CLERK OF THE CIRCUIT COURT - Okaloosa County, Florida · CLERK OF THE CIRCUIT COURT OKALOOSA COUNTY BCC FINANCE SECTION: Administration POLICY NO.: AD 003 SUBJECT: User Rights EFFECTIVE

CLERK OF THE CIRCUIT COURT OKALOOSA COUNTY

BCC FINANCE

SECTION: Administration POLICY NO.: AD 003

SUBJECT: User Rights EFFECTIVE DATE: 10-01-2004

Background: Data and information are important assets of the Clerk and must be protected from loss of integrity and confidentiality. Access controls are the rules that an organization applies in order to control access to its information assets of data.

Purpose/Intent: Per Florida Statute Chapter 119, the policy is to ensure access to records electronically maintained and while ensuring that exempt or confidential records are not disclosed. This policy defines access control standards for system use and definition and documentation of trust relationships for the Clerk of Circuit Court and Comptroller systems.

Internal Controls Used:

Definitions: Access Codes – Data system codes specific to each Clerk data system. (See Exhibit A)

Clerk Data – Any data related to Clerk functions that are: A. Stored on Clerk information technology systems. B. Maintained by Clerk staff.

Confidential Data – Highly sensitive data due to legal, contractual, privacy, or federal or state laws. Examples provided below.

1. Social Security Number 2. Credit card number 3. Bank account number 4. Personal identity information 5. Certain personnel records. 6. Medical records.

Data Viewer – Anyone with the capacity to access Clerk data but is not authorized to alter data within the software.

Trust Relationships – A specification of the level of access granted to computer systems and/or applications that are trusted to access resources on a server and its associated data and applications.

User Rights – Specific access and ability permissions that can be assigned to software users.

User Rights Application (application) – A Clerk form which allows Clerk and County management a tool to authorize and document users’ rights.

Roles and Responsibilities: Accounting Director – Responsible for developing guidance on documentation, approval of trust relationships, and coordinating security updates as needed.

Date April 21, 2016 Page 1 of 2

Deputy County Administrator – Responsible for authorizing County department users’ access to Clerk software.

Designee – Sole individual who has been delegated the responsibility of authorizing County department users’ access to Clerk software by the Deputy County Administrator in writing.

Systems Engineer (Engineer) – Responsible for making security changes in Clerk software when properly notified by Accounting Director.

Procedure: The policy applies to all Clerk, County departments, administrative units, and affiliated organizations that use Clerk information technology resources to create access, store or manage Clerk data to perform their business functions.

Access control standards for Clerk information systems are to be established in a manner that carefully balances restrictions that prevent unauthorized access to information and services against the need for unhindered access for authorized users.

Trust relationships for centrally-managed Clerk information systems or any system with confidential data must be defined and documented, approved by an appropriate authority, reviewed annually, and revised as needed.

County access to the Clerk data will be granted by the Deputy County Administrator, or sole designee, via the User Rights Application (See Exhibit B). A completed application shall contain the following items.

User’s name and title User’s department Access codes to be given to user Brief description of user’s need for access User’s signature certifying user’s understanding of confidentiality requirements Deputy County Administrator or designee’s signature authorizing user rights to access

codes and certifying understanding of confidentiality requirements.

Any access to Clerk data either by Clerk or County staff will be supported by an application. All applications are audited by the Accounting Director to ensure control standards. All access rights will be reviewed by each fiscal year end by the Deputy County Administrator or designee and the Accounting Director.

All access right changes to the data will be performed by the Clerk Information Systems Engineer upon notification of modification from the Accounting Director via an approved application.

Date April 21, 2016 Page 2 of 2

EXHIBIT A

Date: 4/21/2016

SUNGARD PLUS SERIES ACCESS CODES

Privledge Code Package Subpakckage Access Code Description 1 AR * 650 PEI USER FOR A/R

