Comstock park

High school

information

For

coaches

Revised 09/13/12

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WELCOME TO PANTHER ATHLETICS

Contact Information – Submit any changes to your address, phone, and email to the athletic office. If

you are a new coach, please submit this information.

Coaches Responsibilities –

If you are a new coach, please complete all paperwork and finger print process with

Central Office.

All of your staff, whether paid or volunteer, must be approved by the Board of Ed.

Volunteers must complete the volunteer consent form.

Do not add a coach to your staff without approval.

If you wish to split a salary for coaches, make sure you stay at budget and each

coach also signs a contract that reflects the split salary.

It is your responsibility to check the eligibility of your athletes. Physical list,

grade eligibility list, and violations list. We do not want to forfeit any games

due to ineligible athletes. Do not directly contact a teacher concerning your

athlete’s grades. All inquiries must go through the athletic office. Have prepared lesson plans for practices.

Wear professional attire at practices and games.

Escort team to the bus.

Do not leave athletes unsupervised in locker rooms or on bus.

Every coach is asked to attend an athletic booster meeting, work one ticket table at

an athletic event, and work one event with their team when assigned to the

concession area.

Male coaches/female athletes – do not meet alone, if possible. Always meet in an

open area.

You are the role model – please guard your actions.

You must be the last person to leave the facility.

Varsity coaches are responsible to coordinate elementary, middle school and high

school camps and clinics during the school year and/or summer.

Become active in the “Coaches Association” of your sport to stay updated on rules

and issues. Through your association, your athletes have the opportunity to receive

district, region, and state honors, both athletic and academic.

Use the resources of the MHSAA website. www.mhsaa.com

Equipment - The moving of bleachers or operation of other dangerous school equipment poses a very

serious safety risk for students and non-trained staff.

This is a written directive to all high school personnel potentially involved in the moving of bleachers or

in using any other dangerous maintenance equipment (i.e. lifts). At no time is a student or athlete to be

involved in the moving of portable bleachers or in the operation of any other dangerous school equipment.

If the moving of bleachers is required for an activity, the following steps must be followed:

1) Notification should be made with as much advance notice as possible to the assistant principal or

athletic director. It is preferred that notification be made at least one day prior to the event so the

custodians can move the bleachers.

2) In circumstances when advance notice to custodians is not possible, notification should be made to

the administration and on duty maintenance/grounds personnel will be called to move the

bleachers.

Student and staff safety must be first and foremost in all decisions.

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Fundraisers – No fundraisers without prior approval. All fundraiser paperwork (contracts, balance

sheets, etc . . .) should be on file with the athletic office prior to the start of the fundraiser.

Internal Accounts – All deposits and payments must go through the athletic office.

Keys and Pass cards – Freshman and JV level coaching staff must turn in keys and pass cards at end of

season. Varsity may keep their keys and cards for off season use. Do not give athletes your keys.

Locker Rooms – Remind your athletes that it is their responsibility to lock up uniforms, equipment, and

other personal valuables. Do not leave valuables in locker room or cages.

Med Kits – All med kits will be filled in athletic office.

Media – Grand Rapids Press 222-5477

222-5224 – fax

sports@grpress.com

Advance 669-2700

669-4848 – fax

Fox 17 364-1717

Wood TV 8 456-8888

WZZM 13 785-1313

CPHS voice announcements to Sue Albrecht before 8:30 am.

CPHS digital sign announcements emailed to Cindy Wildey.

MHSAA – Use the MHSAA website as an information source for your sport. Varsity coaches should

already have their login password. Lower level coaches will receive their password soon.

Practice schedules - No parking in the receiving area.

Please advise athletic office of changes to your practice schedule.

No Sunday practices, per Board of Education policy.

Respect other teams practice times.

Let your team out of practice on time.

No food or drink in the mat room, except water.

Spring Sports – no hard baseballs or softballs are permitted in gym unless fully matted.

Purchases – All equipment, uniform, or other purchases must have prior approval from the Athletic

Office including internal account purchases. Use the Athletic Purchase Request form for all purchases,

budget and internal. All approved purchases must also have a purchase order number. Comstock Park

Public Schools assumes no responsibility for purchases made outside of this procedure.

Schedules – An updated schedule will be emailed before the start of your season.

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Photo Day – Inform you athletes and parents about picture day and distribute picture forms in advance!

Awards – Each Varsity team will be allowed to present 3 awards. Any additional awards will be

charged to your internal account.

