[COAT OF ARMS]...PPPK, member of TNI, member of POLRI, Other Officer, and Other Party at the expense of the State Budget Revenues and Expenditures. (2) Provision regarding implementation

MINISTER OF FINANCE

OF THE REPUBLIC OF INDONESIA

COPY

REGULATION OF THE MINISTER OF FINANCE OF THE REPUBLIC OF INDONESIA

NUMBER 164/PMK.05/2015

REGARDING

PROCEDURE FOR IMPLEMENTATION OF OVERSEAS OFFICIAL TRAVEL

BY THE GRACE OF GOD ALMIGHTY

THE MINISTER OF FINANCE OF THE REPUBLIC OF INDONESIA,

Considering : a. whereas in order to implement overseas official travel in a more orderly, efficient, effective, transparent, and responsible manner, it is necessary to rearrange the provisions regarding procedure for implementation of overseas official travel previously not regulated in the Regulation of the Minister of Finance Number 97/PMK.05/2010 as amended for several times and the latest by the Regulation of the Minister of Finance Number 55/PMK.05/2014;

b. whereas under the provision of Article 90 paragraph (3) of Government Regulation Number 45 of 2013 regarding Procedure for Execution of State Budget Revenues and Expenditures, procedure for implementation of official travel shall be regulated under the Regulation of the Minister of Finance;

c. whereas based on considerations as referred to in letters a and b, it is necessary to stipulate the Regulation of the Minister of Finance regarding Procedure for Implementation of Overseas Official Travel;

In view of : Government Regulation Number 45 of 2013 regarding Procedure for Execution of State Budget Revenues and Expenditures (Supplement Number 5423 to the State Gazette of the Republic of Indonesia Number 103 of 2013);

BE IT HEREBY RESOLVED:

To stipulate : REGULATION OF THE MINISTER OF FINANCE REGARDING PROCEDURE FOR IMPLEMENTATION OF OVERSEAS OFFICIAL TRAVEL.

CHAPTER I

GENERAL REQUIREMENTS

Article 1

As intended herein, the following terms shall have the corresponding meaning as referred to hereunder:

1. Overseas Official Travel, hereinafter referred to as Official

Travel, shall mean travel to outside and/or to enter the territory of the Republic of Indonesia, including travel outside

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the territory of the Republic of Indonesia for official/state

purposes.

2. Occupational Official Travel shall mean Official Travel for the purpose of carrying out assignment from the place of domicile

to the place of destination and returning to the original place of domicile based on assignment letter of Occupational Official

Travel.

3. Transfer Official Travel shall mean Official Travel for the

purpose of assignment transfer from the old place of domicile to the new place of domicile based on decision letter on transfer.

4. Minister/Head of Institution shall mean the officer responsible for financial management of the relevant state

ministry/institution.

5. State Ministry/Institution shall mean State Ministry/State Non-

Ministerial government Institution/ State Institution.

6. State Official shall mean the leader and member of state

institution as referred to in the Constitution of 1945 and State Official as stipulated by the Law.

7. Civil Servant, hereinafter abbreviated as PNS, shall mean Indonesia Citizen who qualifies certain requirements, appointed

as permanent State Civil Apparatus by staff development officer to hold a government position.

8. Government Employee with Employment Agreement, hereinafter referred to as PPPK, shall mean Indonesia Citizen

who qualifies certain requirements, appointed based on an employment agreement for specified period for the purpose of

carrying out government assignment.

9. Other Officer shall mean an officer appointed under the Law in

addition to State Official.

10. Other Party shall mean an individual in addition to State

Official, PNS, PPPK, member of Indonesian National Armed Forces (TNI), member of Indonesian National Police (POLRI), and

Other Officer carrying out Official Travel including the legitimate family and companion.

11. Overseas Representative of the Republic of Indonesia, hereinafter referred to as Representative, shall mean a

diplomatic Representative and consular Representative of the Republic of Indonesia which shall officially represent and

champion for the interests of the nation, the state, and the Government of the Republic of Indonesia comprehensively in

the receiving country or international organization.

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12. Proxy of Budget User, hereinafter abbreviated as KPA, shall

mean an officer gaining power from PA to carry out part of the authority and responsibility of budget use in relevant State

Ministry/Institution.

13. Authorizing Officer (the commitment-maker officer), hereinafter abbreviated as PPK, shall mean an official enforcing the authority of PA/KPA in making the decision and/or taking the action that

may result in expenditure at the expense of the State Budget.

14. Letter of Official Travel, hereinafter abbreviated as SPD, shall mean document issued by PPK for the purpose of implementation of Official Travel for State Official, PNS, PPPK, member of TNI, member of POLRI, Other Officer, and Other Party.

15. SPD Assignee shall mean State Official, PNS, PPPK, member of TNI, member of POLRI, Other Officer, and Other Party carrying out Official Travel.

16. Lump sum shall mean an amount of money which is pre-calculated based on the estimation of Official Travel expense which can be paid at once before or after the implementation of Official Travel.

17. Real Cost shall mean expense incurred at cost in accordance with the authentic evidence of expenditure.

18. Complete Calculation shall mean calculation of Official Travel expense made in accordance with the Official Travel expense incurred at cost for the purpose of implementation of Official Travel under the applicable provision.

19. Domestic Departure Point shall mean a certain city where immigration examination as stated in the document of Official Travel is carried out prior to leaving the territory of the Republic of Indonesia.

20. Domestic Arrival Point shall mean a domestic city of arrival from overseas.

21. Overseas Place of Domicile shall mean the city where overseas working unit/office is located.

22. Overseas Point of Destination shall mean an overseas city which is the point of destination of Official Travel.

23. Domestic Point of Destination shall mean a domestic city which is the point of destination of Official Travel from overseas.

24. Overseas Point of Transfer Destination shall mean an overseas city which is the point of transfer destination.

25. Domestic Point of Transfer Destination shall mean a domestic city which is the point of transfer destination.

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26. Temporary Detachment (Detasering) shall mean temporary overseas deployment.

27. Mode of Transportation shall mean mode of transportation used in carrying out Official Travel.

28. Expenditure Treasurer shall mean an individual designated to receive, save, pay, administer, and account for the state expenditure funds in the framework of the execution of State

Budget Revenues and Expenditure (APBN) at the office/working unit of a State Ministry/Institution.

29. Direct Payment, hereinafter referred to as LS Payment, shall

mean payment made directly to Expenditure Treasurer/other assignee on the basis of a work agreement, decree,

assignment letter, or other work order through the issuance of a Direct Payment Instruction.

30. Reserve Money, hereinafter abbreviated as UP, shall mean

work advance money in a certain amount that is given to the Expenditure Treasurer to finance daily operation of working

unit or to finance expenditure which in its nature and purpose cannot be carried out through direct payment mechanism.

31. Input Cost Standard shall mean cost unit stipulated by the Minister of Finance as the chief financial officer in preparing output cost standard.

32. Assignment Letter shall mean letter of Official Travel assignment issued by the Minister/Head of Institution or the

appointed officer to SPD Assignee within the relevant State Ministry/Institution or by the Minister/Head of Institution or the appointed officer whose officer/employee is included.

33. Approval Letter of Official Travel hereinafter referred to as Approval Letter shall mean a letter stating approval to carry

out Official Travel issued by the President or the appointed officer or a permit to leave the overseas work area issued by the Minister of Foreign Affairs or Head of Representative.

34. Exit Permit or Permit to Leave the Country shall mean a permit provided to an Indonesia Citizen holding passport of the Republic of Indonesia who will carry out Official Travel

issued by the Minister of Foreign Affairs or the appointed officer.

35. Mission/Delegation of the Republic of Indonesia shall mean official delegation of the Government of the Republic of Indonesia who is assigned with certain task or to attend an

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International Conference by the Government of Indonesia for

the interest of the State of Indonesia.

CHAPTER II

SCOPE OF OFFICIAL TRAVEL

Article 2

(1) This Ministerial Regulation shall regulate the implementation and accountability of Official Travel for State Official, PNS,

PPPK, member of TNI, member of POLRI, Other Officer, and Other Party at the expense of the State Budget Revenues and

Expenditures.

