City Office Building 333 SW 6 - Revize Work Session... · City Office Building 333 SW 6111 Street Willmar, MN 56201 Main Number 320-235-4913 ... Jerome Fynaardt [email protected]),

WILLMAR City Office Building

333 SW 6111 Street Willmar, MN 56201

Main Number 320-235-4913 Fax Number 320-235-4917

CITY COUNCIL AGENDA REPORT

To: Mayor and City Council Date: June 11, 2018

From: Sean E. Christensen, P.E. Subject: Baker Diamond Lighting Public Works Director

AGENDA ITEM: Baker Diamond Lighting

INTRODUCTION/REQUEST: The lighting replacement at Baker diamond ballfield.

HISTORY: The lighting at Baker diamond is in dire need of replacement. The project was proposed for the 2018 CIP but was not funded. Lighting at ballfields is measured by foot candle, which is a measurement of light intensity on a one square foot surface from a uniform source of light. The average foot candle light levels at fields is 70 infield and 50 outfield. Currently, the Baker field is averaging 24 foot candles infield and 11 foot candles outfield. The level of lighting at this field is insufficient for the level of play as well as the lack of adequate lighting creates a dangerous atmosphere for players. There are over 100 games on this field annually with 36 of them high quality college players.

CURRENT CIRCUMSTANCE: LED lighting is the best replacement option for the field with 70 foot candles infield and 50 foot candles outfield. Quotes were solicited for the project with one received from Musco Lighting in the amount of $294,615. Border States was also contacted for a quote to provide materials and quotes from contractors for installation will be solicited. Border States is also looking into the option of not replacing any of the light poles. Musco Lighting's quote includes replacing the two B poles, which are the poles at 1st and 3rct

base. The lights on the A pole, the pole next to the grand stand on the 1st base side, has a dead shmi in the fixture. Staff is holding off on the repair until fu1iher direction is given on the proposed lighting project.

RECOMMENDATION: Seek direction from Council on the project.

FINANCIAL IMPACT: Re-appropriation of funds is required to fund the project. Staff is proposing reallocating $200,000 from the DOAC pool surfacing project and $95,000 from the fuel tank replacement project. The pool surfacing project would be moved to 2019.

REVIEWED BY: Ike Holland, City Administrator

WORK SESSION DATE: June 11, 2018

Best Lighting Practices: Baseball Standard Intercollegiate Play

Summary: Following these recommended best practices will help ensure quality of light needed for the safety of participants and the enjoyment of spectators, as required.

Horizontal light levels: 70 footcandles infield I 50 footcandles outfield Horizontal uniformity: 2.0:1 infield, 2.5:1 outfield Grid spacing: 30 ft x 30 ft

Recommended pole placement:

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*Glare zone; no poles are recommended beyond 35° off each foul-line.

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2. Line drawn through each "A" pole location must be behind home plate to ensure lighting the portion of the ball the batter sees as it crosses home plate.

3. Consideration should be given to locating "B" poles between 1 /3 and 2/3 distance of the foul-line. This positioning towards the outfield foul pole allows the ball to be lit in a more constant perpendicular illuminance as it travels from the infield to the outfield.

4. Recommend field size is 330 ft I 375 ft I 400 ft I 375 ft I 330 ft. 5. For new facilities or upgrades, it is recommended to consult a lighting professional for optimal pole placement.

©2007, 20 11 National Collegiate Athletic Association L-1703-2

Light·Structure Green~ Lighting System

For your

BUDGET, for the

ENVIRONMENT.

5 Easy Pieces~ Complete System from Foundation to Poletop

Factory wired, aimed, and tested

Fast, trouble-free installation

Comprehensive corrosion package

Integrated lightning ground system

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Electrical Components Enclosure (I ncl ud es Drivers)

Galvanized Steel Pole

Pre cast Concrete Base

Ground Line

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©1993, 2014 Musco Sports Lighting, LLC · U.S. and foreign patents issued and pending. • M-1860-en04-1

www.musco.com · [email protected]

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Lighting Performance Checklist: Baseball

Prior to being approved for a televised event, facility must submit this checklist at least 4 months before the event to: Jerome Fynaardt [email protected]), Phone: 800/825-6020. Inspection must be completed by a qualified lighting tech.nician using a light meter calibrated within the last 12 months.

