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Coaches' Handbook The information provided in this handbook is meant to provide guidance to coaches in performing their job duties and responsibilities. This handbook will be in three parts. Part I will cover the student information contained in our handbooks. Part II is specifically related to the individual coach. Part III has information regarding the activity program. In order to ensure that the program is administered consistently throughout the District, it is important to delineate the required policies, rules, and procedures. Clearly, there is a balance between independent discretion in decision making and prescribed rules and regulations. This guide is intended to assist coaches in navigating those decisions.

Philosophy about the Activity Program Ankeny Community Schools has a strong tradition and support of activity programming. Activities and Athletics are an important part of the overall educational experience for students. Our aim is to develop highly competitive athletes with emphasis on values of high academic achievement, sportsmanship, citizenship, health and wellness. The activity program should promote pride in the school and community and build self-esteem for our students.

Part I Ankeny Specific Student Guidelines and Rules

(This part of the handbook is also present within the Student Handbook but is also here for coaches reference)

ATHLETICS & ACTIVITIES

Your decision to take advantage of Ankeny athletics and activities co-curricular programs will be educational, rewarding

and challenging. The activities department encourages you to take advantage of as many programs as your time and

talent will permit.

We do not encourage specialization in one sport, but rather we encourage you to experience a variety of sports as well as other school activities. Naturally, due to conflicts in seasons, practice times, schedules, etc., some choices will have to be made. We wish you the best as you strive to grow mentally, socially and physically through competitive activities.

Athletics & Activities Philosophy

The school believes that interscholastic activities supplement the secondary curricular program and become a vital part of a student’s total educational experiences. These experiences contribute to the development of learning skills and emotional patterns that enable the student to make maximum use of his/her education. Student participation in any part of our activities program is a privilege which carries with it responsibilities to the school, to the activity, to the student body, to the community, and to the student him/herself. Commitment, loyalty, camaraderie, discipline, citizenship and sportsmanship will be fostered through the activities participation experience. This participation will enable the student to develop physically, mentally, socially and emotionally.

Athletics & Activities Goals

At the high school level, our interscholastic activity program provides an opportunity for maximum development of the performer. Therefore, the interscholastic activity program may not be intended for participation by all students but,

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rather, for those who are physically and emotionally capable of highly skilled competition.

A comprehensive and balanced activity program is an essential complement to the basic program of instruction. The activity program will provide opportunities for youth to further develop interests and talents. Participation in activities, while a privilege and not a right, should provide many students with a lifetime basis for personal values, work and leisure activities. Every effort will be made to support the activities program with the best facilities, finest equipment and most qualified staff. As far as possible, knowledge and skills gained in classes should be applied and developed further through participation in the activity program. The ultimate goals of the activity program are: 1) to realize the value of participation without overemphasizing the importance of winning or excelling; and 2) to develop and improve positive citizenship traits among the program’s participants. The junior varsity/sophomore programs will develop and utilize those who show the greatest ability in a variety of skills. Role specialization may become more evident at this level. Those who are more able will be the primary participants. The varsity team is for those who have learned the basic skills well and perform them both in practice and in interscholastic competition. Role specialization is often a necessity at this level, and participants may be used in specific roles for the benefit of the entire team. Depending on the activity, not all wishing to participate will be able. Participants who display leadership and/or enthusiasm, in combination with basic skill development, may enhance their opportunity to participate. Athletics and Activities Offered

Middle School Sports By

Season

Fall Spring

Cross Country (B/G) Track (B/G)

Football Soccer - 9 (B/G)

Volleyball (G) Golf - 9 (G)

Golf - 9 (B) Tennis – (B/G)

Swimming – 9 (G)

Winter Summer

Basketball (B/G) Softball (G)

Swimming (B/G) Baseball - 9

Wrestling

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High School Sports By

Season

Fall Spring

Cross Country (B/G) Golf (G)

Golf (B) Soccer (B/G)

Football Tennis (B/G)

Swimming (G) Track (B/G)

Volleyball (G)

Winter Summer

Basketball (B/G) Baseball

Bowling (B/G) Softball (G)

Swimming (B)

Wrestling

Activities

8th Grade 9th Grade High School

Show Choir Cheerleading Cheerleading

Yearbook Dance Dance

Student

Leadership

Debate Debate

Trapshooting Jazz Band Jazz Band

Play/Drama Marching Band Marching Band

Jazz Band Show Choir Show Choir

Speech/Drama Speech/Drama

Trapshooting Trapshooting

Yearbook Yearbook

Student

Leadership

Student Leadership

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Actively enrolled Northview and Southview students are eligible to practice and participate in the sports listed above for their grade level. Eighth grade students are not eligible to practice or participate with any 9-12 sports teams with the exception of summer sports, when 8th graders going into 9th grade are able to participate. Under certain conditions, 9th grade athletes may be given the opportunity to participate on (10-12) high school sports teams. A varsity coach has the right to bring a 9th grade participant onto the varsity team at any time during the season.

Activity Tickets

CIML Student Activity Ticket (Grades 9-12) $60.00 Students in grades 9-12 who purchase the student activity ticket will be allowed admission to any home or away athletic event in which Ankeny is playing another CIML school. If a student does not buy the activity ticket, he/she will pay the regular admission of $6.00 for football and $5.00 for all other athletic activities. Ankeny Student Activity Ticket (Grades K-8) $45.00 (Only for Ankeny School Events) 8 Punch Activity Ticket (Previously 14 Punch Ticket) $35.00 One punch per person/per event. Tickets are available in the high school activities office or at the gate of any home varsity athletic event. Ankeny Booster Club has adult and family gate passes available. Please check with the high school activities office for information. Individual Event Prices:

● Varsity Events Per Person Admission - $6.00 Football/$5.00 all other athletic activities ● 9th & 10th grade events (no varsity playing) Per Person Admission - $4.00 ● 8th grade events Per Person Admission - $3.00

Athletic Awards

Each year, a number of athletic award are given, including: Participation Award

● In order to receive a high school participation award, an athlete must be available for participation during the entire season, which includes post-season play.

● The activities director reserves the right to withhold a participation award in the event that an athlete has been involved in inappropriate/illegal behavior

Varsity Letter

● In order to receive an athletic letter award, an athlete must be available for participation during the entire season, which includes post-season play. In addition, coaches will establish their own lettering criteria in each sport handbook. Lettering “points” may not be earned during periods of ineligibility.

● When an athlete receives his/her first varsity letter, the activities department will present him/her with a six-inch chenille award. The chenille letter is given in addition to the varsity letter certificate, but is awarded only once during the athlete’s participation in athletics.

● The Activities Director reserves the right to withhold an athletic letter in the event that an athlete has been involved in inappropriate behavior/illegal behavior.

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Changing Sports in the Same Season A student who has gone out for a sport but quits of his/her own accord will not be eligible to start practicing for another sport before the end of the competition in the sport that was dropped, unless the head coach of the sport that was dropped agrees to release the athlete, and the head coach of the new sport involved accepts the athlete. EVERY ATHLETE SHOULD UNDERSTAND THIS GUIDELINE. Exception To This Rule: If an agreement of coaches cannot be reached, an exception will only be granted after an appeal from the athlete him/herself has been studied and acted upon by the principal, assistant principal and activities director.

Conditioning and the Prevention of Injuries

Proper sports conditioning will improve the power, speed and endurance of the athlete on the field or in the gym. It will also help strengthen muscles and joints, increase flexibility and maximize agility through the channeling of aerobic power. In addition to the benefit of performance, statistics indicate that sports conditioning will assist in preventing injuries. Year-round conditioning can increase athletic performance considerably. Training, unfortunately, is easily reversible, and that is why year-round conditioning is so important. Opportunities are provided for all athletes at the high school and middle school (8-9) level to be involved in year-round conditioning. It is strongly recommended that all athletes not involved in a sport during the off-season, participate in the conditioning program. Naturally, the best course of action is to stay involved in a competitive program each of the four seasons, where conditioning is built into the sport. All athletes want to perform to the best of their ability, yet often a sprained ankle, a bad knee or a pulled muscle will prevent one from doing the best they can. Though there is no guarantee these injuries will not occur, their frequency and seriousness can be reduced through simple measures such as the year-round conditioning mentioned above, training techniques, good sportsmanship, and an awareness of the injury patterns in your chosen sport. Lastly, make certain to consult with your coach and family doctor immediately if an injury occurs.

Conference Affiliation

Ankeny is a member of the Central Iowa Metropolitan League (CIML) and, as a member, is committed to adhere to the rules and regulations of the organization. The purpose of the CIML is to enable each member school to operate more effectively and more efficiently in its complete athletic program. This is accomplished by permitting each member school to develop more complete schedules to minimize travel and to compete with other high schools of similar enrollments and philosophies. The management of the league is handled by the athletic/activity directors, with final authority resting with the principals of the member schools. Listed below is the breakdown of conferences:

Ames Ft. Dodge

Ankeny High

School Marshalltown Ottumwa

Ankeny

Centennial Mason City

Des Moines

East

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Valley Dowling Des Moines

Hoover

Waukee Johnston,

Urbandale

Des Moines

Lincoln

SE Polk Des Moines

North

Des Moines

Roosevelt

Directions to Events

For directions to events, please check the school district website: www.ankenyschools.org or the CIML website: www.cimlcentral.org. When selecting an event on the calendar at the school district website, a link to a MapQuest map is available.

Eligibility

Under Iowa law students must receive passing grades in all courses the previous grading period to participate in athletics and activities. Ankeny Community School students must meet all eligibility requirements of the sanctioning associations (examples: Iowa High School Athletic Association and the Iowa Girls High School Athletic Union). Students who do not meet these requirements are not allowed the privilege of participating in athletics and activities. Please reference the four governing bodies concerning Eligibility for Activities Guidelines: Iowa High School Athletic Association (IHSAA) Iowa Girls High School Athletic Union (IGHSAU) Iowa High School Speech Association (IHSSA) Iowa High School Music Association (IHSMA) Athletes and students in other activities must be present in school all day on the day of an event in order to participate. Exceptions to this rule will be judged individually by the activities director or principal. Participation in school-sponsored student organizations is a privilege. Individual sponsors or coaches may impose rules in addition to those contained in this handbook. The privilege of participation may be suspended or canceled for violating an individual coach’s or sponsor’s rules as well as for violation of school district policies, rules or regulations.

Protect Your Eligibility - One function of the Department of Education is to establish eligibility standards that must be met by all students to attain the privilege of representing their school in interscholastic activities.

The IHSAA and IGHSAU, of which the high school is a member, are voluntary, nonprofit, educational associations of junior and senior high schools established for the purpose of working cooperatively in adopting standards for supervising and regulating interscholastic activities and contests.

Eligibility is a privilege to be granted by the school to a student which allows that student to participate in interscholastic activities. Eligibility is not a student’s right by law. Precedent setting legal cases have determined that eligibility is a privilege to be granted only if the student meets all standards adopted by the school which enables the school to grant the student such a privilege.

It is the responsibility of the superintendent to develop rules and regulations for school activities. Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

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Truancy and Suspension - In the event that truancy or suspension of a student takes place, the student will not be eligible for participation until he/she has fulfilled the disciplinary requirements established by the administration.

