Committee of the Whole - 03 Apr 2018

DISTRICT OF PEACHLAND COMMITTEE OF THE WHOLE AGENDA Council Chambers – Community Centre

4450-6th Street Peachland Tuesday, April 3, 2018 at 9:00 A.M.

Mission Statement Our Mission is to provide our taxpayers, residents and businesses with affordable

quality services and to keep them apprised of and engaged in District affairs by conducting ourselves in a transparent way

Page 1. CALL TO ORDER

2. AMENDMENTS TO AGENDA

3. APPROVAL OF THE AGENDA

4. PRESENTATIONS AND DELEGATIONS

A. Royal Canadian Mounted Police, Inspector Anna Marie Mallard (15 min)

Re: Peachland 2017 Crime Statistics and Update

3 - 5

B. Peachland Outdoors Club Society, Chris King (15 min) Re: Request a Letter of Support for a new trail proposal application for Spring Lake, Bedford Trails and Wilson Lakes Trails

7

5. ADOPTION OF MINUTES

6. REPORTS / DISCUSSION

A. Review the April 3, 2018 Regular Council Agenda

B. 2018 Financial Plan

9 - 21

7. OTHER BUSINESS

8. ADJOURNMENT Polly Palmer Corporate Officer March 29, 2018

Page 1 of 21

Page 2 of 21

Statistics of Note Jul-Sep 2017 Oct - Dec 2017 Percent of Change

Total Calls for Service 422 269 57%

Homicides 0 0 0%

Attempt Murders 0 0 0%

Violent Offences 24 17 41%

Property Offences 86 41 110%

Robbery 0 0 0%

Assault w/Weapon or CBH 0 1 0%

Uttering Threats/Harassment 7 9 -22%

Common Assault 3 3 0%

Violence in Relationship Charges 15 10 50%

B & E (Business) 3 1 0%

B & E (Residential) 20 5 300%

Stolen Vehicles 7 4 75%

Theft from Auto 17 6 183%

Drug Investigations 3 7 -57%

Disturbing the Peace/Cause A Disturbance 8 5 60%

Noise Bylaws 2 3 300%

Traffic Incidents 23 16 44%

MVA - Fatal 0 0 0%

MVA - Injury 7 3 133%

MVA - Non Injury 16 13 23%

Immediate Roadside Prohibitions 5 3 0%

24 Hour Driving Suspensions - Drugs 0 0 0%

0%

Liquor Act 3 2 0%

Frauds 4 2 100%

False Alarms 15 11 36%

Mental Health Files 9 9 0%

Dropped 911 Calls (False/Abandoned) 12 11 9%

Other Jurisdications Calls for Service

City of West Kelowna 2396 1861 29%

Westbank First Nations 1267 938 35%

Peachland - RCMP Statistics

AGENDA ITEM # 4.A.

Royal Canadian Mounted Police, Inspector Anna Marie Mallard (15 min) Re:... Page 3 of 21

Page 4 of 21

Statistics of Note Oct - Dec 2017 Oct - Dec 2016 Percent of Change

Total Calls for Service 269 310 -13%

Homicides 0 0 0%

Attempt Murders 0 0 0%

Violent Offences 17 16 6%

Property Offences 41 69 -41%

Robbery 0 0 0%

Assault w/Weapon or CBH 1 1 0%

Uttering Threats/Harassment 9 4 125%

Common Assault 3 6 -50%

Violence in Relationship Charges 10 23 -57%

B & E (Business) 1 2 0%

B & E (Residential) 5 5 0%

Stolen Vehicles 4 3 33%

Theft from Auto 6 3 100%

Drug Investigations 7 9 -22%

Disturbing the Peace/Cause A Disturbance 5 3 67%

Noise Bylaws 3 2 300%

Traffic Incidents 16 18 -11%

MVA - Fatal 0 0 0%

MVA - Injury 3 0 #DIV/0!