2 AR * 651 SYSTEM ADMINISTRATOR FOR A/R

3 AR * 652 PACKAGE SUPERVISOR FOR A/R

5 AR * 653 MAY RUN CUSTOMER MAINTENANCE

5 AR * 654 MAY RUN ITEM MAINTENANCE

5 AR * 655 MAY RUN TAX CODE MAINTENANCE

5 AR * 656 MAY RUN PENALTY CODE MAINTENANCE

5 AR * 657 MAY RUN CLIENT TYPE MAINTENANCE

5 AR * 658 MAY RUN INTEREST CODE MAINTENANCE

5 AR * 659 MAY RUN SERVICE CODE MAINTENANCE

5 AR * 660 MAY RUN CATEGORY CODE MAINTENANCE

5 AR * 661 MAY RUN ITEM CODE MAINTENANCE

5 AR * 662 MAY RUN DUNNING MSG MAINTENANCE

5 AR * 663 MAY RUN DISTRIBUTION DEFN MAINT

5 AR * 664 MAY ACCESS CUSTOMER DEFT RECORD

5 AR * 665 MAY ACCESS FORMS DEFT RECORD

5 AR * 666 MAY MAINTAIN RECURRENT INVOICES

5 AR * 667 MAY SELECT REC INVOICE FOR REVIEW

5 AR * 668 MAY GENERATE RECURRENT INVOICES

5 AR * 669 MAY PRINT STATEMENTS

5 AR * 670 MAY PRINT INVOICES

5 AR * 671 MAY ACCESS ONLINE INVOICES

5 AR * 672 MAY ACCESS FAST INVOICES

5 AR * 673 MAY PROCESS BATCH RECEIPTS

5 AR * 674 MAY MAKE BILLING ADJUSTMENTS

5 AR * 675 MAY MAKE PAYMENT ADJUSTMENTS

5 AR * 676 MAY QUERY POSTED RECEIPTS

5 AR * 677 MAY RUN PENALTY/INTEREST

5 AR * 880 MAY RUN CASH RECEIPTS INTERFACE

5 AR * 879 MAY RUN MASS INVOICE PROCESSING

5 AR * 678 MAY RUN ACCOUNT AGING

5 AR * 679 MAY APPLY CREDITS

5 AR * 680 MAY QUERY APPLIED CREDITS

5 AR * 681 MAY QUERY REFUNDS

5 AR * 682 MAY ACCESS ONLINE CASH RECPT

5 AR * 683 MAY PERFORM WRITE-OFFS

5 AR * 684 MAY PROCESS BATCH INVOICES

5 AR * 685 MAY QUERY ADJ JOURNAL

5 AR * 686 MAY QUERY POSTED INVOICES

5 AR * 687 MAY PRINT POSTED INVOICE JOURNAL

5 AR * 688 MAY QUERY CUSTOMER INFORMATION

5 AR * 689 MAY RUN POSTED CASH RECEIPTS REPORT

5 AR * 690 MAY QUERY POSTED ADJUSTMENTS

5 AR * 691 MAY RUN POSTED ADJUSTMENTS REPORT

5 AR * 692 MAY RUN BATCH REFUND ENTRY

5 AR * 693 MAY QUERY POSTED REFUNDS

Page 1

EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 5 AR * 694 MAY PURGE DATA

5 AR * 695 MAY RUN ACCOUNTING SYSTEM INTERFACE

5 AR * 696 MAY RUN POSTED REFUND REPORT

5 AR * 697 MAY RUN A/R SUMMARY REPORT

5 AR * 698 MAY RUN A/R SUMMARY OF SERVICES RPT

5 AR * 850 MAY QUERY INVOICES

5 AR * 851 MAY QUERY CASH RECEIPTS

5 AR * 852 MAY QUERY ADJUSTMENTS

5 AR * 853 MAY QUERY BILLING JOURNAL

5 AR * 854 MAY QUERY CASH RECPT JOURNAL

5 AR * 855 MAY QUERY REFUND JOURNAL

5 AR * 856 MAY QUERY APPLIED CREDIT JOURNAL

5 AR * 857 MAY QUERY TRANSACTION DETAIL

5 AR * 858 MAY QUERY ACCOUNT AUDIT TRAIL

5 AR * 859 MAY RUN CASH RECPT REPORT

5 AR * 860 MAY RUN CASH RECEIPTS JOURNAL

5 AR * 861 MAY RUN ADJUSTMENTS REPORT

5 AR * 862 MAY RUN ADJUSTMENT JOURNAL REPORT

5 AR * 863 MAY RUN UNAPPLIED CREDIT REPORT

5 AR * 864 MAY RUN APPLIED CREDIT REPORT

5 AR * 865 MAY RUN REFUND APPLIED REPORT

5 AR * 866 MAY RUN REFUND JOURNAL REPORT

5 AR * 867 MAY RUN SALES TAX REPORT

5 AR * 868 MAY RUN BILLING JOURNAL REPORT

5 AR * 869 MAY RUN ACCOUNT AUDIT TRAIL RPT

5 AR * 870 MAY RUN CUSTOMER MASTER REPORT

5 AR * 871 MAY RUN CUSTOMER PHONE LIST

5 AR * 872 MAY RUN CUSTOMER NOTES REPORT

5 AR * 873 MAY RUN CUSTOMER AGING REPORT

5 AR * 874 MAY RUN CUSTOMER TRANSACT HIST RPT

5 AR * 875 MAY RUN CUSTOMER SERVICE RPT

5 AR * 876 MAY RUN INVOICE REPORT

5 AR * 877 MAY RUN INVOICE SHORT LISTING

5 AR * 878 MAY RUN INVOICE HISTORY REPORT

1 BEN * 250 SUNGARD USER FOR BENEFITS

2 BEN * 251 SYSTEM ADMINISTRATOR FOR BENEFITS

3 BEN * 252 SUPERVISOR FOR BENEFITS

3 BEN * 258 MAY BACKUP BENEFITS TO DISK

5 BEN * 253 MAY UPDATE BENEFIT TABLES

5 BEN * 254 MAY UPDATE EMPLOYEE INFORMATION

5 BEN * 255 MAY PRINT/QUERY EMPLOYEE INFORMATION

5 BEN * 256 MAY UPDATE/PROCESS COBRA INFO/BILLS/P

5 BEN * 257 MAY PRINT COBRA REPORTS

5 BNK FAM 86 MAY VIEW/UPDATE VENDOR BANK ACCOUNT

5 BNK FAM 103 MAY VIEW VENDOR BANK ACCOUNT ON REPO

5 BNK FAM 104 MAY SEARCH ON VENDOR BANK ACCOUNT

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EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 1 BUD * 139 SUNGARD USER FOR BUDGET ANALYST

2 BUD * 140 SYSTEM ADMINISTRATOR FOR BUDGET ANAL

3 BUD * 141 SUPERVISOR FOR BUDGET ANALYST

3 BUD * 1200 MAY UPDATE PHASE TABLE

3 BUD * 1201 MAY UPDATE ITERATION TABLE

3 BUD * 1204 MAY PURGE OLD ITERATIONS

3 BUD * 1205 MAY SAVE EXPENDITURE ITERATION

3 BUD * 1206 MAY LOAD EXPENDITURE ITERATION

3 BUD * 1216 MAY CLOSE PROJECT PHASE

3 BUD * 1208 MAY CLOSE EXPENDITURE PHASE

3 BUD * 1209 MAY SAVE REVENUE ITERATION

3 BUD * 1210 MAY LOAD REVENUE ITERATION

3 BUD * 1212 MAY CLOSE REVENUE PHASE

3 BUD * 1213 MAY SAVE PROJECT ITERATION

3 BUD * 1214 MAY LOAD PROJECT ITERATION

5 BUD * 1215 MAY EDIT PROJECT ITERATION

5 BUD * 1211 MAY EDIT REVENUE ITERATION

5 BUD * 154 MAY UPDATE BUDGET PROFILE

5 BUD * 167 MAY RUN 5 YEAR PROJECT REPORTS

5 BUD * 168 MAY APPLY RECOMMENDED PROJECTIONS(R

5 BUD * 169 MAY PRINT RECOMMENDED PROJECT. WORK

5 BUD * 170 MAY APPLY FUTURE YEAR PROJECTIONS

5 BUD * 171 MAY PRINT FUTURE YEAR PROJECT. WORKSH

5 BUD * 172 MAY APPLY APPROVED PROJECTIONS

5 BUD * 173 MAY PRINT APPROVED BUDGET WORKSHEET

5 BUD * 174 MAY PRINT FINAL EXPENDITURE BUDGET

5 BUD * 175 MAY RUN EXPENDITURE BUDGET PROCESS

5 BUD * 176 MAY RUN REVENUE BUDGET PROCESS

5 BUD * 177 MAY RUN PROJECT BUDGET PROCESS


5 BUD * 179 MAY APPLY FUTURE YEAR PROJECTIONS(REV


5 BUD * 181 MAY APPLY APPROVED PROJECTIONS(REV.)

5 BUD * 182 MAY PRINT APPROVED BUDGET WORKSHEET

5 BUD * 183 MAY PRINT FINAL REVENUE BUDGET

5 BUD * 184 MAY POST BUDGET TO ACCTNG. SYSTEM(RE

5 BUD * 185 MAY DISPLAY REVENUE BUDGETS

5 BUD * 186 MAY APPLY DEPART. PROJECTIONS(REV.)

5 BUD * 187 MAY PRINT DEPART. PROJECT. WORKSH.(REV

5 BUD * 188 MAY DISPLAY PROJECT BUDGETS

5 BUD * 189 MAY APPLY DEPART. PROJECTIONS(PROJ.)

5 BUD * 191 MAY PRINT DEPART. PROJECT. WORKSH.(PRO

5 BUD * 192 MAY APPLY RECOMMENDED PROJECTIONS(P


5 BUD * 194 MAY APPLY FUTURE YEAR PROJECTIONS(PR


Page 3

EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 5 BUD * 196 MAY APPLY APPROVED PROJECTIONS(PROJ.

5 BUD * 197 MAY PRINT APPROVED BUDGET WORKSH.(PR

5 BUD * 198 MAY PRINT FINAL PROJECT BUDGET

5 BUD * 199 MAY POST BUDGET TO ACCTNG. SYSTEM(PR

5 BUD * 1217 MAY PRINT GENERIC EXPENSE REPORT

5 BUD * 1218 MAY PRINT GENERIC REVENUE REPORT

5 BUD * 1219 MAY PRINT GENERIC PROJECT REPORT

5 BUD * 1207 MAY EDIT EXPENDITURE ITERATION

5 BUD * 164 MAY RUN TASK BUDGET SUMMARY REPORT

5 BUD * 165 MAY RUN 5 YEAR EXPENDITURE REPORTS

5 BUD * 166 MAY RUN 5 YEAR REVENUE REPORTS

5 BUD * 1202 MAY PRINT ITERATION STATUS REPORT

5 BUD * 1203 MAY PRINT ITERATION AUDIT REPORT

5 BUD * 200 MAY DISPLAY EXPENDITURE BUDGETS

5 BUD * 142 MAY EXTRACT ACCOUNTING DATA

5 BUD * 143 MAY EXTRACT POSITION DATA

5 BUD * 144 MAY UPDATE ORGANIZATION CHART

5 BUD * 145 MAY UPDATE CHART OF ACCOUNTS

5 BUD * 146 MAY UPDATE PROJECT INDEX

5 BUD * 147 MAY UPDATE POSITION TABLE-BUDGET ANAL

5 BUD * 148 MAY RUN BUDGET PROCESS

5 BUD * 149 MAY APPLY DEPARTMENTAL PROJECTIONS

5 BUD * 150 MAY PRINT DEPARTMENTAL WORKSHEET

5 BUD * 151 MAY POST BUDGET TO ACCOUNTING SYSTEM

5 BUD * 152 MAY RUN BUDGET REPORTS

5 BUD * 153 MAY RUN USER DEFINED REPORTS

5 BUD * 163 MAY RUN PROJECT BUDGET REPORT

5 BUD * 162 MAY RUN TASK BUDGET REPORT

5 BUD * 161 MAY RUN SUMMARY REVENUE BUDGET

5 BUD * 160 MAY RUN DETAIL REVENUE BUDGET REPORT

5 BUD * 159 MAY RUN REVENUE BUDGET REPORT

5 BUD * 158 MAY RUN SUMMARY EXPENDITURE BUDGET

5 BUD * 157 MAY RUN DETAIL EXPENDITURE BUDGET REP

5 BUD * 156 MAY RUN EXPENDITURE BUDGET REPORT

5 BUD * 155 MAY APPLY RECOMMENDED PROJECTIONS(E

5 BUD * 1220 MAY BACKUP BUDGET PREP TO DISK

5 BUD * 2325 MAY IMPORT SPREADSHEET INTO BP

5 BUD * 2326 MAY UPDATE SPREADSHEET TEMPLATES

5 BUD * 2101 MAY ENTER REQUESTED BUDGET (EXP.)

5 BUD * 2102 MAY ENTER ALL BUDGET FIELDS (EXP.)

5 BUD * 2103 MAY ENTER REQUESTED BUDGET (REV.)

5 BUD * 2104 MAY ENTER ALL BUDGET FIELDS (REV.)

5 BUD * 2105 MAY ENTER REQUESTED BUDGET (PROJ.)

5 BUD * 2106 MAY ENTER ALL BUDGET FIELDS (PROJ.)

3 BUD PBS 700 SUPERVISOR FOR PERSONNEL BUDGETING

5 BUD PBS 701 MAY EXTRACT PERSONNEL DATA FROM HRM

Page 4

EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 5 BUD PBS 702 MAY UPDATE PERSONNEL TABLES