Infractions Involving Athletic Related Programs and Non-Athletic Programs

A. GOOD CONDUCT POLICY

Participation in District activities is a privilege. District activities provide benefits of promoting additional interests and abilities in the students during their school years and for their lifetimes.

Students who participate in competitive clubs or extracurricular activities serve as ambassadors of the District throughout the calendar year, whether away from school or at school. Students who wish to have the privilege of participating in competitive clubs or extracurricular activities must conduct themselves in accordance with Board policy and must refrain from activities which are in violation of policies, illegal, immoral or unhealthy.

Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures. The Principal/Activity Director will keep records of violations of the good conduct rule.

It is the responsibility of the Superintendent/designee to develop rules and regulations for District activities. Students wanting to participate in District activities must meet the requirements set out by the District for participation in the activity.

B. POLICY VIOLATION

Students who wish to have the privilege of participating in extracurricular activities must conduct themselves in accordance with Board policy.

1. A student who is participating in interscholastic athletics and related programs, including school clubs will be in violation of this policy including, but not limited to the following examples:

a) Sell, manufacture or distribute illegal drugs, controlled substances, imitation controlled substances or drug paraphernalia. (Refer to #502.20)

b) Possess, use or threaten to use any instrument that is generally considered a weapon or an imitation weapon or an explosive.

c) Possess, use, or be under the influence of illegal drugs, controlled substances, imitation controlled substances, or drug paraphernalia. (Refer to #502.20)

d) Misuse of prescription or over the counter drugs.

e) The use, consumption, possession or distribution of alcoholic liquor, wine, beer or of any controlled substance as defined in Chapter 124 of the Iowa Code or of “look-alike” substances.

f) Assault or physically abuse any person at school or during school activities or coming to and/or going from school or a school activity.

g) Use, possesses, and/or transmit tobacco or imitation substances. (Refer to #502.20)

h) Participate in any conduct which, by Iowa, is illegal, whether or not an arrest or conviction occurs, except simple misdemeanor traffic violations.

i) Use inappropriate or offensive conduct such as fighting, hazing, bullying or harassment of others including inappropriate use of technology for “sexting” or identity theft.

2. Inappropriate conduct during the school year or during the summer months so as to make the student unworthy to represent the ideals, principles, and standards of the District. The Activity Director/Principal has discretion to determine which of the Board policies would either by severity of offense or progressive discipline triggers the Good Conduct Policy;

3. Admittance by the student to jurisdiction of any court for juvenile delinquency or placement on probation, or criminal activity whether through admission or being found guilty, except for minor traffic violations;

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4. Any student’s ineligibility under a prior school district’s Good Conduct Rule will be documented in writing. The Superintendent/designee shall determine if the violation would violate the District’s Conduct Rule and if so, shall determine the length and nature of ineligibility, which shall take into consideration the nature of the conduct, the time which has expired since the violation, and the notoriety of the offense; and/or

5. Violation of the rules of the governing organizations.

C. PENALTIES FOR VIOLATION: GRADES 9-12 ATHLETICS AND EXTRACURRICULAR PROGRAMS

These are mere guidelines for use and may be modified at the discretion of the Activities Director in consultation with other district officials.

General Points relating to the Suspension:

Coaches/Directors and sponsors have the right to establish guidelines up to and including removal from the organization for individuals in violation of this code. Such guidelines shall be in writing and approved by the Activities Director.

Students must continue to participate in the activity in which they have been suspended from for the length of the season. Failure to do so will result in the suspension being carried over to the next activity.

Students must continue to practice with the team and meet the expectations of the coach/sponsor relative to all other participants during the suspension.

Students unable to serve their suspension completely in one activity due to the end of that activity will have their suspension pro-rated in a consistent manner between activities.

Students found in violation of the Good Conduct Code may not register for a new activity one week after the official practice start date to avoid penalty at a later time from another activity.

Self-Report Defined. An individual making a truthful report of a violation of the co-curricular code to a school administrator within 72 hours of the event taking place.

Individuals participating in a school event after violating the Good Conduct Code but prior to making a self-report or administrative discovery will be suspended with no opportunity for a reduced suspension.

Individuals with a first violation that earn a second violation prior to completing the suspension for the first violation will have both penalties added together and suspensions will be served back-to-back.

Individuals who are academically ineligible will serve their Good Conduct Code suspension upon regaining their academic eligibility.

The following are examples of what the penalty MIGHT be in a typical season (less post-season appearances), using the current defined contest limitations of the Iowa Girls High School Athletic Union and the Iowa High School Athletic Association, along with “typical” schedules for our Fine Arts Programs. These are only sample penalties that may be modified by the Activities Director and the actual number of events will be calculated annually.

Sample High School Penalties:

First Violation: One sixth of the schedule season if the student self-reports or one third of the season if administrative discovery.

Second Violation: 2/3 of the schedule season – no self-report – Required: Student must complete an approved school treatment program. Student is responsible for providing evidence of satisfactory progress toward completion before returning to competition. Student and parent will be given a list of treatment providers.

Third Violation: One Calendar Year

See the chart below:

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Football 9 games 2 3 6

Boys’ Golf 12 dates 2 4 8

Boys’ Cross Country 10 dates 2 3 7

Girls’ Cross Country 10 dates 2 3 7

Volleyball 14 dates 2 4 8

Girls’ Swimming 12 dates 2 4 8

Boys’ Swimming 12 dates 2 4 8

Girls’ Bowling 12 dates 2 4 8

Boys’ Bowling 12 dates 2 4 8

Wrestling 15 dates 3 5 10

Boys’ Basketball 21 games 4 7 14

Girls’ Basketball 21 games 4 7 14

Boys’ Tennis 12 dates 2 4 8

Girls’ Tennis 12 dates 2 4 8

Boys’ Track 12 dates 2 4 8

Girls’ Track 12 dates 2 4 8

Boys’ Soccer 15 dates 3 5 10

Girls’ Soccer 17 dates 3 6 11

Girls’ Golf 12 dates 2 4 8

Baseball 40 games 7 14 27

Softball 40 games 7 14 27

Cheerleading** Season Specific TBD TBD TBD

Dance Team Season Specific TBD TBD TBD

Vocal Music Season Specific TBD TBD TBD

Instrumental Music Season Specific TBD TBD TBD

Drama Season Specific TBD TBD TBD

Debate Season Specific TBD TBD TBD

Speech Season Specific TBD TBD TBD

Competitive Clubs Season Specific TBD TBD TBD

*The differences for the 1st Offense represent a self-report vs. administrative discovery.

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**Cheerleading will be handled relative to the season in which the student is participating

Participation in Non-School Sponsored Athletics

Coaches retain their authority to consider the amount of participation time for a student based on the student’s commitment to the school-sponsored activity.

Although approval is not required for competition out of season, when it conflicts with another school activity, students should communicate with the coach/director in season as soon as possible regarding any missed practice/contest time.

D. PENALTIES FOR VIOLATION: GRADE 8 ATHLETICS AND EXTRACURRICULAR PROGRAMS

The school principal/designee will be responsible for enforcing penalties under this policy.

The student who violates this policy shall be declared ineligible to represent the District for the following periods:

First Violation: Two (2) weeks of competition and/or participation in other school activities and clubs.

Second Violation: No extracurricular activities for remainder of the school year.

A student, after completing the 8th grade school year and/or 8th grade competition, will have his/her record concerning violations of Policy #503.60 cleared, unless the penalty for subsequent violations has not been completed. Students will officially change grade levels on August 1 each year.

Infractions Involving Athletic, Athletic Related, and Non-Athletic Programs

For those students who are involved in athletic, athletic related, and non-athletic programs, violation of this policy will result in a period of ineligibility under both. Students involved in more than one activity will serve out their ineligibility simultaneously with the number of weeks and events determined by the Activities Director and Principal.

Participation Under Board Policy Regarding Substance Use/Abuse Treatment

If a student voluntarily admits himself/herself to an approved treatment program and is not alleged to have violated board policy, the principal/designee has the authority to waive further or any penalties.

Notification and Appeal Process

Whenever a student is found to be in violation of this policy, the following procedure will be set in motion:

A. The student and the student’s parent/guardian shall be notified by certified mail. In this communication, the length of the period of ineligibility and a specific explanation of the reasons for the ineligibility will be stated. In addition, the parent/guardian will be invited for a conference regarding the situation of their student.

B. The student or the student’s parent/guardian has the right to appeal the Good Conduct decision. This appeal must be filed, in writing, with the Superintendent/designee within three school days of receipt of the notification letter or of the conference between the Principal and parent/guardian. The appeal process for Good Conduct is a separate appeal process from the Student Conduct policy. However, both appeals may be coordinated and heard together if appealed to the Board using the Student Conduct appeal timelines.

C. Upon receipt of the appeal, the Superintendent/designee shall review the circumstances and evidence regarding the case. The Superintendent/designee shall have three school days to render a decision, and the student and the student’s parent/guardian shall be notified by letter of that decision. The student will remain ineligible during the appeal process.

D. The student or the student’s parent/guardian will be given three school days after receipt of the notification letter to file a subsequent appeal, in writing, with the Board. The appeal will be heard at the earliest possible opportunity but no later than 10 days following the filing of an appeal.

E. The appeal will be conducted in closed session, before the Board, with the student, his/her parent/guardian and legal representative, if desired. The District’s representation during the closed session may involve administrative personnel, including building principal, assistant principal, and activities director/designee coach/sponsoring staff and legal representative. However, any formal action by the Board concerning this case must be taken at an open meeting.

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Eligibility for Activities

You are eligible if you:

1. Have a signed physical examination form with a doctor’s permission to participate on file in the high school Activities Office. (Physical exams are valid for 13 months.)

2. Have a signed concussion form on file in the high school Activities Office. (Concussion forms are valid for one year.)

3. Are 19 years of age or younger.

4. Have not attended high school for more than eight semesters.

5 Enrolled as a full-time student. (for definition on student enrollment, see Board Policy 505.09)

6. Have not changed schools this semester (except due to change of residence).

7. Have never accepted for high school competition an award other than unattached letter of your school, or

8. Have never received any money, expense or otherwise, for your participation in any other athletic event.

8th grade middle school athletic eligibility All 8th grade students will be eligible to participate in extracurricular activities during the first semester of the school year. To remain eligible for participation the second semester, students cannot fail two or more classes (English, math, science and social studies). Students that do not meet this criterion for the second semester will be ineligible for 30 calendar days beginning with the first school day after grades are issued if the activity is currently in session and on the first competition/performance day for a second semester activity not yet started. To remain eligible for summer extracurricular activities, students cannot fail two or more classes (English, math, science and social studies). By district rules, a student must complete a 30 day period of athletic ineligibility if involved in a summer sport.

Emergency Closings/Activity Events

High School - (includes 9th grade activities listed under “Middle Schools”) - If school is cancelled or dismissed early because of weather, activities may be cancelled or adjusted to a later time that day. The superintendent/designee, in consultation with the principal/designee, will decide on activity practice/performance cancellations or set a delayed start time for such events that day. When a decision has been made, information can be obtained from the district website at www.ankenyschools.org, or the CIML website at www.cimlcentral.org.

1. School Cancelled: Practices: Varsity practices may be held with permission. Practices below the varsity level will be cancelled. Events not associated with a varsity event will be cancelled. Varsity events will be cancelled or adjusted as determined by the superintendent/designee and principal/designee.