MVA - Non Injury 13 18 -28%

Immediate Roadside Prohibitions 3 0 0%

24 Hour Driving Suspensions - Drugs 0 0 0%

0%

Liquor Act 2 1 0%

Frauds 2 4 -50%

False Alarms 11 9 22%

Mental Health Files 9 11 -18%

Dropped 911 Calls (False/Abandoned) 11 19 -42%

Other Jurisdications Calls for Service

City of West Kelowna 1861 1635 14%

Westbank First Nations 938 891 5%

Peachland - RCMP Statistics

AGENDA ITEM # 4.A.

Royal Canadian Mounted Police, Inspector Anna Marie Mallard (15 min) Re:... Page 5 of 21

Page 6 of 21

To District of Peachland Council: The Peachland Outdoors Club Society has plans to submit a proposal to Front Counter B.C. to have all the existing trails at Bedford Trails, Spring Lake and Wilson Lakes designated as sanctioned trails with the province of B.C. The club membership thought that it may be prudent to speak with council before moving ahead with our application. The main reason we are applying for official trail status is to give us greater control of our valued recreational sites in the Peachland area. During the application process, at some point council will be asked by Trails and Rec. Sites B.C. if the District of Peachland has any issues in regards to our application. All work on the application will be done by volunteers of the club. At this time we do not anticipate the need for any funds from the district. When and if our proposal is approved the club forms a partnership with Trails and Rec Sites B.C. All the trail maintenance and signage is done by the club as part of the partnership. Trails and Rec Sites B.C. pays for all signage at trail heads and along the trails. The trails once approved become officially sanctioned trails within the province of B.C. Yours truly, Chris King Peachland Outdoors Club Society

AGENDA ITEM # 4.B.

Peachland Outdoors Club Society, Chris King (15 min) Re: Request a Lette... Page 7 of 21

Page 8 of 21

District of Peachland

2018 Financial Plan

(April 3, 2018 Committee of the Whole)

AGENDA ITEM # 6.B.

2018 Financial Plan Page 9 of 21

Page 10 of 21

Tax Tax

Revenue Percentage

Budget Budget Cumulative Percentage Increase per Tax

Description Priority Category Amount Balance Increase Single Family Requirement

0 1.32% 2.75% 3,962,501

1 Fire Dept. - Bay Paint Low Operating 2,500 2,500 1.25% 2.68% 3,960,001

2 Seasonal Staff Support - Extended Operating Hours Low Operating 6,000 8,500 1.10% 2.53% 3,954,001

3 50+ Centre - Radon Low Operating 5,000 13,500 0.97% 2.40% 3,949,001

4 6500 Watt Electric Generator Medium Capital 5,100 18,600 0.84% 2.26% 3,943,901

5 Anticipated Planning & Development Services Contracts Medium Operating 10,000 28,600 0.58% 2.01% 3,933,901

6 Pole Mount Christmas Display Medium Operating 12,000 40,600 0.28% 1.69% 3,921,901

7 Thermal Imager Medium Capital 14,500 55,100 -0.09% 1.32% 3,907,401

8 Public Works Yards - Radon Medium Operating 5,000 60,100 -0.22% 1.19% 3,902,401

9 Pickup Truck Medium Capital 55,000 115,100 -1.63% -0.24% 3,847,401

10 New Pagers Medium Operating 9,500 124,600 -1.87% -0.48% 3,837,901

11 Electric Powered Positive Pressure Fan Medium Capital 6,500 131,100 -2.04% -0.65% 3,831,401

12 Electronic Document Management Needs Assessment Medium Operating 7,000 138,100 -2.22% -0.84% 3,824,401

13 Relief Staff for Bylaw Administration Medium Operating 2,562 140,662 -2.28% -0.90% 3,821,839

14 Canada Day - Canada 150 Concert Series Medium Operating 3,000 143,662 -2.36% -0.98% 3,818,839

15 Crushing for Road Gravels Medium Operating 40,000 183,662 -3.38% -2.02% 3,778,839

16 Public Works Yards - Bay Doors Medium Operating 6,000 189,662 -3.53% -2.17% 3,772,839

17 Public Works Yards - Asbestos Testing High Operating 1,500 191,162 -3.57% -2.21% 3,771,339

18 Community Centre - Radon High Operating 5,000 196,162 -3.70% -2.34% 3,766,339

19 4451 5th Street - Community Policing Office Furnace High Operating 5,000 201,162 -3.83% -2.47% 3,761,339

