Cobblestone Ridge Homeowners Association Association Meeting October 22, 2009

Cobblestone RidgeHomeowners Association

Association MeetingOctober 22, 2009

Agenda Welcome & Introduction of Current Board Members Board Member Election

– Candidate Nominations & Introductions

– Voting Break Committee Review – 2009 Activities Financial

– Review 2009 Financials

– Present 2010 Budget Issues/Concerns Election Results Questions & Answers

Mission Statement

The Cobblestone Ridge Homeowners Association is committed to enhancing the residential community of the Cobblestone Ridge subdivision. Our goal is to provide our members with the highest quality services that improve our lifestyles as well as our property investments.

Current Board Members

Tom Korff– President** Shannon Stacey – Vice-President Scott Coates – Treasurer Joe DeRose – Secretary* Steve Betts– Director Kevin Hastings– Director* Jim McHutchion – Director Loretta O’Flynn – Director* Dawn Wymer – Director

* - Current term expiring** - Requested replacement

Board Elections

Board is comprised of nine members

Each year three new members elected for three-year terms

Candidate Nominations & Introductions

Voting - Please vote for only three candidates

– The three highest-scoring candidates receive three year terms

Voting BreakCandidates:

1 year 3 year

Committee OverviewGrounds Keeping

Grounds Maintenance - 2009 Update/Progress– The mailbox repair project continues. All

mailboxes will be repaired and painted by end of the season.

– All entrance lights have been updated with mechanical timers. All lights turn off at 2am. This allows for an electrical expense savings from the old photo cell system.

– Replaced three irrigation timers due to old equipment failure.

– The development incurred damage due to copper theft of irrigation systems.


Grounds Maintenance - 2009 Update/ Progress

– All common areas were re-mulched.– Special thanks to all the neighbors

who helped with the Spring Clean Up event.

– Snow and Landscape contracts for the upcoming seasons have been approved and entered into with Conveniently Yours Landscaping. Pricing remained the same.

2010 Opportunities– Continue to ensure regular maintenance is

completed on schedule.– Re-mulch common areas as needed.– Plant annual flowers as needed.– Install rain sensors on the three entrance

irrigation systems to save money on water bills.


Committee OverviewArchitecture / Landscaping

Request for Architectural Approval Form – Review Process:– Homeowner provides two copies of following documents:– Request for Architectural Approval Form fully completed– Topographic survey (plot plan) with proposed work to be

completed.– Construction & architectural plans.– Material list for both construction and landscape plans.– Landscape plan showing finished grade, planting, sodding, etc.– A construction schedule.– A self addressed stamped envelope for return of approval form.

Once all information is completed, mail plans to: Cobblestone Ridge Homeowners Association

Attn: Architecture Control CommitteeP.O. Box 87734Canton, MI 48187


Request for Architectural Approval Form– Found on the Cobblestone

Ridge website.– www.cobblestoneridge.org– Print out copy off website.– Fill out form with requested

information.– Submit form with additional

required information.


Approval sheet for the Architectural Approval Form– Page #2 off website.


Required Plot Plan for the Architectural Approval Form.– Plot plan provided by the

builder when home was purchased.

– Plot plans show property lines and easement locations on lot.

– Show in scale where proposed modifications are to take place.


Required Contractor or Homeowner Drawing Plan for the Architectural Approval Form.

Drawing must include the following:– Must be to scale.– Must show property and

easement lines.– Must have a materials

list.


Required Contractor or Homeowner Drawing Plan for the Architectural Approval Form.

Drawing must include the following:– Must be to scale.– Must show property and

easement lines.– Must have a materials

list.– Must include plant

descriptions and sizes. (must meet the specifications spelled out in the Covenants and Restrictions.

Committee OverviewSocial

Previous Events in 2009– Sub-wide garage sale in June– Block Party– Backyard Beats

Remaining Events for 2009– Cider and Donuts

During Halloween at 1359 Hendrie

Committee OverviewSocial

Planned Events for 2009– Spring Clean Up (May)– Sub-wide Garage Sale (June)– Block Party (July/August)– Backyard Beats (August)– Cider and Donuts (Halloween)

Tentative Events for 2010– Chili Cook-off– Holiday Caroling

Committee OverviewNewsletter

Distributed three times a year– January, May, and September– Sent to all homes

Key Items included– Board Members List– Board Communications– Dues Reminder– Social Events Calendar– Annual Meeting Notification

Homeowner input is welcome

Committee OverviewCommunications

Website: www.cobblestoneridge.org OR www.CRHA-mi.com

– Updated on an As-Needed basis

– Announcement of meetings and neighborhood events

– Meeting minutes

– Resources

– Contact information for board members

– Past copies of newsletters

– Online Covenants and Restrictions; Bylaws

– Architectural Approval Form Newsletters Association Meetings

Web Site http://www.cobblestoneridge.org/

FinancialReview 2009

There is currently $7,000.00 outstanding owed to CRHA in dues and other fees.


