall be frozen and his/her DROP pension payment shall be calculated as if he/she actually retired on the date he/she entered the DROP. The monthly DROP pension payment shall be credited to the member's individual DROP account. No assets shall be segregated due to the establishment of individual DROP accounts. There shall be no additional costs other than administrative costs to the Borough’s Non-Police Employee Pension Plan. 4. Individual DROP Account: A member's individual DROP account at any time is equal to the sum of the monthly DROP pension payments credited to the

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account, accumulated with interest at the rates of a minimum of 0% to a maximum of 4% compounded monthly, based on the performance of the investments in the fund.

5. Maximum Participation: The maximum participation in the DROP is thirty-six (36) months. Once the maximum participation has been achieved, the member must terminate employment and separate from service. Upon separation from service, the monthly payments shall be paid directly to the member and will no longer be credited to the member’s individual DROP account. 6. Minimum Participation: There shall be no minimum participation in the DROP. The member may terminate employment and separate from service with no restriction. Upon separation from service, the monthly payments shall be paid directly to the member and no longer credited to the member's individual DROP account. 7. Distribution Options: Commensurate with DROP participation, a member shall make an election, on forms designated by the Borough’s Non-Police Employee Pension Board, of the payout option(s) he/she wishes at the termination of the DROP period. This election may be changed at any time prior to termination. The distribution Options are as follows:

1) A full lump sum distribution; 2) Rollover to another qualified retirement plan (as permitted by law) or to an IRA; or 3) Any other distribution provided by the Borough’s Non-Police Employee Pension Board/Third Party Administrator.

8. Beneficiary Designation: Commensurate with DROP participation, a member shall make an election, on forms designated by the Borough’s Non-Police Employee Pension Board, of the beneficiaries he/she wishes to receive the monies in his/her individual DROP account in the event of his/her death before all monies have been distributed.

9. Disability: A member who becomes permanently disabled during the DROP

period and retires from service shall revert to his/her normal retirement pension and to directly receive these pension payments which were being deposited into his/her individual DROP account.

10. Employee Pension Contribution: Effective January 1, 2021, if the total number of firefighters and the Fire Chief exceeds the number seven (7), any such newly hired employee shall pay $27.47 per pay (26 pays during a year) into the pension plan. Effective January 1, 2023, all of the employed firefighters and the Fire Chief shall each pay $27.47 per pay (26 pays during a year) into the pension plan. The employee pension contributions shall be a pre-tax deduction

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and the pay stubs and all other applicable payroll documentation shall designate the deduction as a “Drop Pension Contribution.” 11. All firefighters shall continue to receive compensation increases while participating in the drop, however no such increases shall be factored into pension calculations once they have formally entered into the Drop Program.

Whereas, as a matter of housekeeping, the Borough and Local 3584 agree to move the pension calculation language (highest 36 months of consecutive earnings) to Article V, B, which shall be amended to provide as follows: B. Said pension is to be calculated on the basis of the highest thirty-six (36) months of consecutive earnings said employee worked or was paid prior to retirement. Whereas, all other terms and conditions within the CBA shall remain as is.

Signed on behalf of IAFF, Local 3584

________________________________________

Dated_____________________

Signed on behalf of the Borough of Dormont ________________________________________ Dated_____________________

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Advertise Ordinance 1640, AN ORDINANCE OF THE

BOROUGH OF DORMONT, ALLEGHENY COUNTY, STATE OF

PENNSYLVANIA, CREATING §46 ARTICLE XIV, IAFF DEFFERED

RETIREMENT OPTION PLAN.

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ORDINANCE NO. 1640 AN ORDINANCE OF THE BOROUGH OF DORMONT, ALLEGHENY COUNTY, STATE OF PENNSYLVANIA, CREATING §46 ARTICLE XIV, IAFF DEFFERED RETIREMENT

OPTION PLAN.

67 Definitions.

DROP – The Deferred Retirement Option Plan is created as an optional form of benefit

under the existing Borough of Dormont Fire Retirement Plan.