20 Fire Dept. - Bay Upgrades High Operating 6,000 207,162 -3.98% -2.63% 3,755,339

21 Water Fountain Cross Connection High Operating 5,500 212,662 -4.12% -2.77% 3,749,839

22 Pincushion Washrooms High Operating 1,000 213,662 -4.15% -2.79% 3,748,839

23 File Trail Upgrade High Operating 5,000 218,662 -4.28% -2.92% 3,743,839

24 New Dump Truck/Snow Plow MFA Equipment Financing High Operating 13,172 231,834 -4.61% -3.27% 3,730,667

25 Centennial Walkway Rehabilitation High Capital 14,000 245,834 -4.97% -3.63% 3,716,667

26 Fire Equipment Reserve Contribution High Operating 195,000 440,834 -9.96% -8.68% 3,521,667

27 Non-DCC Roads Reserve Contribution High Operating 93,000 533,834 -12.33% -11.10% 3,428,667

Total Projects Funded from Taxation 533,834


2018 Special Operating and Capital Priorities Funded from Taxation and the Community Works Fund

Approved Projects to Maintain a 2.7% General Tax Increase to the Average Single Family Dwelling

AGENDA ITEM # 6.B.


Community Works Projects

28 Waterfront Infrastructure Improvements - Day Use Wharf COTW Approved Capital 83,565 Recreation Infrastructure

29 Waterfront Retaining Walls COTW Approved Capital 25,505 Recreation Infrastructure or Disaster Mitigation

30 Wellness Centre Upgrades COTW Approved Operating 13,000 Cultural Infrastructure

31 Community Groups Office Roof COTW Approved Operating 8,000 Cultural Infrastructure

32 Fire Dept. - New A/C COTW Approved Operating 9,000 Energy Systems

33 50+ Centre Upgrades COTW Approved Operating 6,500 Cultural Infrastructure

34 Community Centre - Sound System COTW Approved Operating 7,000 Recreation Infrastructure

35 Museum - Electrical to New Hose Cart Display COTW Approved Operating 1,000 Cultural Infrastructure

36 Waterfront Infrastructure Improvements - 8th Street Boat Launch COTW Approved Operating 15,000 Recreation Infrastructure

37 Parks Planning for Sanderson and Cousins Parks COTW Approved Operating 40,000 Long-Term Infrastructure Plans

38 Seasonal Ice Rink COTW Approved Operating 10,000 Sport Infrastructure

39 Move Light at Turner Park COTW Approved Operating 15,000 Sport Infrastructure

40 Parks Planning for Heritage Park COTW Approved Operating 20,000 Long-Term Infrastructure Plans

41 8th to 13th Street Shoreline Plan COTW Approved Operating 15,000 Long-Term Infrastructure Plans