5 BUD PBS 703 MAY PRINT PERSONNEL TABLES

5 BUD PBS 704 MAY QUERY PERSONNEL TABLES

5 BUD PBS 705 MAY UPDATE POSITIONS/RATES

5 BUD PBS 706 MAY QUERY POSITIONS/RATES

5 BUD PBS 707 MAY UPDATE EMPLOYEE DEDUCTIONS

5 BUD PBS 708 MAY AUTO-STEP SCHEDULED EMPLOYEES

5 BUD PBS 709 MAY UPDATE NON-SCHEDULED INCREASES

5 BUD PBS 710 MAY CALCULATE SALARY AND FRINGES

5 BUD PBS 711 MAY DISTRIBUTE SALARY AND FRINGES

5 BUD PBS 712 MAY APPLY EXPENDITURE PROJECTIONS

5 BUD PBS 713 MAY RUN EMPLOYEE/POSITION REPORTS

5 BUD PBS 714 MAY RUN DISTRIBUTION DETAIL REPORTS

5 BUD PBS 715 MAY RUN PBUD STATUS REPORTS

5 BUD PBS 716 MAY RUN EXPENDITURE BUDGET REPORT

5 BUD PBS 717 MAY RUN POSN/RATE INCREASE REPORT

5 BUD PBS 718 MAY POST POSITIONS TO HUMAN RESOURCE

5 BUD PBS 719 MAY BACKUP PERSONNEL BUDGET TO DISK

3 BUD WBP 1730 SUPERVISOR FOR WEB BUDGET-PBS

5 BUD WBP 1731 MAY EDIT WEB BUDGET POSITIONS-LEVEL 0

5 BUD WBP 1732 MAY DELETE WEB BUDGET POSITIONS-LEVE



5 BUD WBP 1735 MAY EDIT WEB BUDGET VACANCIES

5 BUD WBP 1736 MAY DELETE WEB BUDGET VACANCIES

5 BUD WBP 1737 MAY REASSIGN WEB BUDGET POSITIONS

5 BUD WBP 1738 MAY UPDATE WEB BUDGET BENEFITS

5 BUD WBP 1739 MAY REASSIGN VACANCIES

3 BUD WBR 1700 SUPERVISOR FOR WEB BUDGET REQUESTS

5 BUD WBR 1701 MAY EDIT WEB BUDGET REQUESTS-LEVEL 0

5 BUD WBR 1702 MAY DELETE WEB BUDGET REQUESTS-LEVE



5 BUD WBR 1705 MAY UPDATE ESTIMATED BUDGET IN WBR

5 BUD WBR 1706 MAY UPDATE WEB BUDGET ENTRY TYPE TAB

5 CRN * 899 MAY RUN COGNOS

5 DEL WKF 5051 MAY BE A DELEGATE FOR WORKFLOW TASKS

1 FAM * 2 SUNGARD USER FOR FUND ACCOUNTING

2 FAM * 3 SYSTEM ADMINISTRATOR FOR FAM

2 FAM * 444 CHANGE PASSWORD

3 FAM * 4 SUPERVISOR FOR FUND ACCOUNTING

3 FAM * 14 MAY BACKUP FINANCIAL ACCOUNTING TO DIS

5 FAM * 15 MAY UPDATE FINANCIAL ACCOUNTING PROF

5 FAM * 5 MAY UPDATE ORGANIZATION CHART

5 FAM * 6 MAY UPDATE CHART OF ACCOUNTS

5 FAM * 7 MAY UPDATE PROJECT INDEX

Page 5

EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 5 FAM * 8 MAY RUN USER DEFINED REPORTS

5 FAM * 9 MAY RUN QUERIES IN FUND ACCOUNTING

5 FAM * 10 MAY RUN CHECK LEDGER BALANCES

5 FAM * 11 MAY RUN YEAR-END FUNCTIONS

5 FAM * 12 MAY RUN SYSTEM RECOVERY

5 FAM * 13 MAY CHANGE TRANSACTION DATE

5 FAM * 16 MAY RESET PERIOD

5 FAM * 17 MAY UPDATE USER DEFINED CODES

5 FAM * 18 MAY RUN BANK TRANSMISSION FILE

5 FAM * 19 MAY UPDATE BANK FILE INFORMATION

5 FAM * 20 MAY UPDATE BANK ACCOUNT INFORMATION

5 FAM * 21 RESERVED FOR FUTURE USE

5 FAM * 22 MAY UPDATE A/P ACCOUNT APPROVAL GROU

5 FAM * 23 MAY UPDATE APPROVAL GROUPS IN FUND AC

5 FAM * 24 MAY MAINTAIN A/P APPROVAL GROUPS

5 FAM * 96 MAY RECONCILE IN BANK RECONCILIATION

5 FAM * 2323 MAY UPDATE SPREADSHEET TEMPLATES

5 FAM * 2324 MAY IMPORT SPREADSHEET INTO BATCH JE

5 FAM * 2400 MAY RUN BANK ACCOUNT RECONCILIATION

3 FAM ACT 900 MAY RUN ACTIVITY REPORTS

5 FAM ACT 901 MAY RUN EXPENDITURE ACTIVITY

5 FAM ACT 902 MAY RUN REVENUE ACTIVITY

5 FAM ACT 903 MAY RUN PROJECT ACTIVITY

5 FAM ACT 904 MAY RUN ENCUMBRANCE ACTIVITY

5 FAM ACT 905 MAY RUN JOURNAL ENTRY ACTIVITY

5 FAM ACT 906 MAY RUN PAYROLL ACTIVITY

5 FAM ACT 907 MAY RUN MANUAL CHECK ACTIVITY

5 FAM ACT 908 MAY RUN PAYABLE ACTIVITY

5 FAM ACT 909 MAY RUN RECEIVABLE ACTIVITY

5 FAM ACT 910 MAY RUN RECEIPTS ACTIVITY

5 FAM ACT 911 MAY RUN JOURNAL ENTRY REPORT

5 FAM ACT 912 MAY RUN RECEIVING REPORT

5 FAM ACT 913 MAY RUN TRANSACTION STATUS REPORT

5 FAM ACT 914 MAY RUN VENDOR AUDIT REPORT

3 FAM AP 65 SUPERVISOR FOR ACCOUNTS PAYABLES

5 FAM AP 66 MAY UPDATE VENDOR LIST

5 FAM AP 67 MAY ENTER MANUAL CHECKS/VOID CHECKS

5 FAM AP 68 MAY ENTER PAYABLES

5 FAM AP 69 MAY PRINT VENDOR CHECKS

5 FAM AP 70 MAY RUN 1099'S

5 FAM AP 71 MAY RUN BATCH DATA ENTRY - VENDORS

5 FAM AP 72 MAY RUN BATCH DATA ENTRY - MAN/VOID CH

5 FAM AP 73 MAY RUN BATCH DATA ENTRY - A/P

5 FAM AP 74 MAY POST BATCH DATA ENTRY - VENDORS

5 FAM AP 75 MAY POST BATCH DATA ENTRY - MAN/VOID C

5 FAM AP 76 MAY POST BATCH DATA ENTRY - A/P

Page 6

EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 5 FAM AP 77 MAY MODIFY 1099 TRANSACTIONS