2. School Dismissed Early: Varsity Practices may be held with permission. All lower level practices and events will be cancelled.

3. Delayed Start: Practices/events will be held as scheduled unless safety will be compromised. Middle School -

1. School Cancelled: Practices: All practices and events will be cancelled except the following 9th grade practices which are included with 9-12 varsity level.

2. Events: Events not associated with a varsity event will be cancelled. Varsity events will be cancelled or adjusted as determined by the superintendent/designee and principal/designee.

3. School Dismissed Early: Practices and events will be cancelled. 4. Delayed Start: Practices/events will he held as scheduled unless safety will be compromised.

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Equipment for Athletics and Activities

In order to give the student a sense of responsibility and an appreciation of their equipment, each will be held accountable for the abuse or loss of it. Any equipment or uniforms lost, stolen or damaged outside of competition must be paid for by the student in whose name it was checked out. Students will adhere to the following guidelines to reduce the chances for lost or stolen equipment, or injury.

1. Do not exchange or loan any of the equipment checked out to you to another teammate. 2. Keep your locker closed and LOCKED at all times. This includes when you are in the shower. 3. Any loss of equipment should be reported immediately to the head coach, rather than waiting until the end of the

season. 4. Any protective equipment that does not fit properly or that has any defective parts should be reported to a coach

immediately. Do not wear the equipment until the necessary adjustments have been made. This is for your protection.

5. Athletes are not to wear our school uniforms or warm-ups to school as if it were their personal clothing. Exception: Game day only.

6. Head coaches will determine uniform styles, colors, etc. for games and practices. Practice gear will be issued in some sports as determined by the coach at that level. In sports where school issued practice gear does not occur, students will wear appropriate shirts/tops and shorts/pants. Appropriate is defined as shirts/tops which cover undergarments and shorts of a minimum of mid-thigh length.

Funds and Fundraising

Students may raise funds for school-sponsored events with permission of the building principal, refer to Board Policy #503.06 and Board Policy #1004.60. A fundraising questionnaire must be completed prior to conducting a fundraiser and resale reconciliation completed following the fundraiser. Both forms must also be submitted to the Business Office. The fundraising questionnaire can be found on the district website in Board Policy #503.06. Revenues from fundraisers must be deposited intact and all expenditures made with a purchase order.

Guidelines for Participation and Expectations for Students.

District extracurricular activities are an integral part of the total educational opportunity for all students. The primary objective of the extracurricular program is to encourage student participation in a structured, wholesome, well-supervised setting. The right to participate in multiple extracurricular activities is open to all students. If participation conflicts occur between district extracurricular activities, these conflicts will be resolved between the student involved, the persons in charge of the extracurricular activity, and the Activities director. Once students make the commitment to participate in the district-sponsored extracurricular activity, they must accept the responsibility of following rules of training and conduct established by those in charge of the extracurricular activity. Rules will be provided to students participating in the district extracurricular activity at or prior to the first regular meeting of the activity.

A. A non-school activity may not involve participation that would jeopardize the amateur status of the student athlete. A student participating in a non-school activity may not wear the school uniform, insignia, or any other indication of Ankeny school affiliation. Violation of the use of the school name, uniform or requirement provision will result in cancellation of non-school participation permission.

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(Note: *Non-school athletic/activities are defined as those with regularly scheduled practices and competitive events.) (Note: **Season is defined as beginning with the first district practice date and ending with the last day of district competitive events.) Student participants in school-sponsored programs must be in compliance with, in order:

A. Regulations established by the Iowa Department of Education; B. The constitution of the state governing organization; C. District policies governing extracurricular activities; and D. Board approved written participation and behavior guidelines established by those in charge of the extracurricular

activity.

The responsibility for enforcement of and adherence to this policy governing extracurricular activities is held by the district activities director and/or the building principal/designee and the adult directly responsible for the instruction and supervision of the activity.

Illegal Substances and Athletics or Activities

The use of alcohol, tobacco, or non-prescription drugs is known to be detrimental to individuals as well as the team they represent. Therefore, disciplinary action will be taken, which could result in removal from the team, should you choose to use any illegal substances (This is more clearly defined in Board policy). Please see page 31 for more details.

Insurance

Athletics, Accident and Health - Student health and accident insurance is available to students at the beginning of the school year. Parents may purchase insurance for their children at their discretion. The district does not purchase accident insurance to cover injuries incurred at school during sports or school-sponsored activities.

Parents/Guardians that want Student athletes to have insurance and cannot afford insurance should contact their coach or the activities office.

Please review the student insurance program on our Web site at www.ankenyschools.org. Questions may be directed to:

Mike Kohanek, Regional Representative Student Assurance Services, Inc. P. O. Box 196, Stillwater, MN 55082-0296. Phone: (651)439-7098 E-mail: mikek@sas-mn.com

HAWK-I - Parents can apply for low- or no-cost health insurance for their children through the state’s Healthy and Well Kids in Iowa (HAWK-I) program. Children, birth to age 19, who meet certain criteria, are eligible. The coverage includes doctor’s visits, hearing services, dental care, prescription, immunizations, physical therapy, vision care, speech therapy and hospital services to name a few. Parents are urged to call 1-800-257-8563 (toll-free) or go to the web site at https://dhs.iowa.gov/hawki for more information.

Music Program

This section provides academic and good conduct eligibility clarification for students who participate in high school

music programs. Due to the academic and extracurricular nature of these programs, the following guidelines will be

used when a student becomes ineligible for participation due to academic and/or good conduct violations.

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Students enrolled in the Concert Choir and Instrumental Music courses may participate in in-school performances but

should not be featured performers (e.g., Fall, Winter, Spring concerts) and may not participate in competitions or out-of-

school performances (e.g., Show Choir or Marching Band competitions).

Parent, Participant, Coach and Sponsor Relationships

Both parenting and coaching are extremely difficult vocations. Coaches/sponsors and parents both want the participants to have a positive experience as they participate in the sport or activity. Communication is the key to making the positive experience become a reality. Participants, parents and coaches/sponsors are all responsible for effective communications. Expected channel of communication - As your children become involved in the programs at the high school, they will experience some of the most rewarding moments of their lives. It is important to understand that there also may be times when things do not go the way you or your child wishes. At these times, discussion with the coach/sponsor is encouraged. When you have a question or a concern regarding a coach/sponsor, please use the following channel of communication:

1. The participant talks to the coach/sponsor. 2. The parents talks to the coach/sponsor. Remember, only the coach/sponsor can give you the answer because it is

the coach/sponsor that is in charge of the program. 3. Talk to the activities director. 4. Talk to the principal.

Appropriate concerns to discuss with coaches/sponsors:

1. Concerns regarding your student’s mental and physical status. 2. Ways to help your student improve in the activity. 3. Concerns about your student’s behavior.

It is very difficult to accept your student not participating as much as you may hope. Coaches/sponsors are professionals. They make judgment decisions based on what they believe to be best for all students involved. As you have seen from the list above, certain things can be and should be discussed with your student’s coach/sponsor. Issues not appropriate to discuss with coach/sponsors:

1. Team strategy 2. Play calling 3. Other student participants

There are situations that may require a conference between the coach/sponsor and the parent. These are to be encouraged. It is important that both parties involved have a clear understanding of the other’s position.

Participation when Absent

Middle school and high school students who are not in school all day because of illness or un-excused absences cannot practice or participate in after school or evening activities but may attend the event. Going to the doctor for illness does not exempt one from this policy. This policy applies to all extracurricular activities and athletics.

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Notice in Advance for Absences

If it is necessary to be absent from practice, the student is expected to notify the head coach prior to the scheduled

practice. Other activities or personal needs should be scheduled at times not in conflict with school sport practice times.

Physical Exams and Insurance Requirements

Regulations of the Department of Education, IHSAA and the IGHSAU states: The school shall require of each student participating in athletics a physician’s certificate stating that he or she is physically able to participate in athletic contests of his or her school. The medical certificate is valid for the purpose of this rule for one calendar year. This certificate must be on file before the student will be allowed to practice with any of the high school/middle school’s athletic teams. Also, a medical release card must be filled out for each sport the student participates in and given to the coach.

Post-Secondary Athletic and Activity Collegiate Opportunities

For those student-athletes who feel they have the time and talent to become a college participant in athletics, there is a summary of rules and regulations governing the transferring, recruiting, eligibility and financial aid that would be very beneficial to any senior. These may be picked up in the guidance office or refer to the High School Activities handbook for more information. Refer to the www.ncaa.org

Practice Dates - Holidays and Breaks

The following are school district observed breaks and holidays. Coaches, in coordination with the Activity Director, may choose to practice on identified holidays or during breaks. See below for specifics.

Fall

Labor Day - Practice as determined by coaches grades 9-12 in all sports

Winter

Thanksgiving No practice

Practices before and after Thanksgiving as determined by coaches grades 9-12, in all sports

Winter Break

No practice December 24, 25, and varsity only on January 1

Spring

Spring Break Practice as determined by coaches grades 9-12, in all sports

Memorial Day - No practice

Practice as determined by coaches grades 9-12, in all sports.

Summer

Independence Day (July 4) - No practice

Practice Start Dates See the Unified Calendar for all start dates: http://bit.y/29RTCrq

Publications

Students may produce official school district publications as part of the curriculum under the supervision of a faculty

advisor and principal. Publications must be consistent with the Family Educational Rights and Privacy Act (FERPA)

requirements.

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Official school district publications include, but are not limited to, the school newspaper and yearbook. Expression

made by students, including student expression in the school district publications, is not an expression of official school

district policy. The school district, the Board and the employees are not liable in any civil or criminal action for student

expression made or published by students unless the employees or board have interfered with or altered the content of

the student speech or expression. Copies of the school district publication code can be obtained from the

Communications Department.

A faculty advisor supervises student writers to maintain professional standards of English and journalism and to comply

with the law including, but not limited to, the restrictions against unlawful speech. No student shall express, publish or

distribute in an official school district publication material which is:

● Obscene ● Libelous ● Slanderous ● Encourages students to:

○ Commit unlawful acts ○ Violate school district policies, rules or regulations ○ Disrupt or interfere with the education program ○ Interrupt the maintenance of a disciplined atmosphere ○ Infringe on the rights of others ○ Cause the material and substantial disruption of the orderly and efficient operation of the school or

school activity

Students who believe they have been unreasonably restricted in their exercise of expression in an official student

publication should follow the complaint procedure outlined in this handbook.

Selection of Activities

Students are free to make their own selections as to activities in which they wish to participate. It is a school policy that students facing a conflict between two school sponsored activities may be given a choice of which to attend. Certain school activities (to be determined by the administrators) will have priority. Students will not be penalized by the activity not attended.

Sportsmanship

All students (participants and spectators) are responsible for their behavior both at home and away school-sponsored

events and activities. All school policies, expectations, and regulations apply at all events and activities, whether home

or away. Students who demonstrate poor sportsmanship may be removed from an event at the discretion of the

supervising staff member(s). Multiple sportsmanship violations may result in a student being restricted from attending

remaining school events and activities.

