COMMUNITY DEVELOPMENT DISTRICT - WordPress.com · 07.06.2016 · MEMO TO: Brian Howell, Suncoast CDD District Manager DATE: May 31, 2016 PAGE: 2 of 2 Johnson Engineering, Inc. Requests

SUNCOAST COMMUNITY DEVELOPMENT DISTRICT

BOARD OF SUPERVISORS REGULAR MEETING

JUNE 7, 2016 1

SUNCOAST

COMMUNITY DEVELOPMENT DISTRICT AGENDA JUNE 7, 2016 7:00 p.m. REGULAR MEETING Ballantrae Clubhouse

Located at 17611 Mentmore Blvd. Land o’ Lakes, FL 34638

District Board of Supervisors Chairman Lonnie Dixon Vice Chairman Lora Hutt Supervisor Edmund Latif Supervisor Janice Dixon Supervisor Matthew Thebeau

District Manager Meritus Brian Lamb Brian Howell

District Attorney Straley & Robin John Vericker

District Engineer Johnson Engineering Phil Chang

All cellular phones and pagers must be turned off while in the meeting room The District Agenda is comprised of four different sections:

The meeting will begin at 7:00 p.m. Following the Call to Order, the public has the opportunity to comment on posted agenda items during the third section called Audience Questions and Comments on Agenda Items. Each individual is limited to three (3) minutes for such comment. The Board is not required to take action at this time, but will consider the comments presented as the agenda progresses. Following public comment, the meeting will proceed with the fourth section called Vendor and Staff Reports. This section will allow Vendors and District Engineer and Attorney to update Board on work and to present proposals. The fifth section is called Business Items. This section contains items for approval by the District Board of Supervisors that may require discussion, motions, and votes on an item-by-item basis. The fifth section is called Business Items. This section contains items for approval by the District Board of Supervisors that may require discussion, motions, and votes on an item-by-item basis. The eighth section is called Business Administration. The Business Administration section contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The ninth section will be Management Reports. This section allows the District Manager and Staff to update the Board of Supervisors on any pending issues that are being researched for Board action. Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. In the event of a Public Hearing, each member of the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors’ discussion, motion, and vote. The tenth section is called Supervisor Requests. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet the District’s needs. The final section is called Audience Questions, Comments and Discussion Forum. This portion of the agenda is where individuals may comment on matters that concern the District. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (813) 397-5120, at least 48 hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770, who can aid you in contacting the District Office. Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based. Agendas can be reviewed by contacting the Manager’s office at (813) 397-5120 at least seven days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. 2

Board of Supervisors Suncoast Community Development District Dear Board Members: The Regular Meeting of the Board of Supervisors of the Suncoast Community Development District will be held on Tuesday, June 7, 2016 at 7:00 p.m. at the Ballantrae Clubhouse, located at 17611 Mentmore Blvd., Land o’ Lakes, FL 34638. 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER 3. AUDIENCE QUESTIONS AND COMMENTS ON AGENDA ITEMS 4. VENDOR AND STAFF REPORTS

A. District Counsel B. District Engineer

1. Memo Regarding Truncated Domes .................................................................................. Tab 01 5. BUSINESS ITEMS A. Capital Improvement Projects Update B. General Matters of the District 6. CONSENT AGENDA

A. Consideration of the Board of Supervisors Meeting Minutes May 3, 2016 ........................... Tab 02 B. Consideration of Operation and Maintenance Expenditures June 2016 ................................. Tab 03 C. Review of Financial Statements Month Ending April 30, 2016 ............................................. Tab 04

7. MANAGEMENT REPORTS A. Staff Task List ......................................................................................................................... Tab 05 B. District Manager

C. Field Manager’s Report ........................................................................................................... Tab 06 1. Aquatic’s Reports ............................................................................................................... Tab 07 2. Speed Data .......................................................................................................................... Tab 08 3. Yellowstone Enhancement Proposals ................................................................................ Tab 09

8. SUPERVISORS REQUESTS 9. AUDIENCE QUESTIONS, COMMENTS AND DISCUSSION FORUM 10. ADJOURNMENT

We look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to call us at (813) 397-5120. Sincerely,

Brian Howell District Manager

3

17900 Hunting Bow Circle, Suite 101 ■Lutz ■ Florida 33558 (813) 909-8099 ■Fax (239) 334-3661

Since 1946

TO: Brian Howell

Suncoast CDD District manager DATE: May 31, 2016

FROM: Phil Chang, P.E. Suncoast CDD District Engineer RE: Truncated Domes

As requested by the Board, in early May, Johnson Engineering undertook a field review of the detectable warning surfaces (truncated domes) at the sidewalk ramps throughout the Suncoast CDD limits to identify potential trip hazards due to loose or damaged mats. Our field visit identified twenty‐three (23) locations where truncated dome mats were either damaged, loose or had curling edges which could result in a trip hazard (see attached map showing locations). An example of a loose truncated dome mat within the community is shown in the photo below:

The majority of the truncated dome mats with issues were in Suncoast Meadows Phase 1 with a few in Suncoast Meadows Phase 2. Based on our observations, we requested quotes from at least five contractors to remove and replace the mats to address the concern related to trip hazards.

4

MEMO TO: Brian Howell, Suncoast CDD District Manager DATE: May 31, 2016 PAGE: 2 of 2

Johnson Engineering, Inc.

Requests for quotes were sent to five contractors. We received quotes from three contractors as follows:

Contractor Quoted Cost

Driveway Maintenance Inc. $7,424.00

Spearem Enterprises, LLC. $3,565.00

Aidan Park Site Constructors $7,130.00

Based on the quotes received, it is recommended that the Board approve the selection of Spearem Enterprises, LLC to complete the work in the amount of $3,565.00. The acceptable colors (for the detectable warning surfaces) as noted in the FDOT Design Specifications are yellow, black and brick red.

