Commissioners Press Kit 03-11-2014

8/12/2019 Commissioners Press Kit 03-11-2014

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MACON COUNTY BOARD OF COMMISSIONERS

MARCH 11, 2013

AGENDA

1. Call to order and welcome by Chairman Corbin2. Announcements3. Moment of Silence4. Pledge of Allegiance5. Public Hearing(s) None6. Public Comment Period7. Adjustments to and approval of the agenda8. Reports/Presentations

A. Update on Smoky Mountain Center activities Shelly ForemanB. Cooperative Extension Program Impact Report Alan Durden,

County Extension DirectorC. Presentation of survey findings by Mission Critical Partners

9. Old BusinessA. Consideration of N.C. Parks and Recreation Trust Fund Project

AgreementB. Agreement with Appalachian TreeC. Resolution regarding transfer of playground equipment to

Macon Middle SchoolD.Consideration of resolution honoring Robert (Bob) Carpenter

10.New BusinessA. Requests from J&B Disposal Bonita Hamstra, President

(1) Lease renewal for Highlands Road convenience center site(2) Rate increase for residential trash service(3) Franchise extension

B. Request for funding from Macon Program for Progress ChuckSutton and Garry Roper


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C. Consideration of proclamation declaring Macon County as aPurple Heart County

11.Consent Agenda Attachment #11All items below are considered routine and will be enacted by one motion. Noseparate discussion will be held except on request of a member of the Board ofCommissioners.

A. Minutes of the February 11thand February 18thmeetingsB. Budget Amendment #105C.Tax ReleasesD.Tax RefundsE. Macon County Public Health FeeF. Monthly ad valorem tax collection report

12.AppointmentsA. Board of Equalization for 2014B. Macon County Heritage Center Advisory Board (1 seat)

13.Closed sessionA. Attorney-client privilege per NCGS 143-318.11(a)(3)

14.Recess until Tuesday, March 18, 2014 to the boardroom of theCecil L. Groves Center on the Macon County campus ofSouthwestern Community College, 44 Siler Farm Road, Franklin,NC 28734 (Starting time to be determined)


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AGENDA ITEM

MEETING DATE: March 11, 2014

DEPARTMENT/AGENCY: Smoky Mountain Center

SUBJECT MATTER: Update on activities

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

Shelly Foreman, the senior director for Planning and Public Affairs for theSmoky Mountain Center, has requested time on the agenda to provide the

board with an update on the centers activities.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments ______ Yes _X_ No

Agenda Item 8A


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AGENDA ITEM


DEPARTMENT/AGENCY: NC Cooperative Extension Service

SUBJECT MATTER: Annual report


Macon County Extension Director Alan Durden will be presenting theagencys annual Program Impact Report. Hard copies of the report will be

provided at the meeting, per Mr. Durden.



Agenda Item 8B


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AGENDA ITEM


DEPARTMENT/AGENCY: Emergency Management

SUBJECT MATTER: Presentation of survey findings


Per Emergency Management Director David Key, representatives of MissionCritical Partners will present the findings of the radio communications

survey. The presentation is expected to take 15 to 20 minutes.



Agenda Item 8C


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AGENDA ITEM


DEPARTMENT/AGENCY: N.C. Parks and Recreation Trust Fund

SUBJECT MATTER: Project agreement


Attached for your information is a copy of the proposed N.C. Parks andRecreation Trust Fund Project Agreement for the Parker Meadows

Recreational Park.


Attachments ___X__ Yes ___ No

Agenda Item 9A


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AGENDA ITEM


DEPARTMENT/AGENCY: Governing Board

SUBJECT MATTER: Agreement with Appalachian Tree


As a follow-up from the boards February 18, 2014 meeting, the CountyAttorney was to prepare a written agreement between the county and

Appalachian Tree regarding the removal of the row of pine trees along theplayground at the old Cowee School.



Agenda Item 9B


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AGENDA ITEM



SUBJECT MATTER: Transfer of playground equipment to Macon

Middle School


As a follow-up from the boards February 18, 2014 meeting, the County

Attorney was to prepare a resolution for the boards consideration that wouldtransfer a swing set from the old Cowee School property to the school

system for use at Macon Middle School.



Agenda Item 9C


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AGENDA ITEM



SUBJECT MATTER: Resolution honoring Robert (Bob) Carpenter


As a follow-up from the boards February 18, 2014 meeting, the CountyAttorney was to prepare a resolution for the boards consideration honoring

former county commissioner and state Senator Robert (Bob) Carpenter.



Agenda Item 9D


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AGENDA ITEM


DEPARTMENT/AGENCY: J&B Disposal

SUBJECT MATTER: (1) Lease renewal, (2) Rate increase and (3)

Franchise extension


Please see the attached letter from Bonita Hamstra, president of J&B

Disposal, regarding her requests for the following:

A renewal of the lease for the Highlands Road convenience centersite. Mrs. Hamstra attached a copy of the current agreement to herletter.

A rate increase for residential trash service. An extension of her franchise agreement with the county.