(2) Provision regarding implementation and accountability of Official Travel by State Official as referred to in paragraph (1)

shall apply to:

a. Chairman, deputy chairman, and members of People’s

Consultative Assembly;

b. Chairman, deputy chairman, and members of House of Representatives;

c. Chairman, deputy chairman, and members of Regional Legislative Council;

d. Chairman, deputy chairman, junior chairman, and chief

justice in the Supreme Court as well as Chairman, deputy chairman, and judges in all judiciary except for ad hoc

judges;

e. Chairman, deputy chairman, and members of Constitutional Court;

f. Chairman, vice chairman, and members of the Audit Board of the Republic of Indonesia;

g. Chairman, deputy chairman, and members of Judicial Commission;

h. Chairman and vice chairman of the Corruption

Eradication Commission;

i. Minister and, position equivalent to minister;

j. Head of Overseas Representative of the Republic of

Indonesia who serves as the Ambassador Extraordinary and Plenipotentiary;

k. Governor and deputy governor;

l. Regent/mayor and deputy regent/deputy mayor; and

m. Other State Officials as stipulated under the Law.

CHAPTER III

PRINCIPLES OF OFFICIAL TRAVEL

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Article 3

Official Travel shall be carried out by taking into account the following principles:

1. Selectiveness, which means that it is only for high level of

importance and priority which is relevant to the administration of government;

2. Budget availability and conformity with performance

achievement of the State Ministry/Institution;

3. Efficiency and effectiveness of state expenditure use; and

4. Transparency and accountability of implementation of Official Travel especially in giving order and allocation of Official Travel expense.

CHAPTER IV

TYPES OF OFFICIAL TRAVEL

Article 4

(1) Official Travels consist of:

a. Occupational Official Travel; and

b. Transfer Official Travel.

(2) Occupational Official Travel as referred to in paragraph (1) letter a shall include:

a. Occupational Official Travel carried out by SPD Assignee within the State Ministry/Institution at the expense of the

budget of the relevant State Ministry/Institution; and/or

b. Occupational Official Travel carried out by SPD Assignee outside the relevant State Ministry/Institution at the

expense of the budget of the relevant State Ministry/Institution.

CHAPTER V

OCCUPATIONAL OFFICIAL TRAVEL

Article 5

(1) Implementation of Occupational Official Travel shall be carried out in accordance with the performance target of the State Ministry/Institution.

(2) Occupational Official Travel shall consist of:

a. Official Travel from Domestic Departure Point to 1 (one) or

more Overseas Points of Destination and back to Domestic Departure Point;

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b. Official Travel from Overseas Place of Domicile to another

Overseas Point of Destination and back to Overseas Place of Domicile;

c. Official Travel from Overseas Place of Domicile to

Domestic Point of Destination and back to Overseas Place of Domicile; or

d. Official Travel from Overseas Place of Domicile to

Domestic Point of Destination continued to another Overseas Point of Destination and back to Overseas Place

of Domicile.

(3) Occupational Official Travel as referred to in paragraph (2) shall be carried out for the following purposes:

a. performing task and function attached to the position;

b. participating in overseas study assignment in order to go

through formal education at the level of Bachelor’s Degree (S-1), Master’s Degree (S-2), Doctoral Degree (S-3), and Post Doctoral Degree;

c. receiving medical treatment overseas under the Decree of the Minister/Head of Institution;

d. collecting or carrying the remains of State Official, PNS,

PPPK, member of TNI, member of POLRI, Other Officer, and Other Party who passes away overseas due to

performing state duty;

e. participating in overseas intern activities;

f. carrying out Temporary Detachment (Detasering);

g. participating in a international conference/session, seminar, workshop, comparative study, and similar

activities;

h. participating and/or carrying out exhibition and promotion; or

i. participating in training, education and coaching, short course, research, or similar activities.

Article 6

(1) Prior to carrying out Occupational Official Travel, the Minister/Head of Institution shall issue an Assignment Letter

for the SPD Assignee within the relevant State Ministry/Institution.

(2) Authority to issue the Assignment Letter as referred to in

paragraph (1) may be delegated to the appointed officer under the decree of delegation of authority issued by the Minister/Head of Institution.

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Article 7

(1) For the purpose of implementation of Occupational Official Travel, a State Ministry/Institution may engage SPD Assignee from:

a. other State Ministry/Institution; and/or

b. outside State Ministry/Institution. (2) Prior to carrying out Occupational Official Travel, the

Minister/Head of Institution as the superior of SPD Assignee shall issue an Assignment Letter for SPD Assignee from other

State Ministry/Institution as referred to in paragraph (1) letter a.

(3) Authority to issue the Assignment Letter as referred to in

paragraph (2) may be delegated to the appointed officer under the decree of delegation of authority issued by the

Minister/Head of Institution.

(4) Engagement of SPD Assignee from outside the State Ministry/Institution as referred to in paragraph (1) letter b

for governor or deputy governor, regent/mayor, and deputy regent/mayor shall be in the form of Assignment Letter issued by the Minister of Home Affairs or the appointed

officer.

(5) Issuance of Assignment Letter as referred to in paragraph (4)

for governor/deputy governor, regent/mayor, and deputy regent/mayor shall comply with the provisions of legislations regulating the guidelines of overseas Official Travel.

(6) Engagement of SPD Assignee from outside the State Ministry/Institution as referred to in paragraph (1) letter b

for Other Party shall be in the form of Assignment Letter issued by:

a. the superior, for Other Party having a superior; or

b. the engaging Minister/Head of Institution or the appointed officer for Other Party not having a superior.

(7) In the event that SPD Assignee within the State

Ministry/Institution as referred to in Article 6 paragraph (1) is participating in an activity/attending an event which

requires the presence of spouse, they may be accompanied by their spouse as Other Party.

Article 8

(1) Assignment Letter as referred to in Articles 6 and 7 shall at least include the following information:

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a. assignor;

b. assignee;

c. assignment description;

d. source of funding;

e. round-trip travel time required to carry out the assignment;

f. time required to carry out the assignment;

g. location of assignment;

h. performance target or result to be achieved; and

i. liability to submit assignment performance report to the officer issuing the Assignment Letter as referred to in Articles 6 and 7.

(2) Round-trip travel time required to carry out the assignment as referred to in paragraph (1) letter e shall include:

a. time spent by Mode of Transportation;

b. transit time; and/or

c. travel time from the airport/station/port/bus terminal

bus to the Overseas Point of Destination or Domestic Point of Destination and back to Domestic Departure Point or Overseas Place of Domicile.

(3) Length of transit time as referred to in paragraph (2) letter b shall be calculated as travel time in the event that transit is

required.

(4) Calculation of round-trip travel time required to carry out the assignment as referred to in paragraph (2) shall be as

follows:

a. travel time of 1 (one) up to 24 (twenty-four) hours shall be

calculated as 1 (one) day;

b. travel time of 25 (twenty-five) up to 48 (forty-eight) hours shall be calculated as 2 (two) days; and

c. travel time of 49 (forty-nine) up to 72 (seventy-two) hours shall be calculated as 3 (three) days.

(5) Assignment Letter as referred to in paragraph (1) shall be

prepared in accordance with the format set out in Appendix I which forms an inseparable part hereof.

Article 9

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(1) Based on the Assignment Letter as referred to in Article 6

paragraph (1), the relevant Minister/Head of Institution shall submit application for permission in the form of Approval Letter to the President or the appointed officer for

Occupational Official Travel as referred to in Article 5 paragraph (2) letter a.

(2) Based on the Assignment Letter as referred to in Article 7

paragraphs (2), (4), and (6), the engaging Minister/Head of Institution shall submit application for permission in the

form of Approval Letter to the President or the appointed officer for Occupational Official Travel as referred to in Article 5 paragraph (2) letter a.

Article 10

Procedure for submitting the application for permission in the form

of Approval Letter for Occupational Official Travel as referred to in Article 5 paragraph (2) shall comply with the provisions of legislations regulating the administration of overseas Official

Travel.

Article 11

(1) Based on the Assignment Letter and Approval Letter, the

Minister/Head of Institution or the appointed officer shall submit application for passport and/or Exit Permit or Permit

to Leave the Country to the Minister of Foreign Affairs or the appointed officer.

(2) Procedure for application of passport and Exit Permit or

Permit to Leave the Country shall comply with the provisions of legislations regulating the application of passport and

issuance of Exit Permit.