Since all three colors are acceptable, and there is no price difference, we request the Board indicate their preference with regards to color. However, generally speaking, the greater the contrast in color between the detectable surface and the concrete, the better the visibility for visually impaired persons. The mats being recommended for replacement were faded but were likely brick red when installed. However, yellow is generally accepted as providing the greatest contrast.

5

Spearem Enterprises, LLC

8348 Little Rd. Ste. 201New Port Richey 34654(727) [email protected]

ESTIMATEADDRESS

Suncoast CDDMeritus 2005 Pan Am Circle, Suite 120Tampa , FL 33607

ESTIMATE # 1215DATE 05/23/2016

ACTIVITY QTY RATE AMOUNT

LaborSuncoast Meadows & Suncoast Point: Remove, Dispose and Replace 23 2'x4' ADA Surface Mounts/Truncated Domes. Detail list provided by Johnson Engineering.

1 1,265.00 1,265.00

Material23 2'x4' ADA Surface Mounts/Truncated Domes

1 2,300.00 2,300.00

ScheduleOnce proposal is signed and approved, project will then be scheduled within 30 days.

1 0.00 0.00

Contractor not responsible for personal or real property damage at the job

site.

Contractor not responsible for any damage, whether actual or

consequential, or claim arising out of or relating to “Acts Of God”.

TOTAL $3,565.00

Accepted By Accepted Date

6

SUNCOAST COMMUNITY DEVELOPMENT DISTRICT

May 3, 2016 Minutes of the Regular Meeting 1 2

Minutes of the Regular Meeting 3 4 The Regular Meeting of the Board of Supervisors for Suncoast Community Development 5 District was held on Tuesday, May 3, 2016 at 7:00 p.m. at the Ballantrae Clubhouse, located at 6 17611 Mentmore Blvd., Land o’ Lakes, FL 34638. 7 8 1. PLEDGE OF ALLEGIANCE 9 10 2. CALL TO ORDER 11 12 Brian Howell called the Regular Meeting of the Board of Supervisors of the Suncoast 13 Community Development District to order on Tuesday, May 3, 2016 at 7:00 p.m. 14 15 Board Members Present and Constituting a Quorum: 16 Lonnie Dixon Chairman 17 Lora Hutt Vice Chairman 18 Matthew Thebeau Supervisor 19 Edmund Latif Supervisor (arrived at 7:05 p.m.) 20 Janice Dixon Supervisor 21 22 Staff Members Present: 23 Brian Howell Meritus 24 25 Brett Perez Yellowstone 26 Tim Bowersox Yellowstone 27 28 Celia Nichols Nichols Landscape Architecture 29 30 Audience Members – None 31 32 3. AUDIENCE QUESTIONS AND COMMENTS ON AGENDA ITEMS 33 34 There were no audience questions or comments. 35 36 4. VENDOR AND STAFF REPORTS 37 Yellowstone Landscaping 38 39 Mr. Perez and Mr. Bowersox from Yellowstone reviewed with the Board their first 30 days on 40 site and the current state of the landscape program. They have been working hard to get the place 41 detailed, irrigation working properly, proper edging and noted the poor condition the property 42 was in. The Board approved annuals and they are to be the summer mix. The Board requested 43 dog stations be kept full, trash in beds, old palm braces be removed and trees lifted up along 44 sidewalks. Yellowstone will be meeting Mr. Howell to go over the Board requests that will need 45 proposals so they can be reviewed at the June meeting. Yellowstone will work with Celia 46

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SUNCOAST COMMUNITY DEVELOPMENT DISTRICT Minutes of the Regular Meeting

May 3, 2016 Page 2

Nichols for any plant replacements so plant pallet meshes with the capital improvement project. 47 Yellowstone will attend the Board meetings on a quarterly basis. 48 49 Nichols Landscape Architecture 50 51 Celia Nichols then presented updated construction drawings. (Entire discussion on audio) 52 53 Celia Nichols stated they would now go to the structural engineer and then once they were 54 reviewed by them they could be submitted for permitting. The hope is they could be submitted 55 within the next 30 days. 56 The Board reviewed logo and liked the one with the Suncoast in a brick color. It should also state 57 communities. The Board was pleased with progress and concept. Ms. Nichols will keep Brian 58 Howell posted on progress and if needed a special meeting can be called to finalize any details. 59 The Board also reviewed some of the stone color suggestions. 60 61 A. District Counsel 62 63 Brian Howell advised that District Counsel had nothing to report. 64 65 B. District Engineer 66 67 Brian Howell stated the District Engineer would attend the June meeting to go over the ADA ramp 68 matting that needs to be replaced. The District Engineer will have bids for the locations and expects the 69 cost to be between $7,000.00 - $10,000.00. 70 71 5. BUSINESS ITEMS 72 A. Capital Improvement Projects 73

B. Consideration of Resolution 2016-02; Approving Proposed Fiscal Year 2017 74 Budget & Setting Public Hearing 75

76

MOTION TO: Open the Public Hearing on the Proposed Fiscal Year 77 2017 Budget. 78

MADE BY: Supervisor Hutt 79 SECONDED BY: Supervisor Latif 80 DISCUSSION: None Further 81 RESULT: Called to Vote: Motion PASSED 82 5/0 - Motion Passed Unanimously 83

84 Mr. Howell reviewed the budget and stated that due to how well the District had performed in 85 prior years, how it was tracking this year and past surpluses the recommendation from staff was 86 to keep the assessment level the same for 2017 as it was in 2016. 87 The Board reviewed the budget and had a few questions on line items including how to fund the 88 ramp matting replacement which Brian Howell noted would be funded from the capital 89 improvement line items. This line item was also funding the work done by Celia Nichols. 90

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May 3, 2016 Page 3

MOTION TO: Close the Public Hearing on the Proposed Fiscal Year 91 2017 Budget. 92

MADE BY: Supervisor Hutt 93 SECONDED BY: Supervisor J. Dixon 94 DISCUSSION: None Further 95 RESULT: Called to Vote: Motion PASSED 96 5/0 - Motion Passed Unanimously 97

