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Presentation to the Portfolio Committee on Public Service and Administration

3rd Quarter Programme and Financial Performance Report

2011/12 Annual Operational Plan (APP)

22 February 2012

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• Introduction

• Overview of 3rd Quarter Performance (October - December 2011)

• Financial Performance Report

• Introduction

• Overview of 3rd Quarter Performance (October - December 2011)

• Financial Performance Report

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• The 3rd quarter programme report is based on the Revised Annual Operational Plan for 2011/12.

The revision of the APP was done based on;

the audit findings on the quality of and annual performance against the 2010/11 APP

the assessment of the department’s Mid-year performance in September 2011.

As a result of the review process, the indicators were re-defined to improve them, and the APP was re-aligned to the 2011/12 Strategic Plan.

While some delays were experienced during the quarter, there are concerted efforts to ensure that the APP is delivered to the best of the Department’s ability

Introduction

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Programme 1: Administration

Strengthened our coordination of the work of the G and A Cluster, including the coordination of the implementation of Outcome 12.

Interim financial statements as on 30 Sept 2011 were submitted to National Treasury as required.

Adjusted Estimates as well as draft Estimates of National Expenditure were submitted to National Treasury as required

The Audit report for performance information completed . Induction for employees(8) plus training of Interns(20) conducted. Terms of Reference generated for the appointment of an internal IT

Steering Committee Draft Revised HR Plan developed Communication Policy reviewed Draft Annual Performance Plan for 2012/13 completed and submitted to

National Treasury in September 2011.44

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Programme 1: Administration

Due to resource constraints the promotion of access to information act (PAIA) manual could not be translated into all 11 official languages.

The web based programme information and reporting system has not yet been developed . The Department is still exploring other systems.

The Fraud and corruption risk identification process has not yet been completed . However, the process is being fast-tracked following the beefing up of capacity in the Risk Management section.

Delays were experienced in administrative works towards the implementation of the Single Public Service

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Programme 2: Human Resources Management & Development

Skills gap analyses at senior management level were conducted in 46 departments. Final report is being consolidated.

The Policy and handbook on reasonable accommodation, assistive devices and other measures for persons with disabilities in the public service was drafted.

Implementation of Sexual HIV Prevention Program (SHIPP) in Kwa-Zulu Natal, Mpumalanga and Gauteng has been finalized.

The Study on extent and depth of skills in the Public Service based on HR Connect data was continued.

A draft strategy for reducing the average recruitment period in the public service to 6 months and reduces the vacancy rate was completed.

Draft policy on compulsory training for SMS members developed Guidelines on Gender Sensitive and Rights Based HIV/AIDS mainstreaming

developed

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Programme 2: Human Resources Management & Development

There were challenges in the piloting of the IFMS HR module due to the problems related to double capturing on IFMS HR and PERSAL .

There were delays in the revision of the SMS Handbook due to amount of consultations that needed to be undertaken

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Programme 3: Labour Relations and Remuneration Management A research study to inform the development of a revised long service

recognition policy in the public service has been undertaken . The Terms of Reference for Government Employees Housing Scheme

implementation plan have been developed. Project scoping on proposals and mechanisms to address challenges

related to exit processes for retiring members and payment benefit automation has been finalised.

A Task Team is in the process of developing mechanism for the development of a reporting mechanism for disciplinary cases in the public service.

Information across the public service was received from departments on the number of SMS members who are charged and disciplined for misconduct and/or discharged and PERSAL is being analysed in this regard.

Draft framework on precautionary suspensions developed.88

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Programme 3: Labour Relations and Remuneration Management

The Final report on the number of SMS members who are charged and disciplined for misconduct and/or discharged was not completed as planned

A draft preliminary report on departmental survey on the status of management annual and sick leave was not completed as planned

Personnel data was not analysed, research not done and recommendations were not developed on expenditure Review (PER) as well as the cost benefit analysis for the Single Public Service

The policy on the awarding of higher salaries and the changes to salary grading system of the OSD for Allied employees has been delayed due to its dependence on other work on the revised salary grading system and the uniform job evaluation system still being carried out.

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Programme 4: Public Service ICT Management

Validation of ICT infrastructure at connected 100 Thusong service centres checklist was developed; 50 Thusong Service Centres where validated.

The Public schools ICT infrastructure user requirement specifications were developed.

The first draft of the IT security vulnerability assessment methodology was consulted with SITA and Special Investigation Unit (SIU)

The ICT security policies for the public service have been consolidated into one overarching policy document. In addition to this, the Minimum Information Security Standards (MISS) framework has been developed to support the implementation of the policy.

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Programme 4 : Public Service ICT Management

There were delays in the appointment of a suitable service provider to assist with the development of the Green IT Policy.

The Draft e-government policy was not developed as planned. However, a service provider has been appointed in order to assist the dept with the development of the policy and strategy.

The draft ICT strategy was not finalised through the GITO Council as planned

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Programme 5: Service Delivery and Organizational Transformation

To improve and promote service delivery, 158 public servants in 110 provincial depts and 48 public servants in national departments were trained in Batho Pele revitalization of the public service.

The department capacitated 51 departments (both national and provincial) to align their organizational structures to their strategic objectives in line with the MPSA directive on organisational structuring.