***Any student-athlete at any level grades 7-12 who is ejected from an IHSAA sanctioned sport will be required to view the NFHS Sportsmanship video. This is a free video. The course must be viewed prior to being able to return and participate in an interscholastic contest. This mandate is in addition to missing the next regularly scheduled game/meet which is defined as the next scheduled, rescheduled, or contracted date. However, a lesser or more severe penalty may apply upon review of the incident.

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State Tournament Absences

Students must bring a signed release form by the assigned deadline, where appropriate purchase of a ticket, and adhere

to dismissal or return time deemed appropriate by administration.

Seating in the Gym or Football Stadium

All Ankeny students are to sit in the designated student section at all school home athletic events; or they may visit or sit with their parent/guardian. Students who display unsportsmanlike behavior, or other inappropriate behavior at school sponsored activities, use noisemakers, or get out on the floor or playing field will be disciplined and/or asked to leave.

Transportation for Athletic and Activity Trips

Students who are currently serving an academic ineligibility or good conduct violation, may not travel with the team if

the dismissal takes place before the end of the school day. Coaches and Activity Directors may use discretion if

supervisory concerns exist.

All students will be transported to and from respective games, meets, etc. via school transportation. The only exception

to this is when a parent makes a request to transport the student and contacts the head coach personally to seek

permission and provides a written note.

Students traveling to and from school on school buses are NOT permitted to take athletic equipment on the buses (ie.

golf clubs, baseball or softball bags).

Whenever possible and practical, it is our practice to furnish school transportation to practices and contests. However,

occasionally it is necessary for us to have athletes report to the site rather than furnish school transportation.

Students who ride the bus and other school district vehicles to and from school, extracurricular activities or any other

destination must comply with the school district policies, rules and regulations. Students are responsible to the driver

while on the bus or in another school vehicle, loading or unloading or leaving the bus. The driver has the authority to

discipline a student and may notify the principal of a student’s inappropriate bus conduct.

Use of Facilities by Student Organizations

School district facilities are available during non-school hours to school-sponsored and non-school sponsored student organizations for the purpose of meetings or activities. School sponsors wishing to use the school district facilities should contact the activities office or the building office to reserve a room. School district policies, rules and regulations are in effect during these meetings. For non-school sponsored activities, contact the Community Education office to reserve a room at 515-289-3962.

Part II Coach Related Information

Coach expectations:

● Serve as a role model for your athletes. ● Communicate openly and clearly with athletes, parents, and activity administrators. ● Explain fully to players what is expected of them. ● Create an atmosphere in which the athletes perceive that the coach cares about them as both individuals

and players on the team.

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● Encourage players to work to the best of their abilities and take pride in each individual athlete. ● Be sensitive to differences between players and consider the overall well-being of the individual athlete. ● Maintain a relationship with players that foster their confidence and respect. ● Treat all athletes fairly during the team selection process and throughout the season. ● Emphasize the proper ideals of sportsmanship, ethical conduct, and fair play. ● Encourage leadership, cooperation with teammates, use of initiative, and good judgment by the players on

the team. ● Treat visiting teams, coaches, and officials as guests. ● Achieve a thorough understanding and acceptance of the rules of the sport and the standards of eligibility. ● Integrate personal philosophy of activities with the school's philosophy of education. ● Respect the integrity and judgment of the sports officials. ● Remember that they are public representatives of the school. Their conduct must be such that there arise

no criticism of their efforts to promote the common interest and purpose of the school. ● Make every attempt to resolve problems with players or parents/guardians as early as possible. ● Communicate with the activity director immediately when problems arise and follow the procedure outlined

in this handbook for problem resolution. What a coach can expect from Ankeny Schools:

● Encouragement, support, and resources necessary to develop the program. ● Receptive to your recommendations, constructive criticism, ideas for improvement. ● Acknowledgement that sports are a part of the overall educational program. ● Commitment to ethics and sportsmanship. ● Opportunities to grow and feedback about ways to improve. ● Support against unfair and unfounded criticisms. ● Input into the discussion about improving opportunities for students.

COACHES' RESPONSIBILITY

● Review and meet the Coaching expectations. ● Select your team fairly, giving every athlete a fair and equal opportunity to make the team. Allow for an

adequate time period for the team selection process. The head coach has the ultimate authority to select the team and decide upon a fair distribution of playing time. (Please refer to tryouts/cuts policy section of handbook).

● Teach and develop the individual team members the skills necessary to compete successfully in the assigned sport. Emphasize team unity and sportsmanship throughout the season.

Preseason: Prior to the first game of the season: A. Review the Iowa Athletic Association rules governing the assigned sport. B. Check to ensure that your coaching certification is current. C. Volunteer Coaches list needs to be submitted to AD and license documentation submitted to Human Resources.

D. Check the condition of the facilities to be used, as well as uniforms and equipment. E. Review and confirm eligibility list obtained from administrative assistant. F. Update eligibility list as needed.

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G. Obtain a first aid kit from the athletic trainer. H. Maintain and file the emergency medical form for each player. Supervision: Locker Room and Practice Area

A. Be prompt for practice. For weekend/evening practices and games, the coach is expected to be at school in advance of team members.

B. The locker room will be supervised before and after practices and games. C. During games, only team members, managers, and statisticians will be allowed in the locker room. D. A coach shall not leave his/her team without supervision.

E. Coaches will be provided with keycard access to the school facilities, weight room, and locker room, during the coaching season.

F. After practice, the coach is expected to be the last one to leave. The coach should check to see that the

lights are out, doors locked, and that everyone is out of the locker room and school building, unless there is a custodian on duty. The coach will also make sure the building is clean, if a custodian is not on duty.

G. Each coach shall be responsible for the conduct and appearance of his/her team at all times and in all

places whether they are engaging in practice or competition, or are on the way to or from such events. The coach shall enforce discipline and sportsmanlike behavior at all times and impose penalties for breach of such standards by an individual, working with the District administrative team as appropriate.

H. Each coach, during practices and games, must keep all emergency medical forms of his/her athletes in

the first aid kit which contains the following information: name, address, home telephone number/cell phone number, parent's'/guardians' work telephone number, and emergency contact person.

Volunteer Coaches:

Must have a certification and be listed by the coach. This includes concussion certification which is annual.

The volunteer must have submitted a background check to HR.

The Volunteer will not be issued a separate key or fob. Access to the building must be coordinated with the head coach.

Supervision, including riding the bus may not be solely with the Volunteer. The supervision responsibility is that of the district paid coaching staffing.

Practices:

A. Any holiday or Sunday practice shall be cleared through the activity director. Generally, the recommended length of practice should not exceed two and one-half (2 1/2) hour.

B. No practices should be held off-campus without the permission of the activity director.

C. Iowa High School Athletic Association and the Iowa High School Girls Athletic Union have specific rules regarding out of season contact, please refer to those organizations before scheduling a practice.

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D. If any damage is done to the school facility (i.e. broken window) before, during, or after the practices, it

must be reported to the activity director as soon as possible.

E. All outside doors should be locked following vacation or weekend practice. Doors should not be left propped open.

F. Wednesday is considered “open night” in the District under Board Policy # 508.2. Under that policy, student

school activities will not be scheduled on Wednesday night beyond 6:30 p.m. from August through May whenever possible.

G. Student absences from practice on religious holidays shall not diminish his/her opportunities for playing

time in subsequent game. Refer to the attendance policy for more information about excused absences. H. Indoor practice time must be scheduled with the activity director in advance. Coaches must adhere to the

time scheduled for use of facilities to accommodate the needs of other teams and community groups. I. Cancellation of Practices or Games(Refer to student handbook section of the handbook)

Game Day Preparation:

A. Coaches will secure team manager, scorekeepers, and timers, unless otherwise supplied. The rate of payment for these positions is not negotiable and is subject to the rate provided by the AD.

Publicity: Coaches are expected to cooperate with all members of the press in providing sports' publicity. Coaches shall be careful to issue responsible comments that will represent the school, athletes, or surrounding communities fairly.

A. The home team is responsible for game reports on the day of the game. The following newspapers should be contacted: Des Moines Register; Quick Stats reporting to the Union and Association.

Uniforms and Equipment: A. Accurate and up-to-date equipment issue records are to be kept throughout the season.

B. At the close of the season (usually the last game), cleaned uniforms and equipment will be collected and inventoried by the coach.

C. For any uniform and/or equipment loss, coaches must submit a list of names for lost

uniform/equipment to the administrative assistant for billing.

D. A written recommendation as to the purchase of equipment, supplies, and uniforms for the next season shall be submitted to the activity director. Follow the District requisition procedure.

Records: A. The following should be submitted to the activity director at the close of the season.

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1. Sports Report Form, including scores of games and complete roster. 2. Awards Information (letter and non-letter winners) and Nomination Forms. 3. Inventory of all equipment and uniforms. 4. List of players who lost equipment or uniforms.

Transportation: A. Releasing Players to Parent/Guardian:

Players leaving the school on a school bus to an activity contest must return to the school on the same bus. Exceptions to this policy may be made only if these procedures below are followed:

COACHES' RESPONSIBILITY

1. If the parent/guardian wants to drive his/her athlete to or from an activity contest, a Travel Release Form must be obtained from the activity department and signed by the parent, stating the reason. The form should be approved by the activity director before the date of the contest. A copy is then given to the coach.

2. The parent/guardian must present himself/herself to the coach. The athlete is allowed to leave with a parent/guardian only. No other application of this rule will be accepted.

3. A parent/guardian may take only his/her own athlete unless arrangements are made in advance and a Travel Release Form is signed.

4. Any extenuating circumstances requiring a deviation from this policy should be discussed with the activity director. This policy was adopted for rare occasions when parent/guardian arrives at an activity and desires to take his/her athlete home from that activity. This is not to be advertised, nor should it be a matter of wholesale release of players from activity buses. Please be very careful and courteous in your identification checks. We must not release any of our players to anyone other than their parent/guardian for obvious reasons. Due to the liability factor, parents/guardians cannot ride on team buses. They must secure their own transportation to and from games.

B. Late Return from Games:

Many coaches are involved in activity trips that return late to the school. It is a good policy to give team members an approximate return time so that a parent/guardian knows when to pick up his/her athlete. Upon returning to school, allow athletes to make telephone calls, so that they can be picked up.

The coach is expected to be the last one to leave the school so that no athlete is left on his/her own without supervision. If you are put in a situation where you have to wait an unreasonable amount of time, please call the parent/guardian and make him/her aware of your position. If this fails to resolve the situation, refer the matter to the activity director, who will make a follow-up call. Custodial staff on duty will secure the building; they will not be expected to supervise athletes.

COACHES' RESPONSIBILITY C. School Buses - Away Games:

1. There must be at least one paid contracted coach present in all vehicles carrying team members. This is in force both going to and coming from athletic contests. There are circumstances whereby a coach may not be present on the bus. In such situations approval by the activity

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director must be granted. 2. The coaches are responsible for any student be it athlete, trainer, or manager from the time

that student steps on the bus to the time he/she leaves school grounds. It is imperative that a roll call be taken prior to leaving the site of a game or any stop in route.

3. To prevent thefts from occurring on the buses at away contests, be sure that athletes do not leave any personal belongings on the bus. Make this clear every time you depart: "Nothing should be left on the bus for any reason at any time."

4. The coach is responsible to see that care of the bus is observed. D. Student Early Dismissal /Late Start from School:

1. All coaches must provide the activity director with an accurate team roster for each game that requires early dismissal for athletes.