Article 12

(1) Based on the Assignment Letter, Approval Letter, passport,

and Exit Permit or Permit to Leave the Country, PPK in the State Ministry/Institution/working unit shall issue SPD.

(2) SPD as referred to in paragraph (1) shall be prepared in

accordance with the format set out in Appendix II which forms an inseparable part hereof.

(3) In issuing the SPD, PPK shall determine the category of SPD Assignee and classification of Mode of Transportation.

CHAPTER VI

OCCUPATIONAL OFFICIAL TRAVEL EXPENSE

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Article 13

(1) Occupational Official Travel Expense shall be allocated in the Budget Execution Document/Allotment (DIPA) of the State Ministry/Institution/working unit.

(2) Occupational Official Travel Expense shall consist of the following components:

a. Transportation cost;

b. Per diem;

c. Representation money;

d. Travel insurance cost; and/or

e. Cost of coffin and transportation of remains.

(3) Transportation cost as referred to in paragraph (2) letter a

shall consist of:

a. transportation cost for the purpose of Occupational

Official Travel as referred to in Article 5 paragraph (3) shall include transportation cost to the bus terminal/station/airport/port and transportation cost

from bus terminal/station/ airport/port;

b. airport tax and retribution collected at the departure and arrival bus terminal/station/airport/ port;

c. visa application cost; and

d. other costs relevant to carrying out the Official Travel

provided that it is required by the receiving country.

(4) Per diem as referred to in paragraph (2) letter b shall consist of:

a. accommodation cost;

b. meal allowance;

c. pocket allowance; and

d. local transport allowance.

(5) Per diem as referred to in paragraph (4) shall also be

provided for travel time as referred to in Article 8 paragraph (4) not exceeding 40% (forty percent) of per diem tariff.

(6) Per diem and accommodation cost while in Indonesia for

Occupational Official Travel as referred to in Article 5 paragraph (2) letters c and d shall be provided in compliance

with the provision under the Regulation of the Minister of Finance regarding domestic Official Travel.

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(7) Representation money as referred to in paragraph (2) letter c

shall be provided and authorized to the officer assigned as the head of Mission/Delegation the Republic of Indonesia, which shall be stipulated in compliance with the provisions

of legislations in order to have smooth performance of Mission/Delegation assignment.

(8) Travel insurance cost as referred to in paragraph (2) letter d

shall consist of:

a. travel insurance cost covering travel insurance cost

during travel in the Mode of Transportation which is included in the ticket price of the Mode of Transportation used;

b. travel insurance cost covering health cost during performance of assignment in Occupational Official

Travel; and

c. travel insurance cost covering travel insurance cost during travel in the Mode of Transportation and health

cost during performance of assignment in Occupational Official Travel.

(9) Travel insurance cost as referred to in paragraph (8) letter a

shall be paid provided that the travel insurance cost is included in the ticket price of the Mode of Transportation.

(10) Travel insurance cost as referred to in paragraph (8) letter b shall be paid provided that:

a. SPD Assignee does not have health insurance or

otherwise which is applicable domestically and overseas and at the expense of the State Budget Revenues and

Expenditures;

b. it is in accordance with the time schedule of the implementation of Official Travel as stated in the SPD;

and

c. classification of travel insurance is in conformity with the category of Official Travel.

(11) Travel insurance cost as referred to in paragraph (8) letter c shall be paid provided that:

a. it qualifies the criteria as referred to in paragraphs (9) and (10); and

b. travel insurance as referred to in paragraph (8) letters a

and b is not yet provided.

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(12) Cost of coffin and transportation of remains as referred to in

paragraph (2) letter e shall include any cost relevant with the disposition of remains.

(13) Components of Occupational Official Travel Expense as

referred to in paragraph (2) shall be included in the details of Official Travel expense shall be in accordance with the format set out in Appendix III which forms an inseparable part

hereof.

Article 14

(1) Components of Occupational Official Travel Expense as referred to in Article 13 paragraph (2) shall be provided to Occupational Official Travel as referred to in Article 5

paragraph (3) based on the provision in Appendix IV which forms an inseparable part hereof.

(2) Components of Occupational Official Travel Expense as referred to in Article 13 paragraph (2) shall be paid in Real Cost.

(3) Expenditure for Per diem shall be excluded from the provision as referred to in paragraph (2) and be provided in Lump sum.

(4) Amount of per diem as referred to in paragraph (3) shall be provided in compliance with the provisions of the Regulation

of the Minister of Finance regarding Input Cost Standard.

Article 15

(1) Category of SPD Assignee and classification of Mode of

Transportation as referred to in Article 12 paragraph (3) for State Official, PNS, member of TNI, member of POLRI, and

Other Officer shall be based on Appendix V which forms an inseparable part hereof.

(2) Category of SPD Assignee and classification of Mode of

Transportation as referred to in Article 12 paragraph (3) for spouse as Other Party as referred to in Article 7 paragraph (7) shall be equal with the State Official, PNS, member of TNI,

member of POLRI, or Other Officer.

(3) Equalization of category of SPD Assignee and classification of

Mode of Transportation as referred to in Article 12 paragraph (3) for PPPK and Other Party shall be stipulated by KPA in accordance with the level of education/ expertise/ skills/

propriety of relevant PPPK and Other Party.

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(4) Category of per diem for Official Travel which is in group and

inseparable may be stipulated to match one of the per diem categories which allow the SPD Assignee to stay in 1 (one) venue of accommodation.

(5) In the event that the stipulation of per diem for SPD Assignee as referred to in paragraph (4) does not allow them to stay in 1 (one) venue of accommodation, the following arrangement

shall be made:

a. each lower category may be upgraded 1 (one) level; or

b. in the event that the per diem for such category as referred to in letter a is not sufficient, the per diem category may be upgraded exceeding 1 (one) level.

(6) Classification of travel insurance as referred to in Article 13 paragraph (10) letter c shall be based on Appendix VI which

forms an inseparable part hereof.

Article 16

(1) Occupational Official Travel Expense shall be paid prior to

the implementation of Occupational Official Travel.

(2) In the event that Occupational Official Travel Expense cannot be paid prior to the implementation of Occupational Official

Travel as referred to in paragraph (1), Occupational Official Travel Expense shall be paid upon completion of

Occupational Official Travel.

Article 17

(1) Implementation of Occupational Official Travel shall be in

accordance with the number of day stated in the SPD.

(2) Number of day stated in the SPD as referred to in paragraph

(1) shall take into account:

a. travel time as referred to in Article 8 paragraph (4); and

b. duration of the implementation of activity.

(3) In the event that the number of Occupational Official Travel day is less than the number of day stated in the SPD, SPD Assignee shall return the surplus of the received per diem to

the State’s Account through PPK.

(4) In the event of Occupational Official Travel carried out

exceeding the number of day stated in the SPD, additional per diem shall be provided.

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(5) Additional per diem as referred to in paragraph (4) may be

provided, under the following condition:

a. transportation barrier;

b. leader’s policy resulting in the delay/failure to return from

Point of Destination of Occupational Official Travel; or

c. force majeure occurring overseas.

(6) Additional per diem in the event of transportation barrier as

referred to in paragraph (5) letter a may be provided, under the following condition:

a. paid 30% (thirty percent) in the event that cost of accommodation and/or meal is borne by the provider of Mode of Transportation; or

b. paid 100% (one hundred percent) in the event that the cost of accommodation and meal is not borne by the

provider of Mode of Transportation.

(7) Additional per diem as referred to in paragraph (5) letters b and c shall be paid 100% (one hundred percent).

(8) Provision of additional per diem as referred to in paragraph (4) shall be supported with statement letter from the Representative/airline/other supporting evidence.

(9) Statement letter from the Representative/airline/other supporting evidence as referred to in paragraph (8) shall be

submitted upon completion of Official Travel by the SPD Assignee.

(l0) Based on the statement letter from the Representative/

airline/ other supporting evidence as referred to in paragraph (8), PPK shall make amendment to number of day

in the SPD.

Article 18

(1) For SPD Assignee who becomes ill while carrying out

Occupational Official Travel and requires to be hospitalized, all cost of hospital care may be covered by the state and shall be charged to the budget of the State Ministry/Institution

provided that:

a. SPD Assignee does not have health insurance or

otherwise which is applicable domestically and overseas and at the expense of the State Budget Revenues and Expenditures as referred to in Article 13 paragraph (10)

letter a;

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b. insurance coverage period has expired; and/or

c. insurance coverage period has not expired, however, the insurance does not cover part or all of the cost of hospital care.