Snow/Weather Day – Varsity teams only may practice after 12 noon. Must have Tony’s approval.

Texting and Telephones – Per school policy, do not text your athletes between the hours of 7:30 am and

2:30 pm.

Tornado Watch – All practices and games are cancelled per Board of Education policy.

Trainer - Our trainer is JaNae Start and she is on site for approximately 20-30 hours per week at various

contests and practices. Please feel free to contact her at 616-836-9891 or by email at janae.start@gmail.com.

Transportation –

Athletes must travel with the team to all away competitions, when transportation is provided by

the district, unless arrangements are made in advance with the athletic office.

Do not let students drive other students.

Transportation release forms are available in the back of this manual.

Athletic department fax number is 254-5385.

Be on time for your departure.

If your bus does not show: 1. Call Transportation

2. Call Pat Bozek

3. Call Tony Petkus

All equipment must be stored under the seats, not in the aisle.

No food or drink on the bus, except for water.

Check the bus for any debris after every run.

Sign the transportation time slip at the end of your run.

Weight Room Policy – Athletes may only use the weight room under the supervision of their coach. Do

not unlock the door for any athlete unless you plan to supervise. Clean up the weight room after every

use.

End of Season – Paychecks will be requested from Central Office when the following responsibilities are

complete. No exceptions. Checks will run on the next scheduled run after the request is processed. Uniforms collected, inventoried, and locked up.

Equipment collected, inventoried, and locked up.

Written inventory turned in to Athletic Office.

Med kit returned.

Season summary turned in to athletic office.

Budget requests completed.

OK Blue Sportsmanship ratings for varsity level.

Official’s ratings completed. Use the MHSAA website and turn season record in to the

Athletic office.

Evaluations of sub-varsity coaches completed.

Head coaches evaluation completed.

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AGENDA FOR COACHES

PRE-SEASON MEETING WITH PARENTS/STUDENT-ATHLETES

Listed below are some topics you should cover during your pre-season meeting with the parents and

athletes. Please use this guide to help you.

1. Discuss the coaching philosophy of your sport program

Offense

Defense

Season goals

2. Discuss the practice and game schedule

School breaks and half days

School closings

3. Discuss the athletic department transportation policy

The team departs and returns together when transportation is provided.

No Saturday transportation during the regular season.

Transportation release forms must be submitted to AD in advance.

Athletes will not be released without prior approval from the AD.

Athletes may only be released to an adult, never to another student.

Stopping for food during traveling to and from contests. (You will be allowed to stop once

during your season.)

4. Behavioral expectations of athletes

During practices and during game.

When using school transportation.

In the classroom during school hours.

5. Dress guidelines for athletes (both home and away contests)

6. Discuss the individual team rules for your sport

Explain your philosophy of commitment

Outline your expectations for all athletes within your sport program

Discuss attendance policy and requirements for your team (missed practices and games)

Award criteria (varsity letter vs. junior varsity letter)

7. Tobacco, alcohol, and other violations

Includes being at a party where illegal substances are present.

Stress that the athletic dept is serious in preventing athletes from using illegal substances.

Outline some of the parental responsibilities in supporting athletes in the effort.

8. Sportsmanship (athletes and parents together)

Discuss appropriate ways of celebrating victories and handling defeats.

Explain the role of the officials during the contests.

Share the OK Blue sportsmanship expectations

9. Parents and athletes addressing the coaching staff regarding athletic concerns (pg 5 in

handbook)

10.

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INFORMATION CONCERNING YOUR ATHLETES

Athletic Eligibility -

An athlete must be passing all classes and have no more than 2 D’s during the current season to remain

eligible for participation.

Eligibility is checked electronically every Tuesday morning. Eligibility is available in the Athletic Office

Tuesday afternoon for athletes to check their academic status and it is reported to coaches so that they can

inform athletes on Tuesday afternoon – IT IS YOUR RESPONSIBILITY TO INFORM ATHLETES.

Any athlete deemed ineligible will be ineligible to compete beginning Wednesday at 3pm and will remain

ineligible until at least the following Wednesday at 3pm. Every athlete will have until 3:00 pm each

Wednesday to clear up any errors in their grades.

Athletes who have a D or lower in any class will be required to complete two hours of academic support

before the next eligibility check. If the athlete fails to complete the two hours of academic support, he or

she will be deemed ineligible for the next week of competition.

Athletes must turn in to the athletic office a signed record of their attendance at academic support.

Failure to turn in an academic support attendance record will result in an athlete being deemed ineligible

for one week.

