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COMMON EXECUTION PROBLEMS Section 7 Consultation Streamlining. Interagency Section 7 Consultation Session Boise, Idaho - February 2004. What Problems ???. May 27, 2003 letter from the Interagency Regional Executives included attachment “Common Execution Problems” - PowerPoint PPT Presentation
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COMMON EXECUTION COMMON EXECUTION PROBLEMSPROBLEMS
Section 7 Consultation StreamliningSection 7 Consultation Streamlining
Interagency Section 7 Consultation SessionBoise, Idaho - February 2004
What Problems ???What Problems ???
May 27, 2003 letter from the Interagency Regional Executives included attachment “Common Execution Problems”
Problems were identified in assignment from OR/WA Regional Execs and
completed by interagency RTT Members
Tasks from Regional ExecsTasks from Regional Execs
Complete Streamlining Rapid Assessment Perform a Workload Analysis Conduct a Biological Assessment Review
Streamlining Rapid Streamlining Rapid AssessmentAssessment
One-day Interagency “Brainstorming” Session
Addressed what’s working, not working, and steps for
improvement of the streamlining process
Incorporated responses from the field to the same questions, and results in the “Hudson Report”
Biological Biological Assessment ReviewAssessment ReviewQuestions Given the Team Included: Why are BAs viewed as inadequate
by consulting agencies? Should BA complexity vary by
project or biological risk? Can we use a simplified BA template
for some projects, species, and/or determinations?
Workload AnalysisWorkload Analysis
Held 4 interagency (FS, BLM, NOAA Fisheries, FWS) meetings in eastern and western OR and WA
Objective was to share data on the upcoming annual consultation workload and assess staffing needs
Identified potential staffing problem areas and bottlenecks
RESULTS?RESULTS? Re-issue consultation procedures Provide interagency refresher training New offices of FWS and NOAA Fisheries
established in LaGrande, OR Created interagency web site to share
consultation information and examples of documents
And…
List of Common Execution List of Common Execution ProblemsProblems
Time frames specified in procedures not being followed and met
Efficiency in function of Level 1 Teams has been compromised
Level 2 Teams are not providing oversight and guidance for Level 1 Teams
Elevation process not understood Interagency Coordinators need to play
greater role in leadership
Time Frames Not Being Time Frames Not Being Followed/MetFollowed/Met
30- and 60-day time frames for informal and formal consultation are considered deadlines, not guidance
Notice will be sent from FWS/NOAA Fisheries within 2 weeks
acknowledging receipt of BA
Time Frames, con’tTime Frames, con’t
Action agencies contact Services re: BA if notice not received in 2 weeks
Services request time extensions within 2 weeks if more time needed to complete consultation Services request additional information within 2 weeks of receiving BA
Time Frames, con’tTime Frames, con’t Level 1 Teams should review and sign off
on adequacy of BA before they are submitted to consulting agencies
Clock relative to consultation streamlining deadlines begins to run the date the BA, as approved by the Level 1 Team, is formally received by consulting agency
Change in proposed action may require adjusting deadline
Level 1 Team Efficiency Level 1 Team Efficiency CompromisedCompromised
High turnover in staffing undermines team ability to reach consensus on determinations and delays process
Inadequate FWS/NOAA Fisheries staffing for timely BA review and processing of LOCs and BOs, and early involvement
in project design
Level 2 Team RoleLevel 2 Team Role
Level 2 Teams not providing oversight and guidance to Level 1 Teams
Annual assessments of workload and priorities not being conducted and conveyed to Level 1 Teams
Elevation ProcessElevation Process
Issue elevation process not understood by Level 1 and 2 Teams
If used, elevation does not follow the process as described in the
streamlining procedures RTT not being used for technical
assistance prior to initiating elevation
Interagency CoordinatorsInteragency Coordinators
Interagency Coordinators need to play a greater role in streamlining consultation coordination and leadership
Agency Executives need to be engaged in ongoing issues
Managers Can Make a Managers Can Make a Difference…Difference…
All Managers need to reinforce the “Shared Mission” responsibility from the National MOU and be supportive of the process.
Managers need to help create a working environment that allows the consultation process to be successful.
Managers are accountable for ensuring their program of work is completed.
Managers Can Help By…Managers Can Help By… Ensuring that your Level 1 and Level 2 Team
members understand the streamlining process. Promoting collaboration and team building by
having team members with appropriate experience and skill to be successful.
Monitoring progress and encouraging Teams to quickly resolve issues or concerns.
Demonstrating your support, commitment, and confidence in the streamlining process.
Teams Can Help Themselves…Teams Can Help Themselves… Improve Team processes and develop
operating guidelines. Assign Team Lead with streamlining
experience, good team building skills, and good collaborative and facilitation skills.
Use facilitator and note taker to ensure accurate documentation
Take advantage of resources such as the RTT, ICS, managers, and others.
Questions?Questions?