Mrs. Hamstra will be at the meeting to address these items in more detail.



Agenda Item 10A (1), (2) and (3)


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AGENDA ITEM


DEPARTMENT/AGENCY: Macon Program for Progress

SUBJECT MATTER: Request for additional funding


Please see the attached e-mail from Garry Roper, the HUD Section 8Program Coordinator for Macon Program for Progress (MPP) and Chuck

Sutton, MPPs Executive Director, requesting additional funding of $13,000for administrative services in the HUD program.



Agenda Item 10B


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AGENDA ITEM



SUBJECT MATTER: Proclamation declaring Macon County as a

Purple Heart County


The county has received a request from Lenny Lazzara, Commander of

Chapter 639 Military Order of the Purple Heart, for the commissioners toissue a proclamation designating Macon County as a Purple Heart County.

The Military Order of the Purple Heart is trying to get all 100 NorthCarolina counties to issue such proclamations, per Mr. Lazzara. A

proclamation for Macon is attached for your consideration.



Agenda Item 10C


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Proclamation Declaring Macon County as a Purple Heart County

WHEREAS, the Purple Heart is the oldest decoration in present use and was initially created as

the Badge of Military Merit by General George Washington in 1782; and

WHEREAS, the Purple Heart was the first American service award or decoration made available

to the common soldier and is specifically awarded to any member of the United States Armed

Services wounded or killed in combat with a declared enemy of the United States; and

WHEREAS, the mission of the Military Order of the Purple Heart, chartered by an Act ofCongress, is to foster an environment of goodwill among the combat wounded veteran

members and their families, promote patriotism, support legislative initiatives, and most

importantlymake sure we never forget; and

WHEREAS, Macon County residents have been engaged in every war against a declared enemy

fought by the United States, including the war for our nations independence; and

WHEREAS, Macon County recognizes the commitment and increasing sacrifices required of

military families; and

WHEREAS, Macon County pledges its ongoing commitment to and support for the men and

women who so honorably serve our nation.

NOW THEREFORE BE IT PROCLAIMED, that the Macon County Board of Commissioners hereby

declares:

Macon County as a Purple Heart County in the State of North Carolina

Adopted this 11th

day of March, 2014

__________________________________Kevin Corbin, Chairman

Macon County Board of Commissioners

ATTEST:

________________________________

Derek C. Roland, Manager

Macon County


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AGENDA ITEM



SUBJECT MATTER: Consent Agenda


A. MinutesConsideration of the minutes from the February 11thand February 18th

meetings, per attachment 11A.

B. Finance Consideration of Budget Amendments #105, per attachment 11B.

C. Tax releases Consideration of tax releases in the amount of $2,245.76, perAttachment 11C. The supporting documentation is on file in the Deputy Clerksoffice.

D. Tax refunds Tax Administrator Richard Lightner has submitted two requests.The first is for John Hopkins, account number 83111, in the amount of $761.71for a mobile home that has been sold but was double listed from 2008 to 2012.

He recommends approval of this refund. The second is for the Robert C.Carpenter Estate, account number 127595, in the amount of $470.38. Per Mr.Lightner, the county was never able to map the property in question during the2008-2012 period, and per NCGS 105-287, the matter can be corrected goingforward but not retroactively. He says the request should be denied.

E. Macon County Public Health Fee Changes Consideration of changes to theMacon County Public Health Fee Schedule, per attachment 11E.

F. Monthly Tax Collection Report For the boards information, the monthly advalorem tax collection report is attached as attachment 11F. It does not require

board action.


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Agenda Item 11(A), (B), (C), (E) and (F)


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Minutes02.11.14

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MACON COUNTY BOARD OF COMMISSIONERSFEBRUARY 11, 2014

MINUTES

Chairman Corbin called the meeting to order at 6:03 p.m. All BoardMembers, the County Manager, Deputy Clerk, Finance Director, County

Attorney, members of the news media and interested citizens werepresent.

ANNOUNCEMENTS: Chairman Corbin noted the passing of RickyGregory, a volunteer fireman with Cowee Fire and Rescue.

MOMENT OF SILENCE: Chairman Corbin asked those in attendance toobserve a moment of silence.

PLEDGE TO THE FLAG: Led by Commissioner Haven, the pledge to theflag was recited.

PUBLIC HEARING ON CLOSEOUT OF 2010 COMMUNITYDEVELOPMENT BLOCK GRANT: Chairman Corbin opened the publichearing at 6:06 p.m. and recognized John Fay, director of the countyshousing department. Mr. Fay explained that the purpose of the hearingwas to receive public comment on the closeout of CommunityDevelopment Block Grant (CDBG) Housing Rehabilitation Grant #10-C-2124. Of the $400,000 available from the grant, Mr. Fay said$266,899.67 was spent, with $198,467.15 going to housingrehabilitation with seven homes being repaired. In addition, $37,456.10was used for urgent repairs of 21 homes, with the remaining funds going

for administration and planning. Mr. Fay noted that Habitat forHumanity and local church groups provided invaluable assistance withthese projects. Chairman Corbin pointed out that no one from the publicsigned up to speak. Commissioner Higdon questioned why all of thegrant funds were not used, and Mr. Fay replied that he did not haveenough staff members to perform more work, and that one project was


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cut at the request of the owner. Following additional comments fromother board members, Chairman Corbin closed the public hearing at6:10 p.m. Upon a motion by Commissioner Tate, seconded byCommissioner Haven, the board voted unanimously to approve thecloseout of the CDBG grant as submitted.