98

MOTION TO: Approve Resolution 2016-02; Approving Proposed 99 Fiscal Year 2017 Budget & Setting Public Hearing. 100

MADE BY: Supervisor L. Dixon 101 SECONDED BY: Supervisor J. Dixon 102 DISCUSSION: None Further 103 RESULT: Called to Vote: Motion PASSED 104 5/0 - Motion Passed Unanimously 105

106 C. Annual Disclosure of Qualified Electors 107

108 Mr. Howell announced there were 1,609 qualified electors within the District. 109 110

D. 2016 Election Process 111 112 Mr. Howell went over the seats that were open for election this fall and how to sign up to run for 113 Board positions. 114 115

E. General Matters of the District 116 117 6. CONSENT AGENDA 118 A. Consideration of the Board of Supervisors Meeting Minutes April 5, 2016 119 120 It was noted that the fountain is for Pond 18 and not Pond 8. 121 122

MOTION TO: Approve April 5, 2016 meeting minutes. 123 MADE BY: Supervisor Hutt 124 SECONDED BY: Supervisor J. Dixon 125 DISCUSSION: None Further 126 RESULT: Called to Vote: Motion PASSED 127 5/0 - Motion Passed Unanimously 128

129

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May 3, 2016 Page 4

B. Consideration of Operation and Maintenance Expenditures May 2016 130 131 It was noted that Supervisor Thebeau and Supervisor Latif are showing uncashed checks. 132 133

MOTION TO: Approve O&M’s May 2016. 134 MADE BY: Supervisor Hutt 135 SECONDED BY: Supervisor J. Dixon 136 DISCUSSION: None Further 137 RESULT: Called to Vote: Motion PASSED 138 5/0 - Motion Passed Unanimously 139

140 C. Review of Financial Statements Month Ending March 31, 2016 141 142 The financials were accepted and Brian Howell noted that 96% of taxes had been collected and 143 62% of the budget remained so the District was tracking well. 144 145 7. MANAGEMENT REPORTS 146 A. Staff Task List 147 B. District Manager 148 149 Brian Howell noted FHP was doing patrols one time per week on the weekends and at staggered 150 times. They will supply a report for the June meeting. 151 152 Supervisor Hutt will send Brian Howell resident information that has concerns on Pond 20 with 153 trash so the aquatics provider can contact him. 154 155 It was noted the grate at Suncoast Point and Meadowbrook looks in bad shape and there is trash 156 all in it. Brian Howell will have the District Engineer review. 157 158 C. Field Manager’s Report 159 1. Aquatic’s Reports 160 161 The aquatics report was reviewed. 162 163 2. Speed Data 164 3. Fountain Estimates 165 166 The Board reviewed the proposal to add a fountain to pond 18 with the cost of the fountain and 167 electrical work to be around $9,000.00. The shrubs in that area will also need removed to open 168 the view. Mr. Howell advised that the budget could support this expenditure. 169

170

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May 3, 2016 Page 5

171

MOTION TO: Approve installing a new fountain on Pond 18. 172 MADE BY: Supervisor Latif 173 SECONDED BY: Supervisor Hutt 174 DISCUSSION: None Further 175 RESULT: Called to Vote: Motion PASSED 176 5/0 - Motion Passed Unanimously 177

178 8. SUPERVISORS REQUESTS 179 180 Sidewalk is missing chunks at Suncoast Point and Meadowbrook-Brian Howell is to have the 181 engineer review. 182 183 Brian Howell confirmed Yellowstone will submit proposal for cut back areas. 184 185 Brian Howell is to have the District Engineer contact the County on restriping crosswalks along 186 Meadowbrook and Mentmore and the wear to the road from construction next door on 187 Bellericay/Mentmore. 188 189 9. AUDIENCE QUESTIONS, COMMENT AND DISCUSSION FORUM 190 191 There were no audience members present. 192 193 10. ADJOURNMENT 194 195

MOTION TO: Adjourn. 196 MADE BY: Supervisor L. Dixon 197 SECONDED BY: Supervisor Hutt 198 DISCUSSION: None Further 199 RESULT: Called to Vote: Motion PASSED 200 5/0 - Motion Passed Unanimously 201

202

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May 3, 2016 Page 6

Official District Seal

203 *Please note the entire meeting is available on disc. 204 205 *These minutes were done in summary format. 206 *Each person who decides to appeal any decision made by the Board with respect to any matter 207 considered at the meeting is advised that person may need to ensure that a verbatim record of the 208 proceedings is made, including the testimony and evidence upon which such appeal is to be based. 209 210 Meeting minutes were approved at a meeting by vote of the Board of Supervisors at a publicly noticed 211 meeting held on ________________________. 212 213 214 Signature Signature 215 216 Printed Name Printed Name 217 218 Title: Title: 219 □ Chairman □ Secretary 220 □ Vice Chairman □ Assistant Secretary 221 222 223 Recorded by Records Administrator 224 225 226 227 Signature 228 229 230 Date 231

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12

13

14

Suncoast

Community Development District

Financial Statements (Unaudited)

Period Ending April 30, 2016

Meritus Districts 5680 West Cypress Street ~ Suite A ~ Tampa, Florida 33607

Phone (813) 873-7300 ~ Fax (813) 873-7070 15

Suncoast Community Development District

Balance Sheet

As of 4/30/2016

(In Whole Numbers)

