Consigning special waste - Scottish Environment … · Special Waste Movements Every movement of special waste must be accompanied by paperwork referred to as a ‘Consignment Note’

A Guide to Consigning Special WasteJune 2006

A Guide to Consigning Special Waste

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Contents

Introduction 3

Special Waste Movements 4

Types of Consignments 5

Single 5

Succession 5

Carrier’s Round 5

24 Hour Carrier’s Round 5

Completing a Consignment Note 8

Example of a Blank Consignment Note 8

Prior to Collection 9

Section A - Consignment Details 9

Section B - Description of the Waste 10

Section C - Carrier’s Certificate 11

Section D - Consignor’s Certificate 12

Section E - Consignee’s Certificate 12

What to do with Completed Notes 13

Cross Border Movement 13

Multiple Carriers 13

Rejected Loads 14

Incomplete Paperwork 14

Pre-notification Charges 14

Standard Procedure 14

Carrier’s rounds 15

Quick Guide to Consigning Waste 15

Appendix I – Useful References 16

Appendix II – SEPA Offices 17

Appendix III – Carrier’s Schedule 18

Appendix IV – Hazard Codes 19


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Introduction

This document is a guide to ‘consigning special waste in Scotland’.

In Scotland ‘special waste’ is also referred to as ‘hazardous waste’. This document is only applicable to producersof special waste in Scotland, as waste legislation may differ to that in force in England, Wales and NorthernIreland.

Further information is available in the reference documents listed in Appendix I and general advice on wastescan be obtained from your local SEPA area office (Appendix II).

Special Waste Movements

Every movement of special waste must be accompanied by paperwork referred to as a ‘Consignment Note’. Aconsignment note consists of five different coloured (self carbonising) pages each with five sections labelledA–E. Each section refers to a different aspect of the waste transfer and must be filled out by the appropriateperson.

Producer Person whose activities produced the waste

Consignor Removes or transports the waste from the place where it is being held (this can also be the Producer)

Carrier Transports the waste between the premises of the consignor and the consignee.

Consignee Receives the waste for treatment, disposal or recovery at a suitably licensed/permitted facility e.g. treatment facility or landfill site.

Details of how to complete a consignment note can be found on page 8. All consignment notes must bear aunique code, purchased from SEPA, consisting of two letters (prefixes) which will be either SA, SB or SC, and aseries of numbers.

� SA codes cost £15 each and are used for all other types of consignment not listed below;

� SB codes cost £10 each and are used for the consignment of special waste consisting entirely of lead acid motor vehicle batteries

� SC codes are free of charge and are restricted to:

I. the second or subsequent removal of waste within a succession of extended carrier’s collection rounds;

II. the return of out-of-specification materials, which are waste, to the original manufacturer; and,

III. the removal of waste from a ship to a conveyance or reception facility.


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Types of Consignments

SingleA single movement of special waste to one consignee for recovery, treatment, recycling or disposal.

‘Pre-notification’ of the first movement of waste must be provided to SEPA at least 3 working days before the‘expected removal date’. This process of pre-notification is done by either sending the ‘white copy’ of theconsignment note to the local SEPA office of the consignee (see Appendix II for SEPA offices) or by sending acopy via facsimile. If a copy is sent via facsimile, the original must also be forwarded to SEPA either before thewaste is moved or forthwith upon removal.

The waste must be moved within one month of the given expected removal date.

Pre-notification isn’t always required (See “Pre-notification Charges” table on page 14 for examples).

SuccessionRepetitive movements of the same type of special waste from the same producer/consignor to the sameconsignee are called a succession.

For the first movement of waste in a succession the ‘pre-notification’ rules are the same as for single movementsof waste.

For subsequent loads/movements in the succession, the white copy can be discarded as there is no need to pre-notify SEPA. However, all further loads/movements under the succession must be completed within a year of thegiven expected removal date, any movements outwith the given period will require a new succession.

Carrier’s Round This occurs when the same type of special waste is collected from different producers.

There are two classifications of Carrier’s rounds:

� 24 Hour Carrier’s Round

� Extended Carrier’s Round

Although cross border movement is allowed under carrier’s rounds and extended carrier’s rounds in as much asthe round can be completed outside of Scotland, cross border collection is strictly prohibited under theregulations.

