Collection and Assets Management: One University Library's Journey to the Future

 

Dr. Sheeja N.K. Dr. Susan Mathew K Smt. Sreerekha S.Pillai CUSAT Sri. Surendran Cherukodan

Collection management

It is a set of interrelated activities

involved in building and

maintaining a collection of library

resources to serve the needs and

wants of its clients (Kennedy,

2006).

Objectives

To trace the problems and prospects of

collection and asset management of the

University Library of Cochin University of

Science and Technology (CUSAT)

CUSAT: An Overview 

Established in 1977

State owned

Three campuses

Twenty eight departments

Cochin University Library (CUL)

Established in 1977

Situated at the main campus.

One central library and 21 departmental libraries

6000 users

Koha Library Management System

Annual budget 2012-13 - 175 lakhs

Average 2500 books per year

151 foreign journals, 52 Indian journals and 12 databases. 

Trends in Collection Management

Review Reveals….Rapid growth in size and scope of library collections

Focus from collection development to management of library collections

Attempts at co-operative collection development

Economic constraints

Digital information system

Expectations and needs of different users

Trends in Collection Management

Review Reveals….Limitations in library staff and budget adaptability

Change in the scholarly communications system

Ownership and control of information in the digital information system

Managing storage of print collections

Digital formats

Licensing issues

Collection Management at CUL Print Books

Priority list of latest publications recommended by Heads of Departments

Reference books :10%

General books : 5%

Subject books :85%

Classification- Universal Decimal Classification (UDC)

Cataloguing - AACR-2

Web OPAC- http://ul.cusat.ac.in

Collection Management at CUL E-Books

E-books recommended by

Department Heads

Selected only from those who

provided “pick and choose” option

with perpetual access.

IP authenticated access of e-books

across the campus network.

Downloadable link provided in the

OPAC and Library webpage for

accessing e-books. 

Collection Management at CULDownloadable link for E-books in library catalog

Collection Management at CULDownloadable link for E-books in Library website

Collection Management at CUL

Journals

Priority list of journals recommended

by Heads of Departments of CUSAT.

Centralized purchasing model

Subscribes to 203 print journals.

Directly from the publishers

‘Kardex system’ for recording the

details of periodicals.

Online Journals and Databases

Subscribes 36 online journals and 12 full text databases

>7000 e-resources from UGC Infonet digital library consortium

Online Journals and DatabasesE-gateway grants direct link to all e-resources accessible in the campus

Collection Management Challenges Print resources

Increase in the price of the journal

Conversion rate of foreign currency

Space management

Preservation cost 

Collection Management Challenges Online Resources

 Ownership

Licenses for databases

Additional annual fee for updating and

maintenance/hosting for e-books

Remote access

Asset Management

The CUL maintains an institutional repository –Dyuthi

Archives theses, conference proceedings, teaching

and learning materials and other scholarly publications of the scientific community of CUSAT.

CUL – Future Directions

New building with ICT infrastructure development

Implementation of new inventory and security tools

Advanced training on Integrated Library

Management systems, Space management, Collection

Management, Information Literacy, Search Strategies

Evaluation of collection , and control of digital

information

THANK YOU