(2) Cost of hospital care may be covered by the state and charged to the budget of the relevant State Ministry/Institution as referred to in paragraph (1) which

shall be provided to the SPD Assignee no later than 2 (two) months.

CHAPTER VII

TRANSFER OFFICIAL TRAVEL

Article 19

(1) Transfer Official Travel as referred to in Article 4 paragraph (1) letter b shall be carried out under the decision letter on

transfer.

(2) Decision letter on transfer as referred to in paragraph (1) shall be issued by the authorized officer under the provision

of legislations.

(3) Decision letter on transfer as referred to in paragraph (1) shall be issued upon the receipt of appointment

letter/dismissal letter from the President or Minister of Foreign Affairs.

Article 20

(1) Based on the decision letter on transfer as referred to in Article 19 paragraph (1), the Minister/Head of Institution or

the appointed officer shall submit application for Approval Letter as referred to in Article 9.

(2) Based on the decision letter on transfer and Approval Letter, the Minister/Head of Institution or the appointed officer shall apply for passport and/or Exit Permit or Permit to Leave the

Country as referred to in Article 11.

(3) Decision letter on transfer, Approval Letter, passport, and Exit Permit or Permit to Leave the Country shall be the basis

for the issuance of SPD.

(4) SPD as referred to in paragraph (3) shall be prepared in

accordance with the format set out in Appendix II which forms an inseparable part hereof.

Article 21

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(1) Transfer Official Travel shall be carried out by:

a. State Official, PNS, member of TNI, member of POLRI, and Other Officer; and/or

b. Other Party.

(2) Other Party as referred to in paragraph (1) letter b shall consist of:

a. legitimate family; and/or

b. companion.

(3) Transfer Official Travel as referred to in paragraph (1) shall

be carried out in the even of:

a. State Official, PNS, member of TNI, member of POLRI, and Other Officer performing regular assignment from

Indonesia to the Representative;

b. State Official, PNS, member of TNI, member of POLRI, and

Other Officer performing regular assignment from one Representative to another Representative;

c. State Official, PNS, member of TNI, member of POLRI, and

Other Officer having completed regular assignment from Representative to Indonesia; or

d. Legitimate family of the State Official, PNS, member of

TNI, member of POLRI, and Other Officer who passes away being sent home from the last location of

assignment in the Representative to Indonesia.

(4) Legitimate family as referred to in paragraph (2) letter a shall consist of:

a. Legitimate spouse under the provisions of legislations regarding marriage;

b. Legitimate biological child, step-child, and adopted child under the law not exceeding 25 (twenty-five) years old at the date of departure, never married, and not having their

own income; and

c. Legitimate biological child, step-child, and adopted child under the law exceeding 25 (twenty-five) years old, who

according to doctor’s certificate is disabled and does not have their own income.

(5) In addition to legitimate family as referred to in paragraph (4), SPD Assignee shall be allowed to bring companion as referred to in paragraph (2) letter b under the following

conditions:

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a. Ambassador Extraordinary and Plenipotentiary or

Permanent Mission of the Republic of Indonesia/Head of Representative may bring 1 (one) nurse/babysitter, and 3 (three) companions, namely personal secretary, head of

household, and housekeeper.

b. Deputy Head of Representative, Deputy of Permanent Mission of the Republic of Indonesia, Consul General,

Consul Head of Representative, and Permanent Charge (Chargé d’affaires en pied) may bring 1 (one)

nurse/babysitter, and 2 (two) companions, namely personal secretary or head of household or housekeeper.

c. State Official, PNS, member of TNI, member of POLRI, and

Other Officer may bring 1 (one) nurse/babysitter.

(6) Nurse/babysitter as referred to in paragraph (5) may be

included as companion of SPD Assignee, in the event that the SPD Assignee is bringing:

a. child under 13 (thirteen) years of age; and/or

b. child who according to doctor’s certificate is disabled.

(7) Quantity of nurse/babysitter as referred to in paragraph (6) letter b shall be in accordance with the quantity of child who

according to doctor’s certificate is disabled.

CHAPTER VIII

TRANSFER OFFICIAL TRAVEL EXPENSE

Article 22

(1) Transfer Official Travel expense shall consist of:

a. transportation cost;

b moving goods cost;

c. per diem; and/or

d. travel insurance cost.

(2) State Official, PNS, member of TNI, member of POLRI, and

Other Officer as referred to in Article 21 paragraph (1) letter a shall be provided Transfer Official Travel expense as referred to in paragraph (1) in the form of:


b. moving goods cost;

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c. per diem; and

d. travel insurance cost.

(3) Legitimate family as referred to in Article 21 paragraph (2) letter a and companion as referred to in Article 21 paragraph

(2) letter b shall be provided Transfer Official Travel expense as referred to in paragraph (1) in the form of:


b. moving goods cost; and

c. travel insurance cost.

(4) Transportation cost as referred to in paragraph (1) letter a shall be provided under the following conditions:

a. SPD Assignee and/or legitimate family shall receive

payment in accordance with the classification of Mode of Transportation class in accordance with Appendix V

which forms an inseparable part hereof; and

b. companion shall receive payment in accordance with the lowest classification of Mode of Transportation used by

the SPD Assignee.

(5) Moving goods cost as referred to in paragraph (1) letter b shall be provided in compliance with the provision under the

Regulation of the Minister of Finance regarding Input Cost Standard.

(6) Per diem as referred to in paragraph (1) letter c, shall be paid for 3 (three) days.

(7) Travel insurance cost as referred to in paragraph (1) letter d

shall mean travel insurance for using the Mode of Transportation used or included in the ticket price of the

Mode of Transportation.

(8) Components of Transfer Official Travel expense as referred to in paragraph (1) shall be paid in Lump sum.

(9) Expenditure for travel insurance cost not included in the ticket price of the Mode of Transportation used shall be excluded from the provision as referred to in paragraph (8)

and shall be paid in Real Cost.

Article 23

Transfer Official Travel Expense shall be paid prior to the implementation of Transfer Official Travel.

Article 24

Transfer Official Travel based on personal request shall not be provided with Transfer Official Travel expense.

CHAPTER IX

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IMPLEMENTATION AND PROCEDURE OF PAYMENT OF OFFICIAL TRAVEL

EXPENSE

Article 25

(1) Payment of Official Travel expense shall be made within the

budget ceiling limit available in DIPA of the relevant working unit.

(2) Payment of Official Travel expense to SPD Assignee shall be

no less than 5 (five) business days prior to the implementation of Official Travel.

(3) At the end of fiscal year, Payment of Official Travel expense as referred to in paragraph (2) may exceed 5 (five) business days in compliance with the provisions under the Regulation

of the Minister of Finance regarding guidance of execution of revenues and expenditures at the end of fiscal year.

Article 26

(1) Payment of Official Travel expense shall be made through Direct Payment (LS Payment) mechanism.

(2) Payment of Official Travel expense through LS Payment mechanism as referred to in paragraph (1) may be made:

a. to SPD Assignee; or

b. through Expenditure Treasurer.

(3) In the event that the payment of Official Travel expense

cannot be carried out through LS Payment mechanism, payment of Official Travel expense may be carried out through Reserve Money (UP) mechanism.

Article 27

(1) Payment of Official Travel expense through the UP

mechanism as referred to in Article 26 paragraph (3) shall be carried out by providing advance money to the SPD Assignee.

(2) Advance money as referred to in paragraph (1) shall be

provided upon approval of provision of advance money from PPK, by submitting the following documents:

a. Assignment Letter or decision letter on transfer;

b. Approval Letter;

c. Copy of valid passport and copy of Exit Permit or

Permit to Leave the Country;

d. Copy of SPD;

e. Receipt of advance money; and

f. Details of estimation of Official Travel expense.

Article 28

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Procedure for submission of claim to PPK, examination of Payment

Request Letter (SPP), and issuance of Payment Instruction (SPM) by SPM Signatory Officer, as well as issuance of Fund Disbursement Order (SP2D) by the Office State Treasury Office (KPPN) shall be

under the Regulation of the Minister of Finance regarding procedure for payment at the expense of the State Budget Revenues and Expenditures.