5 FAM AP 78 MAY ADD VENDOR

5 FAM AP 79 MAY MAKE FINAL PAYMENTS BEFORE RECEIV

5 FAM AP 80 MAY DELETE VENDOR

5 FAM AP 83 MAY EXCEED PO OVERPAYMENT LIMIT

5 FAM AP 84 MAY CHANGE BATCH ACCOUNTS PAYABLES

5 FAM AP 85 MAY RUN ACCOUNTS PAYABLE APPROVAL

5 FAM AP 95 MAY USE ALTERNATE VENDOR IN PAYABLES

5 FAM AP 977 MAY OVERRIDE VENDOR CHECKS BUSY

5 FAM AP 10220 MAY IMPORT BATCH ACCTS PAYABLE ENTRIE

5 FAM AP 10221 MAY ADD/UPDATE BATCH AP IMPORT MAPPIN

3 FAM AUD 945 SUPERVISOR FOR AUDIT TRAILS

5 FAM AUD 946 PRINT GENERAL LEDGER AUDIT TRAIL

5 FAM AUD 947 PRINT EXPENDITURE AUDIT TRAIL

5 FAM AUD 948 PRINT REVENUE AUDIT TRAIL

5 FAM AUD 949 PRINT PROJECT AUDIT TRAIL

5 FAM AUD 950 PRINT GENERAL LEDGER TRANS. ANALYSIS

5 FAM AUD 951 PRINT EXPENDITURE TRANSACTION ANALYS

5 FAM AUD 952 PRINT REVENUE TRANSACTION ANALYSIS

5 FAM AUD 953 PRINT PROJECT TRANSACTION ANALYSIS

5 FAM AUD 127 MAY RUN AUDIT TRAIL REPORTS

3 FAM DIS 954 SUPERVISOR FOR DISPLAYS AND QUERIES

5 FAM DIS 955 MAY DISPLAY BALANCE SHEET

5 FAM DIS 956 MAY DISPLAY EXPENDITURE STATUS

5 FAM DIS 957 MAY DISPLAY REVENUE STATUS

5 FAM DIS 958 MAY DISPLAY PROJECT STATUS

5 FAM DIS 959 MAY DISPLAY BUDGET CONTROL STATUS

5 FAM DIS 960 MAY DISPLAY VENDOR TRANSACTIONS

5 FAM DIS 961 MAY DISPLAY GENERAL LEDGER TRANSACTI

5 FAM DIS 962 MAY DISPLAY EXPENDITURE TRANSACTIONS

5 FAM DIS 963 MAY DISPLAY REVENUE TRANSACTIONS

5 FAM DIS 964 MAY DISPLAY PROJECT TRANSACTIONS

5 FAM DIS 965 MAY QUERY GENERAL LEDGER

5 FAM DIS 966 MAY QUERY EXPENDITURE STATUS

5 FAM DIS 967 MAY QUERY REVENUE STATUS

5 FAM DIS 968 MAY QUERY PROJECT STATUS

5 FAM DIS 969 MAY QUERY BUDGET CONTROL STATUS

5 FAM DIS 970 MAY QUERY TRANSACTION LEDGER

5 FAM DIS 971 MAY QUERY PAYABLE LEDGER

5 FAM DIS 972 MAY QUERY ENCUMBRANCE LEDGER

5 FAM DIS 973 MAY QUERY RECEIVABLE LEDGER

5 FAM DIS 974 MAY QUERY SYSTEM TABLES

5 FAM DIS 975 MAY QUERY PAYMENT HISTORY

5 FAM DIS 976 MAY QUERY VENDORS

3 FAM ENC 51 SUPERVISOR FOR ENCUMBRANCES

5 FAM ENC 52 MAY ENTER/UPDATE ENCUMBRANCES-FUND

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EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 5 FAM ENC 53 MAY RUN BATCH DATA ENTRY - PO'S

5 FAM ENC 54 MAY POST BATCH DATA ENTRY - PO'S

5 FAM ENC 55 RESERVED FOR FUTURE USE










3 FAM FIN 915 SUPERVISOR FOR FINANCIAL STATEMENTS

5 FAM FIN 916 PRINT BALANCE SHEET BY FUND

5 FAM FIN 917 PRINT CONSOLIDATED BALANCE SHEET

5 FAM FIN 918 PRINT COMBINING BALANCE SHEET

5 FAM FIN 919 PRINT EXPENDITURE STATUS REPORT

5 FAM FIN 920 PRINT DETAIL EXPENDITURE STATUS REPOR

5 FAM FIN 921 PRINT SUMMARY EXPENDITURE STATUS REP

5 FAM FIN 922 PRINT EXPENDITURE COMPARISON REPORT

5 FAM FIN 923 PRINT DETAIL EXP. COMPARISON REPORT

5 FAM FIN 924 PRINT SUMMARY EXP. COMPARISON REPORT

5 FAM FIN 925 PRINT REVENUE STATUS REPORT

5 FAM FIN 926 PRINT DETAIL REVENUE STATUS REPORT

5 FAM FIN 927 PRINT SUMMARY REVENUE STATUS REPORT

5 FAM FIN 928 PRINT REVENUE COMPARISON REPORT

5 FAM FIN 929 PRINT DETAIL REVENUE COMPARISON REPO

5 FAM FIN 930 PRINT SUMMARY REV. COMPARISON REPORT

5 FAM FIN 931 PRINT PROJECT STATUS REPORT

5 FAM FIN 932 PRINT PROJECT STATUS DETAIL REPORT

5 FAM FIN 933 PRINT PROJECT SUMMARY REPORT

5 FAM FIN 934 PRINT BUDGET CONTROL STATUS REPORT

5 FAM FIN 935 PRINT BUDGET ALLOCATIONS REPORT

5 FAM FIN 936 PRINT BUDGETS EXCEEDED REPORT

5 FAM FIN 937 PRINT ENTERPRISE FIND INCOME STATEMEN

5 FAM FIN 938 PRINT ENCUMBRANCE STATUS REPORT

5 FAM FIN 939 PRINT ENCUMBRANCE ACTIVITY REPORT

5 FAM FIN 940 PRINT RECEIVABLE STATUS REPORT

5 FAM FIN 941 PRINT CASH RECEIPTS REPORT

5 FAM FIN 942 PRINT TRIAL BALANCE REPORT

5 FAM FIN 943 PRINT PRIOR AND CURRENT YEAR CASH REP

5 FAM FIN 944 PRINT FINANCIAL REPORT

5 FAM FIN 129 PRINT GASB EXPENDITURE STATUS REPORT

5 FAM FIN 130 PRINT GASB REVENUE STATUS REPORT

3 FAM GL 105 SUPERVISOR FOR GENERAL LEDGER

5 FAM GL 106 MAY SET UP BALANCE SHEET ACCOUNTS

Page 8

EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 5 FAM GL 107 MAY ENTER EXPENDITURE BUDGETS

