Mariana Glen Homeowners Association

Welcome Homeowners

Annual Members Meeting and Budget Meeting

March 22, 2021

AGENDAEstablish Quorum

Introduce Board of Directors

Present Year-in-Review:

• Financial Statement

• Greenbelt Committee

• Architectural Review Committee

• Covenant Compliance

• Communications/Events

Ratify 2021-2022 Budget

Elect Board Members

Recognition & Awards

Drawing

Q & A

Adjourn

MINUTES ANNUAL MEMBERS MEETING

BUDGET MEETINGMARCH 25, 2019

Available online at MarianaGlen.org.

BOARD OF DIRECTORS

Jim Schafer, President

Jim Lees, Treasurer

Tim Tompkins, Secretary/ARC

Megan Black, ARC

Bill Gallagher, Greenbelt

Dale Thompson, At Large

FINANCIAL

Summary of Proposed Budget

1 April 2020 - 31 March 2021

2020-2021 Actual Compared to 2019-2020 Budget

Projected Actual (2020-

2021) Budget (2019-2020)

Income

--Assessments $ 84,400 $ 83,800

--Late Fees $ 366 $ -

--Prior Years' Dues and Penalties $ 15,362 $ -

--Interest $ 207 $ -

--Misc $ 1,755 $ -

--Withdraw from cash reserves $ 1,476 $ 9,940

TOTAL INCOME $ 103,566 $ 93,740

Expenses

--Landscape Maintenance $ 26,600 $ 26,600

--General Maint & Improvements $ 13,460 $ 13,400

--Fence Maintenance $ 0 $ 6,000

--Sprinkler System Rehab & Replace $ 12,307 $ 6,000

--Irrigation & Utilities $ 31,219 $ 26,500

--Admin & Prof. Fees $ 18,980 $ 9,840

--Misc $ 1,000 $ 5,400

--Transfer to Fund Balance $ - $ -

$ 103,566 $ 93,740

GREENBELTCOMMITTEE

Greenbelt Committee

• Master sprinkler valve replaced.

• Emerald Ash Borer Treatment – roughly

half the trees treated every other year

• Planted 5 New Trees

• Garden Committee

– Refurbish beds on volunteer basis

– Work more closely with Greenbelt company

New valve

dramatically

increased

flow. Can

now water

multiple

zones at a

time,

avoiding

watering in

the heat of

the day.

See listing control pedestal? Goal is to replace and upgrade to

‘smart’ controller.

Ash Trees Treated for Emerald Ash Borer

Garden

Committee

Future Work

Greenbelt Committee

• Fence Replacement:

– Deferred annual payment to the fund due to

budget constraints imposed by COVID.

– Currently collected bids for 531’ on the East

border of Modena Ct.

• Minor damage from Pulse, fixed by boring

contractor.

Greenbelt Committee

• Christmas Lights:

– 2015: $3,000 of expense for not a good

product.

– 2016: Tried something new, laser lights.

– 2017: Plug failures and squirrel chews.

– 2018: HOA Board hung lights with rented lift

– 2019: HOA Board hung and removed lights

with rented lift.

– 2020: HOA Board hung lights from the ground

only.

ARCHITECTURALREVIEW

COMMITTEE

Architectural Review Committee

There were 92 projects submitted for review during fiscal year 2020 (thru March 7).

• All eventually approved21 Landscape; 20 Roof; 19 Exterior Change; 13 Exterior Paint; 8 Patio; 4 Driveway; 3 Fence; 3 Garage Door; 1 Play Structure.

COVENANTCOMMITTEE

Covenant CommitteePurpose of covenants and restrictions.

Covenant Violation Sweep June 27, 2020

– Primary purpose is for obvious “neat and tidy”

violations.

– 40 Post Cards.

– In general, people are very responsive

City Code Enforcement at 962-2506. Code at

http://www.cityofloveland.org. Click on CITY

GOVERNMENT, then click on Municipal Code.

Signs continue to be the biggest problem. Please

read the rules on signs before you put one (or two)

in your yard.

COMMUNICATIONS&

EVENTS

COMMUNICATIONS & EVENTS

• 3 ‘Pipeline’ newsletters – Spring,

Summer and Fall 2020 were mailed.