Article 29

(1) In the event of cancellation of Occupational Official Travel,

cancellation cost may be allocated to DIPA of the relevant working unit.

(2) In order to allocate the cancellation cost as referred to in

paragraph (1), SPD Assignee shall submit the following documents to PPK:

a. Statement Letter of Cancellation of Occupational Official Travel Assignment from the officer issuing Assignment Letter, which shall be prepared in accordance with the

format set out in Appendix VII which forms an inseparable part hereof;

b. in the event that Occupational Official Travel is based on

invitation from Other Party, Statement Letter of Cancellation of Occupational Official Travel Assignment

shall be enclosed with the invitation letter or notification of cancellation from the inviting party;

c. Statement of Allocation of Occupational Official Travel

Cancellation Cost signed by PPK, which shall be prepared in accordance with the format set out in Appendix VIII

which forms an inseparable part hereof; and

d. Statement/evidence of amount of transportation cost and/or accommodation cost transportation and/or

accommodation service company which is validated by PPK.

(3) Cancellation cost that can be allocated to DIPA of working

unit as referred to in paragraph (1) shall include:

a. cancellation cost of transportation ticket or

accommodation cost; or

b. part or all of non refundable transportation ticket or accommodation cost.

CHAPTER X

ACCOUNTABILITY OF THE IMPLEMENTATION OF OFFICIAL TRAVEL

Article 30

(1) SPD Assignee shall prepare accountability of the implementation of Official Travel in the form of:

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a. report of implementation of Official Travel; and

b. accountability of Official Travel expense.

(2) Report of implementation of Official Travel as referred to in paragraph (1) letter a shall include:

a. Assignment performance report for Occupational Official Travel carried out for the following purposes:

1. performing task and function attached to the position;

2. participating in overseas intern activities;

3. carrying out Temporary Detachment (Detasering);

4. participating in a international conference/session, seminar, workshop, comparative study, and similar activities;

5. participating and/or carrying out exhibition and promotion; or

6. participating in training, education and coaching, short course, research, or similar activities.

b. Diploma or certificate of completion of study assignment

for Occupational Official Travel carried out for the purpose of overseas study assignment in order to go through formal education at the level of Bachelor’s Degree

(S-1), Master’s Degree (S-2), Doctoral Degree (S-3), and Post Doctoral Degree;

c. Result of diagnose from the medical team or hospital for Occupational Official Travel carried out for the purpose of receiving medical treatment overseas under the Decree of

the Minister/Head of Institution; and

d. Statement of collecting or carrying remains for

Occupational Official Travel carried out for the purpose of collecting or carrying the remains of State Official, PNS, PPPK, member of TNI, member of POLRI, Other Officer,

and Other Party who passes away overseas due to performing state duty.

(3) Accountability of Official Travel expense as referred to in

paragraph (1) letter b for Occupational Official Travel shall be enclosed with the following documents:

a. SPD signed by the authorized party in the Overseas Point of Destination or Domestic Point of Destination;

b. receipt of per diem in accordance with the number of day

used to implement Occupational Official Travel;

c. valid evidence of expenditure for transportation cost, consisting of:

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1. proof of transportation ticket purchase and/or other

proof of Mode of Transportation payment; and

2. boarding pass, airport tax, visa, and retribution;

d. valid receipt/evidence of expenditure of accommodation

cost for Occupational Official Travel as referred to in Article 5 paragraph (2) letters c and d;

e. List of Real Expenditure signed by SPD Assignee and PPK

in the event of no evidence of expenditure of transportation cost, which shall be prepared in

accordance with the format set out in Appendix IX which forms an inseparable part hereof;

f. valid receipt/evidence of expenditure of representation

money as referred to in Article 13 paragraph (2) letter c; and

g. valid receipt/evidence of expenditure of travel insurance cost as referred to in Article 13 paragraph (8) letters b and c.

(4) Accountability of Official Travel expense as referred to in paragraph (1) letter b for Transfer Official Travel shall be

enclosed with the following documents:

a. SPD signed by the authorized party in the Overseas Point

of Transfer Destination or Domestic Point of Transfer Destination;

b. receipt of transportation cost;

c. receipt of moving goods cost;

d. receipt of per diem; and

e. valid receipt/evidence of expenditure of Travel insurance cost not included in the ticket price of the Mode of Transportation used.

(5) SPD Assignee shall submit or deliver accountability documents as follows:

a. Document as referred to in paragraph (2) to the assignor

no later than 5 (five) business days upon implementation of Occupational Official Travel;

b. Document as referred to in paragraph (3) to PPK no later than 5 (five) business days upon implementation of Occupational Official Travel; and

c. Document as referred to in paragraph (4) to PPK no later than 8 (eight) business days upon implementation of Transfer Official Travel.

Article 31

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(1) PPK shall carry out Complete Calculation of all evidence of

expenditure of Official Travel expense.

(2) PPK reserves the right to assess its conformity and fairness of the costs stated in the evidence of expenditure with the

List of Real Expenditure as referred to in Article 30 paragraphs (3) and (4) letter e.

(3) PPK shall validate all evidence of expenditure as referred to

in paragraph (1).

(4) Validated evidence of expenditure as referred to in paragraph

(3) shall be used as:

a. accountability of UP/Reserve Money Addition (TUP) to Expenditure Treasurer; and/or

b. accountability of SPP/SPM of LS Payment.

Article 32

(1) SPD Assignee shall deposit the surplus payment of Occupational Official Travel Expense in the event that the Occupational Official Travel Expense received exceeds the

Occupational Official Travel Expense to be accounted for.

(2) Deposit of surplus payment of Official Travel expense as referred to in paragraph (1) shall be regulated under the

following provisions:

a. Surplus payment of Official Travel expense carried out

through LS Payment mechanism shall be deposited to the State’s Account through PPK; or

b. Surplus payment of Official Travel expense carried out

through UP mechanism shall be deposited to the Expenditure Treasurer.

(3) Deposit of surplus payment as referred to in paragraph (2) letter a shall be carried out by using:

a. Expenditure Return Payment Slip (SSPB) for the current

fiscal year; or

b. Non-Tax Payment Slip (SSBP) for the previous fiscal year.

(4) SPD Assignee may submit request for payment of

Occupational Official Travel expense shortage, in the event that the received Occupational Official Travel expense is less

than the Occupational Official Travel expense to be accounted for.

(5) Request for payment of Occupational Official Travel expense

shortage as referred to in paragraph (4) shall be carried out by submitting request for approval of the payment of Official Travel expense shortage to PPK.

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(6) Payment of Occupational Official Travel expense shortage as

referred to in paragraph (4) may be carried out through UP mechanism or LS Payment.

CHAPTER XI

INTERNAL CONTROL

Article 33

(1) The Minister/Head of Institution shall carry out Internal

Control of the implementation of Official Travel.

(2) Internal control as referred to in paragraph (1) shall be

carried out in compliance with the provisions of legislations.

Article 34

(1) Parties who directly and/or indirectly cause loss to the state

in the implementation of and accountability for Official Travel shall take full responsibility for all action taken.

(2) Settlement of loss to the state as referred to in paragraph (1) shall be carried out in compliance with the provisions of applicable legislations.

CHAPTER XII

MISCELLANEOUS PROVISIONS

Article 35

Provision regarding procedure of application and issuance of Assignment Letter, Approval Letter, Passport, and Exit Permit or

Permit to Leave the Country, as well as issuance of SPD for Occupational Official Travel partially/entirely funded by event organizer/inviting party shall be regulated hereunder.

Article 36

Provision regarding procedure for implementation of Official Travel

funded by the State Budget Revenues and Expenditures regulated hereunder shall be in effect, provided that it is not regulated under another Law, Government Regulation, and President Regulation.

CHAPTER XIII

TRANSITIONAL PROVISIONS

Article 37

Upon the enactment of this Ministerial Regulation, Regulation regarding Official Travel which has been stipulated by the

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Minister/Head of Institution shall comply with the provisions as

regulated hereunder.

Article 38

Provision regarding the cost of staying at a hotel as regulated under

the Regulation of the Minister of Finance Number 97/PMK.05/2010 regarding Overseas Official Travel for State Official, Civil Servant, and Non-Permanent Official as amended for

several times and the latest by the Regulation of the Minister of Finance Number 55/PMK.05/2014 shall remain valid, provided

that it is not regulated under the Regulation of the Minister of Finance separately.