5 FAM GL 108 MAY ENTER REVENUE BUDGETS

5 FAM GL 109 MAY ENTER PROJECT BUDGETS

5 FAM GL 110 MAY POST EXPENDITURE BUDGET TRANSFER

5 FAM GL 111 MAY POST REVENUE BUDGET TRANSFERS

5 FAM GL 112 MAY POST PROJECT BUDGET TRANSFERS

5 FAM GL 113 MAY ENTER JOURNAL ENTRIES

5 FAM GL 114 MAY RUN MANUAL PAYROLL TRANSACTIONS

5 FAM GL 115 MAY RUN CHECK RECONCILIATION

5 FAM GL 116 MAY RUN BATCH DATA ENTRY - JOURNAL

5 FAM GL 117 MAY POST BATCH DATA ENTRY - JOURNAL

5 FAM GL 118 MAY POST BATCH DATA ENTRY - AUTO PAYRO

5 FAM GL 119 MAY RUN BATCH DATA ENTRY - BUDGET AME

5 FAM GL 120 MAY POST BATCH DATA ENTRY - BUDGET AME

5 FAM GL 121 MAY JOURNALIZE INACTIVE ACCOUNTS

5 FAM GL 122 MAY OVERRIDE FATAL BUDGET -BATCH JOUR

5 FAM GL 123 MAY APPROVE BATCH DATA ENTRY - JOURNA

5 FAM GL 124 RESERVED FOR FUTURE USE

5 FAM GL 125 RESERVED FOR FUTURE USE

5 FAM GL 81 INACTIVATE EXPLEDGER ACCOUNTS

5 FAM GL 10200 MAY IMPORT BATCH JOURNAL ENTRIES

5 FAM GL 10201 MAY ADD/UPDATE JE IMPORT MAPPINGS

5 FAM GL 10202 MAY IMPORT BATCH LY JOURNAL ENTRIES

5 FAM GL 10203 MAY ADD/UPD BATCH LY JE IMPORT MAPPING

5 FAM GL 10204 MAY IMPORT BATCH BUDGET ADJUSTMENTS

5 FAM GL 10205 MAY ADD/UPDATE BUD ADJ IMPORT MAPPING

5 FAM GL 10206 MAY IMPORT BATCH BUDGET TRANSFERS

5 FAM GL 10207 MAY ADD/UPDATE BUD TRX IMPORT MAPPING

3 FAM PUR 25 SUPERVISOR FOR PURCHASING

5 FAM PUR 26 MAY UPDATE COMMODITY TABLE

5 FAM PUR 27 MAY UPDATE SHIPPING TABLE

5 FAM PUR 28 MAY ENTER/UPDATE REQUISITIONS

5 FAM PUR 29 MAY PRINT REQUISITIONS

5 FAM PUR 30 MAY APPROVE REQUISITIONS

5 FAM PUR 31 MAY RUN PURCHASING REPORTS

5 FAM PUR 32 MAY RUN BID LISTS

5 FAM PUR 33 MAY ENTER/UPDATE PURCHASE ORDERS

5 FAM PUR 34 MAY PRINT PURCHASE ORDERS

5 FAM PUR 35 MAY ENTER/UPDATE CHANGE ORDERS

5 FAM PUR 36 MAY PRINT CHANGE ORDERS

5 FAM PUR 37 MAY RUN RECEIVE ORDERED MATERIAL

5 FAM PUR 38 MAY PURGE CLOSED REQUISITIONS

5 FAM PUR 39 MAY PURGE CLOSED PURCHASE ORDERS

5 FAM PUR 40 MAY RUN QUERIES FOR PURCHASING

5 FAM PUR 41 MAY UPDATE LOCATION TABLE

5 FAM PUR 42 MAY ADD NEXT YEAR PURCHASE ORDERS

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EXHIBIT A

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Privledge Code Package Subpakckage Access Code Description 5 FAM PUR 43 MAY UPDATE ACCOUNT APPROVAL TABLE

5 FAM PUR 44 MAY APPROVE/DENY PO

5 FAM PUR 45 RESERVED FOR FUTURE USE

5 FAM PUR 46 MAY UPDATE PURCHASING ACCT APPR. GRO



5 FAM PUR 49 MAY RUN DISTRIBUTION TEMPLATE OPTION

5 FAM PUR 50 MAY MAINTAIN PURCHASING APPROVAL GRO

3 FAM REC 87 SUPERVISOR FOR RECEIVABLES

5 FAM REC 88 MAY UPDATE PAYER LIST

5 FAM REC 89 MAY POST RECEIVABLES

5 FAM REC 90 MAY POST RECEIPTS

5 FAM REC 91 MAY RUN BATCH DATA ENTRY - RECEIVABLES

5 FAM REC 92 MAY RUN BATCH DATA ENTRY - RECEIPTS

5 FAM REC 93 MAY POST BATCH DATA ENTRY - RECEIVABLE

5 FAM REC 94 MAY POST BATCH DATA ENTRY - RECEIPTS

5 FAM REC 97 RESERVED FOR FUTURE USE




3 FAM RPT 126 SUPERVISOR FOR REPORTS

5 FAM RPT 131 RESERVED FOR FUTURE USE








5 FAM RPT 128 MAY RUN FUND ACCOUNTING REPORTS

5 FID FAM 101 MAY VIEW VEND FEDERAL TAX ID ON REPORT

5 FID FAM 102 MAY SEARCH ON VENDOR FEDERAL TAX ID

5 FID FAM 82 MAY VIEW/UPDATE VENDOR FEDERAL TAX ID

1 FIX * 400 SUNGARD USER FOR FIXED ASSETS

2 FIX * 401 SYSTEM ADMINISTRATOR FOR FIXED ASSETS

3 FIX * 402 SUPERVISOR FOR FIXED ASSETS

5 FIX * 413 MAY BACKUP FIXED ASSETS TO DISK

5 FIX * 414 MAY RUN YEAR END PROCESSING

5 FIX * 415 MAY QUERY TRANSACTION HISTORY

5 FIX * 416 MAY RUN TRANSACTION HISTORY REPORT

5 FIX * 417 MAY PURGE TRANSACTION HISTORY

5 FIX * 418 MAY UPDATE DEPARTMENT TABLE

5 FIX * 419 MAY UPDATE FUNDING SOURCE TABLE

5 FIX * 420 MAY UPDATE USER DEFINED TABLE

5 FIX * 421 UPDATE ASSETS FROM ACQUISITION INTERF

5 FIX * 422 MAY ADD PRIOR YEAR ASSETS & ADJUST GAS

Page 10

EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 5 FIX * 423 MAY UPDATE FUNCTION TABLE

5 FIX * 424 MAY UPDATE ACTIVITY TABLE

5 FIX * 425 MAY RUN GASB REBUILD

5 FIX * 403 MAY UPDATE FIXED ASSETS PROFILE

5 FIX * 404 MAY UPDATE FIXED ASSETS

5 FIX * 405 MAY QUERY FIXED ASSETS

5 FIX * 406 MAY POST DEPRECIATION

5 FIX * 407 MAY RUN FIXED ASSETS REPORTS

5 FIX * 408 MAY RETIRE FIXED ASSETS

5 FIX * 409 MAY PURGE RETIRED FIXED ASSETS

5 FIX * 410 MAY UPDATE CATEGORY TABLE

5 FIX * 411 MAY UPDATE LOCATION TABLE

5 FIX * 412 RUN FIXED ASSETS ACQUISITION INTERFACE

5 FIX FXC 430 MAY DOWNLOAD COMMUNICATOR INTERFAC

5 FIX FXC 431 MAY UPLOAD COMMUNICATOR INTERFACE

5 FIX FXC 432 MAY UPDATE COMMUNICATOR INTERFACE

5 FIX FXC 433 MAY POST COMMUNICATOR TO FX ASSETS

5 HBNK HRM 1502 MAY VIEW/UPDATE EMPLOYEE BANK ACCT

5 HBNK HRM 1503 MAY VIEW EMPLOYEE BANK ACCT ON REPOR

5 HBNK HRM 1504 MAY SEARCH ON EMPLOYEE BANK ACCOUNT

1 HRM * 998 LEAVE/OVT/PAY ANALYSIS WIZARD

1 HRM * 300 SUNGARD USER FOR HUMAN RESOURCES

2 HRM * 301 SYSTEM ADMINISTRATOR FOR HRM

3 HRM * 302 SUPERVISOR FOR HUMAN RESOURCES

3 HRM * 380 OBSOLETE RESOURCE

5 HRM * 1499 SUPERVISOR FOR TIME ENTRY

5 HRM * 1501 MAY RUN TIME ENTRY

5 HRM * 303 MAY TERMINATE EMPLOYEES

5 HRM * 304 MAY RUN CYCLE-END FUNCTIONS

5 HRM * 305 MAY RUN USER DEFINED REPORTS

5 HRM * 306 MAY CHANGE SYSTEM DATE

5 HRM * 307 MAY UPDATE HRM PROFILE

5 HRM * 997 EMPLOYEE LEAVE BALANCE REPORT

5 HRM * 1505 MAY MAINTAIN ADD EMPLOYEE ROLES

5 HRM * 1506 MAY MAINTAIN ADD EMPLOYEE USERS

5 HRM * 1699 MAY RUN BANK TRANSMISSION FILE

5 HRM ACA 280 MAY QUERY ACA HOURS

5 HRM ACA 281 MAY LOAD ACA HOURS

5 HRM ACA 282 MAY IMPORT ACA HOURS

5 HRM ACA 283 MAY UPDATE ACA HOURS

5 HRM ACA 284 MAY ADD ACA HOURS

5 HRM ACA 285 MAY DELETE ACA HOURS

5 HRM ACA 286 MAY MASS DELETE ACA HOURS

5 HRM ACA 287 MAY PURGE ACA AUDIT RECORDS

5 HRM ACA 288 MAY MAP IMPORT ACA HOURS

5 HRM ACA 289 MAY ADD/UPDATE ACA REFERENCE TABLES

Page 11

EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 5 HRM ACA 290 MAY RUN ACA REPORTS