2. The roster and early dismissal time will be submitted to the principal by the activity director for approval. Please submit the request as soon as possible.

3. Students will not have the option of late start due the activity contest going late.

Security:

It is imperative that coaches emphasize and reinforce that all athletes should exercise caution regarding their belongings during game or practice situations.

A. Guidelines: 1. Advise athletes not to bring valuables to games or practices. 2. If they do not elect to do so, advise them that they are responsible for their own possessions.

3. Have the athletes give their warm-up/belongings to a non-competing athlete to watch or place them within the eyesight of the coach.

COACHES' RESPONSIBILITIES

Player-Parent/Guardian Relations:

Most problems with players and parents/guardians can be avoided by clear communication and fair/equal treatment of all athletes. If a serious problem does arise between the coach and a player or the coach and a parent/guardian, the following procedure should be followed sequentially until the problem is resolved.

Problem Resolution: A. Inform the activity director of the potential problem.

B. Meet privately with the player and/or parent/guardian to resolve the conflict.

C. Schedule a meeting with the coach, player, or parent/guardian, and activity director.

Coaches' Roles:

A. Head Coach - Head coaches are responsible for supervising and coaching the varsity team's practices and games. Head coaches are also responsible for guiding the junior varsity and freshman coaches in

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his/her program. Head coaches are responsible for all equipment and uniforms assigned to all levels of their sport. Head coaches must formally evaluate their assistant coaches at the conclusion of the season.

B. Junior Varsity and Freshman Coaches - Junior varsity and freshman coaches are responsible for the

supervision and coaching of the team's practices and games. Junior varsity and freshman teams are important entities unto themselves and do not exist solely as feeder programs for the varsity team. Junior varsity coaches should communicate effectively with and take coaching advice from the varsity coach. Junior varsity and freshman coaches are expected to assist the varsity coach when the junior varsity or freshman season concludes.

C. Assistant coaches are responsible for assisting the head coach with the supervision and coaching of the

varsity team. The role of the assistant coach will be clearly defined by the head coach.

D. Volunteer Coaches- Head coaches are required to file the names of the volunteers with the AD. All Volunteer coaches must present a valid coaching authorization with the AD to be filed in HR. Parents may not be a volunteer coach to their own children. Parents may coach one level down or up. At no time should the volunteer coach be the sole supervisors.

E. Additional Coaches- the District through its staffing plan has allocated coaching staff for each schedule D assignment to supervise and coach the student participants. If the number of student participants presents a supervision or safety issue then the coach should consult with the AD. The AD will then have the authority to request additional coaching staff. All additional coaching staff must be approved by the board if in excess of the staffing plan.

F. Outside coaches-Outside coaches serve at the pleasure of the board. They are issued a coaching

contract for the season, and are paid the stipend monthly over the term of the season. Outside coaches are required to document their time and use the time clock to accurately account for time. If a time clock is unavailable then a time sheet may be required. The District must comply with the provisions of the Fair Labor Standards Act (FLSA).

Miscellaneous:

A. Length of Season - Do not infringe upon another coach's season. The start and conclusion of your season is clearly delineated in the IOWA ATHLETIC ASSOCIATION regulations. Adhere to these regulations. If an athlete approaches you about how he/she might improve his/her skills, you may indicate the methods. Do not try to influence him/her to drop from another sport in order to concentrate on one sport. This is unfair to the player, to school teams, and to other coaches.

B. Recruiting - Coaches should make every effort to encourage athletes to participate in a sport. There

should be no effort, however, to lure athletes from other sports of the same season to your team. Additionally, there are ethical considerations in attempting to recruit outside the feeder. Activities are voluntary and the athlete should be free to choose.

C. Open enrollment requests go to the Board of Directors and will be processed based on the school’s open

enrollment policy. Placement is dependent on the factors listed in the policy.

D. Team Rivalry - We should encourage pride within each team, but this should never develop through belittling another sport in the same season. Every team should be pulling hard for every team in the school.

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E. Player Recognition - Coaches are expected to attend league conferences and meetings.

F. Fundraising - Some forms of fundraising are allowed for teams with the approval of the activity director. Minor forms of fundraising, especially those teams that have supportive parent groups who organize fundraising in order to supplement their teams with minor extra benefits are allowable. Other allowable fundraising includes parents help provide monetary support in order to help defray the costs of items or activities such as: T-shirts, sweats, hat, senior night, and team celebrations.

When coaches ask student-athletes to purchase extra team apparel they should take into consideration and be sensitive to those individuals that may find such purchases as a financial burden on them and their family. Many student-athletes do not want to be excluded from purchasing team apparel and put pressure on parents to purchase such items. Coaches should keep these types of purchases to a minimum.

Any collection of funds by coaches should be accounted for by making checks payable to the high school and deposited with the activity administrative assistant. Coaches are responsible for collecting all monies for these purchases. Accounting for money properly is considered an ethical requirement under the Iowa Board of Education Examiner rules. Information regarding money handling procedures and the student activities fund is located on the Iowa Department of Education’s website at: https://educateiowa.gov/pk-12/school-business-finance/levies-funds/student-activity-fund

COACHES' RESPONSIBILITY

A. Individual Coaches Rules - Coaches may not modify the policies in the Student-Athlete Handbook, Coaches, however, may establish additional rules and regulations for their team with the approval of the activity director and principal. Such rules must be given in writing to all team members at the beginning of the season. Penalties for the violation of additional rules will be in writing and will be administered by the coach. Copies of all additional rules will be on file in the activity department.

PERSONNEL: CERTIFICATION Coaching Permit:

In order to coach interscholastic athletics at the middle school, junior high, or high school level the coach must possess one of the following: A teaching license with an Iowa Coaching Endorsement or if not a certified teacher than the individual must have a coaching authorization. More information about a coaching endorsement can be found at:

http://www.boee.iowa.gov

A coaching authorization is valid for five years. It can be renewed by taking five approved renewal activities. Renewal also includes completing a mandatory child abuse reporter course once every five years.

The Human Resources must have updated copies of your endorsement /authorization on file.

PERSONNEL: SALARY AND EVALUATION

Salary:

Salary is negotiated and represented in the “schedule D” of the Ankeny Education Association’s collective bargaining agreement. For a teacher coach, the salary is typically paid out during the activity season. Similarly,

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for coaches that are not teachers in the District, the coach is paid in monthly installments during the season of the coaching assignment. Stipends are not to be split unless there is approval from HR for a stipend to be divided between staff members.

Evaluation:

All head and assistant coaches will go through the full evaluation at least once every three years. Such evaluation will become part of the coach's personnel file once the coach has had time to discuss and review it with the activity director.

Part III Activity Program Requirements

TRYOUT POLICY Philosophy In accordance with our philosophy of athletics and our desire to see as many athletes as possible participate in our athletic program, we encourage coaches to involve as many students as they can without compromising the safety of their sport/activity. Obviously, time, space, facilities, equipment, personal preference, and other factors will place limitations on the most effective squad size for any particular sport/activity . However, the Activity department recognizes these concerns and is striving to maximize the options available for students in the activity as participants or supporters of the program. Tryout/Cutting Policy

The District encourages all students to participate and will participate at one of the below mentioned levels.

Varsity Junior Varsity Middle School

Dance, Cheerleading, Show Choir are the only student activities in which a tryout/cut policy exists. Tryout guidelines and evaluation criteria should be formulated by the head coach in consultation with activity director prior to tryouts.

The District may reserve the right to impose a tryout/cut policy when facilities or numbers dictate limiting the number of student participants.

The coach shall provide the following information to all candidates for the team:

● length of tryout period ● criteria used to select the team ● number or approximate number to be selected ● practice commitments if a student makes the team ● clear notification that tryouts are based on the performance during the selection period ● tryouts are not based on summer participation or coaching camps the students participated in prior to

selections ● eligibility regulations

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● student activity code of conduct policy

1. A student must be registered through the activity office and have medical clearance. 2. Tryouts are open and available to all students who meet the eligibility requirements. A student that is

academically ineligible due to grades may not tryout for the team. 3. Tryouts should be structured so that they are fair and equitable for all candidates. 4. A student is not permitted to participate in tryouts while serving an out-of-school suspension. 5. A minimum evaluation period of three to five days is recommended. Team selections will be made after this

evaluation period based on specific skills, activities abilities, and attitude. 6. If a student is going to miss tryouts due to extenuating circumstances, e.g., extended sports season,

sickness, injury, or another compelling reason, he or she must have prior approval of the coach and the activity director.

7. The results of tryouts need to be announced in a timely fashion and empathy should be shown to all candidates. - Cut lists are not to be posted; in extenuating circumstances, a team list may be posted with prior approval of the activity director. It is recommended that each candidate be personally informed of the cut and the reason for the action. - Coaches are encouraged to discuss alternative possibilities for participation in the sport or other areas in the activity program.

8. If a coach foresees difficulties arising as a result of squad cuts, the coach should discuss the situation with the activity director.

VACATION POLICY

All coaches are expected to be in attendance with their students if practice is scheduled. Coaches have the prerogative of giving their team days off during a vacation period or at appropriate times during the season. All coaches must set expectations and subsequent consequences for any student’s absence during practices and contests scheduled during vacation time clear to the students at the beginning of the season and to their parents at their preseason meeting. Coaches should provide students and parents with, daily season long schedules with practices and games, so that students know when they can make personal appointments, college visitations, etc. It is important that the coach is fair and consistent within the team with the consequences of missed practices. Please provide the rationale for this position on vacation practices and contests using the following information. It should be made clear to students that when you go out for an activity, you have made a commitment to assume responsibility for all practices and contests. If there is a conflict with attendance, it is the student’s responsibility to discuss this with the coach as soon as possible and to clearly understand the consequences, which will be consistent within the team.

Parents and students should understand that when a student misses a full week of practice or several consecutive days of practice whether it is a vacation period or not, the expectation is that the student does not jump back into the starting lineup. The student must make up for lost practice time from both the physiological and psychological perspective. Physical conditioning, position play, team strategies and plays are all part of a typical week of practice. However, coaches may not dismiss a player or cut them from the team if time is missed during a vacation period. Many of our teams that must play 18-20 games must utilize every week of the season in order to complete their schedule. It is also important to note that the CIML schedules games during vacation weeks and all teams must adhere to strict conference guidelines in regards to rescheduling.

PRESEASON PARENT MEETING It is important to schedule a preseason parent meeting which should be mandatory for all participants' parents. Ideally the meeting should take place within the first week of the season, if possible. The main objective of the parent meeting

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is to clearly communicate to all parents the expectations, goals and objectives of your team. In addition it is also important to outline for parents their role, specifically communication.

Cover these areas:

I. Welcome parents and introduce coaching staff. Give brief overview of the purpose of the meeting and state time limit.

II. Team Information:

A. How teams will be chosen (varsity, junior varsity, freshmen).

B. Criteria for letters and other awards.

C. Discuss communication policy. A coach should not be communicating with students directly. Any communication between a student/and or parent should be copied to the activity director.

D. Team rules - refer to section of the student activity section in the student handbook. Specifically the good

conduct policy.

E. Activity trainer's role. Name of trainer and injury protocol. How to contact trainer if necessary and when to contact trainer.

