Competitive selection in the civil service of Lithuania Civil Service Department under the Ministry of the Interior Rasa Tumėnė Advisor of the Division

Competitive selection in the civil service of

Lithuania Civil Service Department

under the Ministry of the Interior

Rasa Tumėnė Advisor of the Division of

Civil Service Terms and Conditions

Tbilisi, 6-7 March 2012

CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 2012

1

CONTENT

General information about Lithuanian civil service;

Requirements for civil servants;

Regulation of Recruitment to the position of civil servant;

Improvement of Recruitment to the position of civil servant.

CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR

2

COUNTRY CONTEXTCOUNTRY CONTEXT

Population: 3,210,000 (September 1, 2011)

Area: 65,300 km2

Ethnic groups: Lithuanian 83.9 %, Polish 6.6 %,

Russian 5.4 %, Belarusian 1.3 %, Other 2.8 %

Independence: March 1990

Accession to the European Union: May 2004

3


GOVERNMENT STRUCTUREGOVERNMENT STRUCTURE Constitution: adopted 1992

Government type: parliamentary democracy

Administrative divisions: 60 municipalities

Legislative branch: Parliament Seimas (direct election)

Executive branch: Head of State: President of the Republic of Lithuania Cabinet: Prime Minister, Council of Ministers

Judicial branch: Constitutional Court; Supreme Court; Court of Appeal, Supreme; the Supreme Administrative Court of Lithuania; regional administrative courts; courts

4


TOTALTOTAL EMPLOYMENT IN LITHUANIAEMPLOYMENT IN LITHUANIA

5

State sector27,1%

Private sector72,9%

Total employment (thousands) 1340,4

• State sector

• Private sector

400,7

939,7


STRUCTURESTRUCTURE OF EMPLOYMENT IN STATE OF EMPLOYMENT IN STATE SECTORSECTOR

Health service and social workHealth service and social work

Civil serviceCivil service

OtherOther

EducationEducation


SIZE AND STRUCTURE OF PUBLIC SIZE AND STRUCTURE OF PUBLIC SERVICESERVICE

1,7 1,7

29,1

24,8

7,9

22,1

0

5

10

15

20

25

30

Politicians State officials Civil servants Statutory civilservants

Professionalmilitary

servants

Employeesworking under

labourcontracts

Thousands


CIVIL SERVANTSCIVIL SERVANTS

Heads of institutionsHeads of institutions

Civil servants of political (personal) confidence

Civil servants of political (personal) confidence

Career civil servantsCareer civil servants

Statutory civil servants Statutory civil servants

Statutes or Law on the Diplomatic Service*

Law on Civil Service



Law on Civil Service is applied to Statutory Civil Servants so far as their status is not regulated by statutes or Law on Diplomatic Service, except for the remuneration procedure (set out by Law on Civil Service).

*


MEDIUM STATISTICAL CIVIL SERVANTMEDIUM STATISTICAL CIVIL SERVANT

AgeAge: 44,1 years old

Years in employment in civil service:Years in employment in civil service: 10 years

Education:Education: 87 % have higher university education

Knowledge of languages:Knowledge of languages: out of 100 civil servants

80 – speak Russian fluently

57 – speak English fluently

24 – speak German fluently

9 – speak French fluently


FEATURES OF LITHUANIAN CIVIL SERVICE FEATURES OF LITHUANIAN CIVIL SERVICE MODELMODEL::

Possibility of recruitment to any position No special education is required Maximum age – 65 years old No necessary former experience in the civil service The Law on Civil Service defines the system of remuneration Remuneration depends on the category of the position Possibility of promotion Assignment to a position is termless There is no special pension system Service is regulated by the Law on Civil Service and secondary legislation


CIVIL SERVICE DEPARTMENT CIVIL SERVICE DEPARTMENT FUNCTIONSFUNCTIONS


control the implementation of the Law on Civil Service and related legal acts;

manage the register of civil servants;

participate in drafting legal acts related to the civil service;

approve training programmes for civil servants;

co-ordinate the implementation of the strategy for the training of public servants;

investigate disputes related tothe status of civil serants;

prepare information about the civil service and submit it to state and municipal institutions and agencies;

etc.