42 Renfrew Road Slide Replanting COTW Approved Operating 12,000 Local Roads, Bridges, and Active Transportation

Total Community Works Projects 280,570

Council Approvals

43 Speaker Timer for Council Council Operating 1,500

44 Mayor's Task Force on Climate Change Council Operating 3,000

45 Peachland Ambassadorial Committee Council Operating 8,000

46 Peachland Historical Society Council Operating 9,000

47 Community Policing Council Operating 1,750

48 Peachland Citizens Patrol Council Operating 2,400

49 Peachland Community Arts Council Council Operating 15,000

50 Peachland Wellness Centre Council Operating 10,000

51 Boxing Club Council Operating 1,500

52 The Bridge Youth and Family Services Council Operating 1,000

53 Peachland Scarecrow Fest Council Operating 1,000

54 Tourist Promotion Committee contribution Council Operating 2,500

55 Peachland Economic Development Committee contribution Council Operating 3,000

56 Historic Signage Project (with Historical Society) Council Operating 2,100

Total Council Approvals 61,750

Early Budget Approvals

57 Waterfront Infrastructure Improvements - Day Use Wharf Approved Capital 97,031

58 Waterfront Retaining Walls Approved Capital 43,389

59 Front-End Loader Engine Replacement Approved Capital 24,000

60 Trailer Approved Capital 16,000

61 Duck & Pub Demolition Approved Capital 60,000

62 Update Orthophotography (early budget approval) Approved Operating 8,000

63 Primary School - Stairs Approved Operating 6,000

Total Early Budget Approvals 254,420

Total 1,130,574

AGENDA ITEM # 6.B.


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AGENDA ITEM # 6.B.


Tax Assessments Amount Percentage Amount Percentage Amount Percentage

General Municipal Taxation:

General Tax 2.7%1,311.96 37.2%37.0% 1,347.99 36.03

Policing Tax - Net of Reserve Transfer 229.39 6.5% 238.61 6.6% 9.22 4.0%

Transit Tax 8.4%1.8%64.0859.10 4.981.7%

Total General Municipal Taxation 1,600.45 45.1% 1,650.68 45.6% 50.23 3.1%

Municipal Parcel Taxes:

26.262.1%General Capital Renewal 51.30 1.4% 77.56 51.2%

Water Capital Improvement 350.00 9.9% 350.00 9.7% 0.00 0.0%

46.40 1.3% 46.40 1.3% 0.00 0.0%Water Capital Renewal

0.0%Sewer Capital Improvement 75.00 2.1%2.1% 75.00 0.00

Sewer Capital Renewal 16.06 0.0%0.000.4%0.5%16.06

538.76 565.02 15.6% 26.26 4.9% Total Parcel Taxes 15.3%

2,139.21 76.492,215.7060.3% 3.6% Total Municipal Taxes 61.2%

Other Taxation Authorities:

0.0%Regional District - Tax Requisition 192.18 5.4% 192.18 0.005.3%

Regional District - Solid Waste Parcel Tax 24.61 0.7% 24.61 0.7% 0.00 0.0%

Hospital District 0.004.6%165.74 4.7% 165.74 0.0%

BC Assessment Authority 0.8% -14.1%-3.790.6%23.0426.83

0.10 0.10 0.0% 0.00 0.0%Municipal Finance Authority 0.0%

School Taxes 912.82 0.00912.82 0.0%25.7% 25.1%

Okanagan Regional Library -2.162.4%85.462.5%87.62 -2.5%

Total Taxation from Other Taxation Authorities 1,409.90 1,403.95 38.8% -5.95 -0.4%39.7%

Total Taxation 100.0% 70.54100.0%3,619.653,549.11 2.0%

Average Assessment for Typical Household 494,665.00 571,668.00

1. The general municipal taxation increase in policing is 0.6 percent to the average single family dwelling.

3. The General Capital Renewal parcel tax increased by another 2% planned for this year in accordance with the Debt and Reserve

Policy.

4. Assume zero percent increases in the Regional District, Hospital District, Municipal Finance Authority, and School tax levies which are

not released until sometime in April.


2018 Financial Plan

Tax Comparisons for Typical Household

2017 2018 Increase

2. The general municipal taxation increase in transit is 0.3% to the average single family dwelling.

AGENDA ITEM # 6.B.


Page 18 of 21


Staff Report To: Mayor and Council From: Doug Pryde, Director of Finance

Date: March 27, 2018

Subject: Water Treatment Plant and Water Interconnect Finance Summary

General: Council identified quality drinking water as one of the top priorities within the District of Peachland’s Strategic Plan at the start of their term in 2015, and to that end, approved the construction of a conventional water treatment plant costing $18.8 million.

In an effort to service the entire District with a conventional water treatment process, Council directed staff to apply for $4.9 million in grant funding under the Strategic Priorities Fund for the design and construction of the Trepanier Creek Water System Interconnect.

