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CONFERENCE PACKAGES 2017

INTRODUCTION

Dear Guest,

Greetings from Afrique Boutique Hotel Ruimsig!

Here at Afrique Boutique Hotel, we strive to make any Function or Conference

event not only memorable but special in all means. Going the extra mile comes

natural to us!

Nestled in an indigenous garden on the banks of the Crocodile River and on the

doorstep of the Walter Sisulu National Botanical Gardens, our setting is perfect

for intimate conference seminars.

Our venue is set in a luscious garden filled with peace and tranquillity. With our

warm country hospitality you’ll find a compelling blend of professional

coordination and friendliness, ensuring that our guests are relaxed and fulfilled.

We always encourage our guests to come and view our venue over a cup of

coffee! Please do not hesitate to contact us to make a site viewing booking.

+27 11 958 0855/ 1825 086 508 8281 info@afriquehotel.co.za www.afriquehotel.co.za 343 Equestrian Road Ruimsig; Roodepoort 1732 26’04’34.51”S 27’50’48.61”E

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CONFERENCE PACKAGES

Afrique Boutique Hotel boasts with modern and state of the art quality conference

facilities that can be utilized for events such as day conferencing, functions, seminars,

product launches, exhibitions, workshops and meetings. These rooms provide stylish

comfort and are fully equipped with standard conference equipment; all the venues are

air-conditioned and have a variety of attractive packages to suit all your requirements.

STANDARD EQUIPMENT:

- Data Projector and Screen - Flipchart and Markers - Whiteboard - Pens - Note pads

GRADES AND PACKAGES TO SUIT EVERY POCKET AND NEED:

Gold Silver Bronze

Full day Conference including lunch Half day Conference including lunch Half day Conference excluding lunch 24-Hour Conference package

We also have various team building activities available. We create memorable in or outdoor events that will have your delegates talking about around the office for ages to come. Some popular activities include:

Yoga

Corporate Spa packages

Minute 2 Winnit

Crime Scene

Murder Mystery and many more! For more information on our team building packages and events, please do not hesitate to contact us!

What Conference venues do you

have at Afrique Boutique Hotel?

Main Conference Hall:

U-Shape: 22pax

Boardroom: 14pax

Classroom: 22pax

Cinema: 40pax

Wine Cellar:

U-Shape: N/A

Boardroom: 14pax

Classroom: 8pax

Cinema: 12pax

Garden Conference Hall:

U-Shape: 12pax

Boardroom: 12pax

Classroom: 18pax

Cinema: 24pax

Garden-Bound Room:

U-Shape: N/A

Boardroom: 8pax

Classroom: 8pax

Cinema: 8pax

Pax: Number of delegates

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FULL DAY CONFERENCE INC. LUNCH

Rate per delegate:

GOLD : R 580.00

SILVER : R 490.00

BRONZE : R 450.00

Duration: 8 Hours

Standard: - Morning Tea and Coffee - Mid-Morning: Tea and Coffee - Lunch - Mid-Afternoon: Tea and Coffee - Secure Parking - Water, Mints and Cordials - Standard Conference Equipment - VAT at 14% INCLUSIVE ABOVE STANDARD ITEMS:

GOLD

SILVER

BRONZE

Morning Tea and Coffee - 3 Canapé menu items Lunch -3 Course meal Mid-Afternoon Tea & Coffee -3 alternative Canapé menu items Extras - Hardcover Afrique Folder - Afrique Pen - Afrique Still Water - Afrique Gift Set

Morning Tea and Coffee - Muffins and Pastries Lunch -2 Course meal Mid-Afternoon Tea & Coffee - Open Sandwiches Extras - Hardcover Afrique Folder - Afrique Pen - Afrique Still Water

Morning Tea and Coffee - Biscuits and Rusks Lunch -2 Course meal Mid-Afternoon Tea & Coffee - Biscuits and Rusks Extras - Hardcover Afrique Folder - Afrique Pen - Afrique Still Water

U-Shape Configuration:

Boardroom Configuration:

Classroom Configuration:

Cinema Configuration:

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HALF DAY CONFERENCE INC. LUNCH

Rate per delegate:

GOLD : R 510.00

SILVER : R 420.00

BRONZE : R 380.00

Duration: 5 Hours (08h00-13h00/ 14h00-19h00)

Inclusive: - Morning Tea and Coffee - Mid-Morning: Tea and Coffee - Lunch - Secure Parking - Water, Mints and Cordials - Standard Conference Equipment - VAT at 14% INCLUSIVE ABOVE STANDARD ITEMS:

GOLD

SILVER

BRONZE

Morning Tea and Coffee - 3 Canapé menu items Lunch -3 Course meal Extras - Hardcover Afrique Folder - Afrique Pen - Afrique Still Water - Afrique Gift Set

Morning Tea and Coffee - Muffins and Pastries Lunch -2 Course meal Extras - Hardcover Afrique Folder - Afrique Pen - Afrique Still Water

Morning Tea and Coffee - Biscuits and Rusks Lunch -2 Course meal Extras - Hardcover Afrique Folder - Afrique Pen - Afrique Still Water

How do the meal selections

work?