Attendance -

Athletes must attend the last 4 hours of a school day to participate in a game and/or practice.

Exceptions include: Funeral

School business (class trips)

Medical or dental appointments (slip required)

Court appearance or subpoena

Documentation must be provided on the day of the absence.

Pay to Participate -

The Comstock Park Board of Education has adopted a pay to participate fee.

HIGH SCHOOL FEE STRUCTURE (GRADES 9-12)

$70.00 per athlete per season

$140.00 maximum per family per season

$280.00 maximum per family per year

MIDDLE SCHOOL FEE STRUCTURE (GRADES 7-8)

$55.00 per athlete per season

$110.00 family max per season

$220.00 family max per year

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TEAM ROSTER

Fill out and return as soon as your team is selected

Team: # of

seasons

Name: Home # Away # Position Grade Birthdate Height in sport

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ATHLETIC AWARDS for: Year:

Athlete Name Fresh Cert Numerals

JV Letter JV Cert

Var Letter

Var Cert MVP/MIP

Capt Cert

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SEASON SUMMARY

Team:

Conference Record

Wins:

Losses:

Ties:

Conference Finish:

Season Record

Wins:

Losses:

Ties:

Post Season Play

District:

Regional:

State:

Please list all special honors, including all conference, all area, all state, team awards, and records set.

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Budget Requests for: School Year:

Quantity Name of Item Color/Size Requested Vendor

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NOTES:

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Equipment Inventory for: Date:

Quantity Name of Item

Condition (G/F/P) Replacement Needs

Where Stored

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NOTES:

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COMSTOCK PARK ATHLETIC DEPARTMENT

UNIFORM INVENTORY

Sport: Year:

Level: Coach:

Home Jerseys Home Shorts Warm-ups Tops

Quantity Quantity Quantity

Size Good Fair Replace Size Good Fair Replace Size Good Fair Replace

XS XS XS

Size Size Size

M M M

L L L

XL XL XL

Other Other Other

Numbers: Place an “X” through the numbers on the jerseys in your inventory. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 Other numbers:

Away Jerseys Away Shorts Warm-ups Bottoms

Quantity Quantity Quantity

Size Good Fair Replace Size Good Fair Replace Size Good Fair Replace

XS XS XS

Size Size Size

M M M

L L L

XL XL XL

Other Other Other

Numbers: Place an “X” through the numbers on the jerseys in your inventory. 1 2 3 4 5 6 7 8 9 10 11 12 13 14

15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 Other numbers:

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MISSING/DAMAGED EQUIPMENT FORM

Date:

Student/Athlete:

Address:

City/Zip:

Dear Parent/Guardian,

Your son/daughter was charged with the care, custody, and control of certain athletic items. The

following item (s) have been lost/damaged or not turned in. The items must be replaced at the

replacement cost charged to Comstock Park High School. Often the replacement cost is higher because

no quantity discount is applied to the purchase. A check or money order in the amount of $ will

be required at this time to replace the items.

Please make your check or money order payable to: Comstock Park High School.

Remit payment to: Tony Petkus

Comstock Park High School

150 Six Mile Rd NE

Comstock Park, MI 49321

Item: Number: Size: Replacement Cost:

Total Due:

Coach Signature:

Sport:

Athletic Director Signature:

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COMSTOCK PARK HIGH SCHOOL

ATHLETIC STAFF EVALUATION FORM

Coach:

Sport:

Evaluator (Athletic Director/Head Coach):

1 = EXCEEDS EXPECTATION 2 = MEETS EXPECTATION 3=DEVELOPING 4 = UNSATISFACTORY

1 2 3 4 NA Loyalty to Athletic Program/Head Coach

1 2 3 4 NA Care of equipment

1 2 3 4 NA Knowledge of sport

1 2 3 4 NA Teaching ability

1 2 3 4 NA Ability to motivate

1 2 3 4 NA Rapport with players

1 2 3 4 NA Intensity of interest in coaching this sport

1 2 3 4 NA Supervision of players in locker room and other areas

1 2 3 4 NA Rapport with other coaches

1 2 3 4 NA Accepts duties given by head coach and/or athletic director

1 2 3 4 NA Meets Athletic Department expectations and follows appropriate procedures

1 2 3 4 NA Communicates effectively with all stake holders (athletes, parents, boosters, staff, etc . . .)

Comments:

Coach’s signature indicates only that all phases of the appraisal have been conducted with the coach’s full knowledge.