F. Provide handouts for practice and game schedules and vacations.

G. Explain policy on early dismissal for state tournament games

H. Review transportation policy.

I. Explain how you communicate with the local newspapers.

PRESEASON PARENT MEETING

III. Conflict Resolution

A. Explain how conflicts are resolved when there is a problem. The majority of conflicts occur as a

result of miscommunication. Parents should be directed to call you first. Explain when and how they should contact you. It is wise to point out to parents that speaking with you immediately after a game or before is not an appropriate time. Emotions are high and decision making is not very good. If a parent follows your protocol for communication and calls, speak with the parent or return the phone call as soon as possible.

B. If the conflict is still not resolved, have the parent contact the activity director. C. If the conflict is not resolved, the last contact would be the building principal.

IV. Closing Remarks A. Conclude with positive remarks thanking parents for their support.

B. Give suggestions to parents in which areas they may be involved with and help the team.

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Recommendations: senior night, team dinners, season end celebrations.

TEAM CAPTAIN SELECTION

It is the responsibility of each head coach to select captain(s) for the team. The number of captains to be selected as well as the method to choose a captain is also to be determined by each head coach. Each head coach should explain to the team as well as at the parent meeting at the beginning of the season how captains are to be selected and who is eligible to be a possible captain and when that selection will take place. Please follow the guidelines provided when it comes to the selection of captains.

Student-Athletic Team Captains

1. Prior to selections for captains, coaches should review for the entire team, expectations and responsibilities of leadership behavior for captaincy in order to ensure good decision making in the selection of captains.

2. After captains are selected, coaches will review with their captains all expectations and responsibilities outlined in the student-athlete handbook.

Important points to emphasize with your team: A. Selection as a captain of an athletic team is an honor. B. The captain's responsibilities begin when he/she is selected.

C. Captains who violate the substance abuse policy will be removed as a captain regardless of whether or not the student-athlete is in season. Furthermore, other violations or infractions of the student-athlete code of conduct or of school rules may result in the student-athlete being removed as a team captain.

D. Captains must attend all leadership meetings that are scheduled throughout the school year by

the activity director.

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REGULATIONS AND PROCEDURES FOR AWARDS

Varsity letters in all athletics shall be awarded by the school upon the recommendation of the coach who shall consider the following as requirements for awards:

● A player must have been regular in attendance at all practices. ● A player must have observed all training rules and regulations. ● A player shall have conducted himself/herself in a most exemplary manner both on and off the field, exhibiting

good sportsmanship to his/her coach, teammates, and opponents.

Examples of guidelines used when awarding varsity letters. Baseball - 50% of the innings played (pitchers 25%) Basketball - 50% of the periods played Cheerleading - cheer in 50% of varsity games the squad is assigned to cheer at Cross Country - must be on the scoring team in at least 50% of the meets Football - 50% of the periods played Golf - 50% of the matches played Softball - 50% of the innings played (pitchers 25%) Soccer - 50% of the periods played Tennis - must participate in 50% of the matches or win 6 points Track - must participate in 50% of the meets, or score 15 points for the season, or place in CIML championships, invitationals, or sectionals Volleyball - 50% of the matches played Wrestling - must participate in 50% of the matches

WEIGHT ROOM AND FITNESS ROOM RULES

Facilities may vary for weight and fitness rooms in the District. Work with the AD to assist in setting up the weight room for precautionary safety measures.

The following is a list of specific rules on use of the weight facility that may be shared with students and should be posted outside the weight room: 1. No one is allowed in the training facility without a qualified supervisor present. 2. Supervisors should be certified coaches or physical education staff members. 3. Supervisors should be supervising, not working out. 4. No horseplay is permitted. 5. Wear proper attire. Shirts and clean, non-cleated shoes must be worn at all times. Athletic shoes are required.

Flip-flops, sandals and bare feet are not acceptable. 6. Equipment bags, containers and food/beverages are not allowed in the facilities. No gum chewing. Plastic

water bottles are acceptable. 7. All weight equipment must be returned to proper locations at the conclusion of the individual's usage: a. Weight plates placed back onto weight plate holders. b. All bars stripped of all weight. 8. Do not use equipment unless you are knowledgeable about how to properly use it. 9. Observe weight room etiquette and demonstrate courtesy toward others in the room at all times. 10. Show respect for equipment and facility at all times. Do not drop or throw weights. 11. Utilize spotters and locks when necessary (e.g. for overhead lifts, squats, bench presses and platform lifts).

30

12. Supervisors are not responsible for users' personal belongings or lost or stolen items. 13. Immediately report any facility related injury or facility/equipment irregularity to the supervisor on duty. The

supervisor should report such incidents or equipment problems to the activity director.

First Aid Kits/Supplies:

1. At the beginning of the season, each head coach will receive a stocked medical kit, water cooler, and ice

chest. It is the coaches' responsibility to ensure these items are at every practice and game. 2. The medical kits are issued to every team for the purpose of protecting the coaches and athletes from

potential transmission of body fluids that may contain harmful pathogens. All coaches should adhere to the universal precautions when handling body fluids. Any material contaminated with body fluids should be placed in a plastic bag and tied. This bag should be turned into the training room for proper disposal of this bio-hazardous waste. All kits should contain rubber gloves, disinfectant, sterile gauze and plastic bags.

3. If more supplies are needed for medical kits, a coach or team member needs to bring the kit to the athletic trainer's room for restocking. Please plan ahead.

4. At the end of the season all equipment is to be returned to the athletic trainer. Any equipment not returned will be taken out of that team's budget. Equipment should be returned in the condition in which it was dispensed.

5. All coaches must carry emergency medical information cards with them at all times.

SPORTS MEDICINE INFORMATION

Injury Reporting/Medical History:

1. All injuries will be recorded on a triplicate form. The athlete, athletic trainer and coach will each receive

a copy. Verbal exchange can also occur. 2. All medical history forms will be housed in the training room. Coaches who have a concern regarding a

particular athlete must speak with the athletic trainer. 3. In order to successfully handle and insure proper care for the athlete as well as filing of school insurance

forms, the coach needs to send all athletes who have been injured or seen by a doctor to the athletic trainer's office.

4. If an athlete is injured at an away game, coaches must fill out an injury report form and give it to the athletic trainer immediately following the incident.

Athletic Training Room Daily Operation:

1. All athletes need to sign in to receive any type of athletic training service. 2. Taping and bandaging have first priority over injury evaluations (due to time limits).

3. The athletic trainer will determine the athlete's ability to participate, oversee rehabilitation, set a date of return, and effectively communicate with coaches. It is not the trainer's responsibility to track down athletes to go into the training room.

Medical Referrals:

1. The trainer will coordinate the treatment plan of any injured athlete. This will include notifying parents,

making medical appointments, and informing the coach and the athlete about the specific injury. 2. The activity director will be made aware of any situation where an athlete was transported to the

hospital or was seriously injured.

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Home/Away Games:

1. With the large number of sporting events occurring simultaneously the athletic trainer cannot be at all

events. Sports with a higher risk of injury will be given top priority for coverage. 2. A certified athletic trainer will be at all home and away football games.

3. Athletes with away games will be given preferential treatment in the athletic training room due to time parameters.

4. Please review emergency medical procedures with your team and assistant coaches. 5. Upon arrival at away sites clarify the access to an onsite trainer. If an athletic trainer is unavailable

make sure you understand the school's emergency protocol.

SPORTS MEDICINE INFORMATION EMERGENCY MEDICAL PROTOCOL Major Injuries: (head, neck, or back injuries, severe sprains, suspected fractures or dislocations, unconsciousness, cessation of breathing, heat stress, seizure victims)

Directions for calling paramedics/ambulance

1. Call paramedics: A. State your name and position B. Describe nature of injury C. Describe location of injured athlete D. Give present phone number 2. Send responsible persons to meet and direct paramedics to injured athlete. 3. Assist paramedics with injury information if needed.

Athletic Injury Procedures

General Guidelines: REMEMBER - MOST IMPORTANT: The injured athlete takes priority over everything!

1. Keep the athlete still, comfortable, and reassured. 2. When in doubt, do not move an injured athlete. 3. Send someone for the athletic trainer if one is available. 4. Call paramedics, if necessary. 5. Notify parents as soon as possible.

When athletic trainer is present:

1. Notify athletic trainer. 2. If there is a serious injury and it is obvious that an ambulance will be needed, send assistant coach or

someone responsible to call 911.

When athletic trainer is not present:

1. Administer first aid. 2. Call 911. 3. Notify parents of injury

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When team is away and injury occurs:

1. Consult with the certified athletic trainer if one is present. You must follow his/her instructions.

EMERGENCY MEDICAL PROTOCOL

2. Request assistance of host team coach or activity director if athletic trainer is not available. 3. Call 911. 4. Send an adult and athlete's emergency information with him/her to the hospital. If at all possible, send an

assistant coach with the injured athlete. 5. Notify the athletic trainer as soon as possible after an athletic injury occurs.

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APPENDIX A – Phone List A-1. Emergency Phone List

APPENDIX B - Pre-Season Forms B-1 Permission Form B-2 Activity Emergency Card B-3 Instructions for Completing Eligibility Form B-4 Sport Eligibility Form

APPENDIX C – Job Descriptions

APPENDIX D - End of the Season Forms D-1 End of Season Report (Awards)

APPENDIX E - Evaluations

APPENDIX F – Gift Law Issues F-1 Gift Law Issues: What Coaches and A.D.S. Need to Know

APPENDIX G – Online Concussion Course Instructions G-1 Online Concussion Course Instructions for Coaches

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APPENDIX A

ACTIVITY DEPARTMENT - EMERGENCY PHONE NUMBERS Principal Activity Director Administrative Assistant School Nurse Athletic Trainer

Emergency Medical Services Ambulance - 911 Police - Emergency - 911; Routine Physician - Athletic Trainer - Select Medical Physical Therapy Bus Company

Contact Person - Media Contacts Newspapers

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APPENDIX B

PERMISSION FORM

I hereby give my permission for to participate in the sport of ____________________

(print full name of student) for the 20 -20 school year, including field trips. I realize that such activity involves the potential for injury, which is inherent in all sports. I acknowledge that

even with the best coaching, use of the most advanced protective equipment and strict observance of the rules, injuries are

still a possibility. On rare occasions, these injuries can be so severe as to result in disability, paralysis or even death. I acknowledge that I have read and understand this warning and the IOWA ATHLETIC ASSOCIATION and

Ankeny High School interscholastic rules and regulations. To the best of my knowledge, my child is physically able to participate in this sport. In case of injury, I hereby give authority to the advisor in charge to grant permission to a physician to examine and treat, if

necessary, any injury sustained while participating in this activity.

Consent for Athletic Training Services, Healthcare Procedures, and Release and Exchange of Personal Health

Information (PHI) as applies to the Student Athlete I hereby give consent for my child to participate in the school’s activity program and to receive any necessary healthcare treatment,

including but not limited to first aid, diagnostic procedures, and medical treatment when associated with activity injury or illness. I

give my permission for that care to be provided by the appropriate certified school staff or medical personnel including treating school

physicians, school nurses, Certified Athletic Trainer and any other appropriate healthcare providers. I recognize that the treatment

team associated with activities is varied and extends beyond the medical staff to the coaching staff, activity director, the guardian, and

the individual athlete. I give the Certified Trainer permission to release and exchange information that pertains to my son/daughter’s

athletic injury as well as any other pertinent personal health information (PHI) with the appropriate members of the above defined

treatment team. In the event that I cannot be reached in an emergency, I hereby give permission for my child to be transported to

receive necessary treatment.