2010 Budget 2009 YTD 2008 2007 2006 2005

Balance forward (Checking) $ 20,000.00 $ 18,598.43 $23,825.38 $ 14,393.67 $ 9,624.75 $7,804.78

INFLOWS

Insurance Audit - Return $ - $ - $ - $ $ 1,212.00 $1,045.00

Legal Fee Collection $ - $ - $ - $ $ 420.00 $ -

Dues Collection $ 45,600.00 $ 48,902.59 $45,463.76 $43,995.00 $44,400.00 $45,000.00

Snow Assessment $ - $ - $ - $ - $ - $

Reserve Transfers $ - $ - $ - $ - $ - $ -

Violation Fees Collection $ $ - $ - $ $ 2,100.00 $ 1,125.00

Other (50/50,…) $ - $ - $ - $ ________ $ 3,050.00 $ -

Beginning Balance + Income $ 65,600.00 $ 67,501.02 $69,289.14 $58,388.67 $60,806.75 $55,499.78



2010 Budget 2009 YTD 2008 2007 2006 2005

EXPENSES

GROUNDS KEEPING

Annual Flowers $ 200.00 $ - $ - $ $ 200.00 $ 160.00

Asset Maintenance $ - $ $ 17,894.76 $ - $ - $ -

Common Grounds Landscaping $ 300.00 $ $ 194.98 $ 189.00 $ 300.00 $

Commons - Lawn Maintenance $ 12,000.00 $ 15,950.00 $ 11,805.00 $12,3500.00 $13,740.00 $ 13,740.00

Fall Cleanup $ - $ - $ - $ - $ - $ -

Fertilizer $ 200.00 $ - $ - $ $ 180.00 $ 177.00

Lighting $ 7,500.00 $ 2,073.10 $ $ 197.42 $ 1,309.70 $

Misc Lawn Maint. $ - $ - $ - $ - $ $ 60.00

Mulch/Stone $ 1,000.00 $ - $ - $ - $ $ 4,798.64

Pruning $ 500.00 $ - $ - $ - $ - $

Spring Cleanup $ 700.00 $ 695.00 $ 695.00 $ - $ - $

Sprinkler Maintenance $ 1,000.00 $ - $ - $ $ 438.16 $ 870.67

Tree Replacement $ 2,000.00 $ - $ 1,400.00 $ $ 7,200.00 $ 2,099.48

Weeding/Weed Prevention $ 300.00 $ - $ 66.25 $ - $ $ 50.00

Snow Removal $ 3,000.00 $ 3,435.00 $ 5,875.00 $ 5,955.00 $ 1,150.00 $ 3,185.00

Total Lawn Maintenance Expenses $ 28,700.00 $ 21,458.10 $37,930.99 $18,691.42 $24,517.86 $23,770.79

Approximately $2,500 .00 outstanding expenses.



2010 Budget 2009 YTD 2008 2007 2006 2005

CATEGORIZED EXPENSES

Association Picnics & Parties $ 1,000.00 $ 1,061.66 $ 884.68 $ 961.61 $ 631.78 $ 716.57

Audit $ 1,000.00 $ - $ - $ - $ $ 1,200.00

Fees & Permits $ 300.00 $ 140.00 $ 120.00 $ 140.00 $ 335.36 $ 186.20

Insurance $ 4,000.00 $ 2,760.00 $ 3,002.00 $ 3,447.00 $ 4,186.00 $ 4,305.00

Legal-Prof Fees $ 750.00 $ 1,555.00 $ 90.00 $ 1,125.00 $ 687.44 $ 100.00

Mailbox Repair/Painting $ 1,500.00 $ 2,525.00 $ 1,440.00 $ 1,235.00 $ - $

Office Supplies $ 50.00 $ $ 52.53 $ $ 2.00 $ 369.59

Postage and Delivery $ 450.00 $ 423.21 $ 268.10 $ 531.23 $ 295.13 $ 461.61

Printing and Reproduction $ 150.00 $ $ 145.86 $ 49.26 $ $ 71.96

Township Taxes $ 50.00 $ - $ $ $ 12.00 $ 64.82

Utilities - Electric $ 1,300.00 $ 1,337.31 $ 1,665.13 $ 1,318.11 $ 1,225.42 $ 1,159.83

Utilities - Water $ 7,500.00 $ 11,095.44 $ 3,990.50 $ 7,879.49 $ 5,945.45 $ 6,909.26

Website $ 60.00 $ $ 59.40 $ 59.40 $ 59.40 $ 59.40

Miscellaneous Expenses $ - $ 351.50 $ 1,333.24 $ - $ - $

Total Categorized Expenses $ 18,110.00 $ 21,249.12 $ 12,759.72 $17,621.87 $13,379.98 $15,604.24

TOTAL EXPENSES $ 46,810.00 $42,707.22 $ 50,690.71 $36,313.29 $37,897.84 $39,375.03

Approximately $2,500 .00 outstanding expenses.



