CMOS: Richard Asselin [email protected] Taylor & Francis
: Victoria Gardner [email protected] CMOS Congress, 29
May 2012 Climate editor : William Hsieh [email protected] Ocean
editor : Guoqi Han [email protected] Meteorology and Hydrology
editor: Douw Steyn, [email protected] Technical editor : Sheila
Bourque [email protected] Sponsored by Atmosphere-Ocean RA
Slide 2 Is it a Journal article? Question 1 Or is it really a
magazine article? Question 2 Or is it a Research in Progress paper,
a literature review or Viewpoint? If your paper is original
research result or thorough topic review Select appropriate journal
and write for it RA Slide 3 Find the right journal Generalist:
publishes across the whole field. Niche: a journal with a narrow
aims and scope. Visit your university library website Look at
publishers and journal websites Talk to peers/mentors RA Slide 4
Journal content Familiarize yourself with the aims and scope
statements Remember, you are joining a conversation with other
contributors... make sure you have something to say. Top Tip RA
Slide 5 The Best journal What is the readership and usage? The top
cited or downloaded papers may be on the journal website. VG Slide
6 Is it international? Is this important to you? Is it
peer-reviewed? How long will this take? Who is the Editor? Who is
on the editorial board? Who publishes in the journal? Top Tip Slide
7 Measures of Quality Measures of Quality for academic journals
include: ERIH, IBSS, ARC, Scopus, Google Scholar, etc. Thomson
Reuters Citation Index Two-year Impact Factors. 2010 IF=1.304
Five-year Impact Factors (new Feb 09). 2010 5yr IF= 1.605 SNIPS 7
VG Citations received in 2010 to articles published in 2008 and
2009 Articles published in 2008 and 2009 Slide 8 Is A-O the journal
for me? A decision made on most papers within 60 days (2011 data)!
Friendly and personable interaction with dedicated Co-Editors and
Technical Editor High quality technical editing and production
Online early publication of papers through iFirst Page charges
(CAD$115 per page) cover unlimited use of colour graphics Page
charges waived for first time Canadian authors** 50 free reprints
for each paper High international visibility of your research) All
abstracts are published in English and French Online version
available free to all CMOS members VG Slide 9 Preparing the journal
manuscript Read the Information for authors Follow submission
guidelines. Supply meaningful keywords The title and abstract are
the most visible parts of your article. VG A Circulation Model for
the Discovery Islands, British Columbia Climate Change, Mean Sea
Level and High Tides in the Bay of Fundy Advice from Professor Mark
Brundrett, Editor of Education 3-13: "We would typically expect a
strong title, a good title that really expressed what the article
was about and made it clear to the reader exactly what the topic
was, and it's amazing how often writers neglect to do that. Slide
10 Help for prospective authors We have an Author Services website
http://journalauthors.tandf.co.uk/ The site also contains audio
interviews with academic editors providing advice on how to get
published and how to write a research paper. 10 VG Slide 11
Structure of a manuscript Title Abstract Introduction Methods
Results Discussion and/or Conclusions Acknowledgements References
GH Slide 12 Title Title is a label and determines whether a paper
gets read. Maximum information in least words State results Include
keywords Question: easier to understand Decline of North Atlantic
Subpolar Circulation in the 1990s X Avoid long title (check journal
rules) X Avoid abbreviations X Avoid using Investigation of GH
Slide 13 Abstract Abstract is a critical component of a paper,
which determines weather it gets read in details. State the main
issue and objective State methods State key results State major
conclusions and significance X Acronyms X Too much background
information or methodology GH Slide 14 Introduction State why the
study is important and necessary Provide brief background (broad
context followed by explicit rationale) Provide sufficient
literature review State hypothesis or focal question or objective
State what you will do X Too much or too little background
information X Unclear purpose X Confusing structure GH Slide 15 WH
Slide 16 Slide 17 Slide 18 Slide 19 Slide 20 Slide 21 Slide 22
Slide 23 Journals publishing protocol Plagiarism: much easier to
detect now. Self-Plagiarism: avoid using your own previously
published work without attributing it. Submitting a manuscript to
more than one journal at a time is not allowed and you will be
found out. Do not submit an incomplete paper just to get feedback.
Acknowledge all co-authors and fellow researchers. Always mention
any source of funding for your paper. DS Slide 24 Scientific
Writing Write clearly and concisely. Be as precise as you possibly
can. Every word counts. Pay careful attention to evidenciary
argument. Refer specifically to all figures. When referring to
specific features in a figure, be sure readers will know exactly
what feature you are referring to. Avoid incomplete comparisons.