General Fund Debt Service Fund 2014Fund - Series Debt Service

FundCapital Projects

2014Fund - Series

Capital Projects

GroupAssets Account General Fixed

Account GroupLong-Term Debt

General

Assets

Cash-Operating Account 731,565 0 0 0 0 0 0

Accounts Receivable - Other

0 0 0 0 0 0 0

Assessments Receivable-Tax Roll

0 0 0 0 0 0 0

Assessments Receivable-Off Roll

0 0 0 0 0 0 0

Due From General Fund 0 0 9,793 0 0 0 0

Due From Debt Service Fund

0 0 0 0 0 0 0

Interest Receivable 0 0 0 0 0 0 0

Investments--Regions Money Market

0 0 0 0 0 0 0

Investments--Interest--S...2004

0 0 0 0 0 0 0

Investments--Reserve--S...2004

0 0 0 0 0 0 0

Investments--Prepaymen...2004

0 0 0 0 0 0 0

Investments--Sinking Fund--Series 2004

0 0 0 0 0 0 0

Investments--Reserve Account

0 0 0 0 0 0 0

Investments--Revenue--...2004

0 0 0 0 0 0 0

Investments--Acq/Deferr...Costs Account-Series 2004

0 0 0 0 0 0 0

Investments--Constructi...2004

0 0 0 0 0 0 0

Investments--Escrow Series 2004

0 0 0 0 0 0 0

Investments--Interest--S...2014

0 0 0 0 0 0 0 16


Balance Sheet

As of 4/30/2016

(In Whole Numbers)



2014Fund - Series

Capital Projects



General

Investments--Constructi...2014

0 0 0 0 485,691 0 0

Investments--Reserve--S...2014

0 0 359,286 0 0 0 0

Investments--Sinking Fund--Series 2014

0 0 0 0 0 0 0

Investment--Revenue--S...2014

0 0 401,330 0 0 0 0

Investments--Cost of Issuance--Series 2014

0 0 0 0 0 0 0

Investments--Deferred Costs--Series 2014

0 0 0 0 20 0 0

Prepaid Expenses 530 0 0 0 0 0 0

Deposits 0 0 0 0 0 0 0

Ancillary Costs 0 0 0 0 0 187,686 0

Improvements Other Than Buildings

0 0 0 0 0 1,692,469 0

Construction Work In Progress

0 0 0 0 0 8,086 0

Amount Available-Debt Service

0 0 0 0 0 0 743,584

Amount To Be Provided-Debt Service

0 0 0 0 0 0 4,206,416

Total Assets 732,095 0 770,409 0 485,711 1,888,241 4,950,000

Liabilities

Accounts Payable 16,485 0 0 0 0 0 0

Accounts Payable Other 11 0 0 0 0 0 0

Due To General Fund 0 0 0 0 0 0 0

Due To Debt Service Fund 9,793 0 0 0 0 0 0

Deferred Revenue 0 0 0 0 0 0 0

Accrued Expenses Payable 0 0 0 0 0 0 0

Revenue Bonds Payable--Series 2004

0 0 0 0 0 0 0

17


Balance Sheet

As of 4/30/2016

(In Whole Numbers)



2014Fund - Series

Capital Projects



General

Revenue Bonds Payable--Series 2014

0 0 0 0 0 0 4,950,000

Total Liabilities 26,289 0 0 0 0 0 4,950,000

Fund Equity & Other Credits

Fund Balance-All Other Reserves

0 1,617 475,882 8,209 477,472 0 0

Fund Balance-Unreserved 559,359 (1,617) 1,617 (8,209) 8,209 0 0

Investment In General Fixed Assets

0 0 0 0 0 1,888,241 0

Other 155,058 0 292,910 0 30 0 0

Total Fund Equity & Other Credits

714,417 0 770,409 0 485,711 1,888,241 0

Total Liabilities & Fund Equity

740,706 0 770,409 0 485,711 1,888,241 4,950,000

18


Statement of Revenues and Expenditures

001 - General Fund

From 10/1/2015 Through 4/30/2016

(In Whole Numbers)

BudgetAnnual

Period ActualCurrent

VarianceBudget

%Variance Budget

Revenues

Special Assessments - Service Charges

Tax Roll 335,094 331,377 (3,717) (1)%

Interest Earnings

Interest Earnings 116 0 (116) (100)%

Other Miscellaneous Revenues

Transfers 40,000 0 (40,000) (100)%

Total Revenues 375,210 331,377 (43,833) (12)%

Expenditures

Legislative

Supervisor Fees 12,000 8,200 3,800 32 %

Financial & Administrative

District Management 40,000 24,908 15,092 38 %

District Engineer 8,500 14,770 (6,270) (74)%

Disclosure Report 3,000 0 3,000 100 %

Trustees Fees 4,500 4,226 274 6 %

Tax Collector Fees 150 0 150 100 %

Auditing Services 5,500 0 5,500 100 %

Arbitrage Rebate Calculation 800 650 150 19 %

Rentals & Leases 600 0 600 100 %

Postage, Phone, Faxes, Copies 800 244 557 70 %

Legal Advertising 750 27 723 96 %

Bank Fees 85 0 85 100 %

Dues, Licenses & Fees 200 175 25 13 %

Miscellaneous Fees 0 150 (150) 0 %

Office Supplies 300 86 214 71 %

Website Development & Maintenance

1,300 196 1,104 85 %

Legal Counsel

District Counsel 8,000 1,635 6,365 80 %

Insurance

Public Officials Liability Insurance 4,500 4,884 (384) (9)%

General Liability Insurance 2,600 1,252 1,348 52 %

Property Casualty Insurance 1,400 2,476 (1,076) (77)%

Electric Utility Services

Utility Services 7,381 3,719 3,662 50 %

Street Lights 41,000 26,479 14,521 35 %

Water-Sewer Combination Services19



001 - General Fund

From 10/1/2015 Through 4/30/2016

(In Whole Numbers)