DROP Account – An interest-bearing, ledger account in a separate pension trust fund

established for a DROP participant.

Member – A full-time Borough of Dormont Fire officer covered by the Plan.

Participant – A Member who is eligible for DROP retirement, having reached fifty-seven

years of age and attained twenty years of service, and who has elected to participate in the DROP

program.

Plan – The Borough of Dormont Non-Uniformed Pension Plan.

68 DROP Provisions.

(1) Deferred Retirement Option Provision (DROP) Overview – The Plan shall provide for

a deferred retirement option provision, hereafter referred to as “DROP” for Participants who

qualify for and apply for such option pursuant to this Article. In general, the DROP provides

Participants who are eligible for DROP Retirement and meet the DROP Eligibility requirements

in Section 2, the opportunity to continue working and still be entitled to their pension benefit. Such

a Participant would “retire” from the Plan on the date of their choosing and would agree to finally

separate from active service at a date no more than 36 months later. A calculation is made of the

monthly Normal Retirement Benefit as of the DROP Participation Date. The DROP Participant is

then considered retired for all pension plan purposes. The amount of each monthly benefit is

credited to the Participant’s DROP Account, along with interest, while the Participant is still

actively employed. When the Participant finally leaves employment, the value of the DROP

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account is distributed to the Participant (either a lump-sum, rollover) and the monthly benefits are

paid directly to the Participant.

(2) Eligibility. Starting on January 1, 2021, Members of the Borough of Dormont Fire

Department bargaining unit who have not retired prior to the implementation of the DROP

program, who have reached fifty-seven years of age and completed 20 or more years of credited

service with the Borough of Dormont, or who will meet those requirements prior to participation

in the DROP, will be eligible to participate in the DROP. A Member’s maximum DROP

participation period shall be 36 months.

Participation in the DROP does not guarantee the DROP Participant’s employment by the

Borough during the specified DROP period.

(3) Written Election. An eligible Member of the Plan electing to participate in the DROP

program must complete and execute a “DROP Election Form” prepared by the Borough of

Dormont, which shall evidence the Member’s participation in the DROP program, and document

the participant’s rights and obligations under the DROP. The form must be signed and notarized

by the Member and submitted to the Borough of Dormont at least 30 days prior to the Member’s

effective date of retirement. Such Election must detail a DROP Participant’s rights and obligations

under the DROP and include an agreement to forego: a) active Membership in the Plan; b) any

growth in the salary base used for calculating the retirement benefit; and c) any additional benefit

accrual for retirement purposes, including any length-of-service increments. The DROP

Participant shall be required to provide any other information required by the Plan Administrator.

The DROP Election Form shall include an irrevocable notice to the Borough of Dormont

by the Member that the Member shall terminate from employment with Borough of Dormont Fire

Department effective on a specific date no later than three years from the effective date of the

DROP election. A Member’s maximum DROP participation period shall be 36 months. A Member

shall cease work as a Borough of Dormont Fire Officer on the Member’s resignation date, unless

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the Borough terminates or honorably discharges the Member prior to the resignation date. In

addition, all retirement documents required by the Plan Administrator must be filed and presented

to the Borough Council. Once the retirement application has been approved by the Borough, it

shall become irrevocable.

After a Member enters the DROP Program, contributions to the pension plan by the

Participant and the Borough will cease, and the amount of the monthly benefit will be frozen.

Members are hereby advised to consult a Tax Advisor, of their choice, prior to considering

the DROP program, as there may be serious tax implications and/or consequences to participating

in the DROP program.

(4) Limitation on Pension Accrual. After the effective date of the DROP election, the

Participant shall no longer earn or accrue additional years of continuous service for pension

purposes.