The draft signage and branding guideline of all public service centres across the country was developed and completed

Service Delivery Improvement (SDIP) workshops were held with 50% of National and 69% for provincial departments.

Baseline studies were undertaken on standards for waiting time for pensions, hospital queues and vehicle licensing centres and a turnaround strategy for processing of identity documents and driver’s license applications have been developed. 1212

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The drafting of the citizen segmentation model for the public service has been postponed due to limited resources .

Consultative workshops on the draft guideline on signage and branding did not take place as planned.

Access modeling to determine optimum provision of government services was not conducted due to delays in appointing a service provider.

The development of the outsourcing discussion document and assessment instrument will be postponed to the next financial year.

Organizational Transformation

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Programme 6: Governance & International Relations

The Queue Management System was successfully installed at the Maponya Urban Mall in Soweto. The system is under testing and review.

Employee Satisfaction surveys were conducted in the DPSA and the Northern Cape Office of the Premier. Reports in this regard were produced and submitted to the respective management of the two departments.

All provincial departments in Mpumalanga, Kwa-Zulu Natal, Northern Cape, Eastern Cape and Western Cape were supported to improve the quality of PERSAL HR Information. A Draft progress report has been developed

The Special Anti-Corruption Unit analyzed 300 cases dealing with local government referred to COGTA for action and the anticorruption repository system in the public service has been updated.

Training on cross examination and questioning techniques during corruption hearing cases was completed.

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Programme 6: Governance & International Relations

Not all the African Peer Review Mechanism (APRM) activities were conducted as a new action plan is being developed by the National Governing Council (NGC)

Work of the Integrated Public Administration and Reform is stalling due to the fact that the Single Public Legislation is yet to be tabled and approved by parliament

The fact that the Special Anti-Corruption Unit has not yet been established as a government component has impacted on its ability to implement some of its activities in its Annual Operational Plan.

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Factors affecting Implementation across branches

Finalisation of the Single Public Service legislation Projects that require processes involving the Public Service Coordinating

Bargaining Council (PSCBC) in order to table frameworks, guides and policies Inadequate response from departments with regards to updating of Persal Finalisation of the PSACU’s corporate form impacting on the filling of required

posts to undertake the planned work 2011/12

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3rd Quarter Financial Report

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Description Adjusted Appropriation

Actual Expenditure 31 December 2011

Budget available % Spent/ Transferred

R'000 R'000 R'000 %

Compensation of Employees 200,252 136,576 63,676 68.20

Goods and Services 194,659 90,142 104,517 46.31

Interest and rent on land 148 207 -59 139.99

Payment for Financial Assets 6 -6 -

Transfers and Subsidies 291,067 221,773 69,294 76.19

Machinery and Equipment 4,027 4,253 -226 105.59

Total allocation 690,153 452,957 237,196 65.63

Actual expenditure per economic classification

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Description Adjusted

AppropriationActual Expenditure 31 December 2011

Budget available % Spent/ Transferred

Projection for 1 April 2011 to 31 December 2011

R'000 R'000 R'000 % R'000

Compensation of Employees 200,252 136,576 63,676 68.20 155,806

Goods and Services 194,659 90,142 104,517 46.31 139,373

Interest and rent on land 148 207 -59 139.99

Payment for Financial Assets 6 -6 - -

Transfers and Subsidies 291,067 221,773 69,294 76.19 220,578

Machinery and Equipment 4,027 4,253 -226 105.59 2,372

Total allocation 690,153 452,957 237,196 65.63 518,129

Projected expenditure per economic classification

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Spending per programme

2020

Description Adjusted Appropriation

Actual Expenditure 31 December 2011 % Budget Spent

Budget Remaining

% Budget Remaining

R'000 R'000 % R'000 %

P1 - Admin 169,663 110,461 65.11 59,202 34.89

P2 - HRMD 36,252 23,754 65.53 12,498 34.47

P3 - LRRM 25,969 12,110 46.63 13,859 53.37

P4 - PSICTM 39,157 11,299 28.86 27,858 71.15

P5 - SDOT 49,017 30,830 62.90 18,187 37.10

P6 - GOVN 64,831 30,479 47.01 34,352 52.99

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Spending per programme Cont..

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CPSI 14,848 13,490 90.86 1,358 9.14

PSETA 21,044 16,082 76.42 4,962 23.58

PALAMA 118,321 93,584 79.09 24,737 20.91

PSC 151,051 110,868 73.40 40,183 26.60

Entities 305,264 234,024 76.66 71,240 23.34

Total 690,153 452,957 65.63 237,196 34.37

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Description

Adjusted Appropriation

Actual Expenditure 31 December 2011

% Budget Spent

Budget available

% Budget Remaining

Projection for 1 April 2011 to 31 December 2011

R'000 R'000 % R'000 % R'000

CPSI 14,848 13,490 90.86 1,358

9.14 7,788

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Description

Adjusted Appropriation

Actual Expenditure 31 December 2011

% Budget Spent

Budget available

% Budget Remaining

R'000 R'000 % R'000 %

PSETA 21,044 16,082 76.42 4,962 23.58

PALAMA 118,321 93,584 79.09 24,737 20.91

PSC 151,051 110,868 73.40 40,183 26.60

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The End

Siyabonga …

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