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COMPLAINTS FROM THE NON-PAPERLESS

Once your business has

adopted an effective document

management

software infrastructure, it can

be easy to forget the simple

issues that used to plague the

everyday lives of the average

employee. After all, the

technology stands to improve

nearly every aspect of a

company - whether it's

reducing the pressure on the

bottom line that purchasing

paper and printing material used to cause or adding back the massive amounts of time

once wasted sifting through filing cabinets, it's clear that eliminating paper from the office

is the key to reduced costs and productivity.

For those that are still seeking workplace effectiveness, these gripes may seem like familiar

eternal struggles. In reality, going paperless has the ability to provide new electronic

document workflow that will change the way it does business and banish these

complaints forever.

"The printer is jammed!"

Whether a company is still using them or not, everyone can relate to the frustration of a

jammed printer slowing the productivity of an average day at work. These machines often

gum up the works in the middle of a major printing job that could be important for an

upcoming meeting or client session, and can result in lateness or a less than professional

appearance through no fault of the employee. The same goes for copy machines to an

even larger degree - this can result in a repairman coming in and causing the office quite

a hefty expense before staff can get back to work as usual.

"I take my notes on paper!"

One of the areas where employees are most reluctant to give up their precious notepads

in is for standard note-taking. Of course, the need to record information during meetings

hasn't decreased, but paperless tools and applications can make this a lot easier. PC

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Magazine contributor Jill Duffy offered some of the many advantages that can be gleaned

from transitioning note-taking to a document management software program:

Reorder the priorities on an existing list without needing to start all over

Automated to-do lists and calendar updates that reduce reliance on one's own

"inner computer"

You can search your notes for important keywords

It's possible to revisit old notes and lists at any time to track any perceived progress

Security and the ability to reflect and update older lists could end up saving the average

employee time that could be used productively on the job.

"I can't keep up with paperless!"

Another source of anxiety for some is that paperless requires consistency in scanning and

sorting information. Productivity blog Be More With Less pointed out that this is

a necessary component of any effective system. Maintaining electronic workflow does

require the tools and diligence to scan paper receipts and notes to keep a system

effective, but this is what ends up saving time in the long run. When a staffer doesn't need

to rummage for a crumpled up document weeks later, the paperless software is doing its

job.

To avoid these common gripes, give paperless the opportunity to change your business's

everyday culture.

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Tags: electronic workflow, paperless office, document management

software, invoice automation