(5) Benefit Calculation. Upon receipt of a Participant’s Election form to participate in

DROP, the Employer shall calculate the Normal Retirement Benefit based on the Employee’s

years of Aggregate Service and Average Monthly Compensation for the Employee’s highest thirty-

six (36) months of consecutive earnings as of the Employee’s DROP Participation Date. The

monthly benefit shall be fixed at that time for the duration of the DROP participation and for the

rest of the retiree’s life thereafter. For all Plan purposes, continuous service of a Member

participating in the DROP program shall remain as it existed on the effective date of the

commencement of participation in the DROP program. Service thereafter shall not be recognized

or used for the calculation or determination of any benefits payable by the Plan. Earnings or

increases in earnings after the effective date of commencement of participation in the DROP

program shall not be recognized or used for the calculation or determination of any benefits

payable by the Plan.

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(6) Payments to DROP Account. A DROP Account shall be established as an interest-

bearing ledger account in the pension trust fund in the name of the DROP Participant for purposes

of accumulating DROP Retirement Benefits during DROP Participation. The account balance shall

be accounted for separately but need not be physically segregated from other pension trust fund

assets. Whether or not a DROP Account is physically segregated from other trust fund assets shall

be at the sole discretion of the Plan Administrator. Starting with the calendar month following the

DROP Participation Date, the amount of the DROP Retirement Benefit shall be credited to the

DROP Participant’s DROP Account each month during the DROP Participation. Interest shall be

credited to the DROP Account. The rate of interest shall be the actual rate of return on the DROP

Account, but no less than zero percent (0%) and no more than four (4%) per year. This will be

accomplished by use of a fixed rate of return, guaranteed investment vehicle with a rate of return

between 0% and 4%, such as a certificate of deposit or other similar investment.

(7) Early Termination. A DROP Participant may change the DROP termination date to

an earlier date and no penalty shall be imposed for early termination of DROP participation. Notice

should be provided to the Borough at least 60 days prior to any such early termination, unless the

reason for the early termination is due to a Total and Permanent Disability. Upon either early or

regular termination of DROP participation, the DROP Participant shall be separated from

employment with the Borough and the retirement Plan shall pay the balance in the DROP

Participant’s DROP Account to the terminating Participant as provided in section 8 and the DROP

Participant shall be ineligible to re-enroll in the DROP thereafter even if the former DROP

Participant is re-employed by the Borough.

(8) Payout. Upon the termination date set forth in the DROP Election Form or on such

date as the participant withdraws or is terminated from the DROP program, if earlier, the normal

retirement benefits payable to the participant or the participant’s beneficiary, if applicable, shall

be paid directly to the participant or beneficiary and shall no longer be credited to the DROP

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Account. Within 45 days following the actual termination of a participant’s employment with

Borough of Dormont, the accumulated balance in the DROP Account shall be paid to the

participant in a single lump-sum payment or rolled over into another qualified retirement plan or

to an IRA. At the option of the participant, such payment shall be made either in cash, subject to

any federal withholding as may be required, or as a direct rollover to an Individual Retirement

Account (IRA) or other qualified retirement account as permitted by law. If the participant selects

the rollover option, he or she must also submit the appropriate paperwork from the IRA or other

qualified retirement plan custodian within 20 days following termination or within the required

election period, whichever is shorter. If the Participant, Participant’s survivor or beneficiary fails

to elect a method of payment within 60 days after the Participant’s termination date, the Borough

shall pay the balance as a lump sum.

Following termination of DROP participation, the subsequently paid normal retirement

benefits payable to the Participant, Participant’s survivor or the Participant’s beneficiary shall no

longer be credited to the DROP Account but shall be distributed monthly pursuant to normal

retirement benefit plan rules.

Following termination of DROP participation, the DROP Participant shall be ineligible to

re-enroll in the DROP thereafter even if the former DROP Participant is re-employed by the

Employer.

(9) Disability During DROP. If a participant becomes eligible for a disability pension

benefit and terminates employment, the monthly normal retirement benefit to the DROP

participant shall terminate.