5 HRM ACA 291 MAY ACCESS/RUN 1095-C REC MAINTENANCE

5 HRM ACA 292 MAY RUN ACA 1095-C REPORTS

5 HRM ACA 293 MAY UPDATE ACA BENEFIT GROUP MAINTENA

5 HRM ACA 473 MAY RUN ACA 1095-C PRINTING/FILING

3 HRM APP 347 SUPERVISOR FOR APPLICANT TRACKING

5 HRM APP 348 MAY ADD APPLICANTS

5 HRM APP 349 MAY CHANGE APPLICANTS

5 HRM APP 350 MAY DELETE APPLICANTS

5 HRM APP 351 MAY UPDATE APPLICANT REFERENCE TABLE

5 HRM APP 352 MAY QUERY APPLICANTS

5 HRM APP 353 MAY RUN APPLICANT REPORTS

5 HRM APP 354 MAY PURGE APPLICANTS

5 HRM APP 355 MAY ROLLOVER APPLICANTS TO PERSONNEL

3 HRM ATT 332 SUPERVISOR FOR ATTENDANCE

5 HRM ATT 333 MAY ADD ATTENDANCE RECORDS

5 HRM ATT 336 MAY UPDATE MONTHLY ACCURED LEAVE

5 HRM ATT 334 MAY CHANGE ATTENDANCE RECORDS

5 HRM ATT 335 MAY DELETE ATTENDANCE RECORDS

5 HRM ATT 337 MAY QUERY ON ATTENDANCE RECORDS

5 HRM ATT 338 MAY RUN ATTENDANCE CYCLE PROCEDURES

5 HRM ATT 339 MAY RUN ATTENDANCE REPORT

5 HRM ATT 3501 CUSTOM RESOURCE CODE

5 HRM ATT 299 MAY POST ATTENDANCE RECORDS

5 HRM ATT 1104 MAY USE TSSI OPTIONS

5 HRM ATT 10213 MAY IMPORT ATTENDANCE

5 HRM ATT 10214 MAY ADD/UPDATE ATTENDANCE MAPPINGS

1 HRM ETS 5100 SUNGARD USER FOR ETS

3 HRM ETS 5101 PACKAGE SUPERVISOR FOR ETS

5 HRM ETS 5102 MAY SETUP ETS DEPARTMENTS

5 HRM ETS 5103 MAY SETUP ETS SHIFTS

5 HRM ETS 5104 MAY SETUP FLSA CYCLES

5 HRM ETS 5105 MAY SETUP ETS PAY PERIODS

5 HRM ETS 5106 MAY UPDATE ETS PROFILE

5 HRM ETS 5107 MAY PURGE ETS TIMECARDS

5 HRM ETS 5108 MAY POST ETS TIMECARDS TO PAYROLL

5 HRM ETS 5109 MAY RUN ETS TIMECARD STATUS REPORT

5 HRM ETS 5110 MAY RUN ETS SUPERVISOR REPORT

5 HRM ETS 5111 MAY RUN ETS CLOCK TIME AUDIT REPORT

3 HRM NEG 340 SUPERVISOR FOR SALARY NEGOTIATIONS

5 HRM NEG 341 MAY UPDATE SALARY/NEGOTIATION SCHEDU

5 HRM NEG 342 MAY UPDATE CONTRACT SALARIES

5 HRM NEG 343 MAY RUN SALARY PROJECTIONS

5 HRM NEG 344 MAY RUN AUTO-STEP

5 HRM NEG 345 MAY UPDATE NON-SCHEDULED INCREASE TA

5 HRM NEG 346 MAY RUN NON-SCHEDULED EMPLOYEE INCR

Page 12

EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 3 HRM PAT 1600 SUPERVISOR FOR PAT

5 HRM PAT 1601 MAY QUERY/EDIT SITUATION TABLE

5 HRM PAT 1602 MAY QUERY PAT ACTIVITY RECORDS

5 HRM PAT 1603 MAY MAINTAIN PAT ACTIVITY RECORDS

5 HRM PAT 1604 MAY ADD PAT ACTIVITY RECORDS

5 HRM PAT 1605 MAY CHANGE PAT ACTIVITY RECORDS

5 HRM PAT 1606 MAY DELETE PAT ACTIVITY RECORDS

5 HRM PAT 1607 RESERVED FOR USE BY PAT







































Page 13

EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 5 HRM PAT 1646 RESERVED FOR USE BY PAT














































Page 14

EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 5 HRM PAT 1692 RESERVED FOR USE BY PAT







1 HRM PAY 999 TIME-EZ

1 HRM PAY 994 LEAVE ANALYSIS REPORT

3 HRM PAY 314 SUPERVISOR FOR PAYROLL

5 HRM PAY 331 MAY PROCESS W2'S

5 HRM PAY 330 MAY RUN RETROACTIVE PAY PROCESS

5 HRM PAY 327 MAY CANCEL PAYROLL CHECKS

5 HRM PAY 328 MAY ENTER MANUAL PAYROLL CHECKS

5 HRM PAY 329 MAY RUN CHECK RECONCILIATION

5 HRM PAY 318 MAY UPDATE PAYROLL REFERENCE TABLES

5 HRM PAY 319 MAY UPDATE TAX TABLES

5 HRM PAY 320 MAY RUN PAYROLL REPORTS

5 HRM PAY 321 MAY LOAD TIMECARDS

5 HRM PAY 322 MAY LOAD SUMMER PAY

5 HRM PAY 323 MAY ENTER TIMECARDS

5 HRM PAY 324 MAY RUN PAY EDIT

5 HRM PAY 325 MAY RUN CALCULATIONS

5 HRM PAY 326 MAY RUN PAYROLL JOB STREAM

5 HRM PAY 315 MAY ADD PAYROLL DATA FOR NEW EMPLOYE

5 HRM PAY 316 MAY CHANGE PAYROLL DATA

5 HRM PAY 465 MAY PROCESS EFFECTIVE DATE CHANGES

5 HRM PAY 317 MAY QUERY ON EMPLOYEE PAYROLL DATA

5 HRM PAY 369 MAY UPDATE PAY RATE HISTORY

5 HRM PAY 378 MAY DISPLAY PAY RATE HISTORY

5 HRM PAY 381 MAY PURGE PAY RATE HISTORY

5 HRM PAY 364 MAY RUN PAYROLL PROCESSING

5 HRM PAY 1500 MAY CLEAR PAYROLL ACTIVITY FILE

5 HRM PAY 398 MAY SAVE PAYROLL HISTORY

5 HRM PAY 399 MAY PURGE PAYROLL HISTORY

5 HRM PAY 382 MAY ADD/CHANGE/QUERY BASE EMPLOYEE S

5 HRM PAY 383 MAY ADD/CHANGE/QUERY PAYROLL/TAX SCR

5 HRM PAY 384 MAY ADD/CHANGE/QUERY PAYRATE SCREEN

5 HRM PAY 385 MAY ADD/CHANGE/QUERY LEAVE BANK SCRE

5 HRM PAY 386 MAY ADD/CHANGE/QUERY DEDUCTION SCRE

5 HRM PAY 387 MAY ADD/CHANGE/QUERY STATE/RETIREMEN

5 HRM PAY 388 MAY ADD/CHANGE/QUERY EARNING SCREEN

5 HRM PAY 298 MAY DISPLAY CHECK HISTORY

5 HRM PAY 471 MAY RUN 1099 PROCESSING

5 HRM PAY 472 MAY DISPLAY PAYROLL HISTORY

5 HRM PAY 1520 TIMEEASY

Page 15

EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 5 HRM PAY 1521 TIMEEASY PAYCODE TABLE