PUBLIC COMMENT: Benji Johnson, the president of the MaconCounty Firemens Association, requested $950 from the county to assistwith the cost of a Firefighter Challenge and Family Fun Day for theassociations members, and gave the board a copy of the proposedbudget for the event. Commissioner Higdon suggested that Mr. Johnsonpass the hat to raise the funds, and each of the commissioners and theCounty Attorney contributed or pledged $100 each. Sen. Jim Davis,after pledging $101 to the Macon County Firemens Association,explained that he was again making appearances at county commissionmeetings within his district. He congratulated the board on the award of

the $500,000 Parks and Recreation Trust Fund (PARTF) grant, andexplained in role in seeking the assistance of the state auditors office inregard to the recent situation at the countys Board of Elections office.He asked that the board consider me your liaison in Raleigh.Chairman Corbin thanked Sen. Davis for his efforts on the behalf of thecounty related to the PARTF grant. Brittney Parker updated the boardon the Read 2 Me program, which promotes early literacy, and thankedthe board members for the countys support. Vic Drummond discussedthe embezzlement situation in the Board of Elections office, and said thatfinance policies must be proactive, not reactive. In light of recentmatters, he said that the public has lost trust in how tax dollars are

being handled. Todd Ensley, speaking on behalf of children andballfields, requested that the county fully develop the Parker MeadowsRecreational Park. Linda Light raised questions about the passage of acounty resolution honoring former state Sen. Robert (Bob) Carpenter,which was to name a one-mile portion of U.S. 441 South in his honor.Sen. Davis recalled that the issue came up during his time as a countycommissioner, but that the resolution was never adopted. Followingdiscussion, the County Attorney agreed to work with Ms. Light on aresolution, which would be presented to the board for its consideration atthe March regular meeting. Butch Jean, speaking on the ParkerMeadows Recreational Park, encouraged the board to do it right, adding

later that if its not good, people wont come back.

ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motionby Commissioner Tate, seconded by Commissioner Beale, the boardvoted unanimously to approve the agenda as adjusted, as follows:


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To add consideration of an appointment to the EconomicDevelopment Commission (EDC) as Item 12F under Appointments,per the County Manager.

To add a report from the county planning board regarding county-owned properties as Item 10C under New Business, per the County

Manager. To add discussion of an agreement for tax collection work as Item

10D under New Business, per the County Manager. To add consideration of the PARTF agreement under the existing

Item 10B under New Business, per the County Manager. To add consideration of an interlocal agreement related to veterans

transportation under Old Business as Item 9B, per the CountyManager.

To add discussion regarding the removal of trees at the old CoweeSchool as Item 10E under New Business, per the County Manager.

To remove the presentations of the audit report and one from theWNC Teen Institute, respectively, (Items 8A and 8C underReports/Presentations), per the Deputy Clerk.

EVERGREEN FOUNDATION PRESENTATION: Denise Colemanpresented the board members with a copy of the Evergreen Foundationsannual report for Fiscal Year 2012-2013. Mrs. Coleman explained thatthe mission of the Waynesville, NC-based foundation is to improve accessto and public awareness of quality prevention, treatment and supportservices by the provider community to individuals and families withintellectual/developmental disabilities, behavioral health, and/orsubstance abuse needs in Cherokee, Clay, Graham, Haywood, Jackson,Macon and Swain counties. She reviewed the foundations board ofdirectors list as well as assets, income and expenses and grants issued.Of the 17 grants issued, totaling $237,412, she noted that seven of thosetouched Macon County. A copy of the annual report is attached(Attachment 1) and is hereby made a part of these minutes. Followingquestions from some of the board members, Commissioner Beale notedthat this was the first time the board had received such a report. Noaction was necessary.

CONTRACT WITH CENTURY LINK: The County Attorney told the board

that he had spent the better part of the day ironing out details in aproposed 50-plus-page contract with Century Link, the provider of acritical piece of equipment for the 911 system. After further discussion,and with the contract not in its final form, the board agreed byconsensus to table the item until a continuation meeting to be heldTuesday, February 18th. Emergency Services Director David Key gave theboard a brief update on two new ambulances that had been awaiting


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parts in order to be put into service, explaining that pending a finalinspectionwould be on the road the next day (February 12th).