(10) Death. A DROP participant’s eligibility to participate in the DROP terminates if the

DROP participant dies. The monthly benefit credited to the participant’s DROP Account during

the month of the participant’s death shall be the final monthly benefit for DROP participation. If a

participant dies before the DROP account balance is paid, the participant’s beneficiary shall have

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the same rights as the participant to withdraw the DROP Account balance. Except for those

benefits specifically payable as a result of death incurred in the course of performing a hazardous

public duty, the survivors of a DROP participant who dies shall not be eligible to receive retirement

system death benefits payable in the event of the death of an active Member. The DROP

participant’s survivor shall be eligible to receive retirement system death benefits normally

payable in the event of the death of a retired employee.

(11) Amendment. Any amendments to the DROP Ordinance shall be consistent with the

provisions covering deferred retirement option plans set forth in any applicable collective

bargaining agreement or state or federal law, and shall be binding upon all future participants and

upon all participants who have balances in their DROP Accounts.

69 Effective Date.

The effective date of the DROP program will be January 1, 2021.

70 Expiration of DROP Provisions.

If at any time it is determined that the Borough has incurred actual costs in connection with

the DROP benefit, this DROP Benefit provision shall automatically expire and be removed from

the parties’ Collective Bargaining Agreement.

If, the Borough determines that there has been a cost incurred due to the DROP benefit

such that the Borough takes the position that the DROP benefit should immediately expire (sunset),

the parties shall meet to discuss whether there is a way to mitigate the cost identified by the

Borough. If, within three months of the Borough’s notification to the Union, the parties are unable

to mitigate the cost to the satisfaction of both the Borough and the Union, then the DROP benefit

shall expire (sunset) immediately.

71 Severability.

The provisions of this ARTICLE XIV, IAFF DEFFERED RETIREMENT OPTION

PLAN, shall be severable, and if any of its provisions shall be held to be unconstitutional or illegal,

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the validity of any of the remaining provisions of this Section shall not be affected thereby. It is

hereby expressly declared as the intent of the Borough of Dormont that this Section has been

adopted as if such unconstitutional or illegal provision or provisions had not been included herein.

72 DROP Legislation.

DROP benefits pursuant to this Article shall at all times comply with Act 205 of 1984, as

amended by Act 44 of 2009 and any subsequent amendments.

Ordained and Enacted this 5th of April, 2021, by the Borough of Dormont


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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Adopt the Attached Recommendations for the 2021 Borough Pool

Season

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Recommendations for 2021 Dormont Pool Season

• Season to run from June 12th, 2021 through August 22, 2021 and August 28-29 and September

4-6

• Pool will be open daily, weather permitting, from 1:00 PM to 7:00 PM

• The large slide will not operate in 2021

• The pool will be open for the exclusive use of Day Camp two days per week from 10:00 AM to

12:00 PM

• Furniture will not be provided by the Borough

• The Borough will not charge rent to the concessions vendor for the 2021 season

• Minor day-to-day operational changes may be made to accommodate changing conditions,

including county, Commonwealth, and CDC guidance

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Approve the Second Addendum to Services Agreement with Jeff

Ellis Management, LLC for a Total 2021 Cost of $82,968.80 as Attached

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Adopt Resolution 3, 2021, a RESOLUTION OF THE BOROUGH

OF DORMONT IN THE COUNTY OF ALLEGHENY,

COMMONWEALTH OF PENNSYLVANIA, AMENDING RESOLUTION

NO 01-2021.

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RESOLUTION NO 03-2021

AMEND BOROUGH FEE SCHEDULE A RESOLUTION OF THE BOROUGH OF DORMONT IN THE COUNTY OF ALLEGHENY, COMMONWEALTH OF PENNSYLVANIA, AMENDING RESOLUTION NO 01-2021.