• Easter Egg Hunt canceled (2020 and

2021)

• Fall Festival canceled.

• Garage Sale canceled.

• Proposed 2021 Garage Sale: June 11-

12.

PROPOSED BUDGET FOR 2021 - 2022

2021 – 2022Budget

• 2019 was a “deficit spend” year, paid for

by previous years’ surpluses and a

modest dues increase.

• 2020 was intended to catch us up. But

no budget meeting meant fall back to

previous year’s budget. See above point.

• Collected significant back dues.

• Deferred fence replacement payment.

2021 – 2022Budget

• $50/year dues increase.

• Water usage and rates on the rise.

• The need for a sprinkler system

replacement fund is real and urgent.

• Fully funding sprinkler system and fence

replacement funds.

• Ensures healthy operating reserves.

2021 – 2022Budget

• Water Issues

• We are actively looking for ways to

decrease water usage and, in the process,

secure some grant money from Northern

Colorado Water.

• Denied a grant in 2021, but we will try

again in 2022.

This is what we’re trying to

avoid.

2020 – 2021Budget Discussion

Category 2014 Actual 2021 Budget Difference

Landscape Contractor $26,600 $26,600 $ -

General Maintenance $10,868 $14,800 $3,932

Fence Replacement $2,625 $6,000 $3,375

Sprinkler System Rehab $0 $6,000 $6,000

Water and Utilities $14,760 $28,400 $13,640

Administrative $10,478 $9,660 ($818)

Misc. $4,262 $2,800 ($1,462)

Total $69,593 $94,260 $24,667

Divided by 210 Homes $331 $449

Summary of Proposed Budget

1 April 2020 - 31 March 2021

2020-2021 2021-2022

Projected Actual Proposed Budget

Income

--Assessments $ 84,400 $ 94,275

--Late Fees $ 366 $ -

--Prior Years' Dues and Penalties $ 15,362 $ -

--Interest $ 207 $ -

--Misc $ 1,755 $ -

--Withdraw from cash reserves $ 1,476 $ 285

TOTAL INCOME $ 103,566 $ 94,560

Expenses

--Landscape Maintenance $ 26,600 $ 26,600

--General Maint & Improvements $ 13,460 $ 14,800

--Fence Maintenance $ 0 $ 6,000

--Sprinkler System Rehab & Replace $ 12,307 $ 6,000

--Irrigation & Utilities $ 31,219 $ 28,400

--Admin & Prof. Fees $ 18,980 $ 9,960

--Misc $ 1,000 $ 2,800

--Transfer to Fund Balance $ - $ -

$ 103,566 $ 94,560

Budget Vote

ELECTION OF BOARD OF DIRECTORS

Board of Directors

2021 – 2022

Jim Lees (Moving)

Jim Schafer

Tim Tompkins

Bill Gallagher

Ed Belick

Dale Thompson

Marguerite Romero

MARIANA GLENCOMMUNITYAWARDS AND RECOGNITION

Architectural Review Committee Greenbelt CommitteeMegan Black Bill GallagherTim Thompkins Dale Thompson

Jim SchaferBarbara Green

Entryway Flags Covenant ViolationsJim Williams Jim Schafer

Webmaster Bill GallagherBill Gallagher

Pipeline Newsletter Tim Tompkins Printing

Dog Waste Bags Jim LeesTim Tompkins

Entryway LightingRon Strunk

VOLUNTEERS 2020 - 2021

Garden Committee Welcome CommitteePatti Phillips Peg NelsonMarguerite Romero Peggy McCauley

Christmas Light ContestBob Eatman

Christmas LightsTim TompkinsMarguerite RomeroJim Schafer Jim PerkinsThad and Denise Walton and FamilyDale Thompson

VOLUNTEERS 2020 - 2021

Homeowners Holiday Lighting Contest

First, Renea Malara

3277 Tacanecy Pl

Second, Kelly Sievers & Penni Archambault-Sievers474 Marcellina Dr.

Third, Michael and Cristin Riley3194 6th Pl SW

Q&A and Adjournment