INTERLOCAL AGREEMENT AND CONTRACT FOR VETERANS

TRANSPORTATION GRANT: Macon County Transit Director Kim Angel

outlined an ongoing effort to provide access to veterans for moretransportation options. The Southwestern NC One-Call One Click Centerfor Veterans Transportation project would be a multi-county project with Macon County serving as lead agency and would be 80 percentfederally funded. She explained how technology would be deployed tomake the system work. Macon, Clay and Cherokee counties would jointhe State of Franklin to pay 20 percent of the project costs, with thefederal share totaling $459,873. Macons share will be $18,110, shenoted, with Clay and Cherokee contributing the same amount and theState of Franklin $16,500, as there are fewer vehicles in the SwainCounty system. She pointed out that Jackson and Haywood counties

could still choose to join the project, which would alter the finalnumbers. The board members asked a number of questions, and due tothe proposed interlocal agreement, contract and resolution concerningthe project having just been made available to the members at themeeting, the board agreed by consensus to table the item until acontinuation meeting to be held Tuesday, February 18th. CommissionerHigdon also questioned if the county should wait until the other partiesapprove the documents before taking action.

Chairman Corbin declared a recess at 7:41 p.m.

Chairman Corbin called the meeting back to order at 7:57 p.m.

AUDIT CONTRACT FOR FISCAL YEAR 2013-14: The Finance Directorexplained that the state Local Government Commission (LGC) requiresthat the county commission annually approve the audit contract, andshe requested that the board approve a contract for the 2013-14 FiscalYear in the amount of $47,400, plus $14,000 for the preparation of theannual financial statements. Commissioner Haven made a motion toapprove the contract as presented, and it was seconded by CommissionerBeale. Following a discussion regarding internal control structure, theboard voted unanimously to approve the Contract to Audit Accounts as

presented, a copy of which is attached (Attachment 2) and is herebymade a part of these minutes.

PARKER MEADOWS RECREATIONAL PARK: After a brief recap of theParker Meadows Recreational Park project from Chairman Corbin,Recreation Director Seth Adams outlined the impact of the proposed new


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facility on his departmental budget. Including the need for 2.5 additionalemployees, the Parks and Recreation Department budget would grow anestimated $166,160 in the year the park opens, but would also supplynew revenue streams for the county. A copy of the budget projections isattached (Attachment 3) and is hereby made a part of these minutes.

Following discussion regarding concessions and engineering costs,Commissioner Higdon addressed the need to better maintain thecountys existing practice fields, particularly those associated with theschool system. Justin Moffitt, the athletic program coordinator for theParks and Recreation Department, agreed to perform an assessment ofthe fields and report back to the board at its continuation meeting. Thediscussion then turned to the N.C. Parks and Recreation Trust FundProject Agreement, with the board members agreeing by consensus toreview the document and table the matter until the continuationmeeting. Chairman Corbin told the board of the need to be prepared tomake a decision regarding the direction of the project. No action was

taken.

PLANNING BOARD REPORT ON SURPLUS PROPERTIES: CountyPlanner Matt Mason provided the board with a summary of therecommendations developed by the Macon County Planning Boardrelating to nine surplus properties owned by the county, as well as theold Cullasaja School, which is owned by the Macon County Board ofEducation. A copy of the memo is attached (Attachment 4) and is herebymade a part of these minutes. The board members, Mr. Mason and theCounty Attorney discussed possible uses for four of the parcels and thepossibility of selling the other five. The County Attorney said that he

would provide the board with options at the continuation meeting.

AGREEMENT FOR TAX COLLECTION WORK: The County Managerpresented a draft agreement between the county and the law firm ofRidenour & Goss for assistance with tax collections that would involvedelinquent taxes and foreclosure work, and recommended approval of theagreement. Following discussion, the board agreed by consensus totable the item until the continuation meeting.

TREE REMOVAL AT COWEE SCHOOL: The County Manager explainedthat Appalachian Tree was willing to remove the row of large pine trees

along the playground at the old Cowee School at no cost to the county.Following discussion, the board agreed by consensus to have the CountyAttorney draw up an agreement and to consider the matter at thecontinuation meeting.


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CONSENT AGENDA: Upon a motion by Commissioner Beale, secondedby Commissioner Tate, the following items on the consent agenda wereunanimously approved: Minutes Approved the minutes from theJanuary 21 and January 25, 2014 meetings. Budget amendments Approved the following budget amendments: #86 for the Sheriffs

Office to appropriate $55,946 in donations and calendar sales revenueand to carry forward funds from the previous fiscal year for thedepartments special fund expense line item; #87 for the HealthDepartment to appropriate $5,949 from an insurance settlement for aclaim on spoiled contents due to a refrigerator going out; (Revisions withcorresponding numbers attached.) Tax releases Approved tax releasesin the amount of $1,820.72 (A computer printout of releases is on file inthe Tax Department and the County Managers office.) Monthly advalorem tax collection report No action necessary.

APPOINTMENTS: (1) Industrial Facilities and Pollution Control

Financing Authority

The board questioned the need for the authorityand considered abolishing it, and the County Attorney agreed to checkinto the history of the authority. No action was taken. (2) LibraryBoard Upon a motion by Commissioner Beale, seconded byCommissioner Tate, the board voted unanimously to reappoint DanKowal to a three-year term on the Library Board, with the term to expireon February 11, 2017. (3) Watershed Review Board The Deputy Clerkexplained that in addition to three seats being up for reappointment,there were three others that had yet to be filled on the eight-memberboard. He advised that the County Planner, Matt Mason, could providemore details as to the specific representation needed for each watershed.