24 Hour Carrier’s RoundIn order to be defined as a ‘carrier’s round’ under the Special Waste Regulations 1996, the carrier’s round mustbe completed within 24 hours. Carrier’s rounds only apply where all of the premises in the collection round arelocated in Scotland.

Waste moved in a ‘carrier’s round’ must be consigned using a ‘carrier’s schedule’, which can be obtained, for asmall charge from SEPA (see Appendix III for an example of a blank carrier’s schedule).

The carrier’s schedule consists of four parts:

� Part 1 to be retained by the Producer/Consignor

� Part 2 to be retained by the Carrier

� Part 3 to be retained by SEPA/EA

� Part 4 to be retained by the Consignee


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The Producer/Consignor’s (top) copy of the schedule is divided into strips (see below). Each strip is used in placeof part of Section C and all of Section D of the normal consignment note.

For each round, including the first and subsequent rounds in a succession, the Carrier must:

� On the Regular Consignment Note

Complete Sections A to C and make one copy of the consignment note for each producer/consignor, includingthe unique SA, SB, or SC, SEPA issued, code for the round. If it is a succession, then the code for the first roundmust also be included. Section A1 does not need to be completed as a list detailing of all theproducers/consignors will be attached.

� On the Carrier’s Schedule

Enter the basic details onto the schedule including the consignment note number and the postcode. One strip ofthe carrier’s schedule must be completed at the time of waste collection by the carrier and eachProducer/Consignor (instead of Section D); and

Leave a copy of the consignment note and the relevant tear-off strip of the schedule with eachProducer/Consignor.

On completion of the round, the consignee must complete Section E of the consignment note.

Copies of the note and the schedule are then sent and retained as in the standard consignment note procedure.

Please note that any changes to the producer/consignor’s details must be notified to SEPA within 72 hours.

Extended Carrier’s RoundAn extended carrier’s round is applicable to the second or subsequent round in a ‘succession’ and must satisfythe following criteria:

• The carrier is also the consignee

• No more than one consignment is collected from any consignor during the succession

• The total weight of special waste in each round (inclusive of the first round) does not exceed 400kg; and

• The time between the first collection in the first round in the succession and the delivery of the last consignment in the same or any subsequent round is no more than a week.

These subsequent movements can be consigned using SC codes, which require no fee. However if the vehicle setsdown or returns to its base mid-round, it has in effect, completed its run and any further movements willrequire either a new SA or SC note.

If the next destination is to the final consignee then a new SA note will be required, if the run is to be resumedas normal a new SC note will be required.


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During an extended carrier’s round, weekly pre-notification and supplementary lists detailing the consignors arerequired.

If a weekly succession of rounds is repeated over a year, only one pre-notification is required for the wholesuccession. The first round of each week must still use a SA note.

A carrier’s schedule or separate schedule of all pick ups is required, as consignors should sign for each collection.An example of a carrier’s schedule can be found in Appendix III. SEPA will accept one such list with each pre-notification.

In the case of movements of batteries on SB notes (which don’t need pre-notifying) SEPA will accept onecarrier’s schedule per 12 month period.

Please note, where there are additional producers/consignors on a round, SEPA will require (in the case of pre-notified rounds) 72 hours notice of these new collections being made and an amended schedule to be supplied.


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Completing a Consignment Note

This section details how to complete each section from A–E of the consignment note as a step-by-step guide. Allinformation (on all carbonised copies) should be legible and completed in BLOCK CAPITALS.

Example of blank consignment note:


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Prior to Collection

Note: if this note is the first in a succession then the ‘No. of pre-notice (if different)’ boxes will be left blank. Ifthe consignment is the second or subsequent movement in a succession the Consignment Note Number fromthe first consignment of the succession must also be entered in the ‘No. of pre-notice (if different)’ boxes.

Section A - Consignment Details

To be completed by the producer/consignor.

A1. Full name, address and postcode from where the waste is to be removed. If you are a transfer station pleaseensure you tick the designated box (right hand side)

A2. Full name, address and postcode of where the waste will be taken to

A3. The nature of the movements

A4. Expected removal date of first consignment – this can be no less than three working days after the pre-notification copy has been received by SEPA and no more than one calendar month from pre-notification.Last consignment – this can be no more than twelve months from the removal of the first consignment

A5. The consignor/producer must print and sign their name along with the date and give the name and fulladdress of their company, including the postcode

A6. A contact telephone number should be given. This will minimise any delay should any part of the paperworkbe incorrect/incomplete

A7. The name, address and postcode of the Producer (if different from details in A1.)