Avoid overuse of definite article (in English). Avoid throwaway
references. DS Slide 25 Common mistakes 1. Do not commence with
"this paper", "this report" or similar. Write about the research
rather than the paper. 2. Avoid sentences that end in "is
described", "is reported", "is analyzed" or similar. 3. Do not
begin sentences with "it is suggested that", "it is believed that",
"it is felt that" or similar. 4. Do not use phrases such as the
paper includes a discussion on summarize the discussion. 5. Do not
write in the first person in any form. Thus, not only should you
avoid "I", but also "we", "the author", "the writer" and so on
(opinions vary on this). 6. Remember that different subjects have
slightly different styles. 7. Stick to the prescribed word limit
(see instructions for Authors) DS Slide 26 Peer Review DS Slide 27
Top ten reasons for rejection 1 The wrong journal: doesnt fit the
aims and scope/fails to engage with the issues addressed by the
journal. 2 Not a proper journal article (i.e., too journalistic, or
clearly a thesis chapter, or a consultancy report). 3 Too long or
too short. 4 Failure to consult Notes for Contributors or ignores
the conventions of academic writing generally. 5 Bad style,
grammar, punctuation; poor English or French (not corrected by
native speaker). Continued DS Slide 28 Top ten reasons for
rejection cont. 6 Fails to say anything of significance (i.e.,
makes no new contribution) or states the obvious. 7 Not properly
contextualised (e.g., concentrates on parochial interests and
ignores the needs of an international or generally wider
readership). 8 Poor theoretical framework (including references to
relevant literature). 9 Scrappily presented and clearly not
proofread. 10 Libellous, unethical, rude. DS Slide 29 What to do if
your paper is rejected Do nothing for a few days: calm down! Top
Tip Try not to get into a discussion with the Editor about the
reviewers Use the reviewers comments, alter the paper and submit to
another journal. If you do submit elsewhere, take care to alter
your paper to the new style of that journal. If asked to make heavy
amendments and resubmit, you need to decide if it is worthwhile. DS
Slide 30 From this aagh I cant write any more 30 VG Slide 31 to
publication! 31 Slide 32 Technical Editing After acceptance paper
goes to technical editor My job: To act as the reader's advocate by
making the text easier to read and understand, and To make the
author look better to the reader Editing for grammar, spelling,
consistency and style Formatting consistent with journal style Fact
checking and scientific consistency Removing ambiguity
cross-checking citations/references Improving syntax for clarity
and logical flow SB Slide 33 Resources NRCans Atlas of Canada used
for place names Montral not Montreal AO uses Canadian spelling
(Canadian Oxford) different from either US or UK modelling not
modeling (US) centre not center (US) analyze not analyse (UK) AO
uses The Canadian Style for text style various other references are
used if The Canadian Style doesnt cover the relevant point SB Slide
34 Top reasons for publication delays 1. Missing files 2. Not
following AO format 3. Missing permissions 4. Need for revised
figures or tables 5. Poorly constructed reference list/missing
references 6. Slow to respond to queries 7. Missing deadlines for
reviewing proofs SB Slide 35 Files Needed I need the editable file
(Word or LaTex) Order Title page Abstract Body of text References
Figure captions Tables Figures SB Slide 36 AO Format Text
double-spaced, 12-point font 1-inch margins Pages numbered SI
units, no italics Follow standards for variables If equation is
complex, used the displayed format Latin terms not in italics Put
citations in parentheses, not square brackets SB Slide 37
Permissions Frequent cause of publication delays Need permission to
reproduce anything or modify anything (from copyright holder) If
youre unsure ask Some journals give blanket permission to reproduce
US govt material is open source Canadian govt material is not
Sometimes you have to pay for authorization to reproduce Check
before using the material Stuff downloaded from the Internet is not
open source check SB Slide 38 Figures and Tables Problems Units or
variables differ from those used in the text Lines too thin Colour
of overlying lines or text to close to background Text on figure
too small to read Unable to distinguish dashed and dotted lines
Caption doesnt match figure Labels too small Table poorly formatted
SB Slide 39 References make sure all reference entries are
consistent we use full author lists no et al. need location of
publication for books or reports Include page range you are
referencing all citations (except personal communication) must be
listed in references all references must be cited if the material
is unpublished it cant appear in the reference list URLs belong in
the references with a citation in the appropriate text SB Slide 40
Proofs Proofs reviewed by author, science editor and technical
editor Corrections usually come from all 3 Technical editor
collates all changes and submits to CATS Essential changes to
figures can be made at this stage size changes Revises sent to
technical editor reviewed to ensure all changes in corrected proofs
have been implemented Meet the deadline provided in the email SB
Slide 41 My paper has been published! Now what? If you publish in
A-O: You will receive an email from CATS with a link to your
article you can share this with 50 colleagues! Remind CMOS members
of their free access to the journal get them to read your paper!
Visit T&F Author Services page for more information on:
Promoting your paper (email banners) Your rights (you have more
than you may think!) Optimizing citations to your paper 41 RA Slide
42 Places to promote your Paper Reading Lists Departmental website
or personal webpage Discussion Lists Blogs Email signature Social
and Academic Networking - e.g. Twitter, Facebook, Linked-In,
MyNetResearch, Academici, CiteULike 42 RA Slide 43 Taylor &
Francis Online Access through iPhone, Blackberry and Android as
well as tablet devices Alerts to Researchers First page preview of
articles and links to what others have read Links with social media
networks like Facebook or Twitter RA 43