In January 2018, Council adopted Water Treatment Plant and Water Interconnect Loan Authorization Bylaw 2208, 2017 authorizing borrowings in the amount of $9,285,456 including total funding for the Trepanier Creek Water System Interconnect project. The Ministry requires that unapproved grants be excluded from the Financial Plan as a source of funding.

Originally, the estimated annual debt servicing cost was $582,457 funded by a new parcel tax levy in the amount of $206 per year over a 25-year term with an interest rate of 3.53%. It was planned that commencing in 2021, the new $206 parcel tax of this project would be offset by a reduction of the current $350 parcel tax by $206. Therefore, the amended Water Improvement Parcel Tax was estimated to be approximately $144 to fund other water capital projects in the amount of $9.4 million identified in the 25-year capital plan.

Because of the recent announcement of $4.9 million in grant funding under the Strategic Priorities Fund for the design and construction of the Trepanier Creek Water System Interconnect, the borrowing requirement has been reduced to $4,335,961. Therefore, the estimated annual debt servicing cost is reduced to $264,614, and the new parcel tax levy is reduced to $94 per year over a 25-year term with an interest rate of 3.36%. The amended Water Improvement Parcel Tax is still estimated to be approximately $144 to fund other water capital projects. However, because of the $112 reduction of the new parcel tax, the estimated consolidated water parcel taxes would be reduced from $350 to $238.

Later in 2018, a temporary borrowing bylaw will be brought to Council for approval authorizing borrowings on an as needed basis to fund construction costs over the term of the project. The maximum amount borrowed under this bylaw is limited to the amount identified in the loan authorization bylaw ($9,285,456). The current short-term financing interest rate offered by the Municipal Finance Authority of BC is 2.12%.

AGENDA ITEM # 6.B.


After project completion in 2020, there will be a commutation opportunity for property owners to prepay their borrowing portion of this project. This prepayment amount is estimated to be $1,517 per parcel. Property owners electing to exercise this option will avoid paying the annual $94 parcel tax over the term of the loan. The reduced $144 Water Improvement Parcel Tax will continue to be levied.

Once the final borrowing amount is identified by the District after confirming final construction costs, and deducting proceeds from prepayments through commutation opportunity, a resolution is generated by Council approving the District’s borrowing requirement to be added to the Regional District of Central Okanagan security issuing bylaw to secure long-term borrowings with the Municipal Finance Authority of BC.

Finally, the new parcel tax bylaw for debt servicing will be subject to the Parcel Tax Review Panel proceedings allowing property owners an opportunity to appeal the assessment of a parcel tax on their property for the following reasons only:

• There is an error or omission respecting the name or address on the parcel tax roll, or; • There is an error or omission respecting the inclusion of a parcel, or; • An exemption has been improperly allowed or disallowed.

Project costs and timelines are summarized on the attached spreadsheet. Reserve funding in 2018 and 2019 is amended to reflect DCC funding for the water treatment plant as identified in the current DCC program. The $3,818,319 DCC reserve funding shortfall is planned to be funded by reserve borrowings from the Water Improvement Reserve in 2019. Borrowings from other reserves must be approved by bylaw and paid back with interest.

REPORT/DOCUMENT: Attached: X Available: Nil: Water Treatment Plant and Water Interconnect Capital Budget

AGENDA ITEM # 6.B.


Year Total Cost DCC Reserve

Non-DCC

Reserve Borrowing Grant

Water Treatment Plant

2017 500,000 500,000

2018 4,050,000 408,585 591,415 3,050,000

2019 11,300,000 3,818,319 179,080 4,292,601 3,010,000

2020 2,970,000 2,570,000 400,000

Total 18,820,000 4,226,904 3,340,495 4,292,601 6,960,000

Water System Interconnect

2018 500,000 500,000

2019 4,400,000 4,400,000

Total 4,900,000 0 0 0 4,900,000

Grand Total 23,720,000 4,226,904 3,340,495 4,292,601 11,860,000

Funding


Water Treatment Plant and Water Interconnect Capital Budget

AGENDA ITEM # 6.B.


Documents

Committee of the Whole - 03 Apr 2018