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Section B - Description of the Waste

To be completed by the producer/consignor.

If the consigned waste is made up of more than one waste type or if there is not enough space in section B,then additional sheets can be used. The box entitled ‘No. of additional sheets’ should also be completed. Forevery coloured page of the consignment note there should be a copy of additional information which should bedispatched or retained with each consignment note page where appropriate.

Each additional sheet should contain the same level of information as requested in B1 – B8 and should benumbered clearly. The Consignment Note number that the additional sheets relate to should be clearly identifiedat the top of each sheet.

All additional information should preferably be in type. If hand written it must be clearly legible and completedin BLOCK CAPITALS.

B1. Give a full and meaningful description of the waste to be collected. This can be either a physical term,chemical term or a common name. It is not enough to simply describe the waste as being either “household”,“commercial” or “industrial”

B2. Ensure that a 6-digit European Waste Catalogue (EWC) code is assigned to the waste, or if it consists ofdifferent waste streams, that the relevant EWC codes are listed in relation to each component of the waste

Advice on selecting the right EWC code is given in the Technical Guidance WM2 document (see Appendix l forlist of references)

B3. Tick the relevant box to indicate the physical form of the waste

B4. State the colour(s) of the waste

B5. Estimate or calculate the total weight of the waste to be transferred and also include the units ofmeasurement e.g. 10 Tonnes


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B6. List the components of the waste and the concentrations they are present in. Provided the hazards presentin a waste and the handling requirements necessary to deal with it do not vary across a range, then theconcentrations of hazardous components within the waste may be given as a range e.g. 5-10%, rather than aspecific value

B7. Indicate the relevant hazard code(s) for the waste namely: H1–H14 (see Appendix IV for definitions)

B8. State the process during which the waste was produced e.g. acid manufacture, land remediation etc.

Once both these sections are completed by the Producer or Consignor the Pre-notification (white) copy can besent to SEPA. The pre-notification must be received by SEPA (or the EA if waste is being transported across theborder) at least three working days and no more than one month prior to the movement of the consignment.

SEPA will accept a pre-notification copy of a consignment note sent by fax. However, the original pre-notification copy should be sent to the consignee’s local SEPA (or EA) office, before, or within one day ofremoval of the waste if pre-notification was sent electronically.

After Collection

Section C – Carrier’s Certificate

The Carrier should complete Part C of the consignment note when the waste is collected from the consignor,and if it is part of a carrier’s round the relevant section of a carrier’s schedule should be completed.

C1. The carrier’s registration number or reason for exemption

C2. The vehicle registration number or the mode of transport (if not by road) e.g. train, ship

In the event that there are differences between the waste being collected and that which was pre-notified, thenthe Producer/Consignor and the Carrier should agree an amendment.

Such amendments should ONLY cover MINOR alterations in quantity or in units. A new consignment note will berequired if the amendments are such that the nature of the waste has changed, as have the precautions forhandling and managing the waste.


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If there is no space for such amendments, additional sheets can be used. For every coloured page of theconsignment note there should be a copy of additional information which should be dispatched or retained witheach consignment note page where appropriate.

Each additional sheet should be numbered, with a reference also made to the Consignment Note Number.

All additional information should be typed or at least be legible and completed in BLOCK CAPITALS.

Section D – Consignor’s Certificate

The Producer/Consignor should complete Part D of the consignment note to confirm that the information inSection B and C is correct and the waste is being transferred to a licensed/permitted site. If the collection is partof a round, the relevant section of a carrier’s schedule should be completed as shown later in this section.

Section E – Consignee’s Certificate

This is completed by consignee/receiving facility and all other Sections A-D will be checked at this time.

E1. Date (day, month and year) and time of day

E2. Quantity (including units) e.g. 6 Tonnes

E3. Registration number of the vehicle

E4. The type of waste management operations(s) must be indicated. Where more than one waste type is listed,the relevant waste management operations should be listed against the waste types (if applicable)

The waste management licence number, authorisation number or exemption number must also be indicated.