Press "TAB" to navigate to cells to enter required data. Average light levels and uniformity values automatically calculate when data is entered from light readings at each point on the field.

Light Levels Taken In: );i(Footcandles D 1 11u _ L · ~ ~ !fJ_ L '-Date of Inspection: Llov~~ l \ fS[ ':> l/pecte.d By: _,.Qc::)../b -U'S"W~ College/Organization Name: ~ J....<-MM l1 )1 LL.MM ;;:::c HOo-L '])y71J.,c....,) College/Organization Contact: 5Tf?NE :BR.t-6~~ _ · · Telephone: {__B;)(;?) .;l.3 I .. ?r/Cft-f Email: '>°"~WNF .S f:. IM L-LJl1,A!L. # /(.Id, ,/VJAJ. {)3 Facility Address: City, State, Zip: (,iJ 11 1 1"\11 f¥2. m (') .

' Notes: Grid field as shown on the drawing below. Readings are taken in the middle of each square with light meter held 36 inches above ground, pointing up. Number of grid points will vary depending on field size and layout.

To obtain average light level value: 1. Record light level readings within each square 2. Infield =total of infield readings divided by 25 3. Outfield =total of outfield readings divided by # of grid readings

To obtain uniformity ratio: 1. Divide highest (maximum) light level reading by the lowest (minimum)

light level reading

Maintained average horizontal light level reading in the bullpen should be at least 50% of the maintained average light levels in the outfield.

Bullpen 1: The center of the bullpen has horizontal light levels. Bullpen 2: The center of the bullpen has horizontal light levels.

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Horizontal Light Level and Field Survey Results:

Infield average light levels: /q r:c., Infield uniformity: [, 2~ :1

Outfield average light levels: (Ll Pc., Outfield uniformity: ~t~1

(If outdoor) Quantity of poles: 30.~ !h1'fl_/j:J.w Field size: q-;+_ Total # luminaires:

# luminair~s operational:

Lamp wattage: l '50_0 System voltage (if available):

Date lighting system installed:

Lighting manufacturer: ..

Date of last group relamp:

Annual hours of operation:

Light meter brand: ~CY256r.J Model#: ~~LlJ'f.

Calibration date: ~ue:... ~15' Include facility photographs that may be helpful lor camera or temporary lighting equipment locations, such as, standing on second base pointing towards first base, third base, and homeplate, inside and outside facility, and overhead shot(s).

30' x 30'

Field Orientation: (Please indicate field orientation in cells around diagram to the right.)

--~Take reading in 1~LJ center of grid area.

Instructions - Horizontal Light Level Readings: Complete for all surveys.

If outdoors, click outside the field perimeter to select approximate pole locations on the layout at left.

©2007, 2011 Musco Sports Lighting, LLC · L-1712·1

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Baseball Field Lighting Projects