CHAPTER XIV

CLOSING

Article 39

Upon the enactment of this Ministerial Regulation, the Regulation of the Minister of Finance Number 97/PMK.05/2010 regarding Overseas Official Travel for State Official, Civil Servant, and Non-

Permanent Official as amended for several times and the latest by the Regulation of the Minister of Finance Number 55/PMK.05/2014 shall be revoked and declared as invalid.

Article 40

This Ministerial Regulation shall come into effect as of the date of

its promulgation.

For public cognizance, this Ministerial Regulation shall be

announced by publishing it in the State Gazette of the Republic of Indonesia.

Enacted in Jakarta on August 24, 2015

MINISTER OF FINANCE OF THE REPUBLIC OF INDONESIA,

Signed. BAMBANG P. S. BRODJONEGORO

Promulgated in Jakarta On August 25, 2015 MINISTER OF LAW AND HUMAN RIGHTS OF

THE REPUBLIC OF INDONESIA, Signed.

YASONNA H. LAOLY STATE GAZETTE OF THE REPUBLIC OF INDONESIA NUMBER 1272 OF 2015 Certified true copy Head of General Bureau

on his behalf Head of Administration Dept. of the Ministry Signed and sealed GIARTO NIP 1959042019840210

MINISTER OF FINANCE


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ASSIGNMENT LETTER

NUMBER: .....(1)

For the purpose of carrying out the assignment of .....(2) in accordance with .....(3), hereby we assign:

1. Name/NIP : .....(4)

Official Rank : .....(5)

Position : .....(6)

2. ..... : .....(7)

in .....(8) for .....(9) day(s), as of .....(10) up to .....(11).

Any cost related to the implementation of this assignment shall be allocated to Budget Execution Document/Allotment (DIPA) of .....(12)..... with performance target

or result to be achieved in the form of .....(13).....

This Assignment Letter is prepared to be implemented and upon completion of the assignment the assignee shall immediately submit a report to .....(14).....

This Assignment Letter is made to be implemented with full responsibility.

Issued in .............(15)

on, ...................(16)

.......................(17)

.......................(18)

.......................(19)

Copy:

1. .....(20).....

APPENDIX II REGULATION OF THE MINISTER OF FINANCE

OF THE REPUBLIC OF INDONESIA NUMBER 164/PMK.05/2015 REGARDING PROCEDURE

FOR IMPLEMENTATION OF OVERSEAS OFFICIAL TRAVEL

MINISTER OF FINANCE


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INSTRUCTION FOR COMPLETING THE ASSIGNMENT LETTER

NO. DESCRIPTION

(1) Fill in the number of Assignment Letter.

(2) Fill in the description of assignment to be carried out, for example: attending international Conference.

(3) Fill in the inviting party, number, and date of invitation letter or request letter of engagement from the State Ministry/Institution holding the activity. This format

shall be filled in if a State Ministry/Institution is invited by another State Ministry/Institution.

(4) Fill in the name and NIP of the officer/personnel carrying out the Official Travel. If

the assignee does not have a NIP, the NIP space shall be left empty.

(5) Fill in the official rank of the officer/personnel carrying out the Official Travel. If

the assignee does not have an official rank, the official rank space shall be left empty.

(6) Fill in the position of the officer/personnel carrying out the Official Travel including the working unit of the relevant officer/personnel. If the assignee does not have a position, the position space shall be left empty.

(7) Fill in as referred to in numbers (4), (5), and (6) if the SPD Assignee is more than 1 (one) person.

(8) Fill in the location of assignment.

(9) Fill in the number of Official Travel day, including the travel time and

implementation of assignment.

(10) Fill in the date the Official Travel is commenced.

(11) Fill in the date the Official Travel is completed.

(12) Fill in the working unit to which the Official Travel expense is allocated.

(13) Fill in the performance target or result to be achieved from the Official Travel, in accordance with the purpose of Official Travel as referred to in number (2).

(14) Fill in the officer giving the assignment or issuing the Assignment Letter, in conformity with the State Ministry/Institution of the officer/personnel who will

carry out Official Travel.

(15) Fill in the city/place of domicile the Assignment Letter is issued.

(16) Fill in the date the Assignment Letter is issued.

(17) Fill in the Position of the officer giving the assignment or issuing the Assignment

Letter.

(18) Fill in the name of the officer giving the assignment or issuing the Assignment

Letter

(19) Fill in the NIP of the officer giving the assignment or issuing the Assignment Letter

(20) Fill in the organizational unit or the State Ministry/Institution which needs to receive the copy of Assignment Letter.

MINISTER OF FINANCE OF THE REPUBLIC OF INDONESIA, Signed.

BAMBANG P. S. BRODJONEGORO Certified true copy Head of General Bureau

on his behalf Head of Administration Dept. of the Ministry Signed and sealed

GIARTO NIP 1959042019840210

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MINISTER OF FINANCE


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Sheet I

Ministry/ Institution

..................(1)

Sheet No. : .....(2)

Code No. : .....(3)

Number : .....(4)

LETTER OF OFFICIAL TRAVEL (SPD)

1 Authorizing Officer .....(5)

2 Name/Employee Register Number of the assigned officer

.....(6)

3 a. Official rank

b. Position/Institution

c. Level of Official Travel Expense

a. .....(7)

b. .....(8)

c. .....(9)

4 Purpose of Travel .....(10)

5 Mode of transportation .....(11)

6 a. Point of Departure

b. Point of Destination

a. .....(12)

b. .....(13)

7 a. Duration of Official Travel

b. Date of Departure

c. End of assignment Date/ Start of assignment date*)

a. .....(14)

b. .....(15)

c. .....(16)

8 Companion : Name Date of Birth Note

1. .....(17)

2.

3.

.....(18) .....(19)

9 Budget Allocation

a. Institution

b. Code of Account

a. .....(20)

b. .....(21)

10 Additional Note .....(22)

*) Cross if not Applicable Place of Issuance ....(23)

Date of Issuance ....(24)

Authorizing Officer ....(25)

(.................)

NIP

APPENDIX II REGULATION OF THE MINISTER OF FINANCE



MINISTER OF FINANCE


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Sheet II

I. Arrival at :.....(26)

Date :.....(27)

Head of Office :.....(28)

.....................(29)

(.......................)

NIP

II. Departure from :.....(30)

To :.....(31)

Date :.....(32)


.....................(34)

(.......................)

NIP

III. Arrival at :.....(26)

Date :.....(27)


.....................(29)

(.......................)

NIP

IV. Departure from :.....(30)

To :.....(31)

Date :.....(32)


.....................(34)

(.......................)

NIP

V. Arrival at :.....(26)

Date :.....(27)


.....................(29)

(.......................)

NIP

VI. Departure from :.....(30)

To :.....(31)

Date :.....(32)


.....................(34)

(.......................)

NIP

VII. Arrival at :.....(35)

Departure Point

Date :.....(36)

It has been examined by the statement that such travel is carried out on its order and solely for the

occupational interest within the shortest possible time.

Authorizing Officer :.....(37)

..........................(38)

(............................)

NIP

Authorizing Officer :.....(37)

..........................(38)

(............................)

NIP

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MINISTER OF FINANCE


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INSTRUCTION FOR COMPLETING THE LETTER OF OFFICIAL TRAVEL (SPD)

Sheet I:

NO. DESCRIPTION

(1) Fill in the name of the State Ministry/Institution of working unit to which Official Travel expense is allocated.

(2) Fill in the sheet number of SPD.

(3) Fill in the code number of SPD.

(4) Fill in the number of SPD

(5) Fill in the Authorizing Officer (PPK)/PPK for certain type of work if in the

working unit there is more than 1 (one) PPK.

(6) Fill in the name/NIP of personnel carrying out the Official Travel (SPD

Assignee).

(7) Fill in the rank and category of the SPD Assignee.

(8) Fill in the position/institution of the SPD Assignee.

(9) Fill in the level of Official Travel expense of the SPD Assignee.

(10) Fill in the purpose of Official Travel.

(11) Fill in the mode of transportation used.

(12) Fill in the city of place of domicile of the SPD Assignee.

(13) Fill in the city of point of destination of the implementation of Official Travel.

(14) Fill in the time period of the implementation of Official Travel in day unit.

(15) Fill in the departure date of the implementation of Official Travel.

