Coming to terms with Release 8 of AVETMISS for VET Providers

Presenters

Daryl FischerResearch Officer

NCVER

Carole PetersSenior Client Support Officer

NCVER

October 2015 – surveyed users on AVETMISS

Most of the changes suggested are in release 8.0

Changes are reviewed by a reference group (government & peak body representation)

AVETMISS release 8.0 development

New Standard release – get ready

Release 8.0

Came into effect 1 January 2018

Enrolment forms should now be release 8.0 compliant

Check with your STA for any state-specific requirements

Make sure your student management system is release 8.0 compliant

Resources

Detailed list of changes: AVETMISS 8.0 for VET Providers: what’s changing from release 7.0

Release 8.0 resources

Release 8.0 resources

State and Territory reporting

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Training organisation (NAT00010) and Program (NAT00030) files11 Classification fields that can be sourced from TGA no longer need to be recordedCan only contain training organisations or programs on TGA

If required to report non-TGA activity use substitute files

Deleted fields

Training organisation (NAT00010A) and Program (NAT00030A) files The deleted 11 Classification fields are still required Substitute files (NAT00010A and NAT00030A) should be

used when reporting training organisations or programs not on TGA

Can contain a mix of TGA listed and non-TGA listed activityCan only be submitted to state or territory governments if accepted/required

Substitute files

Valid NAT file combinations

NAT00010 NAT00030A VALID RTOs can deliver locally recognised training

NAT00030 NAT00030A INVALID Cannot submit two Program files

NAT00010A NAT00030 INVALID Non-registered training organisation cannot deliver nationally recognised activity

NAT00010A NAT00030A VALID Non-registered training organisations can deliver locally recognised training

NAT00010 NAT00010A INVALID Cannot submit two Training organisation files

NAT00030 NAT00030A INVALID Combination of TGA and non-TGA data should be reported in NAT00030A

Subject file – NAT00060 Subject flag

Client file – NAT00080 Proficiency in spoken English identifier

Year highest school level completed

Deleted fields

Client file – NAT00080 Survey contact status – mandatory field

Client contact details file – NAT00085 Alternative email address – optional

Added fields

Delivery mode identifier (Training activity file – NAT00120)

Revised classification descriptions (i.e. internal, external, workplace-based)

3 character field composed of Y and N where each of the positions indicates a mode of delivery

Example: NYY = combination of external and workplace-based

Major data element changes

YN Y

Date program completed (Program completed file –NAT00130)

Formerly year program completed

Day and month are optional for 2018 reporting

DDMMYYYY

@@MMYYYY

@@@@YYYY

Major data element changes

Outcome identifier – national85 - Not yet started:

New classification code for reporting clients who have enrolled but not yet started

Reporting this activity is not compulsory

Not used in NCVER reporting or on USI transcripts

41 - Incomplete due to RTO closure:

New classification code for RTOs who have closed down but still need to report unfinished training activity

Classification changes

Unique student identifier Tighter validation where a submission has large number of blanks

The Australian Government national VET data policy encourages RTOs to obtain and report a USI for all eligible activity on enrolment

Validation changes

Personal details Renamed Sex to Gender

Added Alternative email address

Previous qualifications Clarification about overseas qualifications

Unique Student Identifier

Optional section if applying for USIs for students

Disability New supplement for students when enrolling

Enrolment form changes

Optional quarterly reporting

From 1 January 2018 RTOs can now submit quarterly data to NCVER

RTOs in receipt of government funding must continue to report as per state requirements.

Boards of studies will report VET in schools activity annually

Advantages

Students will have their USI transcripts updated more frequently

Submissions are cumulative which allows RTOs to add new data and make corrections to previously submitted data if needed

Each quarterly submission must contain the data from the previous quarter.

If you submit to one quarter, you’re not required to submit to the next, unless the next is the Jan-Dec quarter.

How do quarterly collections work?

How do quarterly collections work?

Jan Mar Jun Sept Dec

Q1 (Jan – Mar)Q2 (Jan – Jun)

Q3 (Jan – Sept)Q4 (Jan – Dec (Annual))

All RTOs must continue to submit to the annual collection from 1 January of the following year.

See NCVER’s AVETMISS Quarterly reporting fact sheet for more information.

Quarterly reporting submission dates:

Collection period Collection opens Collection closes USI transcript updated no later than

January to March 2018 1 May 2018 15 May 2018 End May 2018

January toJune 2018

1 August 2018 15 August 2018 End August 2018

January to September 2018 1 November 2018 15 November 2018 End November 2018

January to December 2018 (Annual)

2 January 2019 28 February 2019 Early May 2019

Client Support

AVETMISS support for RTOs

Data support bulletin

AVETMISS support contact form https://www.ncver.edu.au/support/support/support-form support@ncver.edu.au 08 8230 8400 or 1800 649 542 (toll free)

Questions

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