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What to do with Completed Notes

The deposit (Yellow) copy of the consignment note must be sent forthwith to SEPA. Details of SEPA offices canbe found in Appendix II. Deposit copies of consignment notes should be sent to the SEPA office that regulatesthe site receiving the waste.

Please refer to the table below for details of each copy of the consignment note, who retains it and for howlong.

Copy Colour Kept by Retention Period

Pre-notification White Local SEPA office

Deposit Yellow Local SEPA office

Consignee’s Pink Licensed facility Until licence is revoked, surrendered or for 3 years if earlier

Carrier’s Gold Carrier/Haulier 3 years

Consignor’s Green Consignor/Producer 3 years

Note: the producer/consignor should keep records at the place where the waste is produced, or at their principalplace of business.

Your waste management disposal contractor may also be able to help you with the consignment note procedure.

Cross Border Movement

All special (hazardous) waste produced in Scotland must be consigned using a SEPA issued consignment note orcode regardless of its final destination within the UK. Pre-notification to SEPA, where appropriate, is stillrequired.

When exporting special (hazardous) waste to England or Wales for treatment, disposal or recovery, theconsignee who receives the waste is required to send a copy of the completed deposit note to SEPA.

When exporting special (hazardous) waste to Northern Ireland for treatment, disposal or recovery, theconsignee who receives the waste is required to send a copy of the completed deposit note to SEPA.

The Environment Agency for England and Wales may be contacted on 08708 506 506.

EHSNI for Northern Ireland is contactable at 028 9054 6462.

Multiple Carriers

Where there is a transfer of special waste between more than one carrier, a separate consignment note isrequired for each carrier. The exception is for movements by cargo ship between islands or island to mainlandtransfers. In these cases, only one consignment note is needed, provided there is a separate certificate detailingthe carriers (including the master of the vessel) for each transfer.


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Rejected loads

If the consignee decides to reject a load, then they should indicate clearly in Section E, why the consignmentwas rejected and retain a copy. In such cases the carrier must inform SEPA of this and seek instruction from theconsignor. The consignor must inform the carrier and SEPA of their intentions.

There are three options available;

� to return the consignment to the producer;

� to return the consignment to where it was collected;

� to transfer it to a suitably licensed site which can accept the waste (provided acceptance granted)

SEPA will generally grant immediate clearance to allow the waste to be transferred to a suitable facility thesame day, removing the need for the three day pre-notification period. Please ensure the local area office towhere the waste is being transported to, is notified as permission will be at their discretion, regarding risk to theenvironment and human health.

Incomplete Paperwork

It is important that each section of the consignment note is filled out fully, as different people complete thenote along its journey to the consignee. As each section is filled out, the previous sections should be checked.This will avoid any delay and possible rejection of loads upon arrival at the consignee’s facility when thepaperwork is checked for the final time and the last section completed.

Pre-notification Charges

Standard Procedure

Type of Movement Pre-notification Required Note Prefix Fee

Single movement only Yes SA £15

First movement in a succession Yes SA £15

Second or subsequent movement in a succession No SA £15

Single or repetitive movements of motor vehicle lead acid batteries No SB £10

Intra group movements between bodies corporate belonging to the same group No SA/SB £15/10

Return of off specification material to supplier or manufacturer No SC Nil

Removal of landed ships waste to conveyance for transportation outside harbour area No SC Nil

Removal of landed ships waste to reception facilities within the harbour area No SC Nil

Removal of landed ships waste by pipeline to reception facilities outside harbour area No SC Nil


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Carrier’s rounds

Type of movement Pre-notification required Note prefix Fee

Any single carrier’s round * Yes SA £15

First carrier’s round in a succession of such rounds* Yes SA £15

Second and any subsequent carrier’s round in a No SA £15succession of such rounds*

First Round in an extended carrier’s round* Yes SA £15

Second and any subsequent round in an extended No SC Nilcarrier’s round

Carrier collection round (unless the second No SB £10 or subsequent in an extended carrier’s round consisting entirely of lead acid motor vehicle batteries)

* which does not consist entirely of lead acid motor vehicle batteries

Quick Guide to Consigning Waste

Determine classification of the waste using WM2 and the EWC and assign the appropriate EWC code(s)

and hazard code(s) applicable

Obtain notes (for codes only) from SEPA

Ensure Sections A&B are completed fully (including postcode) and send the pre-notification (white) copy to the appropriate SEPA office