1-10 Delegates (Plated)

Select 2 lunch options. Delegates to

select from the 2 options before

arrival from the person making the

booking on behalf of the company.

Alternatively, select 1 option for

the entire group.

11 and above delegates (Buffet)

Select 2 lunch options which will be

integrated into 1 buffet spread.

May I exchange the lunch for a

Breakfast?

At no additional charge, you are

more than welcome to do so.

The Morning Tea and Coffee will be

integrated with the breakfast.

Breakfast options will be sent on

request.

Do you cater for any special

dietary requirements?

We cater for all dietary

requirements on request. We do

have vegetarian meal options

available. Halaal meals can be

outsourced- A two day notice

period must be given. A surcharge

will be applicable.

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HALF DAY CONFERENCE EXC. LUNCH

Rate per delegate:

GOLD : R 410.00

SILVER : R 320.00

BRONZE : R 280.00

Duration: 5 Hours (08h00-13h00/ 14h00-19h00)

Inclusive: - Morning Tea and Coffee - Mid-Morning: Tea and Coffee - Secure Parking - Water, Mints and Cordials - Standard Conference Equipment - VAT at 14% INCLUSIVE ABOVE STANDARD ITEMS:

GOLD

SILVER

BRONZE

Morning Tea and Coffee - 3 Canapé menu items Extras - Hardcover Afrique Folder - Afrique Pen - Afrique Still Water - Afrique Gift Set

Morning Tea and Coffee - Muffins and Pastries Extras - Hardcover Afrique Folder - Afrique Pen - Afrique Still Water

Morning Tea and Coffee - Biscuits and Rusks Extras - Hardcover Afrique Folder - Afrique Pen - Afrique Still Water

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24-HOUR CONFERENCE PACKAGE

Rate per delegate:

GOLD : R 1850.00

SILVER : R 1760.00

BRONZE : R 1720.00

Duration: 24 Hours

Inclusive: DAY 1

- Morning Tea and Coffee - Mid-Morning: Tea and Coffee - Lunch - Mid-Afternoon: Tea and Coffee - Dinner - Accommodation (Single) - Secure Parking - Water, Mints and Cordials - Standard Conference Equipment - VAT at 14%

DAY 2 - Morning Tea and Coffee - Breakfast

GOLD

SILVER

BRONZE

Morning Tea and Coffee - 3 Canapé menu items Lunch -3 Course meal Mid-Afternoon Tea & Coffee -3 Canapé menu items Dinner -3 Course meal Extras - Hardcover Afrique Folder - Afrique Pen - Afrique Still Water - Afrique Gift Set

Morning Tea and Coffee - Muffins and Pastries Lunch -2 Course meal Mid-Afternoon Tea & Coffee - Open Sandwiches Dinner -3 Course meal Extras - Hardcover Afrique Folder - Afrique Pen - Afrique Still Water

Morning Tea and Coffee - Biscuits and Rusks Lunch -2 Course meal Mid-Afternoon Tea & Coffee - Biscuits and Rusks Dinner -3 Course meal Extras - Hardcover Afrique Folder - Afrique Pen - Afrique Still Water

ACCOMMODATION:

The hotel harnesses Four

Executive Suites; Four Deluxe

Suites and Seven Standard

Suites.

All rooms are en-suite and

equipped with plasma TV, Hair

dryers, cellphone plugs and air

conditioning.

We are a 24-Hour Service Hotel.

This simply means that if you

require a cup of coffee or tea 2’o

clock in the morning, we will be

more than happy to assist you.

Our Suites are graded Superior

by the AA Council and we

received Gold awards by the

ROCCI Chamber for best

Accommodation and Conference

venue for 4 consecutive years.

Please feel free to view the

Virtual tour of our Suites:

http://vtview.net/sample/hotels

/AfriqueHotel/TourWeaver_Afri

que%20Hotel.html

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LUNCH OPTIONS

PLEASE NOTE: 1-10 Delegates Select 2 lunch options. Delegates to select from the 2 options before arrival from the person making the booking on behalf of the company. Alternatively, select 1 option for the entire group. 11 or more Delegates Select 2 lunch options which will be integrated into 1 buffet spread. ALL LUNCH OPTIONS INCLUDE THE FOLLOWING:

- Create-your-Own Salad - Juice - Dessert (Options are viewable below)

Option 1:

Spinach and Feta Chicken Roulade- Topped with Cheese Sauce Potato Pockets with Sour Cream and Chives Ginger-Carrots and Sesame Green Beans

Option 2:

Flame Grilled BBQ Flavoured Chicken Pieces Crumbed Risotto Balls- Mushroom and Cream Cheese Filling Baked Sweet Potato and Butternut Chunks

Option 3: Authentic Afrique Beef Curry Savory Rice (Jeweled Peppers and Onions) Baked Balsamic Glazed Beetroot and Onion Wedges

Option 4: Authentic Afrique Chicken Curry Basmati Aniseed Rice Mixed Seasonal Vegetables