BudgetAnnual


VarianceBudget

%Variance Budget

Utility Services 1,200 322 878 73 %

Stormwater Control

Aquatic Contract 15,540 10,185 5,355 34 %

Mitigation Area Monitoring & Maintenance

5,200 0 5,200 100 %

Lake/Pond Bank Maintenance 4,800 540 4,260 89 %

Aquatic Plant Replacement 6,000 0 6,000 100 %

Capital Improvements 15,000 0 15,000 100 %

Other Physical Environment

Entry & Walls Maintenance 10,000 3,907 6,093 61 %

Landscape Maintenance 45,824 29,868 15,956 35 %

Landscape Maintenance - Other 20,000 6,709 13,291 66 %

Landscape Inspection Contract 3,180 542 2,638 83 %

Holiday Lights 3,000 3,561 (561) (19)%

Landscape Replacement Plants, Shrubs, Trees

30,000 12,469 17,531 58 %

Irrigation Repairs and Maintenance

5,000 4,715 285 6 %

Capital Improvements 58,700 16,998 41,702 71 %

Road & Street Facilities

Pavement & Signage Repairs 0 1,036 (1,036) 0 %

Contingency

Miscellaneous Fees 8,400 0 8,400 100 %

Total Expenditures 375,210 184,930 190,280 51 %

Excess Revenues Over (Under) Expenditures

0 146,447 146,447 0 %

20



201 - Debt Service Fund - Series 2014

From 10/1/2015 Through 4/30/2016

(In Whole Numbers)

BudgetAnnual


VarianceBudget

%Variance Budget

Revenues

Special Assessments - Capital Improvements

Tax Roll 0 381,414 381,414 0 %

Interest Earnings

Interest Earnings 0 15 15 0 %

Total Revenues 0 381,429 381,429 0 %

Expenditures

Debt Service

Interest 0 88,506 (88,506) 0 %

Total Expenditures 0 88,506 (88,506) 0 %

Other Expenditures

Interfund Transfer

Interfund Transfer 0 13 (13) 0 %

Total Other Expenditures 0 13 (13) 0 %


0 292,923 292,923 0 %

21



301 - Capital Projects Fund - Series 2014

From 10/1/2015 Through 4/30/2016

(In Whole Numbers)

BudgetAnnual


VarianceBudget

%Variance Budget

Revenues

Interest Earnings

Interest Earnings 0 17 17 0 %

Total Revenues 0 17 17 0 %

Other Revenues

Interfund Transfer

Interfund Transfer 0 13 13 0 %

Total Other Revenues 0 13 13 0 %


0 17 17 0 %

22

23

24

25

Date June 1 2016

DistrictSuncoast

# Action Item Description Respon

sible

Open

Date

Date Due Closed

Date

Status Comments

1Capital Improvements BH 11/20/15 June

meeting

open Celia is requesting a special meeting

for later in month to select colors.

2Yellowstone Contract/Cut backs BH 5/1/16 June

meeting

done Proposals included for cutbacks,

drainage and shrub removal.

4Aquatics BH 5/1/16 June

meeting

done Please see latest report.

5Fountain BH 5/1/16 June

meeting

open Electrical is in. Will update on install

date at meeting.

6Bench BH 5/1/16 June

meeting

open They are in and need locations for

vendor to install.

7CDD taking over HOA assets VB 5/1/16 June

meeting

open Counsel will attend meeting to

discuss.

8Engineer report PC 5/1/16 June

meeting

done Phil will attend meeting to go over

report/proposals.

Action Item Template

26

Site: Suncoast

Date: Wednesday, June 1, 2016

MAXIMUM CURRENT CURRENTVALUE VALUE DEDUCTION

AQUATICS

DEBRIS 25 24 -1 Minimal trash observed

INVASIVE MATERIAL (FLOATING) 20 18 -2 Some algae present

INVASIVE MATERIAL (SUBMERSED) 20 18 -2 Some present - improving grass clumps

FOUNTAINS/AERATORS 20 20 0 Good condition

DESIRABLE PLANTS 15 12 -3 Overall ok - needs some new plants

AMENITIES

CLUBHOUSE INTERIOR 4 4 0 Not applicable

CLUBHOUSE EXTERIOR 3 3 0 Not applicable

POOL WATER 10 10 0 Not applicable

POOL TILES 10 10 0 Not applicable

POOL LIGHTS 5 5 0 Not applicable

POOL FURNITURE/EQUIPMENT 8 8 0 Not applicable

FIRST AID/SAFETY ITEMS 10 10 0 Not applicable

SIGNAGE (rules, pool, playground) 5 5 0 Not applicable

PLAYGROUND EQUIPMENT 5 5 0 Not applicable

RECREATIONAL FACILITIES 7 7 0 Not applicable

RESTROOMS 6 6 0 Not applicable

HARDSCAPE 10 10 0 Not applicable

ACCESS & MONITORING SYSTEM 3 3 0 Not applicable

IT/PHONE SYSTEM 3 3 0 Not applicable

TRASH RECEPTACLES 3 3 0 Overall ok

FOUNTAINS 8 8 0 Not applicable

MONUMENTS AND SIGNS

CLEAR VISIBILITY (Landscaping) 25 25 0 Overall ok

PAINTING 25 20 -5 Need maintenance carryover

CLEANLINESS 25 25 0 Good condition

GENERAL CONDITION 25 25 0 Good condition

District Management Services, LLC

MONTHLY MAINTENANCE INSPECTION GRADESHEET

REASON FOR DEDUCTION

Monthly Maintenance Inspection Grade sheet Page 1

27

Site: Suncoast

Date: Wednesday, June 1, 2016



MONTHLY MAINTENANCE INSPECTION GRADESHEET


HIGH IMPACT LANDSCAPING

ENTRANCE MONUMENT 40 38 -2 Annuals to be installed by 6/3.

RECREATIONAL AREAS 30 28 -2 Annuals to be installed by 6/3.

SUBDIVISION MONUMENTS 30 28 -2 Annuals to be installed by 6/3.