Allow at least 3 days (but no longer than one month) from the purchase of the notes (or codes) until the waste is moved

Complete Section D (and check that the carrier had completed Section C) before waste leaves the premises

Make sure at least 3 copies (yellow, pink and gold) travel with the wastestream to the Consignee

The Consignee will retain the pink and yellow copies and the gold will be returned to the Carrier/Haulier –

to be kept for at least 3 years

Consignee sends deposit copy (yellow) to SEPA


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Appendix I

Useful References

You may wish to consult a copy of the following documents:

� The Special Waste Regulations 1996, 1996 SI No. 972, ISBN 0-11-54565-6

� The Special Waste (Amendment) Regulations 1996, 1996 SI No. 2019, ISBN 0-11-062894-2

� Special Waste Amendment (Scotland) Regulations 2004, 2004 SI No. 112, ISBN 0-11-069030-3

All of the above documents may be obtained from The Stationery Office Publications Centre or any StationeryOffice Bookshop or accredited agent. Further details can be found in the Yellow Pages.

European Council Directive 91/689/EEC (Hazardous Waste Directive)

Technical Guidance WM2 – Interpretation of the definition and classification of hazardous waste:http://www.sepa.org.uk/guidance/waste/hazardous/index.htm

EWC 2002/532/EEC (and amendments) – European Waste Catalogue http://europa.eu.int/eur-lex/en/consleg/pdf/2000/en_2000D0532_do_001.pdf

Approved Supply List - Information approved for the classification and labelling of substances and preparationsdangerous for supply (as amended)

Approved classification and labelling guide – Chemicals (Hazard Information and Packaging for Supply)Regulations 2002 (5th Edition). ISBN 0-7176-2369-6

Approved classification and labelling guide – Chemicals (Hazard Information and Packaging for Supply)(Amendment) Regulations 2005

Copies of the last two publications can be obtained from: Health and Safety Executive (HSE) Books, PO Box1999, Sudbury, Suffolk CO10 6FS. Telephone: 01787 881165 Fax: 01787 313995

Websites – General Information:

� www.sepa.org.uk

� www.environment-agency.gov.uk

� www.ehsni.gov.uk


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Appendix II

SEPA Offices


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Corporate OfficeErskine Court, Castle Business Park,Stirling FK9 4TRt: 01786 457700f: 01786 446885

Aberdeen OfficeGreyhope House, Greyhope Road,Torry, Aberdeen, AB11 9RDt: 01224 248338 f: 01224 248591

Arbroath Office62 High Street, Arbroath,DD11 1AWt: 01241 874370 f: 01241 430695

Ayr Office31 Miller Road, Ayr, KA7 2AXt: 01292 294000f: 01292 611130

Dingwall OfficeGraesser House, Fodderty Way,Dingwall Business Park,Dingwall, IV15 9XBt: 01349 862021f: 01349 863987

Dumfries OfficeRivers House, Irongray Road,Dumfries, DG2 0JEt: 01387 720502f: 01387 721154

East Kilbride Office5 Redwood Crescent, Peel Park,East Kilbride, G74 5PPt: 01355 574200f: 01355 574688

Edinburgh OfficeClearwater House, Heriot Watt Research Park,Avenue North, Riccarton,Edinburgh, EH14 4APt: 0131 449 7296f: 0131 449 7277

Elgin Office28 Perimeter Road,Pinefield,Elgin, IV30 6AFt: 01343 547663f: 01343 540884

Fort William OfficeCarr’s Corner Industrial Estate,Lochybridge, Fort William, PH33 6TLt: 01397 704426f: 01397 705404

Fraserburgh OfficeShaw House, Mid Street,Fraserburgh, AB43 9JNt: 01346 510502f: 01346 515444

Galashiels OfficeBurnbrae, Mossilee Road,Galashiels, TD1 1NFt: 01896 754797f: 01896 754412

Glasgow OfficeLaw House, Todd Campus,West of Scotland Science ParkMaryhill Road, Glasgow, G20 0XAt: 0141 945 6350f: 0141 948 0006