Head Coach Signature: ____________________________________________ Date: _______________

Asst Coach Signature: ____________________________________________ Date: _______________

Athletic Director Signature: ________________________________________ Date: _______________

Circle One:

1 – Effective, to be recommended for continued assignment. Initials _____ _____

2 – Needs Improvement, to be recommended for continued assignment provided an agreement can be reached regarding the need for

improvement. Initials _____ _____

3 – Unsatisfactory, not to be recommended for continued assignment. Initials _____ _____

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ATHLETIC ADMINISTRATOR EVALUATION

Please take the time to complete the following evaluation. This information will help the athletic office

improve the athletic director’s duties and the duties of the event managers.

1. Please list/describe how we have helped you perform your duties more effectively this past season.

2. Please list/describe how we may have caused more difficulty in completing your coaching duties.

3. Please suggest any improvements that we can make to increase the service to your sport next

season.

4. Please rate the overall job done by this office.

5 = Top Notch

4 = Very Good

3 = Good

2 = Not too Bad

1 = Poor

5. Please identify specific improvements you would like to see us make in our performance of our

duties.

Thank you for your help and suggestions.

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STUDENT – ATHLETE EXIT SURVEY

SPORT____________________________ YEAR__________________

MALE FEMALE GRADE_____________

(Please circle)

How many years have you participate in this sport? ______________________________

What did you like most about this season? (Please explain)

What did you dislike most about this season? (Please explain)

What would you have changed about this season? (Please explain)

Would you consider this season successful for the team? Yes or No

For you? Yes or No

If not, why?

What were some of the highlights of this season?

How would you evaluate the coaching staff? Please list what they did well and what they didn’t do well.

Would you play next year? If not, why?

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COMSTOCK PARK ATHLETIC BOOSTERS

PANTHER AWARD

Objective:

Recognition of an athlete who demonstrates:

Good Sportsmanship

Dedication

Enthusiasm

Positive Attitude

Strong work ethic

Team commitment / loyalty

Respect for peers and coaching staff

Goal:

Recognize an athlete who demonstrates the listed objectives. This individual may not be the “super

athlete”.

Qualification for Nomination:

Varsity Sport

Coaches, from each sport that is in season, nominate one athlete

Coaches are to turn in nomination by posted date to the Athletic Director

Athlete can only receive the Panther Award once throughout their high school

career

Athlete must be a Junior or Senior in High School

Selection:

One Panther Award will be given to one athlete from each sport in season.

Award:

A plaque will be given to each recipient.

Directions:

Present this form to your varsity coaching staff at the beginning of the season so that they can be thinking

about this as the season develops. Nomination letters are due to the Athletic Office five days after your

regular season schedule is completed.

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Athletic violation

completion form

athletes must attend all team functions including

practices and games while suspended and complete the

season in good standing or the suspension will carry

over to the next season of competition.

It is the athlete’s responsibility to ensure that this

form filled out by the coach and is filed in the

Athletic office once the suspension is completed.

--------------------------------------------------------------------------------

Student name:

Date of violation:

Number of contests served:

Dates of contests:

Coach signature:

Athlete’s signature:

Date signed:

19

ATHLETE QUIT FORM

Sport: Season:

The definition of quitting a team:

After cuts have been determined

After the first competition

Athlete’s Name:

Date Quit:

Coach Signature:

Date:

I understand I will serve a suspension of 1/3 of the season in my next season of

competition due to my decision to quit this team.

Athlete’s Signature:

Date:

20

Comstock Park Athletic Department Transportation Release Form

Date: _______________________

This is to certify that ________________________________has my permission to ride (Athlete’s Name)

(to – from – both) the ________________________________ athletic contest on

Circle one (Sport)

__________________________________ at ___________________________________ (Date) (Location)

with ________________________________________________ .

I certify that I am personally transporting the above named athlete or have arranged for

transportation with an adult (non-student) of my choosing. The reason for not riding the

bus is __________________________________________________________________

(the reason must be sufficiently urgent to family needs to justify not riding the bus)

I understand that the Comstock Park High School Athletic rules require that students ride

the buses to and from all athletic events and a departure from this requirement will

release Comstock Park School District from all liability from any adverse results that

may occur.

I agree to release the Comstock Park School District and its employees from all liability

with reference to the above stated transportation.

This form must be present to the Athletic Director for approval at least one day in

advance of the event.

____________________________________ (Parent Signature)

Approved / Not Approved ____________________________________ (Athletic Director)

CPHS Athletic Office Fax: 616-254-5385

Your Fax: ___________________________