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NORTH AMERICA // +1 (401) 491-9595EUROPE // +353 (0) 61 708533
AUSTRALIA // +61 2 8003 7584
CONNECTING WITH YOUR 3PL
B2BGATEWAY
OCTOBER 26, 2016
“YOUR GLOBALEDI NETWORK”
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CONNECTING WITH YOUR 3PLB2BGATEWAY ▪ [email protected]
TODAY’S AGENDA & PRESENTERS
Aggie GrabowskaDigital Marketing
Executive
1. About B2BGateway2. What Is EDI?3. Where Does EDI Fit Into The Marketplace4. GS1/UCC-128 Labels5. Third Party Logistics (3PL) EDI6. EDI and 3PL Communication7. Example of 3PL Data Flow8. Popular 3PL / Warehouse EDI Transactions9. EDI Integration10. Advantages of using EDI with a 3PL11. Client Focus – Red Star Traders12. EDI in the Transportation Industry13. Customer Service14. B2BGateway Contact Information
Kent JordanBusiness Development
Representative
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CONNECTING WITH YOUR 3PLB2BGATEWAY ▪ [email protected]
ABOUT B2BGATEWAY
B2BGateway has been doing EDI since 1999, offering EDI and supply chain integrationsolutions to hundreds of clients across the globe.
199925,000+
trading partner
relationships
$30-billion
invoices processed per
month
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CONNECTING WITH YOUR 3PLB2BGATEWAY ▪ [email protected]
WHAT IS EDI? IT SOUNDS SIMPLE…
EDI (Electronic Data Interchange) is defined as the structured transmission of data betweenorganizations by electronic means. It is used to transfer electronic business documents suchas Purchase Orders, Invoices, Advance Shipping Notices (ASNs), and many more from onecomputer system to another, i.e. from one trading partner to another trading partner.
TRADING PARTNER
TRADING PARTNER
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CONNECTING WITH YOUR 3PLB2BGATEWAY ▪ [email protected]
WHERE DOES EDI FIT INTO THE MARKETPLACE?
820
852(BOX STORE RETAILER)
(ONLINE RETAILER)
850
810
846
850
846
846
846
852
855
3PL(THIRD PARTY LOGISTICS)
846
810
810
(FACTORY)
(SHOPPING CART)
820
(FINANCIAL INSTITUTION)
820 – Payment Remittance Advice
856 – Advanced Ship Notice
846 – Inventory Inquiry
850 – Outgoing PO / Incoming SO
852 – Product Activity Data
855 – P.O. Acknowledgement
860 – Purchase Order Change
940 – Warehouse Ship Order
945 – Warehouse Ship Advice
810 – Invoice
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CONNECTING WITH YOUR 3PLB2BGATEWAY ▪ [email protected]
GS1-128 LABELS
In today’s business environment, GS1-128 (formerly known as UCC-128)labels have become a necessary part of the criteria for large formatretailers in automating the supply chain with their suppliers.
GS1-128 labels are an outer label affixed to each carton and/or palletand provide information about a particular shipment. This label willalert the trading partner about shipment information such as who thevendor / supplier is, carton content, store ship to location, etc., and is amix of both human readable as well as scan able information.
The GS1-128 label on every carton is scanned at its destination location(e.g. trading partner central warehouse) and information usually is tiedto an Advance Ship Notice (ASN) that has already been transmitted viaEDI to the trading partner from the supplier.
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CONNECTING WITH YOUR 3PLB2BGATEWAY ▪ [email protected]
SO LET’S PUT ALL THAT TOGETHER…
Each trading partner specifies their required communication method and which documentsthey require to complete EDI transactions. This can make the EDI process very complex asillustrated below.