REQUIREMENTSA person shall meet the following requirements:

general requirements set in The Law on Civil Service:- to hold the citizenship of the Republic of Lithuania; - to have proficiency in the Lithuanian language;- to be not less than 18 years of age and not more than 65 of age - except civil servants of political (personal) confidence and acting civil servants;- to have education necessary to hold the position of a civil servant of an appropriate level;

special requirements set in a particular job description; the requirements of flaw-less reputation set in The Law on Civil

Service.


12

REGULATION

The Law on Civil Service; Procedure for the organizing competition to a civil

servant’s position, approved by The Government. Other laws.


13

RECRUITMENT IS MADE (1):


Acting civil servants

Former career civil servants,

heads of institutions

whose positions were cancelledPersons who re-

establish the status of

a civil servant

Civil servants of political

(personal) confidence

WITHOUT A COMPETITION

14

RECRUITMENT IS MADE (2):


BY COMPETITION

To the position of career civil servant

To the position of head of institution

15


THE SCHEME OF RECRUITMENT BY COMPETITION

Head of institutiondecision to apply to Civil Service

Department (CSD) for announcement of competition

The decision of a recruiting person on recruitment to position

of civil servant

Competition

A notice of the dateof the competition

is sent to the applicants

complying with the requirements

Checking whether the applicants

confirm the requirements

14 days admission of thedocuments to the

institution organising the competition

Announcement about Competition in Official Gazette, web page of CSD.

16

COMPETITION

COMMISSION OF COMPETITION

I PARTWRITTEN

EXAMINATION

One part of the test is submitted centralized.

The other part – prepared by the

institution organising the competition

The answers of the tests are evaluated by giving marks from 1 to

10

The marks of written and oral examination are summed up

Applicant passed examination if gets more than 12 points

The applicant who gets the most amount of marks wins the competition

II PARTORAL

EXAMINATION

Base – job description

Each member of the commission gives

marks from 1 to 10 individually


17

THE RESULTS OF THE COMPETITION

The desicion of the competition commision is obligatory to admitting person.

The winner of competition is announced in the web page of Civil service department.

Any actions, inactivity and/or decisions that violate the provisions of the Procedure may be appealed against, not later than within 3 working days, to the head of the institution organising the competition as well as to the court.


18

THE CONCLUSIONS

The acting procedure of recruitment is unanimous.

The use of IT allows to manage the system of centralised tests professionally as well as assist HR departments with examination in writing.

The procedure of recruitment is related to social guarantee – re-establishment the status of a civil servant or recruitment of a former civil servant, dismissed from office as a result of the cancellation of their position.


19

STATISTICS OF RECRUITMENT CASES 2009-2011


20

IMPROVEMENT OF RECRUITMENT

CSD implements Project financed by EU Social funds “The Improvement of Civil Servants Selection system” (since July, 2009).

The main aim of the Project – to increase the effectiveness of civil servant recruitment system.

To assure the quality of selection by applying unanimous standards of recruitment;

To evaluate not just candidates’ knowledge but their abilities as well as competencies;

To increase the transparency of competitions by using IT.


21

REGLAMENTATION ON RECRUITMENT FROM 2012 MARCH

Possibility to give applicants practical tasks during written examination and oral examination.

Possibility to participate in competition as an observer is given for trade union representative if it has been formed in the institution and for other representatives of community.


22

REGLAMENTATION ON RECRUITMENT FROM 2012 JULY (1)

The test will be composed from 3 parts:

questions from legal acts – 10% of the test (8 legal acts), general ability questions – 40 % of the test;general competencies questions – 50 % (leadership, communication and analytical competencies).


23

REGLAMENTATION ON RECRUITMENT FROM 2012 JULY (2)

The oral examination:Practical tasks will be given centralised to check management abilities for applicants to the positions of head of institution, head of department, chancellors of ministries.

Management abilities: leadership, HR management, strategic thinking, financial management, communication and analysis.

The documents to take part in the competition will be accepted in electronic way by one IT system.


24

PROJECT OF LAW ON CIVIL SERVICE

Centralized examination will be arranged by Civil Service Department to check applicants from 2013:

General abilities; Management abilities for applicants to the leading positions; Knowledge of foreign language.


25

THANK YOU FOR YOUR ATTENTION!

QUESTIONS?


26

Documents

Competitive selection in the civil service of Lithuania Civil Service Department under the Ministry of the Interior Rasa Tumėnė Advisor of the Division