5 HRM PAY 1522 TIME AND ATTENDANCE (TIMESHEET) FORMS

5 HRM PAY 1523 TIMEEASY ENTRY LISTING

5 HRM PAY 1524 TIMEEASY TIME ENTRY

5 HRM PAY 1525 TIMEEASY TIME DIST ENTRY

5 HRM PAY 1526 POST AND EXCEPTION REPORT

5 HRM PAY 1527 TIMEEASY EMPLOYEE VIEW

5 HRM PAY 1103 MAY USE EMPLOYEE WORKSHEET

5 HRM PAY 1528 EMPLOYEE LEAVE BALANCES

5 HRM PAY 10215 MAY PURGE SUMMER PAY FISCAL YEAR ACCR

5 HRM PAY 10216 MAY RUN SAVINGS BOND PURCHASE OPTION

5 HRM PAY 10217 MAY RUN 941 QUARTERLY FEDERAL TAX RET

5 HRM PAY 10210 MAY IMPORT BATCH EMPLOYEE TIMECARDS

5 HRM PAY 10211 MAY ADD/UPD BATCH TIME IMPORT MAPPING

5 HRM PAY 10212 MAY POST BATCH EMPLOYEE TIMECARDS

5 HRM PAY 10253 MAY QUERY PAYROLL TAB

5 HRM PAY 10254 MAY QUERY LEAVE BANK TAB

5 HRM PAY 10255 MAY QUERY EARNINGS TAB

5 HRM PAY 10256 MAY QUERY WITHHOLDINGS TAB

5 HRM PAY 10273 MAY QUERY PRIOR EARNINGS/TAXES PAGE

5 HRM PAY 10274 MAY QUERY TAXES PAGE

5 HRM PAY 10258 MAY QUERY PAYRATE PAGE

5 HRM PAY 10259 MAY QUERY DEDUCTION PAGE

5 HRM PAY 10260 MAY QUERY STATE/RETIREMENT PAGE

1 HRM PER 9999 TEST

3 HRM PER 308 SUPERVISOR FOR PERSONNEL

5 HRM PER 310 MAY CHANGE PERSONNEL DATA

5 HRM PER 309 MAY ADD PERSONNEL DATA FOR NEW EMPLO

5 HRM PER 313 MAY RUN PERSONNEL REPORTS

5 HRM PER 312 MAY UPDATE PERSONNEL REFERENCE TABL

5 HRM PER 311 MAY QUERY ON EMPLOYEE PERSONNEL DAT

5 HRM PER 389 MAY ADD/CHANGE/QUERY PERSONNEL SCRE

5 HRM PER 390 MAY ADD/CHANGE/QUERY ASSIGNMENT SCR

5 HRM PER 391 MAY ADD/CHANGE/QUERY DEGREES SCREEN

5 HRM PER 392 MAY ADD/CHANGE/QUERY CERTIFICATION SC

5 HRM PER 393 MAY ADD/CHANGE/QUERY JOB SKILLS SCREE

5 HRM PER 394 MAY ADD/CHANGE/QUERY USER DEFINED SC

5 HRM PER 395 MAY ADD/CHANGE/QUERY CLASS HISTORY S

5 HRM PER 396 MAY ADD/CHANGE/QUERY STATUS HISTORY S

5 HRM PER 397 MAY ADD/CHANGE/QUERY SENIORITY SCREE

5 HRM PER 10261 MAY QUERY ASSIGNMENT PAGE

5 HRM PER 10262 MAY QUERY DEGREE PAGE

5 HRM PER 10263 MAY QUERY CERTIFICATION PAGE

5 HRM PER 10264 MAY QUERY USER DEFINED PAGE

5 HRM PER 10265 MAY QUERY CREDENTIALS PAGE

5 HRM PER 10266 MAY QUERY QUALIFICATIONS PAGE

Page 16

EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 5 HRM PER 10267 MAY QUERY REQUIREMENTS PAGE

5 HRM PER 10268 MAY ADD/CHANGE/QUERY CREDENTIALS PAG

5 HRM PER 10269 MAY ADD/CHANGE/QUERY QUALIFICATIONS P

5 HRM PER 10270 MAY ADD/CHANGE/QUERY REQUIREMENTS P

5 HRM PER 10271 MAY QUERY LEAVE REQUEST PAGE

5 HRM PER 10272 MAY QUERY EFORM HISTORY PAGE

5 HRM PER 10275 MAY QUERY STATUS HISTORY PAGE

5 HRM PER 10276 MAY EDIT QUALIFIED TEACHER COURSE DATA

5 HRM PER 10257 MAY QUERY HISTORY TAB

5 HRM PER 10218 MAY RUN EEO DATA REPORT

5 HRM PER 10250 MAY QUERY EMPLOYMENT TAB

5 HRM PER 10251 MAY QUERY PERSONNEL TAB

5 HRM PER 10252 MAY QUERY RACE/ETHNICITY TAB

3 HRM POS 356 SUPERVISOR FOR POSITION CONTROL

5 HRM POS 357 MAY UPDATE POSITIONS

5 HRM POS 358 MAY QUERY POSITIONS

5 HRM POS 359 MAY VACATE/FILL POSITIONS

5 HRM POS 360 MAY RUN POSITION STATUS SUMMARY REPO

5 HRM POS 361 MAY RUN VACANT POSITION REPORT

5 HRM POS 362 MAY RUN POSITION STATUS DETAIL REPORT

5 HRM POS 365 MAY RUN POSITION DETAIL REPORT

5 HRM POS 366 MAY UPDATE POSITION HISTORY

5 HRM POS 367 MAY QUERY POSITION HISTORY

5 HRM POS 368 MAY UPDATE/POST BATCH POSITIONS

3 HRM W2 370 SUPERVISOR FOR W2 PRINTING

5 HRM W2 371 MAY INITIALIZE GENERAL WORK FILES

5 HRM W2 372 MAY CREATE EMPLOYEE W2 WORK FILE

5 HRM W2 373 MAY MAINTAIN EMPLOYEE W2 WORK FILE

5 HRM W2 374 MAY PURGE EMPLOYEE W2 WORK FILE

5 HRM W2 375 MAY PRINT EDIT LIST OF EMPLOYEE W2 FILE

5 HRM W2 376 MAY PRINT W2 FORMS

5 HRM W2 377 MAY CREATE W2 MAGNETIC MEDIA

5 HRM W2 10278 MAY IMPORT W2 BOX 12 ENTRIES

5 HRM W2 10279 MAY ADD/UPDATE W2 BOX 12 MAPPINGS

5 HRM WKF 10277 MAY UPDATE WORKFLOW REFERENCE TABLE

1 INV * 450 PEI USER FOR INVESTMENT MANAGER

2 INV * 451 SYSTEM ADMINISTRATOR FOR INVESTMENTS

3 INV * 452 SUPERVISOR FOR INVESTMENT MANAGER

5 INV * 453 MAY UPDATE PORTFOLIO TYPE TABLE

5 INV * 454 MAY UPDATE INVESTMENT TABLE

5 INV * 455 MAY RUN INVESTMENT REPORTS

5 INV * 456 MAY QUERY INVESTMENT TABLE

5 INV * 457 MAY REVIEW/POST TRANSACTIONS

5 INV * 458 MAY QUERY TRANSACTION HISTORY

5 INV * 459 MAY PURGE TRANSACTION HISTORY

5 INV * 460 MAY RUN USER DEFINED SCREENS

Page 17

EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 5 INV * 461 MAY UPDATE INVESTMENT TYPE TABLE