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Option 5:

Grilled Lemon and Herb Line Fish Blushing Couscous- Sundried Tomatoes and Crumbled Feta Cauliflower and Broccoli Bake

Option 6:

Seafood Paella Grilled Mediterranean Vegetables Homemade Beetroot Salad

Option 7: Spicy Beef Kofta Kebab Grilled Garlic Baby Potatoes Seasonal Root Vegetables

Option 8: Beef Roast in a Red Wine Jus Potato Bake Grilled Marrow and Corn Wheels

Option 9 (Vegetarian): Stuffed Brinjal with Grilled Vegetables Blushing Couscous

Option 10 (Vegetarian): Mediterranean Vegetable Curry Brown Wild Rice Homemade Bread

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DESSERT OPTIONS (SELECT 1):

CRÈME BRULE A classic French rich custard base dessert topped with a contrasting layer of hard caramel

TIRAMISU Ladyfinger biscuits soaked in espresso and coffee liqueur, layered with mascarpone, dusted with cocoa powder and served with chocolate shavings

DECONSTRUCTED CREMORA TART Ginger biscuit crumbs layered with a smooth lemon cremora filling topped with a lemon curd

MALVA PUDDING AND CUSTARD Traditional homemade malva pudding smothered in a creamy vanilla custard

LAYERED CHOCOLATE MOUSSE Vanilla white chocolate mousse layered with a mocha dark chocolate mousse

SEASONAL FRUIT SALAD AND VANILLA ICE-CREAM Fresh seasonal fruit salad and vanilla ice cream

CHOCOLATE CAKE CUPS Chocolate cake drenched in a coffee sauce topped with a chocolate ganache

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STARTER OPTIONS

(Gold package clients):

(Select 1)

MUSSELS MARINIÊRE Half shelled mussels in a creamy garlic dry white wine sauce served with crispy ciabatta

SMOKED FISH TERRINE A blend of smoked line fish served on a bed of fresh lettuce with a horseradish mayonnaise

GRILLED CAPE MALAY BEEF SOSATIE Tender beef cubes marinated in a Cape Malay spice blend and grilled to perfection

CHICKEN GOUJON Chicken strips dipped in a zesty thyme batter and deep fried till golden brown, served with homemade sweet chilli sauce

CREAMY PERI-PERI CHICKEN LIVERS Chicken livers prepared in a spicy peri-peri cream based sauce and served with toasted ciabatta bread

SPINACH AND FETA ROULADE (V) Spinach roulade with a cream cheese and feta filling served on a bed of leafy greens

TRIO OF CROSTINIS (V) Toasted baguette slices topped with:

Avocado, cream cheese and Peppadew Tomato salsa and basil Olive tapenade and feta cheese

24-HOUR CONFERENCE PACKAGE CLIENTS WILL RECEIVE

A SEPARATE MENU WHEREBY THEIR SELECTIONS FOR

DINNER CAN BE MADE.

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CANAPÉ OPTIONS

(Gold package clients):

SELECT ANY 3 ITEMS PER TEABREAK

CANAPE SAVOURY ITEMS:

Classic Quiche Lorraine Slices Assorted Mini Pizzeira’s Cocktail Sausage Bites Served with Assorted Dips Mini Crumbed Meatballs and Cherry Tomato Sticks Crispy Vegetable Spring Rolls (V) Vegetable Stick Platter Served with Hummus Dip (V) Mini BBQ Basted Ribs Spicy Chicken Winglets Devilled Paprika Eggs (V) Assorted Mini Crostini’s (V) Cold Meat Selection

CANAPE SWEET ITEMS:

Death by Chocolate Brownies Carrot Cake Squares with Cream Cheese Icing Mini Vanilla Cupcakes with a Coffee Icing Chocolate Cupcakes With a Chilli Chocolate Butter Cream Frosting Mini Seasonal Fruit Salads Homemade Scones Served with Whipped Cream and Strawberry Jam Phyllo Custard Cups Topped with Fruit Mini Doughnuts Dusted with Icing Sugar Mini Chocolate Éclairs with A Cream Filling Mini Croquembouche Croissants with Preserves

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BOOKING AND PAYMENT PROCEDURES

To provisionally book your Conference Event kindly provide us with the following information:

- Conference Package Required - Conference Grade Required - Number of attending delegates

Upon confirmation of your booking; kindly provide us with the following information:

- Seating Configuration - Lunch Option Selections - Canapé Option Selection (If applicable) - Conference Agenda

A booking will not be confirmed unless a deposit of 50% is received, full and final payment must be received a day before the day of arrival. Proof of payment must be forwarded to the contact details supplied Cancellation Policies:

- Less than 7 days, 100% deposit - From 7 to 14 days, 75% of deposit - From 14 to 21 days, 50% of deposit - From 21 to 90 days, 25% of deposit - 90 Days or more, 10% of deposit

For further assistance and information, please do not

hesitate to contact us!

Coming together is a beginning.

Keeping together is progress.

Working together is success.

- Henry Ford