2010 Budget 2009 YTD 2008 2007 2006 2005

CAPITAL RESERVES & IMPROVEMENTS

Beginning Balance $ 27,700.00 $27,638.71 $27,513.65 $27,127.35 $20,829.42 $14,189.37

Prepaid Mulch/Stone $ - $ - $ - $ - $ - $ -

Pre-paid Trees $ - $ - $ - $ - $ - $ -

Retention Pond reserve $ 3,000.00 $ - $ $ 3,000.00

$ 3,500.00

Repairs & Improvements $ 3,000.00 $ - $ $ 3,000.00

$ 3,000.00

Interest $ 100.00 $ 30.90 $ 125.06 $ 386.30 $ 297.93 $ 140.05

Beginning Balance + Deposits $ 33,800.00 $27,669.61 $27,638.71 $27,513.65 $27,127.35 $20,829.42

Expenses paid from Reserves $ - $ - $ - $ - $ - $ -

TOTAL RESERVES $ 33,800.00 $27,669.61 $27,638.71 $27,513.65 $27,127.35 $20,829.42



2010 Budget 2009 YTD 2008 2007 2006 2005

Summary:

Beginning Balance:

Checking: $ 20,000.00 $ 18,598.43 $ 23,825.38 $ 14,393.67 $ 9,624.75 $ 7,804.78

Money Market (Reserves): $ 27,700.00 $ 27,638.71 $27,513.65 $27,127.35 $20,829.42 $14,189.37

Total Beginning Cash Assets: $ 47,700.00 $46,237.14 $51,339.03 $41,521.02 $30,454.17 $21,994.15

Total Revenue: $ 45,600.00 $48,902.59 $45,463.76 $43,995.00 $51,182.00 $47,695.00

Total Cash Assets: $ 93,300.00 $95,139.73 $96,802.79 $85,516.02 $81,636.17 $69,689.15

Total Lawn Maintenance Expenses $ 28,700.00 $ 21,458.10 $37,930.99 $18,691.42 $

Total Categorized Expenses $ 18,110.00 $21,249.12 $12,759.72 $17,621.87 $

Total Expenses: $ 46,810.00 $42,707.22 $ 50,690.71 $36,313.29 $37,897.84 $39,375.03

Total Pre-paid Reserve Deposits: $ 6,000.00 $ - $ $ 6,000.00 $ 6,500.00

Expenses + Reserve Deposits $ 52,810.00 $42,707.22 $50,690.71 $36,313.29 $43,897.84 $45,875.03

Revenue - Expenses $ (7,210.00) $ 6,195.37 $ (5,226.95) $ 7,681.71 $ 7,284.16 $ 1,819.97

Ending Balance:

Checking: $ 12,790.00 $ 24,793.80 $ 18,598.43 $23,825.38 $14,393.67 $ 9,624.75

Money Market (Reserves): $ 33,700.00 $ 27,669.61 $ 27,638.71 $27,513.65 $27,127.35 $20,829.42

Total Net Cash Assets: $ 46,490.000 $ 52,463.41 $46,237.14 $51,339.03 $41,521.02 $30,454.17

Approximately $2,500 total outstanding checks & expenses.

Issues / Concerns

Property Maintenance

– General yard maintenance – pretty good shape. Reminder letters sent to a number of residents

– Continued concerns about litter, lawn edging, untrimmed bushes, grass/weeds growing in sidewalks and driveways.

Dues collections

– Continue to have problems with a few dues collections; fine and/or lien program enforcement continued this year.

– DUE January 31st – every year Letters are sent but are not required.

SPEEDING

– The speed limit is 25 Miles Per Hour. . .

– Traffic is also coming from other homes outside of Cobblestone Ridge.

May be worse starting Summer 2010 or 2011 (Ford Rd. project)

Tot lot– The Merry-Go-Round was repaired.

– Considering other improvements Additional benches Additional trash cans Volleyball net Shelter

Issues / Concerns

Board Member Election Results

Voting Results

Documents

Cobblestone Ridge Homeowners Association Association Meeting October 22, 2009