WHEREAS, the various ordinances and codes of the Borough of Dormont require that fees be established from time to time by the Dormont Borough Council for services, permits and licenses; and

WHEREAS, such fees shall be set at a rate at which provides for the administrative costs of providing such services, permits and licenses through the assessment of such fees;

NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Dormont, Allegheny County Pennsylvania, in meeting assembled, and it is hereby resolved by the authority of the same, that the schedule of fees adopted by Resolution No 01-2020 be amended to adopt the following:

Summer Day Camp Fees Registration Fee (one per family) ................................................ $10.00 (waived if completed online) KOSD Area Residents ................................................................. $125.00 145.00/week Non-KOSD Area Resident. ......................................................... $175.00 195.00/week Late Pick Up (5PM- 6PM) .......................................................$15.00/week Sibling Discount (applies to each childover 1)........................ $25.00 Partial Rate (CSHCN)- KOSD Resident .................................... $62.00 82.00/week Partial Rate (CSHCN)- Non-KOSD Resident ............................ $87.00 107.00/week Late Payment Fee ........................................................................ $25.00 Non-Refundable Deposit ............................................................. $10.00/week Partial week rates are available for children with special health care needs (CSHCN) when they have a secondary camp or school to attend. The federal Maternal and Child Health Bureau defines children with special health care needs as: "those who have or are at increased risk for a chronic physical, developmental, behavioral, or emotional condition and who also require health and related services of a type or amount beyond that required by children generally". Partial weeks are defined as five (Monday through Friday) half days of 4 hours or less. Swimming Pool Rates Season Passes -Available for purchase at the Borough Office during regular office hours Family Pass:

Maximum 5 passes, 2 adult limit, children 17 and under. $10 each additional child Resident defined as Keystone Oaks School District Residents

Early Bird Discounts: $25 off Dormont Resident Family Pass and $10 off Dormont Resident Adult and Child Passes April 1 thru May 28, 2021.

Members of the Dormont Volunteer Fire Department shall receive, upon request, up to one free family pass.

Resident Child (ages 3-17)...........................................$60.00 Resident Adult (ages l 8-64) ........................................$80.00 Resident Senior (65+) ..................................................Free with proof of residency Resident Family.............................................................$150.00

Non-Resident Single .................................................... $130.00 Non-Resident Family ................................................... $275.00 Non-Resident Senior (65+) ......................................... $75.00

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• Resident Junior (Ages 3-17)…………………. $50.00 • Resident Adult (Ages 18-64)………………….$70.00 • Dormont Res Senior (65+)…………………… Free with proof of residency • Resident Family……………………………… $135.00 • Non-Resident Single ………………………….$115.00 • Non-Resident Family …………………………$260.00 • Non-Resident Senior (65+)…………………….$65.00 Lost Passes ...................................................................... $5.00 to replace card Daily Rates

KO Resident Junior (ages 3-17)/Seniors (65+)............ $4.00 KO Resident Adult (ages 18-64) .................................. $6.00 Non-Resident Junior (ages 3-17)/Seniors (65+) .......... $5.00 Non-Resident Adult (ages 18-64)................................. $7.00 After 6PM .................................................................. $2.50 Summer Camps/ School Groups.................................. $3.00 KO Residents Free on Memorial Day with proof of residency. All daily entries……………………………………….$7.00

Swim Lessons

Swim lessons may be provided by Jeff Ellis Management. Links to their schedules and rates are available on the Borough's website.

Pool Party Rental Space Dormont Residents .................................................... $100.00 Non-Residents ........................................................... $125.00 Extra Guest (over 25 people) .....................................$ 3.00

Refundable Security Deposit .....................................$ 25.00 There will be no pool parties in 2021.

Said fees shall be effective January 4, 2021 unless otherwise noted and shall remain in force until otherwise amended by the Borough Council.

Adopted this 1st Day of March 2021

ATTEST: BOROUGH OF DORMONT COUNCIL:

Borough Manager Council President Benjamin Estell Jeffrey Fabus

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Adopt the COVID-19 Leave Policy to be in Effect from April 1,

2020 through December 31, 2021

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Borough of Dormont COVID-19 LEAVE POLICY

DEFINITIONS:

• Quarantine keeps someone who might have been exposed to the virus away from others. • Quarantine time period is typically 10-14 days from the date of last exposure to a COVID-

19 positive person, but can vary based on the facts of the individual case. • Quarantine periods are determined based on CDC/Pennsylvania Department of

Health/Allegheny County Health Department guidance and the health circumstances of each individual.

