Community Partner Community Partner Advisory GroupsAdvisory Groups

Oval Mapping

Summer 2004

Agriculture and Extension Education Committees

Connie Abert,

Waupaca County Youth Development Educator and Department Head,

University of Wisconsin-Extension

Community Partner Community Partner Advisory GroupsAdvisory Groups

Learning Institute’s Board Profile Worksheet

Diversity Matrix

SP101-Bryson’s Stakeholder Analysis

SP 102-Innovation Center’s Resource Map of Sectors

Resources for Identifying Stakeholders

Oval Mapping PurposeOval Mapping Purpose

Mapping can be conducted rather Mapping can be conducted rather quicklyquickly

Mapping is an efficient tool for Mapping is an efficient tool for brainstorming brainstorming

Mapping transitions easily to Mapping transitions easily to relationshipsrelationships

Oval Mapping BenefitsOval Mapping Benefits

Mapping may be used to develop a more Mapping may be used to develop a more integrated picture of our stakeholdersintegrated picture of our stakeholders Promotes understanding of what is necessary –Promotes understanding of what is necessary –

base for continued discussion, base for continued discussion, communicationcommunication Manages the complexity and inclusion of many Manages the complexity and inclusion of many

people’s views, people’s views, teamsteams Structures relationships, this typically helps Structures relationships, this typically helps

people figure out what they can do – actions – people figure out what they can do – actions – strategies - strategies - purposepurpose

Oval Mapping DirectionsOval Mapping DirectionsWho are the organizations that are important Who are the organizations that are important

to an advisory group in your county?to an advisory group in your county?

Start by brainstorming-(one each on an oval).Start by brainstorming-(one each on an oval). Community organizations that make decisions that could Community organizations that make decisions that could

effect your local extension office effect your local extension office Community organizations that utilize Extension servicesCommunity organizations that utilize Extension services Community organizations that we do not traditionally Community organizations that we do not traditionally

work with, but provide community resources (think work with, but provide community resources (think outside the box)outside the box)

Pencil the links between ovals that reflect influencesPencil the links between ovals that reflect influences

Extension Advisory Group

Youth Stakeholders

Ag Stakeholders

Economic Stakeholders

Family Stakeholders

Oval MappingWho are the organizations that are important to an advisory

group in your county?

Chambers

Development

Corp.

Corn GrowersHolstein Breeders

Other Stakeholders

Parent Group

Teen Court

Foundation

Purpose of Community Purpose of Community Partner Advisory GroupsPartner Advisory Groups

Identify issues and concerns that Extension can and Identify issues and concerns that Extension can and should addressshould address

Identify other community organization/agencies to Identify other community organization/agencies to collaborate with in addressing specific issuescollaborate with in addressing specific issues

Identify potential resources and community Identify potential resources and community strengths and provide support for acquiring the strengths and provide support for acquiring the resources necessary to carry out program initiativesresources necessary to carry out program initiatives

Provide advice on program effectiveness and Provide advice on program effectiveness and impactimpact

Communicate to others the impact and relevance of Communicate to others the impact and relevance of Extension’s educational programsExtension’s educational programs

Create opportunities for interaction with local, state Create opportunities for interaction with local, state and national policymakers and national policymakers

Extension Advisory Group

Oval MappingWho are the organizations that are important to an

advisory group in your county?

Oval Mapping DirectionsOval Mapping Directions

Who are the individual that are important to an Who are the individual that are important to an advisory group in your county?advisory group in your county?

Start by brainstorming-(one each on an oval).Start by brainstorming-(one each on an oval). Community organizations that make decisions that could Community organizations that make decisions that could

effect your local extension office effect your local extension office Community organizations that utilize Extension servicesCommunity organizations that utilize Extension services Community organizations that we do not traditionally work Community organizations that we do not traditionally work

with, but provide community resources (outside the box)with, but provide community resources (outside the box) Pencil the links between ovals that reflect influencePencil the links between ovals that reflect influence

Brainstorm individuals of influence from these groupsBrainstorm individuals of influence from these groups Pencil the links between individuals (different colors-influence, Pencil the links between individuals (different colors-influence,

communication, projects, goals, etc)communication, projects, goals, etc) Place small dots (colored marks) to represent diversity, Place small dots (colored marks) to represent diversity,

community, program area, sex, age, etc.community, program area, sex, age, etc. Utilize a straw poll to narrow down choices.Utilize a straw poll to narrow down choices.

Extension Advisory Group

Youth Stakeholders

Ag Stakeholders

Economic Stakeholders

Family Stakeholders

Oval MappingWho are the individuals of these organizations that are important

to an advisory group in your county?

Chambers

Development

Corp.

Corn GrowersHolstein Breeders

Fred

George

Other Stakeholders

Parent Group

Teen Court

Foundation

Oval Mapping Specific Oval Mapping Specific QuestionsQuestions

Who are the people of these groups that Who are the people of these groups that influence or connect with our officeinfluence or connect with our office

Who are the opinion leaders from Who are the opinion leaders from diverse areas in your communitydiverse areas in your community

Who do you or others seek advise from Who do you or others seek advise from for extension work or community workfor extension work or community work

Who has a pulse of community needs, Who has a pulse of community needs, issues, and resourcesissues, and resources

Oval Mapping Specific Oval Mapping Specific QuestionsQuestions

Who has a proven track record of Who has a proven track record of accomplishmentsaccomplishments

Who has a passion for their workWho has a passion for their work Who has a future focusWho has a future focus Who can connect with new partnersWho can connect with new partners Who can help strengthen existing Who can help strengthen existing

partnershipspartnerships Who can share the impact and value of Who can share the impact and value of

extension programsextension programs Who can connect with decision makers about Who can connect with decision makers about

extensionextension

Extension Advisory Group

Youth Stakeholders

Ag Stakeholders

Economic Stakeholders

Family Stakeholders

Oval MappingWho are the individuals of these organizations that are important

to an advisory group in your county?

Chambers

Development

Corp.

Corn GrowersHolstein Breeders

Other Stakeholders

Parent Group

Teen Court

Foundation

Extension Advisory Group

Youth Stakeholders

Ag Stakeholders

Economic Stakeholders

Family Stakeholders

Oval MappingWho are the individuals of these organizations that are important

to an advisory group in your county?

Chambers

Development

Corp.

Corn GrowersHolstein Breeders

Fred

George

Other Stakeholders

Parent Group

Teen Court

Foundation

Community Partnership Advisory Group Development

Orient•Extension faculty/staff

•Extension Education Committee

•County Board Chair/ Executive/ Administrator

Authorize•Extension Education Committee creates the Community Partnership Advisory Group in accordance with county policy

•Defines expectations, specifically communication patterns, and products (outputs).

Recruit•Extension Education Committee and staff identify and invite/orient members

Convene•Orient (new) group members

•Group determines leadership roles

Advise and Assist•Advisory group members provide advisory input to the Extension Education Committee on regular basis

•Assist Extension in fulfilling their mission

CPAG Development-CPAG Development-GNATT ChartGNATT ChartTime1ms 2ms 3ms 4ms 5ms 6ms 7ms

Activity

OrientStaff

CommitteeBoard

AuthorizeCommittee

RecruitStaff

Committee

ConveneOrient members

Roles

A & AInput to committee

Assist UWEX

(Office Colleagues)

(Department Head)

(Office Colleagues)