(16) Fill in the returning date to the original place of domicile or arrival at the new point of destination for transfer official travel.

(17) Fill in the name of companion or person joining the personnel carrying out Official Travel, specifically for Transfer Official Travel.

(18) Fill in the birth date of companion/ person joining the personnel carrying out Official Travel, specifically for Transfer Official Travel.

(19) Fill in the relationship status of the companion with the SPD Assignee, specifically for Transfer Official Travel.

(20) Fill in the name of working unit charged with the Official Travel expense.

(21) Fill in the activity, output and account in the Budget Execution

Document/Allotment (DIPA) to which it is allocated.

(22) Fill in the Number and date of Assignment Letter of SPD Assignee.

(23) Fill in the place the SPD is signed.

(24) Fill in the date the SPD is signed.

(25) Fill in the name and NIP of the PPK/PPK for certain type of work who signs the SPD.

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MINISTER OF FINANCE


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Sheet II:

NO. DESCRIPTION

(26) Fill in the point of destination of Official Travel and/or point of destination of the next Official Travel.

(27) Fill in the date of arrival in the point of destination of Official Travel and/or point of destination of the next Official Travel.

(28) Fill in the position of SPD signatory at the point of destination and/or point of destination of the next Official Travel.

(29) Fill in the signature, name, and NIP of SPD signatory at the point of

destination and/or point of destination of the next Official Travel.

(30) Fill in the point of destination of Official Travel to continue the Official Travel

and/or return to the place of domicile.

(31) Fill in the point of destination of the next Official Travel and/or return to the

place of domicile.

(32) Fill in the date of departure of the next Official Travel and/or return to the

place of domicile.

(33) Fill in the position of SPD signatory at the point of destination of Official

Travel.

(34) Fill in the signature, name, NIP of SPD signatory at the point of destination of Official Travel.

(35) Fill in the name of place of domicile of SPD Assignee.

(36) Fill in the arrival date at the place of domicile of SPD Assignee.

(37) Fill in the PPK/PPK for certain type of work if in the working unit there is

more than 1 (one) PPK.

(38) Fill in the signature, name, and NIP of PPK/PPK for certain type of work if in the working unit there is more than 1 (one) PPK.



Certified true copy

Head of General Bureau on his behalf Head of Administration Dept. of the Ministry

[Signed and sealed] GIARTO

NIP 1959042019840210

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MINISTER OF FINANCE


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DETAILS OF OFFICIAL TRAVEL EXPENSE

Number of SPD Attachment :

Date :

No. DETAILS OF EXPENSE AMOUNT DESCRIPTION

1. 2.

3. 4.

5. 6. 7.

8. TOTAL : Rp

In words

Paid in the amount of Rp. .................

Expenditure Treasurer

(...................)

NIP

......., date, month, year

Money received in the amount of Rp. .................

Recipient

(...................)

NIP

COMPLETE CALCULATION OF SPD

Stipulated in the amount of : Rp...........

Initial payment : Rp...........

Surplus/shortage : Rp...........

Authorizing Officer

(.................)

NIP



APPENDIX III REGULATION OF THE MINISTER OF FINANCE



Certified true copy Head of General Bureau


GIARTO NIP 1959042019840210

MINISTER OF FINANCE


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COMPONENTS OF OCCUPATIONAL OFFICIAL TRAVEL EXPENSE

NO. Type of Occupational Official

Travel

Personnel transportation cost

Per diem

*)

Number of paid Day

Cost of Coffin and

Transportation of Remains

1. Occupational Official Travel for the purpose of performing task and function attached to the position.

in accordance with number of day of activity implementation

-

2. Occupational Official Travel for the purpose of participating in overseas study assignment in order to go through formal education at the level of Bachelor’s Degree (S-1), Master’s Degree (S-2), Doctoral Degree (S-3), and Post Doctoral Degree.

Travel Time

-

3. Occupational Official Travel for the purpose of receiving medical treatment overseas under the Decree of the Minister/Head of Institution.

Maximum of 14 (fourteen) days -

4. Occupational Official Travel for the purpose of collecting or carrying the remains of State Official, PNS, PPPK, member of TNI, member of POLRI, Other Officer, and Other Party who passes away overseas due to performing state duty.

Maximum of 5 (five) days

5. Occupational Official Travel for the purpose of participating in overseas intern activities.


-

6. Occupational Official Travel for the purpose of carrying out Temporary Detachment (Detasering).

Maximum of 90 (ninety) days

-

7. Occupational Official Travel for the purpose of participating in a international conference/ session, seminar, workshop, comparative study, and similar activities.


-

8. Occupational Official Travel for the purpose of participating and/or carrying out exhibition and promotion.


-

9. Occupational Official Travel for the purpose of participating in training, education and coaching, short course, research, or similar activities.


-

APPENDIX IV

REGULATION OF THE MINISTER OF FINANCE OF THE REPUBLIC OF INDONESIA NUMBER

164/PMK.05/2015 REGARDING PROCEDURE FOR IMPLEMENTATION OF OVERSEAS

OFFICIAL TRAVEL

MINISTER OF FINANCE


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Notes :

*) 1. Not exceeding 30% (thirty percent) of per diem tariff during treatment period, for SPD Assignee who becomes ill while carrying out Official

Travel and requires to be hospitalized. 2. Not exceeding 80% (eighty percent) of spouse per diem, for spouse of

State Official, PNS, member of TNI, member of POLRI, and Other Officer,

allowed to participated in Occupational Official Travel. 3. Not exceeding 80% (eighty percent) of the lowest tariff, for local staff

carrying out Occupational Official Travel. 4. Not exceeding 30% (thirty percent) of the tariff provided to SPD Assignee

carrying out Occupational Official Travel referred to in letters g, h, and i,

in the event that accommodation cost is provided by the inviting party/event organizer/ overseas party.

Type of Occupational Official Travel as referred to in number 4 shall be provided with per diem and transportation cost for maximum of 4 (four) people.


Signed.

BAMBANG P. S. BRODJONEGORO

Certified true copy

Head of General Bureau

on his behalf

Head of Administration Dept. of the Ministry

Signed and sealed

GIARTO

NIP 1959042019840210

-2-

MINISTER OF FINANCE


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CATEGORY OF SPD ASSIGNEE AND CLASSIFICATION OF MODE OF

TRANSPORTATION

NO SPD ASSIGNEE

CATEGORY

OF

OFFICIAL

TRAVEL

MODE OF TRANSPORTATION

AIRPLANE*) LAND/WATER

TRANSPORT****)

1 2 3 4 5

1. a. Chairman and Deputy Chairman of High State Institution.

b. Minister, Governor/Deputy Governor, Regent/Deputy Regent,

Mayor/Deputy Mayor,

Ambassador Extraordinary and

Plenipotentiary/Head of

Representative, and other

equivalent State Officials including Head of Non Ministerial

Government Institution and Head

of other Institutions established

under the regulation of

legislations, Member of High State Institutions, Echelon I Officer, and

other equivalent officer.

A

A

First/

Executive

Business

Business

Business

2. Ambassador, Civil Servant of Class IV/c and above, Echelon II Officer, High Rank

Official of TNI/Polri, special envoy, and

other equivalent officer.

B Business Business

3. Civil Servant of Class III/c up to Class

IV/b and Middle Rank Official of

TNI/Polri.

C Published/ Economy **)

Business

4. Civil Servant and member of TNI/Polri in

excluding as referred to in Category B and Category C.

D Published/

Economy ***)

Business

Notes:

*) : Airplane mode of transportation shall be provided at the highest limit.

**) and ***) : If the travel time exceeds 8 (eight) hours of flight (not including transit time), Business Class may be provided.

****) : Land and water mode of transportation shall be provided at the lowest limit.



APPENDIX V REGULATION OF THE MINISTER OF FINANCE



Certified true copy

Head of General Bureau on his behalf

Head of Administration Dept. of the Ministry

Signed and sealed GIARTO NIP 1959042019840210

MINISTER OF FINANCE


-37-

CLASSIFICATION OF TRAVEL INSURANCE

NO

SPD ASSIGNEE

CATEGORY

OF

OFFICIAL

TRAVEL

CLASSIFICATION OF TRAVEL

INSURANCE

1 2 3 4

1. a. Chairman and Deputy Chairman of High State Institution.

b. Minister, Governor/Deputy

Governor, Regent/Deputy Regent, Mayor/Deputy Mayor, Ambassador Extraordinary and

Plenipotentiary/Head of Representative, and other equivalent State Officials

including Head of Non Ministerial Government

Institution and Head of other Institutions established under the regulation of legislations,

Member of High State Institutions, Echelon I Officer, and other equivalent officer.