• COVID-19 Leave shall be up to ten (10) days of administrative leave. Said leave shall be in addition to an employee's sick leave.

ELIGIBILITY The COVID-19 Leave is available to all full-time staff as outlined below.

The staff member must contact the Borough Manager immediately regarding COVID-19 exposure, symptoms, positive COVID-19 tests, or quarantine orders. Eligible staff members who meet the following criteria will qualify for the COVID-19 Leave: • A staff member who is diagnosed with the COVID-19 virus and is unable work remotely

or too ill to work; • A staff member who is experiencing symptoms of COVID-19 as defined by the Centers

for Disease Control, has been tested and is awaiting test results in quarantine at home; • A staff member who has been advised by Borough Manager, local health authority, or

their medical provider to quarantine due to concerns related to possible COVID-19 exposure, and is waiting for the test result and is unable to work remotely or too ill to work;

• A staff member who is subject to a federal, state, or local quarantine or isolation order related to COVID-19 and is unable to work remotely or is too ill to work; or,

• A staff member who is advised by a household member's medical provider to quarantine due to concerns related to COVID-19 and is unable to work remotely or is too ill to work.

PROCESS Staff members eligible for COVID-19 Leave shall:

1. Make a request to the Borough Manager to use COVID-19 Leave. 2. Staff must provide documentation supporting their request. Documentation may take the

form of a doctor's note, other similar medical documentation, or the employee's attestation.

EXPIRATION This policy shall expire on December 31, 2021.

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Adopt Resolution 4, 2021, a RESOLUTION OF THE COUNCIL

OF THE BOROUGH OF DORMONT ESTABLISHING RATES OF PAY

FOR NON-UNION BOROUGH OF DORMONT CROSSING GUARDS

FOR THE YEAR 2021.

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BOROUGH OF DORMONT

ALLEGHENY COUNTY, PENNSYLVANIA

RESOLUTION NO. 4, 2021

RESOLUTION OF THE COUNCIL OF THE BOROUGH OF DORMONT ESTABLISHING RATES OF PAY FOR NON-UNION BOROUGH OF DORMONT CROSSING GUARDS FOR THE YEAR 2021. Whereas, the Borough of Dormont employs both union and non-union employees; and Whereas, non-union pay rates and benefits are required to be annually approved by Council of the Borough of Dormont; and NOW, THEREFORE, BE IT RESOLVED, that the Council of the Borough of Dormont approves the following monthly salaries for non-union Borough of Dormont employees for the year 2021, to begin on January 1, 2021, with compensation payable in bi-weekly installments in a manner identical to all Borough employees: Position Hourly Salary Crossing Guard-Less than One Year of Service $14.00 Crossing Guard-More than One Year of Service $15.00 Guards shall be paid a minimum of four hours for each day worked. AND BE IT FURTHER RESOLVED, that the Council of the Borough of Dormont approves the following benefits for non-union Borough of Dormont crossing guards for the year 2021, to begin on March 1, 2021:

A. PERSONAL LEAVE

All crossing guards are entitled to three (3) days (four hours per day) of personal leave per year. These days do not accumulate and cannot be sold back.

B. BEREAVEMENT All crossing guards are entitled to three (3) days of bereavement leave for the death of: spouse, children, parents.

ADOPTED by the Council of the Borough of Dormont this 1st day of March, 2021. ATTEST: Borough of Dormont Council ______________________________ ____________________________ Borough Manager President Benjamin Ryan Estell Jeff Fabus

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March 1, 2021

MEMORANDUM

Date: March 1, 2021

To: Borough Council


Subject: Motion to Appoint Applicants to the Traffic and Parking Planning

Commission

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Documents

BOROUGH OF DORMONT BOROUGH MANAGER BENJAMIN …