Information: Present Grade Date of Birth _____________ Signed ________________________________ (parent/guardian) (Parent/guardian) Date ________________________________

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EMERGENCY INFORMATION ON OTHER SIDE Ankeny Schools ACTIVITY EMERGENCY INFORMATION CARD

Student’s Name Sport/Activity _________________________

Please Print Last First Middle

Date of Birth _________________________ Grade __________

Home Address ______________________________________________ Telephone ________________

Father/Guardian_____________________________Mother/Guardian______________________________

Address _________________________________ Address __________________________________

City _______________ State _____ Zip _______ City _______________ State _____ Zip _______

Home Telephone __________________________ Home Telephone __________________________

Business Telephone ________________________ Business Telephone ________________________

In the event parents cannot be reached, call Name _________________________ Phone _________

Name _________________________ Phone _________

Family Doctor __________________________________________ Telephone __________________

Orthopedist __________________________________________ Telephone __________________

Dentist __________________________________________ Telephone __________________

Primary Medical Insurance Company or Plan: ______________________________________________

Policyholder _________________________ Policy No. ___________ Hospital Preference ____________

Allergies to ___________________________________________________________________________

Please answer Yes or No Epileptic ________ Diabetic ________ Asthmatic ________ Cardiac Problems ________

Contact Lenses __________ Medications ___________________________________________________

Please list all previous serious illnesses, injuries (include previous back or extremity strains, sprains, fractures),

hospital confinements, and surgeries within the past 5 years.

______________________________________________________________________________________

______________________________________________________________________________________ You have my permission to take whatever action is deemed necessary for the health & welfare of my child.

Parent/Guardian Signature _____________________________________________ Date _______________

Student Signature ____________________________________________________ Date _______________

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INSTRUCTIONS FOR COMPLETING ELIGIBILITY FORM

PLEASE TYPE OR PRINT ALL INFORMATION

Student's Name List the name of all team members, last name first, in the following manner:

1. List all 12 graders first, followed by all 11th graders, etc.

2. Integrate varsity and JV players into one list, if possible.

3. Alphabetize within each grade.

Sex Fill this out only for co-ed teams.

Date of Birth Please use numbers, listing month, day and year in that order.

Grade Please indicate 9, 10, 11 or 12 for each athlete

Previous School Please check with each athlete to see if they attended another high school. If so, list the name of that school.

Permission Slip Check here if you have a signed permission slip from the student.

Physical Check here if you have proof of a sports physical or card from the nurse for that student.

Student Handbook Sign Off Check here if you have the signed form with parents and athletes name filled out. This will be used for

subsequent sports throughout the year.

Eligibility

Check each student's report card to verify that he/she passed during the previous quarter (not semester). For

first quarter eligibility, use final transcript (including summer school.) REFER ANY QUESTIONS

REGARDING ELIGIBILITY TO THE ADMINISTRATIVE ASSISTANT OR ACTIVITY DIRECTOR.

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SPORT ELIGIBILITY FORM Year______

SPORT ________________________ COACH _________________________ SIGNATURE ____________________

Student’s Name M/F DOB Grade Previous School

(Name of School) Permission

Slip Physical Student-

Athlete

Handbook

Passing 4

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APPENDIX C JOB DESCRIPTIONS

The following is a generalization of the job descriptions of assistant coach and head coach. The District has on file specific job descriptions for the positions and those are typically posted online with a vacancy. JOB DESCRIPTION – ASSISTANT COACH I. Title: Assistant Coach II. Qualifications: 1. Possess proper Certification 2. Experience and background in the sport

3. Such alternatives to the above qualifications as the board may find appropriate and acceptable

III. Primary Function: To help each participating student achieves a high level of skill, and appreciation for the

values of discipline and sportsmanship and an increased level of self-esteem. IV. Reports to: Head Coach V. Supervises: Athletes VI. Major Duties and Responsibilities:

1. Coaches individual participants in the skills necessary for excellent achievement in the sport involved. 2. Plans and schedules with the head coach a regular program of practice in season (including holiday or

vacation periods). 3. Works closely with the head coach in scheduling interscholastic contests. 4. Assists the head coach in recommending purchase of equipment, supplies and uniforms, as appropriate. 5. Assists the head coach in maintaining necessary attendance forms, insurance records, accident reports

and similar paperwork. 6. Assists in overseeing the safety conditions of the facility or area in which assigned sport is conducted at

all times those athletes are present. 7. Enforces rules and regulations which have been established by the head coach and distributes copies of

same to all squad members prior to the start of the season. 8. Provides for the orderly distribution and collection of all athletic equipment. 9. Evaluates his/her program and submits a written report to the head coach at the conclusion of the

season. 10. Conforms to rules and regulations as stated in the coaches' manual and/or teachers' manual. 11. Performs such other duties as are consistent with the nature of the position and as may be requested by

the head coach.

VII. Terms of Employment: Salary and work period to be established by the board of education in compliance with rules and regulations.

VIII. Evaluation: Will be conducted by the head coach in conjunction with the activity director and reviewed by the

principal in accordance with performance responsibilities.

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JOB DESCRIPTION – HEAD COACH I. Title: Head Coach

II. Qualifications: 1. Possess proper certification

2. Should have background in sport 3. Such alternatives to the above qualifications as the board may find appropriate

and acceptable.

III. Primary Function: To help each participating student achieves a high level of skill, an appreciation for the values of discipline and sportsmanship and an increased level of self-esteem.

IV. Reports to: Activity Director and/or Principal

V. Supervises: Athletes

VI. Major Duties and Responsibilities:

1. Coaches individual participants in the skills necessary for excellent achievement in the sport involved. 2. Plans and schedules with the Activity Director a regular program of practice in season (including holiday

or vacation periods). 3. Works closely with the Activity Director in scheduling interscholastic contests. 4. Recommends purchase of equipment, supplies and uniforms as appropriate.

5. Maintains and completes necessary attendance forms, insurance records, accident reports and similar paperwork.

6. Oversees the safety conditions of the facility or area in which assigned sport is conducted at all times that athletes are present.

7. Establishes written rules and regulations in consultation with the activity director and/or principal, for distribution to all squad members prior to the start of the season. Enforces discipline and sportsmanlike behavior at all times and imposes penalties for breach of such standards by individual athletes.

8. Provides for the orderly distribution and collection of all athletic equipment. 9. Evaluates their assistant coaches and program and submits written reports to the activity director at the

conclusion of their season. 10. Conforms to the rules and regulations as stated in the coaches' manual and/or teachers' manual. 11. Performs such other duties as are consistent with the nature of the position and as may be requested by

the activity director and/or principal.

VII. Terms of Employment: Salary and work period to be established by the board of education.

VIII. Evaluation: Will be conducted by the activity director and reviewed by the principal in accordance with the

performance responsibilities.

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APPENDIX D

Ankeny Schools

END OF SEASON REPORT

Please turn this form in promptly so that awards can be prepared.

COACH: _______________________ SPORT: ____________________ YEAR: ________________

LETTER WINNERS NON-LETTER WINNERS OVERALL RECORD

1. ______________________________ 1. __________________________ __________________

2. ______________________________ 2. __________________________

3. ______________________________ 3. __________________________

4. _______________________________ 4. __________________________ LEAGUE RECORD

5. ______________________________ 5. __________________________ __________________

6. _______________________________ 6. __________________________

7. ______________________________ 7. __________________________

8 _______________________________ 8. __________________________ CAPTAIN(S)

9. ______________________________ 9. __________________________ 1. _______________

10. ______________________________ 10. __________________________ 2. _______________

11. ______________________________ 11. __________________________ 3. _______________

12. ______________________________ 12. __________________________ 4. _______________

13. ______________________________ 13. __________________________

14. ______________________________ 14. __________________________

15. ______________________________ 15. __________________________ COACHES' AWARD

16. _____________________________ 16. __________________________ _________________

17. _____________________________ 17. __________________________

18. ______________________________ 18. __________________________ MANAGERS

19. ______________________________ 19. __________________________ 1. ________________

20. ______________________________ 20. __________________________ 2. ________________

21. ______________________________ 21. __________________________ 3. ________________

22. ______________________________ 22. __________________________ 4. ________________

23. ______________________________

24. ______________________________

25. ______________________________

26. ______________________________

27. ______________________________ D-1

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APPENDIX E

ANKENY COMMUNITY SCHOOLS HEAD COACH EVALUATION

NAME

ASSIGNMENT YEAR

Assessment scale for remaining performance areas: (circled number indicates activity director’s estimate of performance).

1. Distinguished

2. Meets expectations

3. Needs improvement

4. Unsatisfactory – assistance needed/action plan

A.YEAR ROUND RESPONSIBILITIES 1 2 3 4

1. Formulates objectives for the coming sport season as it

pertains to player personnel and assistant coaching responsibilities.

2. Visible in the community and sells his/her program in a positive manner.

3. Keeps knowledgeable of rules and regulations concerning his/her

sport plus changes which occur.

4. Keeps active in professional organizations such as the state coaches

association.

5. Abides by school, conference and state associations rules/regulations.

6. Keeps a copy of the Ankeny Activity Handbook on file and abides by

its regulations.

7. Works cooperatively with Activity Director and all coaches and

sponsors in providing leadership to the feeder programs.

8. Promotes entire activity program attempting to foster school spirit.

9. Communicates effectively with parents throughout the year.

10. Develops rapport with other teachers, coaches, and administrators.

11. Treats colleagues in a professional manner.

12. Encourages off-season activities to improve performance, while

respecting the rights of coaches and participants whose sport is in-season.

13. Operates within an established budget and follows activity department

guidelines regarding ordering and purchasing of supplies.

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ANKENY COMMUNITY SCHOOLS HEAD COACH EVALUATION

14. Sets a good example for young people and is a positive role model.

15. Promotes the development of a team concept and all team members

feel important to the team.

16. Stays current in the sport via clinics/camps/observations/etc.

17. Handles disagreements with staff/parents/admin. in positive manner.

18. Brings a high level of professionalism to the coaching profession

(ie. dress, appearance).

19. Works cooperatively with Activity Director and all coaches and sponsors in

resolving conflicts

20. Interested in participant’s academic achievement.

B. PRESEASON RESPONSIBILITIES

1. Submits coach’s check list participants lists, program roster and other

pertinent information to Activity Director/Activity Secretary in a timely manner.

2. Explains district participation policies.

3. Conducts meeting of assistant coaches of activity.

4. Selects and instructs managers properly.

5. Keeps accurate records of issued equipment and inventory.

6. Communicates staff expectations to participants.

7. Is aware of academic eligibility of participants.

8. Conducts a parent meeting to explain school & team policies.

9. Completes on-line rules meetings sponsored by state associations.

10. Demonstrates pre-competition knowledge initiative

11. Adapts to mid-competition needs

12. Demonstrates initiative with post season teardown

13. Has high expectations for all athletes

14. Demonstrates proper sideline conduct with officials

C. DURING SEASON

1. Assumes responsibility for constant care of equipment and facilities being

used and proper storage is utilized.

