Computer Literacy for IC3

Unit 2: Using Productivity Software

Chapter 3: Formatting and Organizing Paragraphs and

Documents

© 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 1

Learning Targets

51. I can customize settings in Word

52. I can import text from another document

53. I can create, apply, and modify styles

54. I can use Language tools

55. I can create footnotes

56. I can manage citations

57. I can create a bibliography/works cited page

58. I can prepare a document for printing

© 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 2

3

Overview

• Office applications provide easy ways to customize the programs to fit your needs and preferences.

• Word has a number of features that enable you to add the required components to documents, such as footnotes, citations, and a reference page.

• Word provides language tools that check your spelling, grammar, and word usage.

© 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 3

4

Word Options Dialog Box

Spelling Options

Click to Access Advanced Options

Click to Access AutoCorrect Options

© 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 4

Word Options - Advanced

Editing Options

© 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 5

6

Import a File

Click the Object drop down arrow

Click Text from FileClick the Insert Tab

© 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 6

Creating Headers and Footers

Click the Insert tab

Click the Header or Footer button

Choose desired header style

Edit Header

© 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 7

Quick StylesClick More button and click Save Selection as a New Quick Style

Name Your Style

If necessary, modify your style

© 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 8

Styles

© 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 9

Modify a Style

Change style properties

Select to automatically update

Change formatting

© 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 10

Customized Styles Click the Styles dialog box launcher to access Styles task pane

Styles task pane

Click the New Style button

Create New Style in the Create New Style dialog box

© 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 11

Spelling and Grammar

Note: Always review suggestions given and compare them to what you know. Do not assume all suggestions are right within the context of your document.

Click the Spelling and Grammar button or press F7 to start the Spelling and Grammar checker

© 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 12

Correcting Errors

Spelling error

Spelling suggestion

Spelling shortcut menu

© 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 13

Thesaurus

Likely replacements

Look up synonyms for “decision”

Note: Always review the definitionof a synonym before using it. Read the sentence using thesynonym to be certain it fits the context.

© 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 14

Word Count

Statistics display in the Word Count dialog box

Click the Word Count button

© 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 15

Questions?

© 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 16