Project Names Light Levels in Foot Candles

St. Paul - CHS Stadium (St. Paul Saints) 125 fc. Infield/100 fc. Outfield

University of Minnesota - Siebert Field 125 fc. Infield/100 fc. Outfield

Minnetonka High School 100 fc. Infield/70 fc. Outfield

St. John's University 70 fc. Infield/70 fc. Outfield

Duluth Wade Stadium 70 fc. Infield/50 fc. Outfield

University of Northwestern 70 fc. Infield/50 fc. Outfield

St. Paul - Dunning Field 70 fc. Infield/50 fc. Outfield

Shakopee Schleper Field 70 fc Infield/50 fc. Outfield

Prior Lake-Ryan Park 70 fc. Infield/50 fc. Outfield

Mankato -Franklin Rogers Field 70 fc. Infield/50 fc. Outfield

Marshall - Legion Field 70 fc. Infield/50 fc. Outfield

South St. Paul - Kaposia Landing 70 fc. Infield/50 fc. Outfield

Freeport 70 fc. Infield/50 fc. Outfield

Blaine 60 fc. Infield/40 fc. Outfield

Farming 60 fc. Infield/40 fc. Outfield

Austin-Marcusen Park (LED) 50 fc. Infield/30 fc. Outfield

Benilde-St. Margaret H.S. 50 fc. Infield/30 fc. Outfield

Hopkins H.S. (LED) 50 fc. Infield/30 fc. Outfield

Champlin - Andrews Park (LED)

Golden Valley Little League (LED)

Big Lake H.S

Albe1iville

Woodbury Bielenberg

Wayzata High School

New Ulm High School

Benilde - St. Margret High School

Minnewaska High School

Lakeville - King Park

Kasson-Mantorville H.S.

Wabasso

Chanhassen High School

St. Anthony High School

Richfield High School

Osseo High School

Monticello High School

Waconia High School

Rockford High School

Blaine- Lexington Park

Plymouth

Eagan

Rochester Mayo Field

Minneapolis NE Park

St. Paul El Rio Vista

50 fc. Infield/30 fc. Outfield





50 fc. Infield/30 fc. Coutfield

















50 fc. Infiedl/30 fc. Outfield



St. Paul Palace

West St. Paul

Oakdale

Apple Valley - Quarry Point Park

Anoka Castle Field

Fairmont

Coon Rapids Little League

Crystal Little League

Hopkins Little League

Mankato Little League

Rochester University Center

Minnetonka Big Willow Park

Rochester

Deer Creek

Prior Lake

Essig

Colonge

Pelican Rapids

Atwater

Fairmont

Owatonna

Owatonna J.C. Park

Red Wing

Eden Prairie - Round Lake Park

St. Louis Park Carlson Field


























Chaska - Veterans Park

Hermantown

Spicer

Burnsville - Sue Fischer Park

White Bear Township

Andover- Station North Field

St. Martin

Nisswa

Searles

St. Francis High School











WILLMAR



City Office Building 333 SW 61h Street

Willmar, MN 56201 Main Number 320-235-4913

Fax Number 320-235-4917

From: Sean E. Christensen, P.E. Subject: Terraplane Drainage Pond Project Public Works Director

AGENDA ITEM: Tenaplane Drainage Pond Project

INTRODUCTION/REQUEST: Funding sources for the Tenaplane drainage pond project.

HISTORY: In 2008, as pait of the Landmai·k Business Park project, the subject stormwater pond was constructed along with stmm sewer inlets and outlets. The discharge for this pond ultimately is a 15 inch storm sewer located in the south ditch of TH No. 12 and discharges to Branch 3 of Ditch 23A. Typically storm sewer ponds provide a minimum of 100 year rain event flood protection. In the case of land locked ponds (ponds with no surface outlet) the design standard is to provide flood protection for back to back 100 year rain events. The subject pond is a land locked basin with no surface flow outlet. In order to provide the 100 year back to back events, an additional outlet for the pond will be required.

CURRENT CIRCUMSTANCE: Neighboring homes have experienced flood waters which have been very close to lowest floor elevations. Standard design guidelines indicate that at least one foot of freeboard, that is the vertical distance between the critical opening elevation and the peak water surface elevation, is recommended for protection during back to back 100 year event.

RECOMMENDATION: Staff seeks Council direction for funding sources for the design of a secondary pond outlet.

FUNDING ALTERNATES: • 50/50 split Koosman/City • Special Improvement District with benefitting property owners paying share • $20,000 Koosman, Remainder City • 100% City



WILLMAR



City Office Building 333 SW 61

h Street Willmar, MN 56201

Main Number 320-235-4913 Fax Number 320-235-4917

From: Steven B. Okins, Finance Director Subject: 2019 Budget Calendar

AGENDA ITEM: 2019 Budget Calendar Review

INTRODUCTION/REQUEST: The 2019 Budget Calendar is submitted to the City Council for their review, comment and requested adoption at the June 18th City Council consent agenda.