HARDSCAPE ELEMENTS

WALLS/FENCING 15 15 0 Overall Ok

SIDEWALKS 30 30 0 Good

SPECIALTY MONUMENTS 15 15 0 Overall Ok

STREETS 25 25 0 Overall Ok

PARKING LOTS 15 15 0 Overall Ok

LIGHTING ELEMENTS

STREET LIGHTING 33 33 0 Overall Ok

LANDSCAPE UP LIGHTING 22 22 0 Overall Ok

MONUMENT LIGHTING 30 30 0 Overall Ok

AMENITY CENTER LIGHTING 15 15 0 Not applicable

GATES

ACCESS CONTROL PAD 25 25 0 Not applicable

OPERATING SYSTEM 25 25 0 Not applicable

GATE MOTORS 25 25 0 Not applicable

GATES 25 25 0 Not applicable

SCORE 700 681 -19 97%

Manager's Signature: BH 6/1/2016

Supervisor's Signature:

Monthly Maintenance Inspection Grade sheet Page 2

28

Site: Suncoast

Date: Wednesday, June 1 2016


LANDSCAPE MAINTENANCE

TURF 5 4 -1 Overall good

TURF FERTILITY 10 9 -1 Overall good

TURF EDGING 5 5 0 Overall good

WEED CONTROL - TURF AREAS 5 4 -1 Overall improving

TURF INSECT/DISEASE CONTROL 10 10 0 None present

PLANT FERTILITY 5 4 -1 Overall improving

WEED CONTROL - BED AREAS 5 4 -1 Overall good

PLANT INSECT/DISEASE CONTROL 5 5 0 None present

PRUNING 10 9 -1 Most of ornamentals are trimmed

CLEANLINESS 5 5 0 Overall ok

MULCHING 5 5 0 Overall ok

WATER/IRRIGATION MGMT 8 7 -1 Turf hot spots

CARRYOVERS 5 4 -1 Detail work

SEASONAL COLOR/PERENNIAL MAINTENANCE

VIGOR/APPEARANCE 7 5 -2 New annuals scheduled for 6/3.

INSECT/DISEASE CONTROL 7 7 0

DEADHEADING/PRUNING 3 3 0

SCORE 100 90 -10 90%

Contractor Signature:

Manager's Signature: BH 6/1/2016

Supervisor's Signature:


MONTHLY LANDSCAPE MAINTENANCE INSPECTION GRADESHEET


2016 Landscape Page 1

29

Routine Scheduled - Monthly

Sabrina Kilgore, Account Representative

5/25/2016

30

1

Suncoast CDD Waterway Inspection Report

Aquatic Systems, Inc. 1-800-432-4302

Comments: A light surface film was observed near the bridge area. –photo above. This is likely the result of runoff. Water clarity was good however there was a notable opaque appearance to the water. Lake dye from the last application remains visible. Erosion around structures requires repair. – upper right photo

Comments: Water clarity was excellent. Wildlife utilization was high with several species of water fowl observed. – photo above This indicates that the waterway supports macro invertebrates such as fresh water mollusks - a sign of good water quality. The fountain had been removed. See photo upper left.

5/25/2016

The south, east and west banks of pond #21 look good. The wild side bank (north bank) will need to betargeted for invasive Torpedograss. This application will more than likely need to be done via boat dueto limited access.

6

Requires attention

Over all pond #6 looks good. Minor Torpedograss regrowth was observed in small patches towardsthe center of the pond. Thought this site was treated for Torpedograss 5/11/16 a follow up applicationmay be required. Pond #3 looks good all shoreline weeds have been treated and are decaying. Pendingno new growth occurs this site would clear in 1-2 weeks.

21

Normal growth observed

3

21

6

21

31

1





Normal growth observed

5/25/2016

2

Pond #2 looks great! Trace amounts of Torpedograss were observed among some beneficial plants butappear to be browning from recent treatments (see bottom right photo).

Site looks good

Minor Slender Spikerush regrowth was observed in 6 inch bands around the perimeter of pond #5(above and top right photo). The water level in pond #18 was extremely low upon inspection but willideally fill to the high water mark during this year's rainy season. No other abnormalities were noted.

5

2

2

18

5

32

1





8

The algae around the perimeter of pond #8 will need to be treated during next routine visit. TheTorpedograss on the leading edge of the littoral shelf (see above) will need to be targeted as well.Moderate trash debris were also observed, windblown to the south most corner of this site.

Treatment in progress

5/25/2016

Requires attention

Pond #7 looks good and was recently treated for surface Filamentous Algae that can be seendecomposing in southeast corner atop the water's surface. Pond #9 (bottom right) had a 1-2 foot band ofFilamentous Algae around the perimeter. Minor trash debris were observed as well.

7

8

8

9

7

33

1





Site #21 is completely filled with native and beneficial Duck Potato. A 1 foot swath of shoreline bankhas also been treated for all terrestrial overgrowth. Sites #13 and #14 look great!

5/25/2016

Pond #10 is under extensive treatment for large populations of Torpedograss and submersed plantSlender Spikerush. Both invasive species have been aggressively targeted and have responded well totreatment as roughly 80% of total invasive vegetation coverage is brown and decaying.


Site looks good

10

10

13

10

14

12

34

1





Pond #11 has also received aggressive treatment for shoreline plants Pennywort and Torpedograss. Theexposed banks of pond #15 will need to be treated for the minor terrestrial weed growth observedduring inspection.

5/25/2016

11

Requires attention


The Cuban Bulrush around the perimeter of pond #16 will need extensive and progressive treatment toregain control of this site. The physical removal of material after treatment may be required in whichcase a proposal for physical removal can be created upon request.

16

11

16

15

16

35

1




Management Summary

Recommendations/Action Items

A majority of the ponds at Suncoast CDD are currently undergoing treatment and are making great strides towards improvement. Shorelineweed Torpedograss seemed to be the main invasive species throughout the community. Sites #3, #4, #5, #8, #9, #10 and #11 were treatedfor shoreline weeds on 5/11/16. All of these sites have responded well to treatment and are currently in varying stages of decay. Sites #6and #21 will likely need follow up applications to address the remaining growth.

Ponds #2, #7, #12, #13, #14, #15 and #18 all looked good. The water level in pond #18 is very depressed but this site should fill during thisyear’s rainy season.

Minor surface algae was observed on ponds #8 and #9 will be treated during the upcoming maintenance visit. Minor trash debris were alsoobserved on pond #8 and will be removed as well.

5/25/2016

After recent shoreline weed treatments pond #18 looks great. Pond #19 recently received extensiveshoreline and submersed weed treatments and will be progressing through phases of decompositionover the next 2 possibly 3 weeks. Positively, native Bacopa that will naturally help to improve waterquality, are beginning to grow in this area.