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ANKENY COMMUNITY SCHOOLS HEAD COACH EVALUATION

2. Assumes supervisory control over all phases of participants in the program.

3. Organizes and schedules practice sessions on a regular basis with the idea

of developing the participant’s greatest potential.

4. Applies discipline in a firm, consistent, and positive manner.

5. Regularly attends Activity Department and faculty meetings as requested.

6. Emphasizes safety precautions and uses accepted training and injury

procedures and works cooperatively with Activity training staff.

7. Is ethical and demands high sportsmanship from staff and team.

8. Reports outcome of contest to media in a timely fashion as requested and

treats media representatives professionally.

9. Follows Activity Department guidelines regarding scheduling of facilities

and practices.

10. Keeps an accurate statistical record of the season and submits these records

to appropriate conference officials and organizations.

11. Checks in daily with activity office, mailbox checked, emails returned.

12. Utilizes assistants appropriately.

13. Uses available technology to improve quality of program.

14. Communicates with the Activity Director frequently on all issues.

15. Develops positive/constructive relationships with athletes.

16. Uses appropriate motivational techniques with team members.

17. Critiques/Corrects athletes in a positive manner.

18. Demonstrates punctuality

19. Is able to keep students out for the sport

D. POST SEASON

1. Arranges for the systematic return of all school equipment and holds

participants responsible for all equipment not returned.

2. Arranges for cleaning, storing and conducting an inventory of all equipment.

3. Is well prepared for end of the season banquet.

4. Recommends to the Activity Director personnel changes.

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ANKENY COMMUNITY SCHOOLS HEAD COACH EVALUATION

5. Submits recommendations for scheduling/equipment purchases.

6. Maintains records of team and keeps a file of sport history.

7. Submits evaluations and recommendations for officials when requested by

the state association or union in a timely fashion.

8. Turns in all district required forms

9. Completes Community Service Project for the season

COMMENTS:

Action Plan Areas/Thoughts if applicable:

I understand that my signature does not necessarily constitute agreement with the contents of this evaluation and

that I have an opportunity to respond in writing. My signature only verifies that I have received a copy of this

evaluation and understand its content.

COACHES SIGNATURE _________________DATE__________________

AD’S SIGNATURE ______________________DATE__________________

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ANKENY COMMUNITY SCHOOLS ASSISTANT COACH EVALUATION

NAME

ASSIGNMENT YEAR

Assessment scale for remaining performance areas: (circled number indicates activity director’s estimate of performance).

5. Distinguished

6. Meets expectations

7. Needs improvement

8. Unsatisfactory – assistance needed/action plan

A.PERSONAL CHARACTERISTICS 1 2 3 4

16. Demonstrates self-control and poise _____________

17. Demonstrates emotional stability____________________________

18. Is punctual to all meetings_________

19. Shows enthusiasm in working with student athletes

20. Sets a good example for young people, positive role model

B. LEADERSHIP QUALITIES

15. Develops positive working relationships with the entire staff

16. Shows initiative on their own

17. Give proper attention to assigned duties

18. Willingness to assume extra duties (schedules, transportation, academics,ect)

19. Develops a rapport between coaches and players.

20. Ability to motivate.

21. Supervision of players in locker room and other areas.

22. Loyalty to head coach and that coach’s system

23. Completes on-line rules meetings and mandated trainings

C. PROFESSIONAL KNOWLEDGE

20. Demonstrates knowledge of the sport

21. Demonstrates the ability to teach the proper developmental skills.

22. Is competent in the use of technology to improve coaching.

23. Demonstrates proper care and storage of equipment.

24. Intensity of interest in coaching

25. Emphasizes safety precautions and uses accepted training and injury

procedures and works cooperatively with Activity training staff.

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ANKENY COMMUNITY SCHOOLS ASSISTANT COACH EVALUATION

I understand that my signature does not necessarily constitute agreement with the contents of this evaluation and

that I have an opportunity to respond in writing. My signature only verifies that I have received a copy of this

evaluation and understand its content.

COACHES SIGNATURE ___________________________________________DATE__________________

HEAD COACH SIGNATURE________________________________________DATE__________________

AD’S (DISTRICT EVALUATOR) SIGNATURE________________________ DATE__________________

Comments

Action Plan Areas/Thoughts if applicable

E-6

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APPENDIX F

GIFT LAW ISSUES: WHAT COACHES AND A.D.S NEED TO KNOW The Scenario: A clothing company contacts an activities director and coaching staff with a deal for their school. To get the AD and coaches to recommend the company to the Superintendent and school board members, the company wants to give clothing to the AD and coaches. The Reality: Iowa’s gift law (Iowa Code chapter 68B) prohibits the above conduct. The law applies to all public employees, which includes administrators, teachers, and coaches at school districts. The gift law prohibits a public employee or that person's immediate family member from accepting or receiving, directly or indirectly, any gift or series of gifts from a “restricted donor. “ A restricted donor is defined in the law as a person or company who is or is seeking to be a party to a sale, purchase, lease or other type of contract with the employer of the public employee. Thus, in the above scenario the clothing company and all of its representatives are restricted donors. They want a contract with the school district. They want to sell goods to the district. There are some exceptions to the prohibitions in the gift law. The ones that would most commonly occur regarding school employees are as follows: • Non-monetary items with a value of three dollars or less that are received from any one donor during one calendar day. • Informational material relevant to a public employee's official functions, such as books, pamphlets, reports, documents, periodicals, or other information that is recorded in a written, audio, or visual format. • Anything available or distributed free of charge to members of the general public without regard to the official status of the recipient. The consequences for violating the gift law are severe. A person who knowingly and intentionally violates the gift law may be punished in ALL of the following three ways: • Both donor and recipient are guilty of a serious misdemeanor. Serious misdemeanors are punishable by up to one year incarceration and a fine between $250 and $1500, plus 30% surcharge and court costs. • The gift law specifically gives the public employer permission to fire the employee who takes a gift in violation of this law. • Finally, violation of the gift law is a violation of the Board of Educational Examiner’s Code of Ethics. Therefore, the public employee who is also licensed by the BoEE could lose his or her license. Iowa Department of Education

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APPENDIX G RE: NFHS ONLINE CONCUSSION COURSE NOW AVAILABLE FOR COACHES TO VIEW THE NFHS REQUIRES EACH COACH TO INDIVIDUALLY REGISTER FOR, AND VIEW, THE CONCUSSION COURSE. IT IS NOT POSSIBLE TO SHOW THE COURSE IN A MASS SETTING, SUCH AS ON A BIG SCREEN DURING A COACHES' MEETING OR HAVE MULTIPLE COACHES VIEW IT ON THE SAME COMPUTER. EACH COACH MUST LOG IN INDIVIDUALLY & ENTER THEIR BoEE FOLDER NUMBER OR THEY WILL NOT GET CREDIT AND WILL NEED TO VIEW THE COURSE AGAIN. WHEN REGISTERING OR SIGNING INTO NFHSLearn.com, EACH COACH MUST ENTER THEIR BoEE FOLDER # UNDER THE HEADING "State Assigned ID Number"!! (See steps 2 & 3 below.) IF THEY DO NOT ENTER THEIR BoEE FOLDER NUMBER, THEY WILL NOT GET CREDIT FOR VIEWING THE COURSE!! THIS IS AN EXTREMELY IMPORTANT STEP! (NO BoEE FOLDER NUMBER, NO CREDIT FOR VIEWING THE COURSE!!) HERE ARE THE DIRECTIONS FOR COACHES TO ACCESS THE ON-LINE "CONCUSSION IN SPORTS" COURSE: 1. Use this direct link - http://nfhslearn.com/courses/38000 - to access the course. 2. Coaches who have never registered at NFHSLearn.com will select "REGISTER" and complete the registration process. - The "Account Setup" area is case sensitive and using lower case letters has proven to work best. After registering and entering their personal information (name, address, etc.) they will be directed to a "Profile" page. On the "Profile" page, they MUST SELECT 'Coach' as one of their primary positions and should enter the sport(s) they coach. They MUST SELECT 'Iowa' as their state and MUST ENTER THEIR BoEE FOLDER NUMBER UNDER THE HEADING 'State Assigned ID Number'!! IF THEY DO NOT ENTER 'Iowa' AS THEIR STATE AND DO NOT ENTER THEIR BoEE FOLDER NUMBER, THEY WILL NOT GET CREDIT FOR VIEWING THE COURSE!! (NO BoEE FOLDER NUMBER, NO CREDIT FOR VIEWING THE COURSE!!) 2. Coaches who have already registered for NFHSLearn.com will need to "Sign In" (passwords are case sensitive), select "My Account" and edit their "Profile Information" before ordering the course. When editing their "Profile Information" they MUST SELECT 'Iowa' as their state and MUST ENTER THEIR BoEE FOLDER # UNDER THE HEADING 'State Assigned ID Number'!! (NOTE: If the system will not allow you to enter your BoEE number in the 'State Assigned ID Number' field when you edit your profile it is because 'Iowa' already appears in the "State" field. To correct this, go to the "State" field, select any state other than 'Iowa', then select 'Iowa' again. This will reset the system and allow it to accept your BoEE folder number. This feature will be updated in the future, but for now it is the only option when 'Iowa' already appears in the "State" field.) Coaches who do not know their BoEE folder number can use this Iowa Board of Educational Examiners link - https://www.boee.iowa.gov to search for it. For the best experience on NFHSLearn.com, they should update their web browser (Chrome, Internet Explorer, Firefox, Safari, etc.) to a current version. If they are having trouble advancing to the next slide within a course, refresh their page to ensure the page has properly loaded. If they still have trouble, they should visit 'Help' within NFHSLearn.com. This page includes information on how to get in touch with the NFHS Help Desk. 4. Once they have completed the registration process, or edited their "Profile", they need to select "COURSES" from the top menu. The easiest way to access the "Concussion in Sports" course may be to begin typing 'concussion' in the "Search for Courses" box. When the "Concussion in Sports" logo appears, move the cursor over it and click, "View Course". When the next page appears, click "Order Course".

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5. Complete the ordering process by selecting: a. "I am ordering a course for myself", b. "Iowa" as the State, c. "Checkout", d. "I agree to the NFHS No Refund Policy for online education courses, except for inadvertent duplicate purchases.", e. "Continue". 6. When the 'Order Receipt' appears, click on "DASHBOARD" in the top menu, then click on "Begin Course". 7. At the end of the course, there is a course evaluation form to complete before they can select "Download Certificate" so they can print their certificate of completion to keep for their records.

Ankeny Community School District does not discriminate based on race, color, creed, religion, national origin, sex, gender

identity, age, disability, marital status, sexual orientation, physical attributes, physical or mental ability or disability, ancestry, political party preference, military affiliation, socioeconomic status, or familial status. Inquiries or grievances may be directed

to Ken Morris, Director of Equity, 306 SW School Street, P.O. Box 189, Ankeny, IA, 50021-0189, (515) 965-9600,

kenneth.morris@ankenyschools.org; or the Iowa Civil Rights Commission, Grimes State Office Building, Des Moines, IA, 50319-0201, (515) 281-4121; or the U.S. Department of Education, Office for Civil Rights, 500 West Madison Street, Suite

1475, Chicago, IL 60661.