HISTORY: The Mayor has historically submitted an annually Budget Calendar for the City Council to review and adopt setting dates and times to discuss and review the Mayor's Annual Budget recommendations

CURRENT CIRCUMSTANCE: Review proposed Calendar for adoption at the June 18th Meeting

RECOMMENDATION: Review, comment for Adoption at the June 18th Council Consent Agenda

ISSUES:None

FINANCIALIMPACT: NIA

ALTERNATIVES: 1. None suggested 2.

RECOMMENDED : Adoption by Resolution at June 18th City Council Meeting

REVIEWED BY:Steven B. Okins, Finance Director

WORK SESSIONDATE:June 11t11, 2018

COUNCIL MEETING DATE:June 181\ 2018

CALENDAR MAY

JUNE 11th JUNE 18TH

mLY

mLY 16TH

SEPTEMBER

SEPTEMBER 4TH

SEPTEMBER 11 TH

DECEMBER 3rd

DECEMBER 17rn

BUDGET CALENDAR

PROPOSED ACTION Mayor, City Administrator and Finance Director to meet on establishing the Budget Calendar.

CITY COUNCIL to review Budget Calendar. CITY COUNCIL adopt Budget Calendar

Mayor shall prepare or cause to be prepared and submitted to the Council a five (5) year capital program at least three (3) months prior to the final date for submission of the proposed budget.

Finance Director to compile information on budget forms pertaining to prior and current year expenditures and prepare preliminary revenue estimates. Send out forms and instructions for annual budget preparation to Department Heads.

Completed Department Heads' estimates must be returned to the Finance Director. .

Mayor meets with the City Administrator and Finance Director to prepare the Mayor's Proposed Budget.

Council work session on Capital Improvement Programs

Publish a notice in the paper telling the public both the proposed Operating and Capital Improvement Budgets are on file and are open for inspection.

Mayor presents Proposed Budget to CITY COUNCIL.

Adopt and Certify Proposed Levy to the County Auditor for the Truth in Taxation Requirements.

Gather citizen input, tentative ever Tuesday thereafter 6:00 Fire Hall

Public Informational Meeting Publish notice in the paper telling the public both the Operating and Capital Improvement Budgets will be discussed at the Truth in Taxation Hearing.

City Council shall hold Truth in Taxation hearing to study the Proposed Budget. Date dete1mined by County and School District Hearings.

Continuation hearing if needed to Adoption of the Budget.

DECEMBER 31st (No Later Than) Certification of the Tax Levy to the County.

WILLMAR



City Office Building 333 SW 61h Street

Willmar, MN 56201 Main Number 320-235-4913

Fax Number 320-235-4917

From: Ike Holland, City Administrator Subject: City Hall Site Project

AGENDA ITEM: City Hall Project

INTRODUCTION/REQUEST: The City has budgeted for and the City Administrator and building committee have been working with Engan Associates on the design and construction of a new city hall.

HISTORY: The City in the 2018 budget has funded for the construction of a new city hall.

CURRENT CIRCUMSTANCE: The Council has met jointly with the Willmar Municipal Utilities Board and made the decision not to do a combined building and each organization will build their separate administration building. The architect and building committee have identified numerous site locations for the city hall. The Council needs to select 2-4 sites for the new building.

RECOMMENDATIONS: The Council will hold a special meeting with Engan Associates to present the site selections. The public will pick their recommended site for the new City Hall on

Date: June 261h from 5-7 p.m. at the Fire Station.

FINANCIAL IMPACT: NA

ALTERNATIVES: 1. Hold the Town Hall Meeting on a different date. 2.



Documents

City Office Building 333 SW 6 - Revize Work Session... · City Office Building 333 SW 6111 Street Willmar, MN 56201 Main Number 320-235-4913 ... Jerome Fynaardt [email protected]),