18


--The natural decomposition of treated materials will be allowed to go through to completion in sites #3, #4, #5, #8, #9, #10 and #11.These sites should continue to clear over the next 1-2 weeks.

--The Torpedograss on the wild side of pond #21 will need to be treated for Torpedograss and the minor remaining growth in pond #6 willneed to be targeted as well. Expected treatment time after application being 14-21 days at the most.

--Minor shoreline trash debris were observed in the south corner of pond #8. This growth will need to be removed during the nextscheduled maintenance visit.

--The trace amount of Slender Spikerush re-growth in pond #5 will need to be treated. Standard results here generally take 14-21 days forfull result after application.

--The large population of Cuban Bulrush around the perimeter of pond #16 will need to be treated. Plans of action will be discussed withservice team to determine how best to access this site.

18

19

36

5/25/2016

37

38

39

Custom ReportLocation: Suncoast

Address:

City: Odessa

State/Province: Fl.

Postal Code/ZIP:

Report Period: 4/22/2016 to 5/10/2016

Technician Name: administrator

Total VehicleCount

Posted SpeedLimit

Tolerated SpeedNumber of

Speed LimitViolations

Number ofVehicles

RespectingLimit

Number ofVehicles inside

Tolerated Range

4/22/2016 00:00:00

4/23/2016 00:00:00

4/24/2016 00:00:00

4/25/2016 00:00:00

4/26/2016 00:00:00

4/27/2016 00:00:00

4/28/2016 00:00:00

4/29/2016 00:00:00

4/30/2016 00:00:00

5/1/2016 00:00:00

5/2/2016 00:00:00

5/3/2016 00:00:00

5/4/2016 00:00:00

5/5/2016 00:00:00

5/6/2016 00:00:00

5/7/2016 00:00:00

5/8/2016 00:00:00

5/9/2016 00:00:00

1,372 20 43 1,369 3 1,297

1,196 20 43 1,185 11 1,117

1,470 20 43 1,459 11 1,403

1,570 20 43 1,549 21 1,493

1,611 20 43 1,601 10 1,522

1,520 20 43 1,507 13 1,451

1,722 20 43 1,715 7 1,621

1,427 20 43 1,421 6 1,345

1,388 20 43 1,376 12 1,334

1,289 20 43 1,281 8 1,236

1,640 20 43 1,620 20 1,559

1,801 20 43 1,506 1,461

1,856 20 43 1,848 8

20 43 15 1,762

1,536 20 43 1,531 5 1,450

1,402 20 43 1,394 8 1,333

704 20 43 702 2 673

7 20 43 7 0 7

SUM: 25,377 SUM: 24,922 SUM: 455 SUM: 23,834

SafePace® Pro by Traffic Logix®Generated on May 10, 2016 at 1:03 PM

Page 140

% of SpeedLimit Violations

% of VehiclesRespecting

Limit

% Vehicles inTolerated Range

Average VehicleSpeed

Maximum Speed Minimum Speed

4/22/2016 00:00:00

4/23/2016 00:00:00

4/24/2016 00:00:00

4/25/2016 00:00:00

4/26/2016 00:00:00

4/27/2016 00:00:00

4/28/2016 00:00:00

4/29/2016 00:00:00

4/30/2016 00:00:00

5/1/2016 00:00:00

5/2/2016 00:00:00

5/3/2016 00:00:00

5/4/2016 00:00:00

5/5/2016 00:00:00

5/6/2016 00:00:00

5/7/2016 00:00:00

5/8/2016 00:00:00

5/9/2016 00:00:00

0 95 55 9

99 1 93 58 6

99 1 95 35 52 6

99 1 95 35 55 5

99 1 94 55 7

99 1 95 52 9

0 94 56 7

0 94 53 16

99 1 96 35 58 7

99 1 96 35 51 10

99 1 95 35 58 5

84 81 30 57 5

0 95 55 9

99 1 94 63 9

0 94 67 14

99 1 95 53 7

0 96 49 18

0 33 38 30

AVG: 98 AVG: 1 AVG: 94 AVG: 35


Page 241

50% Speeds 85% Speeds

4/22/2016 00:00:00

4/23/2016 00:00:00

4/24/2016 00:00:00

4/25/2016 00:00:00

4/26/2016 00:00:00

4/27/2016 00:00:00

4/28/2016 00:00:00

4/29/2016 00:00:00

4/30/2016 00:00:00

5/1/2016 00:00:00

5/2/2016 00:00:00

5/3/2016 00:00:00

5/4/2016 00:00:00

5/5/2016 00:00:00

5/6/2016 00:00:00

5/7/2016 00:00:00

5/8/2016 00:00:00

5/9/2016 00:00:00

36 44

36 44

36 43

36 43

36 44

36 44

36 44

36 43

36 43

36 43

36 43

34 41

36 44

36 44

36 44

36 44

36 44

36 39

AVG: 35 AVG: 43


Page 342

Custom ReportLocation: Suncoast

Address:

City: Odessa

State/Province: Fl.

Postal Code/ZIP:

Report Period: 5/11/2016 to 5/27/2016

Technician Name: administrator

Total VehicleCount

Posted SpeedLimit

Tolerated SpeedNumber of

Speed LimitViolations

Number ofVehicles

RespectingLimit

Number ofVehicles inside

Tolerated Range

5/11/2016 00:00:00

5/12/2016 00:00:00

5/13/2016 00:00:00

5/14/2016 00:00:00

5/15/2016 00:00:00

5/16/2016 00:00:00

5/17/2016 00:00:00

5/18/2016 00:00:00

5/19/2016 00:00:00

5/20/2016 00:00:00

5/21/2016 00:00:00

5/22/2016 00:00:00

5/23/2016 00:00:00

5/24/2016 00:00:00

5/25/2016 00:00:00

5/26/2016 00:00:00

1,832 20 43 1,822 10

1,827 20 43 1,812 15 1,732

1,620 20 43 1,610 10 1,538

1,315 20 43 1,305 10 1,246

1,713 20 43 1,689 24 1,607

1,741 20 43 1,709 1,655

1,790 20 43 1,765 25 1,689

1,809 20 43 1,793 16 1,714

20 43 10 1,739

1,556 20 43 1,539 17 1,461

1,308 20 43 1,301 7 1,237

1,694 20 43 1,676 18 1,594

1,805 20 43 1,780 25 1,719

727 20 43 724 3 688

0 0 0 0 0 0

3 20 43 3 0 3

SUM: 22,574 SUM: 22,352 SUM: 222 SUM: 21,373

SafePace® Pro by Traffic Logix®Generated on May 31, 2016 at 9:34 AM

Page 143

% of SpeedLimit Violations

% of VehiclesRespecting

Limit

% Vehicles inTolerated Range

Average VehicleSpeed

Maximum Speed Minimum Speed

5/11/2016 00:00:00

5/12/2016 00:00:00

5/13/2016 00:00:00

5/14/2016 00:00:00

5/15/2016 00:00:00

5/16/2016 00:00:00

5/17/2016 00:00:00

5/18/2016 00:00:00

5/19/2016 00:00:00

5/20/2016 00:00:00

5/21/2016 00:00:00

5/22/2016 00:00:00

5/23/2016 00:00:00

5/24/2016 00:00:00

5/25/2016 00:00:00

5/26/2016 00:00:00

99 1 96 36 55 8

99 1 95 35 59 7

99 1 95 35 58 6

99 1 95 35 53 5

99 1 94 35 68 5

98 95 35 53 5

99 1 94 35 53 7

99 1 95 35 57 6

99 1 95 36 53 6

99 1 94 35 57 8

99 1 95 35 59 7

99 1 94 35 62 5

99 1 95 35 60 5

0 95 36 57 14

0 0 0 0 0 0

0 38 36

AVG: 92 AVG: 0 AVG: 89 AVG: 33


Page 244

50% Speeds 85% Speeds

5/11/2016 00:00:00

5/12/2016 00:00:00

5/13/2016 00:00:00

5/14/2016 00:00:00

5/15/2016 00:00:00

5/16/2016 00:00:00

5/17/2016 00:00:00

5/18/2016 00:00:00

5/19/2016 00:00:00

5/20/2016 00:00:00

5/21/2016 00:00:00

5/22/2016 00:00:00

5/23/2016 00:00:00

5/24/2016 00:00:00

5/25/2016 00:00:00

5/26/2016 00:00:00

36 44

36 43

36 43

36 42

36 44

36 42

36 44

36 43

36 44

36 43

36 43

36 44

36 43

36 44

0 0

37 40

AVG: 33 AVG: 40


Page 345

Job Name: Proposal #Property Name: Date: Client:Address:City/State/Zip: Phone:

NOTES:

Yellowstone Landscape will complete the work described below:

Description

Materials & Services Quantity Unit Price Total

70 43.08$ 3,015.50$

20 53.08$ 1,061.57$

1 275.00$ 275.00$

4,352.07$

Client: Prepared by:

Date: Date:

Project Number: District:

PO Reference: Date Work Completed:

May 31, 2016

Signature below authorizes Yellowstone Landscape to perform work as described above and verifies that the prices and specifications are hereby accepted.Payment terms: Net 30 days. All overdue balances will be a charged a 1.5% a month, 18% annual percentage rate.Limited Warranty: All plant material is under a limited warranty for one year. Transplanted plant material and/or plant material that dies due to conditions out of Yellowstone Landscape’s control (i.e. Acts of God, vandalism, inadequate irrigation due to water restrictions, etc.) shall not be included in the warranty.

Tim Bowersox

TOTAL PRICE

ACCEPTANCE OF TERMS

Service worker labor

Dump Fees

Forman labor

Enhancement Proposal53116-2May 31, 2016

Clear overgrowth around pond bank on corner of Mentmore Blvd. and Meadowbrook Dr. so that pond area can be seen, leaving some of the larger trees. This is a one time clearing, if this area is to be kept maintained there will need to be an addendum to the contract orcan be performed on an as needed basis. The more often it this done the less time it would take, therefore less cost it would be.

c/o Meritus Associations 5680 W. Cypress St. Suite 5680A

Pond clearing- conservation cutbackSuncoast CDDSuncoast CDD

Tampa, FL 33607813-873-7300

San Antonio

Internal Use Only

46


NOTES:


Description


1 1,584.62$ 1,584.62$

1,584.62$


Date: Date:



May 31, 2016


Tim Bowersox

TOTAL PRICE

ACCEPTANCE OF TERMS


Bring in equipment to remove sod, dig out and regrade. Then re-install new sod, haul off and dispose of access material.


Drainage at corner of Mentmore Blvd. and Prairie Iris Dr.Suncoast CDDSuncoast CDD

Tampa, FL 33607813-873-7300

San Antonio

Internal Use Only

Regrade for proper drainage. Then re-install new sod.

47


NOTES:


Description


1,000 0.55$ 550.00$

30 43.08$ 1,292.36$

10 53.08$ 530.79$

1 125.00$ 125.00$

2,498.14$


Date: Date:



May 31, 2016

Bahia Sod. Bahia sod


Tim Bowersox

TOTAL PRICE

ACCEPTANCE OF TERMS

Service worker labor

Dump Fees

Forman labor


Remove Viburnum hedge at end of Mentmore Blvd.- to open view of pond as discussed. Prep area and lay new bahia sod in area where shrub row was removed.


Viburnum removal at end of MentmoreSuncoast CDDSuncoast CDD

Tampa, FL 33607813-873-7300

San Antonio

Internal Use Only

48

Documents

COMMUNITY DEVELOPMENT DISTRICT - WordPress.com · 07.06.2016 · MEMO TO: Brian Howell, Suncoast CDD District Manager DATE: May 31, 2016 PAGE: 2 of 2 Johnson Engineering, Inc. Requests