VAN
AS2
FTP
FTPS
AS2 Server
AS2 Software
X-12 Ver. 5010
Encryption Software
Annual Licensing
Software Certification
ConsultantFees
ConsultantFees
ConsultantFees
ConsultantFees
Modem Phone
VanSoftware
Mailbox Setup
Mailbox Fees
X-12 Ver.4040
Mapping Tools
FTPServer
FTPSoftware
SoftwareCredential
X-12 Ver.4010
Mapping Tools
FTPSSoftware
EncryptionSoftware
SoftwareCertificate
X-12 Ver.3040
Mapping Tools
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CONNECTING WITH YOUR 3PLB2BGATEWAY ▪ [email protected]
B2BGATEWAY MAKES IT EASY…
VAN
AS2
FTP
FTPS
AS2 Server AS2
Software X-12 Ver. 5010 Encryption
Software Annual Licensing Software
CertificationConsultant
Fees
ConsultantFees
ConsultantFees
Modem Phone
VanSoftware
Mailbox Setup
Mailbox Fees
X-12 Ver.4040
Mapping Tools
FTPServer
FTPSoftware
SoftwareCredential
X-12 Ver.4010
Mapping Tools
FTPSSoftware
EncryptionSoftware
SoftwareCertificate
X-12 Ver.3040
Mapping Tools
ConsultantFees
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CONNECTING WITH YOUR 3PLB2BGATEWAY ▪ [email protected]
WHAT IS A THIRD PARTY LOGISTICS (3PL)?
A 3PL is a third party logistics provider that provides services to its customers of outsourced(or "third party") logistics services for part, or all of their supply chain management functions.
3PL’s typically specialize in integrated operation, warehousing and transportation services thatcan be scaled and customized to customers' needs based on market conditions and thedemands and delivery service requirements for their products and materials.
Sometimes these services go beyond logistics and include value-added services related to theproduction or procurement of goods.
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CONNECTING WITH YOUR 3PLB2BGATEWAY ▪ [email protected]
HOW CAN EDI HELP 3PL COMMUNICATIONS?
Through EDI and full integration with your AccountingSoftware/ERP solution, B2BGateway can help you communicatewith your 3PL to:
1. Inform the 3PL of new orders (EDI 940) and get them toship the goods direct to the correct Distribution Centre orStore
2. Receive confirmation (EDI 945) from your 3PL that thegoods have been shipped so that you can bill yourcustomer
3. B2BGateway can convert the Warehouse Ship Advice (EDI945) received from your 3PL and send an Advance ShipNotice (EDI 856) to your customer to let them know thegoods are en-route and when they will arrive.
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CONNECTING WITH YOUR 3PLB2BGATEWAY ▪ [email protected]
1. 850 (Purchase Order) is sent from Trading Partner toClient and is imported into Accounting Software as aSales Order.
FULFILL ORDERS WITH ERP & 3PL USING B2B
2. The Sales Order is pulled from Accounting Softwarebased on pre-determined criteria and sent as a 940(Warehouse Ship Order) to the 3PL.
3. The 3PL returns a 945 (Warehouse Ship Advice), whichB2BGateway sends to the TP (if required) as an 856(ASN) and simultaneously fulfills the sales order in theAccounting Software.
4. The Client creates an Invoice in the Accounting Softwareand based on the query rules established it will be pulledby B2BGateway and sent to the TP as an 810 (Invoice).
850 940
945
850
810856
810
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CONNECTING WITH YOUR 3PLB2BGATEWAY ▪ [email protected]
EDI 856 - Advance Ship Notice: This can be sent fromthe client or the warehouse to let the trading partnerknow the goods have been shipped and when andwhere to expect delivery.
EDI 940 - Warehouse Shipping Order: Is used to advisethe warehouse that a shipment is to be made to thedesignated "ship to" on the behalf of the client; it alsoprovides detailed information concerning a warehouseshipment.
EDI 943 - Warehouse Stock Transfer Shipment Advice:The transaction set can be used by a client to advisethe recipient that a transfer shipment has been made.This transaction set provides a receiving location withdetailed information concerning product beingshipped to that location.
POPULAR 3PL / WAREHOUSE EDI DOCUMENTS
EDI 944 Warehouse Stock Transfer Receipt Advice: Thistransaction set provides the client with detailedinformation concerning product that has been received.
EDI 945 Warehouse Shipping Advice: The transaction setcan be used by the warehouse to advise the client thatshipment was made. It is used to reconcile orderquantities with shipment quantities.
EDI 947 Warehouse Inventory Adjustment Advice: Thetransaction set can be used to inform awarehouse/client of a quantity or status change toinventory records. This transaction set provides detailedinformation concerning the internal adjustments whichoccur between a warehouse and a client.
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CONNECTING WITH YOUR 3PLB2BGATEWAY ▪ [email protected]
EDI INTEGRATION
Full integration will remove the need to re-key data, thus in turn reducing errors and overhead.
