CMPF112-module3.2

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Module 3

Microsoft Office SuiteMicrosoft Word

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MODULE OVERVIEW

Part 1

What will Word Processing Do For Me?

Part 2

Gaining Proficiency: Editing and Formatting

Part 3

Enhancing A Document : The Web And

Other Resources

Part 4

Advanced Features : Outlines, Table, Styles

and Outlines

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Part 1

What Will WordProcessing Do For Me?

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What Will Word Processing Do For Me?

OBJECTIVES:

Define word wrap, hard and soft returns.

Distinguish between insert and overtype

modes.

Describe Word screen elements.

Create, save, retrieve, edit and print a

document. Check a document for spelling; describe the

function of the custom dictionary

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Overview

Word Processing software used to create

documents.

Create your document. Save your document.

Display your document on monitor and edit

as necessary. Print document any time in draft or final

form.

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Basics of Word Processing

Word Wrap text automatically wraps text from one lineto the next without pressing the enter key.

Hard Return created by the user when the enter key ispressed.

Soft Return created by the word processor as it wrapstext from one line to the next.

Insertion Point Flashing vertical line that marks theplace where text will be entered.

Toggle Switch A switch that causes the computer to

alternate between two modes. For example, Caps Lock alternates between uppercase andlowercase.

Insert Mode vs. Overtype Mode

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Title bar

Menubar

Toolbar

Office

Assistant

Scroll

barStatus

bar

Minimize

Restore

Close

Word 2000 Screen

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Standard Toolbar

Save

Print

Spell Check

Cut

Paste

Undo

Redo

Hyperlink

Creates Columns

Doc Map

E-mail Doc

Open Doc

Preview

Draws table

Inserts Worksheet

Drawing Toolbar On/Off

Show/Hide Codes

Office Assistant

Copy

Format Painter

Zoom

New

Inserts Table

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Formatting Toolbar

Font Size

Italics

Bold

Left Alignment

BorderBullets & Numbering

Style

Justified

Underline

Font Style

Highlight

Promote/Demote

Font Color

Bullets

Right Alignment

Numbering

Center Text

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The File Menu Commands

New

Open

Close Save

Save As

PageSetup

Print

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The File Menu Commands

The File menu is used to open, close, save, andprint word documents. It is also used to exitWord.

Save commandcopies the current document tothe same file and disk location.

Save As commandcopies the currentdocument to a different file and disk location.

Open commandbrings a copy of a previouslysaved document into memory, enabling you towork with that document.

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Save As Dialog Box

File NameFile

Type

Folder

Where

Stored

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Open Dialog Box

File to be

opened

File

Type

Folder

Where

Stored

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Troubleshooting: Normal View

View menu is used to change the view of

the document as well as display or hide

toolbars.

Normal View - this view shows only the

body of the current page;

faster and preferable when entering text and

editing.

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Troubleshooting: Normal View

No Margins

Displayed

Normal Button

Horizontal

Ruler Displayed

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Troubleshooting: Print Layout View

Print Layout View - this view shows the complete page

with headers, footers, and all formatting applied.

Margins Displayed

Print Layout

Button

Horizontal

Ruler Displayed

Vertical Ruler

Displayed

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Part 2

Gaining Proficiency:Editing and Formatting

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Objectives

Define the select-then-do methodology

Use the Find and Replace commands, and

Go To commands

Use different type of views

Define typography

Use the Page Setup command Use the Format Paragraph command

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Select-Then-Do

Cutcommand removes the selected text and places it on theclipboard.

Copycommand places a duplicate of the selected text on theclipboard.

Pastecommand puts the contents of the clipboard into the

document. Drag-and-Drop- You can move or copy information using

drag-and drop editing. First select the information, and thenuse the right mouse button to drag the selection to the newlocation.

Office/Windows Clipboard - temporary storage areaavailable to any Windows application.

Undo command- this command reverses the effect ofprevious commands.

Redo command- reverses the last command that wasundone.

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Find command

locates one or more occurrences of specific

text

Replace command

locates the text, and replace with different text

Go To command

goes directly to a specific place

Find, Replace, and Go To Commands

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Find command

Replace command

Selection bar

Go To command

Case sensitivesearch

Case insensitivesearch

Whole wordreplacement

Automaticreplacement

Wild card


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Find command- locate a designated character string andoptionally replace with different characters.

Replace command locate a designated character stringand replace with different characters.

Selection bara blank column at the far left of the document

window. Use the selection bar to select a line, paragraph, orthe entire document.

Case sensitive searchfinds word matches only if thewords are exactly the same with respect to uppercase andlowercase letters

Case insensitive search

finds word matches regardless ofthe use of uppercase and lowercase letters.

Automatic replacement substitution is made automaticallywhen executing a replace command.

Whole word replacement replaces only entire words notparts of a word when executing a replace command.

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Scrolling needed when a document is too large to be seenin its entirety. Scrolling refers to moving horizontally orvertically to see a different portion of the document

View menu

Provides different views of a document Normal view The default view

displays only the body of the document, faster than printlayout view.

Page Layout view

Closely resembles the printed document Zoom command

Display screen at different magnifications

Views

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View Menu: Normal View

No Margins

Displayed

Normal Button

Horizontal

Ruler Displayed

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View Menu : Print Layout View

Margins Displayed

Print Layout

Button

Horizontal

Ruler

Displayed

Vertical Ruler

Displayed

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View Menu: Zoom Command

75%

Zoom

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Typography Process of selecting typefaces, type style, and type

sizes

Typeface a complete set of characters withthe same general appearance. Times New Roman

Arial

Courier New

Serif typeface-presence of tiny cross lines

Sans serif typeface-absence of tiny cross lines

Typography

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Typography

Typeface

Times New Roman Arial

Courier New

Serif typeface

Sans seriftypeface

Typography

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Portraitorientation

Landscapeorientation

Margins

Page Setup Command

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Page Setup Command

Page Setup command - the command in

the File menu lets you change margins,

paper size, orientation, paper source,

and/or layout. Portrait Orientation - vertical orientation of

the page such as in portrait photographs.