The need for this board was also questioned, and the County Attorneyagreed to research the matter. (4) Joint Community AdvisoryCommittee for Long Term Care Upon a motion by CommissionerHigdon, seconded by Commissioner Haven, the board voted unanimouslyto appoint June Hawkins to a one-year term on the Joint CommunityAdvisory Committee for Long Term Care, with the term to expireFebruary 11, 2015. (5) Town of Franklin representative on the Macon

County Planning Board Upon a motion by Commissioner Tate,seconded by Commissioner Higdon, the board voted unanimously toaccept the Town of Franklins recommendation to appoint Justin Setseras the towns representative on the county planning board. (6)Highlands Area Chamber of Commerce representative on the MaconCounty Economic Development Commission (EDC): Upon a motionby Commissioner Higdon, seconded by Commissioner Haven, the boardvoted unanimously to accept the Highlands Area Chamber ofCommerces recommendation to appoint Bill Futral as the chambersrepresentative on the county Economic Development Commission (EDC).


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CLOSED SESSION: At 9:20 p.m., upon a motion by CommissionerBeale, seconded by Commissioner Haven, the board voted unanimouslyto go into closed session for the purpose of consulting with the attorneyunder NCGS 143-318.11(a)(3) and to discuss personnel matters under

NCGS 143-318.11(a)(6). At 10:03 p.m., upon a motion by CommissionerBeale, seconded by Commissioner Haven, the board voted unanimouslyto come out of closed session and return to open session. No action wastaken.

RECESS: At 10:06 p.m., upon a motion by Commissioner Tate,seconded by Commissioner Haven, the board voted unanimously torecess the meeting until Tuesday, February 18, 2014 at 6 p.m. in thecommission boardroom on the third floor of the Macon CountyCourthouse, 5 West Main Street, Franklin, NC.

_____________________________ ______________________________Derek Roland Kevin CorbinEx Officio Clerk to the Board Board Chairman


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CONTINUED SESSIONFEBRUARY 18, 2014

MINUTES

Chairman Corbin reconvened the meeting at 6:04 p.m. in the commission

boardroom on the third floor of the Macon County Courthouse in Franklin asrecessed from the February 11, 2014 regular meeting. All board members, theCounty Manager, Deputy Clerk, Finance Director, County Attorney, membersof the news media and interested citizens were present.

Pointing out that even though it was not a regular meeting, Chairman Corbinopened the floor for public comment. ???? Lamb shared his strong supportfor recreation and asked the board to proceed with the entire project at theproposed Parker Meadows Recreational Park, telling the board that two fieldswont cut it. Brittney Parker informed the board of an upcoming car seatsafety event. Butch Jean reiterated his support for the Parker Meadows

project.

Commissioner Beale requested that an appointment to the Macon Program forProgress (MPP) board that oversees apartments be added to the agenda, andthe board agreed without objection to add this as Item #8, moving the ClosedSession to Item #9.

FISCAL YEAR 2012-13 AUDIT REPORT: The Finance Director introduced KoTang Cha-Moses of Martin Starnes & Associates, CPAs, who presented aPowerPoint presentation regarding the countys annual financial report for theFiscal Year ended June 30, 2013. She said the firm gave an unmodified

opinion, which is the best it can give. There were no findings or questionedcosts, and no material internal control weaknesses were identified. Ms. Cha-Moses then addressed a number of items, including the countys total fundbalance in the general fund and how it is calculated and classified. She alsoexplained available fund balance, noting that the figure for 2013 was$15,274,085, down $2,676,924 from the previous year. She went on to identifythe countys top three revenue sources, with ad valorem taxes the biggest at 58


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percent. Meanwhile, the top three expenditures public safety (28 percent),human services (26 percent) and education (20 percent) together accounted formore than $30 million in costs. She closed her presentation with a quickreview of the countys solid waste enterprise fund. There were no questionsfrom the board, and no action was necessary.

CONTRACT WITH CENTURY LINK: Emergency Services Director David Keyasked the board to give final approval to a contract with Century Link toprovide new phone switches for the countys 911 system. The County Attorneyexplained that work on the contract was finally complete and that herecommended moving forward. The completion date for the work is June 15,2014. Upon a motion by Commissioner Tate, seconded by CommissionerBeale, the board voted to approve the contract with Century Link as submittedand authorized the County Manager to sign it. A copy of the contract isattached (Attachment 1) and is hereby made a part of these minutes. Mr. Keyoffered kudos to the citizens of Macon County for heeding warnings and

staying off of the roadways during the recent winter snowstorm that prompteda state of emergency in the county.