A

A

Premium/Executive

Premium/Executive

2. Ambassador, Civil Servant of Class IV/c and above, Echelon II Officer, High Rank Official of TNI/Polri, special envoy, and other equivalent

officer.

B Premium/Executive

3. Civil Servant of Class III/c up to Class IV/b and Middle Rank Official of TNI/Polri.

C Standard/Deluxe

4. Civil Servant and member of TNI/Polri in excluding as referred to

in Category B and Category C.

D Standard/Deluxe



Certified true copy

Head of General Bureau on his behalf

Head of Administration Dept. of the Ministry Signed and sealed GIARTO

NIP 1959042019840210

APPENDIX VI


164/PMK.05/2015 REGARDING PROCEDURE FOR IMPLEMENTATION OF OVERSEAS OFFICIAL TRAVEL

MINISTER OF FINANCE


-38-

STATEMENT LETTER OF CANCELLATION OF

OCCUPATIONAL OFFICIAL TRAVEL ASSIGNMENT

NUMBER ..........(1)

The undersigned:

Name : .....(2)

NIP : .....(3)

Position : .....(4)

Organizational Unit : .....(5)

State Ministry/Institution : .....(6)

hereby truthfully states that the Occupational Official Travel assignment on behalf of:

Name : .....(7)

NIP : .....(8)

Position : .....(9)



is cancelled or cannot be performed due to other urgent/important official interest

which cannot be postponed namely ..........(12)..........

In connection to such cancellation, the implementation of Occupational Official Travel cannot be replaced by another officer/civil servant.

This statement letter is made truthfully; furthermore, if in the future it is found that this statement is not true, I am willing to be subject to sanction in compliance with

the regulation of legislations.

.......,..........(13)

Statement Signatory

..................(14)

APPENDIX VII REGULATION OF THE MINISTER OF FINANCE OF THE REPUBLIC OF INDONESIA NUMBER


OFFICIAL TRAVEL

Stamp Duty

Rp6,000.-

MINISTER OF FINANCE


-39-

INSTRUCTION FOR COMPLETING THE FORMAT OF STATEMENT LETTER OF

CANCELLATION OF OCCUPATIONAL OFFICIAL TRAVEL ASSIGNMENT

NO. DESCRIPTION

(1) Fill in the number of Statement Letter of Cancellation of Occupational Official Travel Assignment.

(2) Fill in the name of the officer issuing the assignment letter.

(3) Fill in the NIP of the officer issuing the assignment letter.

(4) Fill in the position of the officer issuing the assignment letter.

(5) Fill in the name of the organizational unit of the officer issuing the assignment letter.

(6) Fill in the name of State Ministry/Institution of the officer issuing the assignment letter.

(7) Fill in the name of SPD Assignee.

(8) Fill in the NIP of SPD Assignee.

(9) Fill in the position of SPD Assignee.

(10) Fill in the name of organizational unit of SPD Assignee.

(11) Fill in the name of State Ministry/Institution of SPD Assignee.

(12) Fill in the reason for cancellation of the implementation of Occupational Official Travel

(13) Fill in the place, date, month, and year the statement letter is signed.

(14) Fill in the signature and clear name of the officer issuing the assignment letter.




on his behalf Head of Administration Dept. of the Ministry

Signed and sealed GIARTO

NIP 1959042019840210

-2-

MINISTER OF FINANCE


-40-

STATEMENT OF ALLOCATION OF OCCUPATIONAL OFFICIAL TRAVEL

CANCELLATION COST

The undersigned:

Name : .....(1)

NIP : .....(2)

Position : .....(3)



hereby truthfully states that the Occupational Official Travel based on the

Assignment Letter Number:.....(6) dated.....(7) and SPD Number.....(8) dated.....(9) on behalf of:

Name : .....(10)

NIP : .....(11)

Position : .....(12)



is cancelled in accordance with the Statement Letter of Cancellation of Occupational

Official Travel Assignment Number.....(15) dated.....(16)

In connection to such cancellation, transport cost in the form of.....(17)..... and accommodation cost which has been paid at the expense of the Budget Execution

Document/Allotment (DIPA) cannot be refunded (partially/entirely) in the amount of Rp......(.....)(18); therefore, it shall be allocated to the Budget Execution

Document/Allotment (DIPA) Number:.....(19) dated.....(20) of Working Unit of.....(21).

This statement letter is made truthfully; furthermore, if in the future it is found that this statement is not true, I am willing to be subject to sanction in compliance with

the regulation of legislations.

.......,..........(22)

Statement Signatory

..................(23)

APPENDIX VIII REGULATION OF THE MINISTER OF FINANCE



Stamp Duty

Rp6,000.-

MINISTER OF FINANCE


-41-

INSTRUCTION FOR COMPLETING THE STATEMENT OF ALLOCATION OF

CANCELLATION COST OF OCCUPATIONAL OFFICIAL TRAVEL

NO. DESCRIPTION

(1) Fill in the name of PPK of the working unit to which Occupational Official Travel Expense is allocated.

(2) Fill in the NIP of PPK of the working unit to which Occupational Official Travel Expense is allocated.

(3) Fill in the position of the PPK of working unit to which Occupational Official Travel Expense is allocated.

(4) Fill in the name of the working unit to which Occupational Official Travel Expense is allocated.

(5) Fill in the name of State Ministry/Institution of the working unit to which Occupational Official Travel Expense is allocated.

(6) Fill in the number of Assignment Letter.

(7) Fill in the date of Assignment Letter.

(8) Fill in the number of SPD.

(9) Fill in the date of SPD.

(10) Fill in the name of SPD Assignee.

(11) Fill in the NIP of SPD Assignee.

(12) Fill in the position of SPD Assignee.

(13) Fill in the name of the working unit to which Occupational Official Travel

Expense is allocated.

(14) Fill in the name of State Ministry/Institution of the working unit to which

Occupational Official Travel Expense is allocated.

(15) Fill in the number of Statement Letter of Cancellation of Occupational Official

Travel Assignment.

(16) Fill in the date of Statement Letter of Cancellation of Occupational Official

Travel Assignment.

(17) Fill in the Mode of Transportation used.

(18) Fill in the amount in figures and in words of the transportation cost and accommodation cost cannot be refunded partially/entirely.

(19) Fill in the number of Budget Execution Document/Allotment (DIPA) of the working unit to which Occupational Official Travel Expense is allocated.

(20) Fill in the date of DIPA of the working unit to which Occupational Official Travel Expense is allocated.

(21) Fill in the name of the working unit to which Occupational Official Travel

Expense is allocated.

(22) Fill in the place, date, month, and year the statement letter is signed.

(23) Fill in the signature and clear name of PPK of the working unit to which Occupational Official Travel Expense is allocated.



-2-

Certified true copy Head of General Bureau on his behalf Head of Administration Dept. of the Ministry Signed and sealed GIARTO NIP 1959042019840210

MINISTER OF FINANCE


-42-

LIST OF REAL EXPENDITURE

The undersigned:

Name : ..........

NIP : ..........

Position : ..........

based on the Letter of Official Travel (SPD) Number..... dated....., hereby we state truthfully whereas:

1. Transportation cost of the personnel, as stated below, of which evidence of expenditure cannot be obtained consists of:

No. Description Amount

Total

2. The abovementioned amount of money as stated in number 1 is trustfully incurred for the said implementation of Official Travel and if in the future

there is surplus to the payment, we are willing to deposit such surplus amount to the State’s Account.

This statement letter is made truthfully to be used accordingly.

Acknowledged by/Approved by:

Authorizing Signatory,

......................

NIP...................

....., date, month, year

SPD Assignee,

.........................

NIP......................





GIARTO NIP 1959042019840210

APPENDIX IX



OFFICIAL TRAVEL

Documents

[COAT OF ARMS]...PPPK, member of TNI, member of POLRI, Other Officer, and Other Party at the expense of the State Budget Revenues and Expenditures. (2) Provision regarding implementation