B2BGateway integrates with a wide variety ofAccounting/ERP, Inventory and Ecommercepackages to provide EDI solutions that include3PLs
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CONNECTING WITH YOUR 3PLB2BGATEWAY ▪ [email protected]
ADVANTAGES OF USING EDI WITH A 3PL
Automation: EDI, through its computer tocomputer technology, automates the entirebusiness document (EDI transaction set flow).There is no need for human intervention andthis can greatly reduce your labor costs.
Error Reduction: By not having to re-key data,this greatly reduces the potential for humanerror and can save your organization from costlychargebacks imposed by your trading partnersfor poor data.
Scalability: Communicating through EDI withyour 3PL allows you to scale easily for spikes inseasonal markets, e.g. Christmas as you do nothave to employ extra staff to manually key ortransmit the extra orders and billing.
Speed: By communicating electronically, yourorders and dispatch can be dealt with moreefficiently and much faster by your 3PL. This inturn helps your organization to get paid fasterand reduce your 'order to payment' cycle.
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CONNECTING WITH YOUR 3PLB2BGATEWAY ▪ [email protected]
CLIENT FOCUS: RED STAR TRADERS
As Red Star Traders business rapidly grew and with the addition of new retail trading partnerrelationships with Walmart, Home Depot, JC Penny, Amazon, Bed Bath Beyond, to name but afew, Red Star decided to outsource their warehouse and shipping needs to third party logisticsprovider (3PL) CEVA Logistics. The problem was, with so many new relationships and so manynew orders, what was going to be the most efficient, cost effective and error free way tocommunicate with CEVA Logistics.
Red Star decided to use B3BGateway’s EDI solutions to send EDI 940’s (warehouse shiporders) to CEVA and receive back EDI 945’s (warehouse ship advice) that would go straightinto their NetSuite system. This not alone allowed Red Star fulfill the order, but B2BGatewaycould connect CEVA with all Red Star’s retail customers as well so that all data and documentflows in the supply chain were fully automated and error free.
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CONNECTING WITH YOUR 3PLB2BGATEWAY ▪ [email protected]
204 – Motor Carrier Load Tender This transaction set issent to carriers to offer (tender) a shipment to a fullload (truckload) motor carrier including detailedscheduling, equipment requirements, commodities,and shipping instructions pertinent to a load tender.
990 – Response to a Load Tender This transaction set isreturned by the shipper as a response to a MotorCarrier Load Tender (204) to accept or reject the LoadTender.
210 – Motor Carrier Freight Details and Invoice Thetransaction set is used to provide detail information forcharges for services rendered by a motor carrier.
211 – Bill of Lading This transaction set can be used toallow shippers or other parties, responsible forcontracting with a motor carrier, to provide a legal billof lading for a shipment.
EDI IN THE TRANSPORT INDUSTRY212 – Delivery Trailer Manifest This transaction set canbe used to allow motor carriers to provide consignees orother interested parties with the contents, containingmultiple shipments that have been tendered fordelivery.
214 – Shipment Status Message This transaction set isused by a transportation carrier to provide shippers,consignees, and their agents with thestatus of shipments in terms of dates,times, locations, route, identifying numbers,and conveyance. It must beable to accommodatemultiple stops for an LTL.
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CONNECTING WITH YOUR 3PLB2BGATEWAY ▪ [email protected]
B2B DIFFERENCE CUSTOMER SERVICE
B2BGateway has been providing excellentcustomer service to all of our clients and wewill continue to do so in the future.B2BGateway has developed two new teams tohelp clients with setting up and maintainingtheir trading partner relationships.
The teams consist of a dedicated Setup Teamfor the setup phase of the relationship andthereafter the Rapid Response Team (RRT) isavailable for any ongoing requests the clientmay have during the lifetime of therelationship.
Available Support
• Setup phase dedicated project manager with trading partner liaison executive to ensure we meet all current trading partner requirements.
• Rapid Response Support Team available for when issues need immediate attention.
• Support is available 24/7 all year long and in your time zone.
• These support features areincluded in the monthly feeat no extra cost.
24/7
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CONNECTING WITH YOUR 3PLB2BGATEWAY ▪ [email protected]
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Web: www.B2BGateway.Net
Email: [email protected]