SOUTHWESTERN NC ONE-CALL ONE-CLICK CENTER FOR VETERANSTRANSPORTATION PROJECT: Transit Director Kim Angel provided the boardmembers with a list of the potential benefits of the project, which will involveMacon, Clay and Cherokee counties as well as the State of Franklin, withMacon serving as lead agency. A federal grant of $459,873 will make up 80percent of the projects funding, with the remaining 20 percent to come fromthe four local entities. Mrs. Angel said the focus is on the veterans and howbetter coordination of transportation resources in the region can result in moreoptions for those veterans. The grant dollars will fund the technology portionof the project, allowing for that coordination between the participating parties.Commissioner Higdon asked questions about ongoing costs and when the otherparticipants would act. Following additional discussion, Mrs. Angel made thefollowing recommendations for the boards consideration, as follows: (1) thatthe board ratify the use of the Request for Proposals (RFP) procedure underN.C.G.S. 143-129.8 for this project; (2) that the board determine that theproposal from HB Software Solutions (HBSS) is the best overall proposal for theproject; (3) that the board award the contract on such RFP unto HBSS, subjectto the express condition that the proposed interlocal agreement and contractfor the SoNCVet: Southwestern NC One-Call, One-Click Center for Veterans

Transportation project in Macon County, Clay County, Cherokee County andSwain County is duly approved and executed by all parties thereto; (4) that theboard authorize Kim Angel to negotiate with HBSS in order to obtain a finalcontract that meets the best interests of the county subject to the approval ofthe County Manager and the County Attorney; and (5) that the board authorizethe County Manager to execute such final contract with HBSS that isnegotiated by Kim Angel in order to meet the best interests of the county.


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Upon a motion by Commissioner Beale, seconded by Commission Tate, theboard voted unanimously to approve the recommendations as outlined above.Upon a motion by Commissioner Beale, seconded by Commissioner Tate, theboard voted to approve a Resolution Concerning Approval of the Entry andExecution of the Interlocal Agreement and Contract Concerning the SoNCVet:

Southwestern NC One-Call One-Click Center for Veterans Transportationproject as presented. A copy of the resolution is attached (Attachment 2) andis hereby made a part of these minutes. In conclusion, upon a motion byCommissioner Tate, seconded by Commissioner Beale, the board votedunanimously to approve a letter from the County Attorney waiving any possibleconflict of interest on his part in this matter, as he does legal work for bothMacon and Clay counties. A copy of that letter is attached (Attachment 3) andis hereby made a part of these minutes.

SCHOOL FIELD IMPROVEMENTS: Justin Moffitt, the countys athleticprogram coordinator, presented a list of needed improvements for the South

Macon Upper Field, the South Macon Lower Field, Union School and theCullasaja School Field, resulting in a total need of $7,500. A copy of the list isattached (Attachment 4) and is hereby made a part of these minutes. Mr.Moffitt and Seth Adams, the countys recreation director, said theimprovements would benefit the students, the schools and the communities,with Mr. Adams saying that he could handle the expenses within his existingdepartmental budget. The County Attorney told the board that agreementswith the individual schools would be needed, and upon a motion byCommissioner Haven, seconded by Commissioner Higdon, the board votedunanimously to authorize the County Attorney to contact the school systemrelative to these agreements.

DEVELOPMENT OF PARKER MEADOWS RECREATIONAL PARK: Mr.Adams initiated the discussion by stating that the county has been goinground and round for two years on this matter, and asked, What says theboard? Chairman Corbin began by asking questions about the exact status ofthe countys fund balance, and suggested that the board could pay for theproject in cash from the fund balance, although the Finance Director said shewould not recommend doing so. Chairman Corbin then suggested some ratioof fund balance and loan proceeds to pay for it, which the Finance Directoragreed was more reasonable. Commissioner Haven said the new park would bereally nice for our county to have, adding that he wanted to get the best deal

for the people. Chairman Corbin told the board, Im for moving ahead with theentire project, and suggested taking $1 million from fund balance andfinancing the remainder, stating that the county can save at least $400,000 if itdoes all of the project at once. Commissioner Tate made a motion to moveforward with the Parker Meadows Recreational Park project, and to finance theestimated $2.8 million needed, take $1 million from fund balance and financethe remaining $1.8 million, with the $500,000 Parks and Recreation Trust


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Fund (PARTF) grant making up the difference in the total estimated cost of $3.3million. Commissioner Beale seconded the motion, and Chairman Corbinopened the floor for further discussion. During the discussion, CommissionerBeale noted that the county will have to go to the Local GovernmentCommission (LGC) for financing approval, and Commissioner Tate amended his

motion to add authorization for the Finance Director to proceed with that step,and Commissioner Beale seconded the amendment. Commissioner Higdon toldMr. Adams that while he appreciated the effort, he could not support theproject and would have to vote no. Commissioner Beale said that 40 yearsago, the commissioners chose to step out and build the current recreationpark, adding that the new one will benefit county residents as well. Prior to thevote, the Finance Director discussed the timetable for the letter to the LGC inrelation to the start of construction on the project, and asked that the boardconsider taking half of the $1 million from fund balance in the current fiscalyear and the other half in Fiscal Year 2014-15. With Commissioner Bealehaving called the question, Chairman Corbin called for a vote on the motion,

which was approved by a 3-2 vote, with Commissioners Beale, Corbin and Tatevoting in favor and Commissioners Haven and Higdon opposing.