Landscape Orientation - horizontalorientation of the page such as in a landscape

painting.

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Page Setup Command : Page Break

Page break go to the top of

the next page.

Soft page break - top of the

page created by the word

processing application.

Hard page break - top of the

page specified by the user.

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Format Paragraphthis command allows youto specify the alignment,indentation, line spacing,

and pagination for theselected paragraph

Alignment

Indents

Left indent

Right indent

Special indent

First line indent Hanging indent

Paragraph Formatting

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Alignment

the horizontal positioning of the text on the page. Textcan be left aligned, right aligned, centered or justified.

Indents is the distance between the text and the margin.Paragraphs can be indented (moved in) so they have a differentmargin from the remainder of the document.

Left indent moves the paragraph in from the left margin of thedocument.

Right indent moves the paragraph in from the right margin of thedocument.

Special indent a special type of indentation different from the leftor right indent. The two types of special indentation are first line andhanging.

First line indent

this indentation setting affects and left indentsonly the first line in the paragraph.

Hanging Indent - the first line of the paragraph hangs farther leftthan the following lines.

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Line Spacing

Single

1.5 lines Double

At Least

Exactly

Multiple


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How to invoke a spell/grammar check?

Turning spell checking off


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Part 3

Enhancing A Document :The Web And Other

Resources

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Objectives

Describe object linking and embedding; explain how it is used to create a compound document.

Describe the resources in the Microsoft Clip Gallery; insert clip art and/or a photograph into a document.

Use Format Picture command to wrap text around a clipart image.

Use WordArt to insert decorative text into a document.

Describe Internet and World Wide Web; download

resources from the Web for inclusion in a Worddocument.

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Object Linking and Embedding (OLE) technology thatenables you to create a document containing objects frommultiple applications.

Object data from an application. For example, a documentis a Word object.

Clipboard a memory location that stores a single object.Objects can be cut to and pasted from the clipboard.

Clip art a graphic piece of artwork.

Microsoft Clip Gallery this gallery contains clip art images,photographs, sound files, and motion clips.

Microsoft WordArt an application within Microsoft Officethat creates decorative text.

WordArt toolbar toolbar which appears when using theWordArt application.

A Compound Document

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Resources from the Net and Web

Internet

WWW - World Wide Web

Hypertext document Hypermedia

Hyperlink

Web enabled Web toolbar

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Professional Formats

Template

Partially completed document that contains

formatting, text and/or graphics.

Wizard

Agenda wizard

Fax wizard

Resume wizard

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Professional Formats

Template

a partially completed document thatcontains formatting, text, and/or graphics to help you increating a document.

Wizard helps you create a document by asking a

series of questions, and then creating a customizedtemplate based on your answers.

Agenda wizard a wizard that helps you create anagenda (a list of meeting items)

Fax wizard a wizard that helps you to create a faxcover sheet and document.

Resume wizard a wizard that helps you to create yourresume.

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Part 4

Advanced Features :Outlines, Table, Styles and

Outlines

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Objectives

Create a bulleted or numbered list; create an outline using a multilevel list.

Describe Outline view;

explain how this view facilitates moving text within adocument.

Describe the tables feature;

create a table and insert it into a document.

Explain how styles automate the formattingprocess and provide a consistent appearanceto common elements in a document.

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Bulleted list

Bullets &Numbering

command

Multilevelnumbered list

Numbered list

Outline

Bullets, Lists and Outlines Vocabulary

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Bulleted List - a list helps to organize information by

emphasizing important topics. A bulleted list has bullets (special

characters) at the beginning of each list item.

Bullets and Numbering command - facilitates the creation of a

bulleted or numbered list.Multilevel numbered list - a list with more than one level. Each

level can be formatted independently of other levels.

Commonly used for outlines.

Numbered List - a list helps to organize information by

emphasizing important topics. A numbered lists numbers andorders the list items sequentially.

Outline - An outline extends a numbered list to several levels.

Bullets, Lists and Outlines Vocabulary

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Tables feature

Cell

Insert tablecommand

Table menu

Tables and

Borders

Tables Vocabulary

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Cell- the rows and columns in a table intersect to form cells. Cells

are separated by dotted lines knows as gridlines which appear

on the monitor, but not in the printed document.

Insert table command - this command creates a new table and is

accessed through the Table menu.

Tablesfeature - represent a very powerful capability with Word.

The cells in a table can contain text, numbers, and/or graphics.

The cells in the table are separated by gridlines on the monitor.

Table Menu- menus of commands relating to tables such asInsert Table, Insert Rows, Insert Columns, Delete, etc.

Tables Vocabulary

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Character style

Paragraph style

Style command Normal style

Heading 1 style

Body Text Default

paragraph fontstyle

Styles Vocabulary

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Styles Vocabulary

Normal Style - contains the default paragraph settings and isautomatically assigned to every paragraph unless a different style isspecified.

Paragraph Style - stores paragraph formatting (alignment, linespacing, indents, text flow, and borders and shading), as well as thecharacter style in a paragraph.

Style - is a set of formatting instructions that has been saved undera distinct name. Styles are created at the character or paragraphlevel and provide a consistent appearance to similar elementsthroughout a document.

Style command- this command from the Format Menu allows youto change any style. This is an easy way to achieve uniformity by

storing the formatting information as a style and then apply that styleto all occurrences of the same element within a document.

Documents

CMPF112-module3.2