COLLABORAT

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Central Association of College and University Business Officers (CACUBO) 100TH Annual Meeting

September 30 - October 2, 2012 Tucson, AZ

“Reflect, Refresh, Renew”

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INTRODUCTIONS OF SPEAKERS

Carla R. Espinoza, Associate Vice President , Emeritus – Iowa State University

40 years HR/EO experience

30 years management experience

30 years in higher education

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LEARNING OBJECTIVES:UNDERSTANDING HOW ONE UNIVERSITY

…

• Shared best practices through community design

• Served multiple audiences

• Used functional variances to build comprehensive functionality

• Used the collaborative process to build understanding and enhanced design

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SHARE BEST PRACTICES

• Background and Research: http://newsinfo.iu.edu/news/page/print/14436.html• https://

www.microsoft.com/en-us/news/press/2006/jun06/06-05VerizonBusinessCollaborationPR.aspx• The Collaborative Organization by Jacob Morgan

• Rationale• Efficiencies• Cost effectiveness• Timeliness

• Collaborative Process• Communication/Dialogue• Consultation• Buy in• Follow-up

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SERVING MULTIPLE AUDIENCES

• Functional users *• HR• Payroll• IT

• Beneficiaries• Executives• Faculty/researcher• Employees• Students• Retirees • Government

*Central and decentralized organizations

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USE FUNCTIONAL VARIANCES TO BUILD COMPREHENSIVE FUNCTIONALITY

• Bringing together differences• Different priorities and needs• Different resources • Different competencies and skills

• Dialogue • Executive buy in• Subject matter experts• The Champion

• Deployment and re- deployment• Direction• Change of direction

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USE THE COLLABORATIVE PROCESS TO BUILD UNDERSTANDING AND ENHANCE DESIGN

• The stakeholders

• The users

• The beneficiaries

• Other processes and peripherals

• Limitations and possibilities

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THE ISU STRATEGY

• The research: • Options and possibilities• Open-source or commercial

• The resources : human capital and investment capital• Subject-matter experts, functional designers, developers• Partnerships

• The need: unsustainable legacy system• Business rationale• Operational priority

• Organizing the project: modules, interface, timelines

• Due diligence and follow-up: communication at every level

• Designing and developing: ongoing

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SUMMARY

• Identifying the challenges and conflicts

• Keeping the vision and Staying the course

• Current status – https://kuali.org/KPME

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CONCLUSION AND REVIEW OF LEARNING OBJECTIVES

• Share best practices through community design

• Serve multiple audiences

• Use functional variances to build comprehensive functionality

• Use the collaborative process to build understanding and enhanced design

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QUESTIONS AND COMMENTS – PLEASE!

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“Creativity is thinking up new things. Innovation is doing new things.” Theodore Levitt a professor at the Harvard Business School, who coined the phrase “globalization” (2006)

Innovation by definition will not be accepted at first. It takes repeated attempts, endless demonstrations, monotonous rehearsals before innovation can be accepted and internalized by an organization. This requires 'courageous patience'. Theodore Bennis,Pioneer in contemporary Leadership Studies

Howard Hathaway Aiken (March 8, 1900 – March 14, 1973) was a pioneer in computing, being the original conceptual designer behind IBM's Harvard Mark I computer.

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