AGREEMENT FOR TAX COLLECTION WORK: The County Managerexplained that minor changes had been made to the agreement with the lawfirm of Ridenour & Goss for assistance with tax collections, followingdiscussion at the boards February 11th regular meeting. He also noted thatRichard Lighter has $5,000 in a tax department line item that can be used tocover these expenses. He recommended that the county move forward with theagreement and to monitor the line item, and upon a motion by CommissionerTate, seconded by Commissioner Beale, the board voted unanimously to

approve the agreement as presented, with the County Attorney pointing outthat the motion would need to include authorization for the County Manager tosign the agreement. A copy of the agreement is attached (Attachment 5) and ishereby made a part of these minutes.

AGREEMENT WITH APPALACHIAN TREE: The County Manager explainedthat the trees in question near the Macon County Heritage Center (the oldCowee School) were not in the road right-of-way but were on county property.The board agreed to get an agreement in writing with the tree company, andthe County Attorney said the commission would need to approve it at its Marchregular meeting. No action was taken.

SWING SET AT OLD COWEE SCHOOL: Commissioner Beale brought up theissue of donating the swing set at the old Cowee School to Macon MiddleSchool, and the County Attorney said it would require a resolution of theboard, which he would prepare for the regular meeting in March. Theconsensus of the board was to allow the middle school to try it out, but noformal action was taken.


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Minutes02.18.14

Page 5of 5

APPOINTMENT TO MPP BOARD: Upon a motion by Commissioner Beale,seconded by Commissioner Haven, the board voted unanimously to appointBobby Sanders to the Macon Program for Progress (MPP) board that overseesapartments such as Orchard View. No specific term for the appointment wasdesignated.

CLOSED SESSION: At 7:55 p.m., upon a motion by Commissioner Beale,seconded by Commissioner Haven, the board voted unanimously to go intoclosed session for the purpose of discussing personnel matters under NCGS143-318.11(a)(6). At 8:21 p.m., upon a motion by Commissioner Higdon,seconded by Commissioner Tate, the board voted unanimously to come out ofclosed session and return to open session. No action was taken.

ADJOURN: With no other business, at 8:22 p.m., upon a motion byCommissioner Higdon, seconded by Commissioner Tate, the board votedunanimously to adjourn.

_____________________________ ______________________________

Derek Roland Kevin CorbinEx Officio Clerk to the Board Board Chairman


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//C|/Users/mdecker/Desktop/REL1402.TXT[3/6/2014 4:53:18 PM]

================================================================================================================================ax Collections Detail Transactions by Group RTC0203033/03/14 Page 1================================================================================================================================

Group Number REL*14*02 Abatement Effective Date 02/04/14

eq Date Account Taxbill Tax Transaction Levy Penalty Addl Interest Discnt Trn Check TraRevNbr Number Number Code Amount Amount Amount Chgs Amount Amount CdeNumber Descriptn

02/04/14 128653 13A6553538887 L01 72.00- 0.00 72.00- 0.00

** MANUS, SALLIE 72.00- 0.00 0.00 72.00- 0.00 0.00 R CLERICA

02/05/14 53998 13A53998.02 G01 16.46- 16.46- 0.00 0.00L01 72.00- 0.00 72.00- 0.00

** LOWE, PHILIP DEAN 88.46- 16.46- 0.00 72.00- 0.00 0.00 R CLERICA

02/05/14 35852 13A35852.05 G01 41.09- 41.09- 0.00 0.00F10 1.32- 1.32- 0.00 0.00

** HIGHLANDS OUTDOOR TOOL 42.41- 42.41- 0.00 0.00 0.00 0.00 R CLERIC

02/06/14 126540 13A6595551402 G01 122.10- 122.10- 0.00 0.00F01 13.13- 13.13- 0.00 0.00

** STEGALL, LAUNA LIFE ESTATE 135.23- 135.23- 0.00 0.00 0.00 0.00 R CLERI

02/07/14 48416 13A7524675843 L01 72.00- 0.00 72.00- 0.00

** ROWLAND, ROBERT M. 72.00- 0.00 0.00 72.00- 0.00 0.00 R CLERICA

02/07/14 126853 13A126853.12 G01 4.83- 4.83- 0.00 0.00F01 0.52- 0.52- 0.00 0.00L01 72.00- 0.00 72.00- 0.00

** SECKINGER, THOMAS S 77.35- 5.35- 0.00 72.00- 0.00 0.00 R CLERICA

02/10/14 117825 13A6564802513 G01 450.23- 450.23- 0.00 0.00F05 90.37- 90.37- 0.00 0.00L02 28.65- 0.00 28.65- 0.00

** WILLOW CREEK MOTOR COACH ESTAT 569.25- 540.60- 0.00 28.65- 0.00 0.00 RCLERICA

02/10/14 122394 13A7541622843 G01 210.29- 210.29- 0.00 0.00F10 6.78- 6.78- 0.00 0.00


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** FISHER, BETTY C 217.07- 217.07- 0.00 0.00 0.00 0.00 R CLERICA