5 INV * 462 MAY UPDATE PAYER LIST TABLE

5 INV * 463 MAY UPDATE PAYEE LIST TABLE

5 INV * 464 MAY PERFORM BOND MAINTENVANCE

5 INV * 466 RESERVED FOR FUTURE USE





1 MENU * 500 SUNGARD USER FOR MENU

2 MENU * 501 DBA USER FOR MENU

3 MENU * 502 PACKAGE SUPERVISOR

5 MENU * 503 MAY EXIT TO OPERATING SYSTEM FROM MEN

5 MENU * 504 MENU USER

5 MENU * 513 MAY DISPLAY ACTIVITIES TAB

5 MENU LRN 514 MAY RUN ELEARNING

5 MENU UVC 515 MAY RUN EFINANCEPLUS FEEDBACK PROFIL

1 SEC * 1 SUNGARD USER FOR SECURITY PACKAGE

2 SEC * 190 SYSTEM ADMINISTRATOR FOR SECURITY

5 SEC * 8002 MAY UPDATE USER VIEWS

5 SQLU * 30005 MAY USE SQL EXECUTION OPTION

5 SQLU * 30006 MAY USE SQL UTILITY SETUP

5 SSN ACA 277 MAY VIEW SOCIAL SECURITY NUM ON REPOR

5 SSN ACA 278 MAY VIEW/UPDATE SOCIAL SECURITY NUMBE

5 SSN ACA 279 MAY SEARCH ON SOCIAL SECURITY NUMBER

5 SSN BEN 259 MAY VIEW/UPDATE SOCIAL SECURITY NUMBE

5 SSN BEN 260 MAY SEARCH ON SOCIAL SECURITY NUMBER

5 SSN BEN 261 MAY VIEW SOCIAL SECURITY NUM ON REPOR

5 SSN HRM 295 MAY VIEW SOCIAL SECURITY NUM ON REPOR

5 SSN HRM 296 MAY VIEW/UPDATE SOCIAL SECURITY NUMBE

5 SSN HRM 297 MAY SEARCH ON SOCIAL SECURITY NUMBER

1 SYS * 550 SUNGARD USER FOR SYSTEM

2 SYS * 551 DBA USER FOR SYSTEM

3 SYS * 552 PACKAGE SUPERVISOR FOR SYSTEM

5 SYS * 553 MAY RUN FULL TAPE BACKUP

5 SYS * 554 MAY LOCK/UNLOCK FINANCIALS

5 SYS * 555 MAY LOCK/UNLOCK HUMAN RESOURCES

5 SYS * 556 MAY ACCESS OBJECT MAINTENANCE

5 SYS * 557 MAY ACCESS SYSTEM MAINTENANCE MENU

5 SYS * 558 MAY REBUILD GASB/SOURCE AMOUNT TABLE

5 SYS * 559 MAY LOCK/UNLOCK FIX ASSETS

5 SYS * 560 MAY UPLOAD FILES TO THE SERVER

1 VBS * 600 SUNGARD USER FOR VENDOR BIDDING

2 VBS * 601 SYSTEM ADMINISTRATOR FOR VENDOR BIDD

3 VBS * 602 PACKAGE SUPERVISOR FOR VENDOR BIDDIN

5 VBS * 603 MAY LOAD BID FILE

Page 18

EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 5 VBS * 604 MAY UPDATE BID CATALOG

5 VBS * 605 MAY QUERY BID CATALOG

5 VBS * 606 MAY RUN BID LIST REPORT

5 VBS * 607 MAY RUN BID LIST MAILING LABELS REPORT

5 VBS * 610 MAY RUN AWARD RECOMMEND REPORT

5 VBS * 609 MAY RUN BID STATUS REPORT

5 VBS * 611 MAY RUN PO LOCATION CODE RPT

5 VBS * 612 MAY UPDATE VENDOR BID INFORMATION TAB

5 VBS * 613 MAY QUERY VENDOR BID INFORMATION TABL

5 VBS * 614 MAY AWARD VENDOR BIDS

5 VBS * 615 MAY CONVERT BID TO PO

5 VBS * 616 MAY UPDATE BID STATUS CODES

5 VBS * 617 MAY QUERY BID STATUS CODES

5 VBS * 618 MAY UPDATE COMMODITY STATUS CODES

5 VBS * 619 MAY QUERY COMMODITY STATUS CODES

5 VBS * 620 MAY UPDATE BID TYPE CODES

5 VBS * 621 MAY QUERY BID TYPE CODES

5 VBS * 608 MAY RUN BID NUMBER LOG REPORT

5 VBS * 622 MAY UPDATE VENDOR BIDDING PROFILE

5 VBS * 624 MAY ACCESS QUICK REQUEST ENTRY

5 VBS * 625 MAY CLOSE BIDS

5 VBS * 626 MAY PURGE CLOSED BIDS

5 VBS * 627 MAY RUN PRELIM PURCHASE ORDER REPOR

5 VBS * 628 MAY RUN QUANTITY VERIFICATION REPORT

5 VBS * 629 MAY ACCESS PERIODIC PROCESSING

5 VBS * 630 MAY CHANGE REQUESTS ON AWARDED BIDS

5 VBS * 631 MAY UPDATE DEFAULT LOCATION CROSSWAL

5 VBS * 632 MAY QUERY DEFAULT LOCATION CROSSWAL

5 VBS * 633 MAY UPDATE COMMODITY CODES

5 VBS * 634 MAY RUN BID BOOK REPORT

5 VBS * 635 MAY RUN FINAL PRICE CATALOG

5 VBS * 623 MAY BACKUP VENDOR BIDDING TO DISK

1 VEM * 2300 SUNGARD USER FOR VEHICLE

3 VEM * 2301 SUPERVISOR FOR VEHICLE

3 VEM * 2322 MAY BACKUP EQUIPMENT MANAGER TO DISK

5 VEM * 2302 MAY UPDATE MAINTENANCE

5 VEM * 2303 MAY QUERY MAINTENANCE

5 VEM * 2304 MAY UPDATE LABOR

5 VEM * 2305 MAY QUERY LABOR

5 VEM * 2306 MAY UPDATE INV CATALOG

5 VEM * 2307 MAY QUERY INV CATALOG

5 VEM * 2308 MAY UPDATE STOCK

5 VEM * 2309 MAY QUERY STOCK

5 VEM * 2310 MAY UPDATE WAREHOUSE

5 VEM * 2311 MAY QUERY WAREHOUSE

5 VEM * 2312 MAY UPDATE VEHICLE

Page 19

EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 5 VEM * 2313 MAY QUERY VEHICLE

5 VEM * 2314 MAY RECEIVE PARTS

5 VEM * 2315 MAY POST SERVICE ORDERS

5 VEM * 2316 MAY ADJUST PARTS QTY

5 VEM * 2317 MAY PROCESS GL CHARGES

5 VEM * 2318 MAY RUN REPORTS

5 VEM * 2319 MAY PURGE HISTORY

5 VEM * 2320 MAY UPDATE USER DEFINED SCREENS

5 VEM * 2321 MAY UPDATE USER DEFINED TABLES

1 WAR * 201 SUNGARD USER FOR WAREHOUSE

2 WAR * 202 SYSTEM ADMINISTRATOR FOR WAREHOUSE

3 WAR * 203 SUPERVISOR FOR WAREHOUSE

3 WAR * 224 MAY BACKUP WAREHOUSE INVENTORY TO D

5 WAR * 223 MAY POST BATCH INVENTORY COUNTS

5 WAR * 226 RESERVED FOR FUTURE USE


5 WAR * 220 MAY APPROVE WAREHOUSE REQUISITIONS

5 WAR * 222 MAY UPDATE BATCH INVENTORY COUNT TAB

5 WAR * 219 MAY RUN WAREHOUSE DISPLAYS AND QUER

5 WAR * 216 MAY RUN DEPARTMENTAL BILLING

5 WAR * 217 MAY ENTER INVENTORY ADJUSTMENTS

5 WAR * 218 MAY CLEAR YEARLY TOTALS

5 WAR * 204 MAY UPDATE STOCK NUMBER TABLE

5 WAR * 205 MAY UPDATE WAREHOUSE CODE TABLE

5 WAR * 206 MAY UPDATE SHIPPING TABLE

5 WAR * 207 MAY RUN WAREHOUSE INVENTORY REPORTS

5 WAR * 208 MAY UPDATE INVENTORY CATALOG

5 WAR * 209 MAY RECEIVE STOCK (WAREHOUSE)

5 WAR * 210 MAY ENTER WAREHOUSE REQUISITIONS

5 WAR * 211 MAY PRINT WAREHOUSE REQUISITIONS

5 WAR * 212 MAY FILL WAREHOUSE REQUISITIONS

5 WAR * 213 MAY PRINT PACKING LISTS

5 WAR * 214 MAY PROCESS RETURNS TO STOCK

5 WAR * 215 MAY PROCESS BACK ORDERS




5 WAR * 221 MAY UPDATE WAREHOUSE PROFILE

1 WKF * 5000 SUNGARD USER FOR WORKFLOW

2 WKF * 5001 SYSTEM ADMINISTRATOR FOR WORKFLOW

3 WKF * 5002 SUPERVISOR FOR WORKFLOW

5 WKF * 5006 RESERVED FOR FUTURE USE




5 WKF * 5010 MAY RUN EMPLOYEE LEAVE REQUEST FORM

Page 20

EXHIBIT A

Date: 4/21/2016


Privledge Code Package Subpakckage Access Code Description 5 WKF * 5011 MAY RUN EMPLOYEE NEW HIRE FORM

5 WKF * 5012 MAY RUN EMPLOYEE TERMINATION FORM


5 WKF * 5014 MAY UPDATE WORKFLOW CONFIGURATION





































5 WKF FAM 5003 MAY MAINTAIN FAM/PUR WORKFLOW LOGS

5 WKF HRM 5004 MAY MAINTAIN HRM WORKFLOW LOGS

5 WKF HRM 5005 MAY MAINTAIN DELEGATES

Page 21

Documents

CLERK OF THE CIRCUIT COURT - Okaloosa County, Florida · CLERK OF THE CIRCUIT COURT OKALOOSA COUNTY BCC FINANCE SECTION: Administration POLICY NO.: AD 003 SUBJECT: User Rights EFFECTIVE