Glenrothes OfficePentland Court, Saltire Centre,Glenrothes, KY6 2DAt: 01592 776910f: 01592 775923

Lochgilphead Office2 Smithy Lane,Lochgilphead,PA31 8TAt: 01546 602876f: 01546 602337

Newton Stewart OfficePenkiln Bridge Court, Minnigaff, NewtonStewart, DG8 6AAt: 01671 402618f: 01671 404121

Orkney OfficeNorlantic House, Scott’s Road,Hatston Industrial Estate,Kirkwall, Orkney, KW15 1REt: 01856 871080f: 01856 871090

Perth Office7 Whitefriars Crescent,Perth, PH2 0PAt: 01738 627989f: 01738 630997

Shetland OfficeThe Esplanade, Lerwick, Shetland, ZE1 0LLt: 01595 696926f: 01595 696946

Stirling OfficeBremner House, Castle Business Park,Stirling, FK9 4TFt: 01786 452595f: 01786 461425

Thurso Office Thurso Business Park, Thurso,Caithness, KW14 7XWt: 01847 894422f: 01847 893365

Western Isles Office2 James Square, James Street, Stornoway,Isle of Lewis, HS1 2QNt: 01851 706477f: 01851 703510

Kirkwall

Lerwick

Thurso

Stornoway

Dingwall

ElginFraserburgh

Aberdeen

Arbroath

Glenrothes

Edinburgh

Fort William

Perth

Stirling

East Kilbride

Glasgow

Lochgilphead

Galashiels

Dumfries

Ayr

NewtonStewart

Western Isles

Orkney

Shetland

Appendix III

Carrier’s Schedule


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Appendix IVHazard Codes

H1 ‘Explosive’: substances and preparations which may explode under the effect of flame or which are more sensitive to shocks or friction than dinitrobenzene.

H2 ‘Oxidising’: substances and preparations which exhibit highly exothermic reactions when in contact with other substances, particularly flammable substances.

H3-A ‘Highly Flammable’:

Liquid substances and preparations having a flash point below 21°C (including extremely flammable liquids), or

Substances and preparations which may become hot and finally catch fire in contact with air at ambient temperature without any application of energy, or

Solid substances and preparations which may readily catch fire after brief contact with a source of ignition and which continue to burn or to be consumed after removal of the source of ignition, orGaseous substances and preparations which are flammable in air at normal pressure, or

Substances and preparations which, in contact with water or damp air, evolve highly flammable gases in dangerous quantities.

H3-B ‘Flammable’: liquid substances and preparations having a flash point equal to or greater than 21°C and less than or equal to 55°C

H4 ‘Irritant’: non-corrosive substances and preparations which, through immediate, prolonged or repeated contact with the skin or mucous membrane, can cause inflammation.

H5 ‘Harmful’: substances and preparations which, if they are inhaled or ingested, or if they penetrate the skin, may involve limited health risks.

H6 ‘Toxic’: substances and preparations (including very toxic substances and preparations) which, if they are inhaled or ingested or if they penetrate the skin, may involve serious, acute or chronic health risks and even death.

H7 ‘Carcinogenic’: substances and preparations which, if they are inhaled or ingested or if they penetrate theskin, may induce cancer or increase its incidence.

H8 ‘Corrosive’: substances and preparations which may destroy living tissue on contact.

H9 ‘Infectious’: substances containing viable micro-organisms or their toxins which are known or reliably believed to cause disease in man or other living organisms.

H10 ‘Toxic for reproduction’: substances and preparation which, if they are inhaled or ingested or if they penetrate the skin, may induce non-hereditary congenital malformations or increase their incidence.

H11 ‘Mutagenic’: substances and preparations which, if they are inhaled or ingested or if they penetrate the skin, may induce hereditary genetic defects or increase their incidence.

H12 Substances and preparations which release toxic or very toxic gases in contact with water, air or an acid.

H13 Substances and preparations capable by any means, after disposal, of yielding another substance, e.g. a leachate, which possesses any of the characteristics listed above.

H14 ‘Ecotoxic’: substances and preparations which present or may present immediate or delayed risks for one or more sectors of the environment.


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Documents

Consigning special waste - Scottish Environment … · Special Waste Movements Every movement of special waste must be accompanied by paperwork referred to as a ‘Consignment Note’