02/11/14 83111 13A6584783692 G01 78.40- 78.40- 0.00 0.00L01 72.00- 0.00 72.00- 0.00F01 8.43- 8.43- 0.00 0.00

** HOPKINS, JOHN F 158.83- 86.83- 0.00 72.00- 0.00 0.00 R CLERICA

0 02/25/14 71551 13A6592359295 G01 429.21- 429.21- 0.00 0.00

F02 64.61- 64.61- 0.00 0.00

** JOHNSON, DENNIS A 493.82- 493.82- 0.00 0.00 0.00 0.00 R CLERICA

1 02/25/14 128061 13A7505252790 G01 152.90- 152.90- 0.00 0.00

================================================================================================================================ax Collections Detail Transactions by Group RTC0203033/03/14 Page 2==================================================================================

==============================================Group Number REL*14*02 Abatement Effective Date 02/04/14

eq Date Account Taxbill Tax Transaction Levy Penalty Addl Interest Discnt Trn Check TraRevNbr Number Number Code Amount Amount Amount Chgs Amount Amount CdeNumber Descriptn

F01 16.44- 16.44- 0.00 0.00L01 72.00- 0.00 72.00- 0.00

** BURRELL, MICHAEL DOUGLAS 241.34- 169.34- 0.00 72.00- 0.00 0.00 RCLERICA

2 02/26/14 12173 13A6585570248 L02 78.00- 0.00 78.00- 0.00

** LANE, FRED L & LINDA M 78.00- 0.00 0.00 78.00- 0.00 0.00 R CLERICA

Tax Code TotalsF01*13- FR FIRE 38.52- 38.52- 0.00 0.00 0.00 0.00F02*13- CL CH FR 64.61- 64.61- 0.00 0.00 0.00 0.00F05*13- WM FIRE 90.37- 90.37- 0.00 0.00 0.00 0.00

F10*13- HLDS FR 8.10- 8.10- 0.00 0.00 0.00 0.00G01*13- GEN TAX 1505.51- 1505.51- 0.00 0.00 0.00 0.00L01*13- RES FEE 432.00- 0.00 0.00 432.00- 0.00 0.00L02*13- COM FEE 106.65- 0.00 0.00 106.65- 0.00 0.00

Total for Group 2245.76- 1707.11- 0.00 538.65- 0.00 0.00REL*14*02

********** Totals By Tax Cycle **********


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Cycle Current Delinquent

A 0.00 2245.76-


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Prevnar price increased to $135.80

Rabies price increased to $219.28 and Japanese Encephalitis price is $242.00. These are our two most expensive

vaccines. When prices increase if we only have our price set at $5.00 above cost we end up losing money. We would l

to set these two prices at $10.00 above our cost so that if this happens we are hopefully covered. Our last price increas

was right at $10.00.

Codes G0108, G0109, S9465 and S9470 are all nutritional counseling codes. The charges for these codes do not align

with current methodology of rounding to the nearest dollar like all of our other fees so we wanted to round them to be

consistent.

Codes 97802 and 97803 are also nutritional counseling codes but have had a reimbursement increase so these we are

increasing to the current Medicare Reimbursement Rate and rounding to the nearest whole dollar.

Code 87149 needed to be added to our fee plan because it is a required code by Labcorp. Labcorp uses different sets

of codes for billing than the State Lab uses. The charge is based on cost of the test plus lab and clerical time.


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AGENDA ITEM



SUBJECT MATTER: Appointments


(A)Board of Equalization Tax Administrator Richard Lightner isrecommending the appointment of Rich Bankston, Kevin Spivey,

Dwight Vinson and Bill Martin to the Board of Equalization for 2014.(B)Macon County Heritage Center Advisory Board (1 seat) As an

employee of the Land Trust for the Little Tennessee (LTLT), BettyWaldroop was appointed to serve on the Macon County Heritage

Center Advisory Board, but resigned her position as chief

administrative officer with the LTLT on March 1, 2014, and in turn

resigned her position on the advisory board as well, also effective onthat date.


Attachments ____ Yes _X No

Agenda Item 12(A)12(B)


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AGENDA ITEM



SUBJECT MATTER: Closed Session


The Board will go into closed session for items related to preserving theattorney-client privilege.



Agenda Item 13


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AGENDA ITEM



SUBJECT MATTER: Continuation of the regular meeting


Per the County Manager, the board is planning to recess its regular meetingto a tentative date of Tuesday, March 18th with the exact time to be

determined in order to meet with the Southwestern Community College(SCC) Board of Trustees in regard to expansion plans for SCCs Macon

Campus. The meeting will take place in the boardroom of the Cecil L.Groves Center on the SCC Macon Campus at 44 Siler Farm Road in

Franklin.



Agenda Item 14


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Documents

Commissioners Press Kit 03-11-2014