City of San JoseNeighborhoods Commission

Annual Caucus 2010 District 1

Agenda

Overview Work Plan FY2009-FY2010 Accomplishments Work Plan FY2010-2011 Outreach Open Forum Discussion & Q/A

Overview

30 elected members (2008)– Council District 2 - Saturday Sept. 11, 10 a.m. – noon

Southside Community Center, 5585 Cottle Rd. San Jose, CA 95123 – Council District 10 - Saturday Sept. 11, 10 a.m. – noon

Almaden Community Center, 6445 Camden Ave. San Jose, CA 95120 – Council District 7 - Saturday Sept. 18, 10 a.m. – noon

Tully Branch Library, 880 Tully Rd. San Jose , CA 95111

District 1 TeamEd Brooks, Charles Jones, Lori Kahn

2 Year Term (July 8, 2009 – July 2011) Executive Team

– Chair: Beth Sharfan-Mukai; Vice Chair: Mauricio Astacio Sub-Committee and Chairs

– Work Plan: Neetu Dhaliwal– Communication and Outreach: Matt Wahlin– Caucus: David Biagini– Budget: Charles Jones

Overview

Study, review and evaluate issues, course of action and policies/programs affecting San Jose neighborhoods, and make recommendations to the City Council and the Mayor regarding such issues

Yearly Update to Each District

WORK PLAN FY2009-FY2010

Budget Alignment Integration and alignment of neighborhood priorities with the city

budget priorities

Communication and Outreach Increase the ability of neighborhood associations to better communicate with the city and each other

Civic Engagement Increase the ability of San Jose residents to better understands and participate in the city government

Accomplishments

City Services Prioritization Project -Reduce/Eliminate ServicesPrioritizing 550 City ServicesCommunity Results

Safe City Prosperous Economy Green, Sustainable City Attractive, Vibrant Community Reliable, Well Maintained Infrastructure

Governance Results High-Performing, Transparent

Accomplishments

One Year Neighborhood Officer RotationRecommendation to Mayor and City Council

Current Policy– 6 month police officer rotation policy

Recommendation– To add in the Collective Bargaining Agreement between the city of

San Jose and police officers a 1 year police officer rotation policy

Budget Recommendation Letter to Mayor and City Council

2010 budget priorities Revenue Growth Alternative Service Delivery Address Structural Issues

Accomplishments

Category Sum of HoursTraining 33By-Laws 9Committee Meetings 43Issue Consolidation 12Service Budget Prioritization 506Policing Issues and Recommendation 26Caucus Outreach and Planning 66Communication and Outreach 156Other related issue 139Grand Total 990

Committee Meetings

4%

Issue Cosnolidation1%

Other Related Issues14%

Communication & Outreach

16%

Caucus Ourtreach & Planning

7%

Training3%

By-Laws1%

Policing Issues & Recommendations

3%

Service Budget Prioritization

51%

Workload

339

4312

5062666

156139

Work Plan FY2010 – FY2011

Budget Alignment Integration and alignment of neighborhood priorities with the city budget priorities

Communication and OutreachIncrease the ability of neighborhood associations to better communicate with the city and each other

Civic Engagement City Policy 6-30

Increase the ability of San Jose residents to better understands and participate in the city government.

Public outreach procedures required for the land use development process, including a detailed community notification process

City Wide Tree RegulationMaintenance, Planting and Responsibility

1. Groups/Organizations to be included2. Invitation to your meeting3. How many times would you like to meet with us to inform us of the

issues4. Our meeting schedule – open for community input

1. Commission Meeting – 2nd Wed 6:30 – 9:00 (City Wings Room 118)2. WP Sub Committee Meeting – 3rd Tues 6:00 -7:00 (T549)3. Executive Committee Meeting – 3rd Tues 7:00 – 8:00 (T549)4. Caucus Sub Committee Meeting – TBD5. Communications & Out Reach Meeting – 4th Wed 7- 8pm6. Budget Sub Committee - TBD

Outreach

Q&ABurning Issues

Open Forum Discussion/Q&A

District 1

Thank You

Backup

City Services Prioritization Project Budget shortfall

$116 million by the end of 2010.

Identified Three Major strategies to overcome shortfall Reduce Per Employee cost Reduce/eliminate services Increased/new revenue

Council’s Recommendations Reduce per employee cost Increased/new Revenue Operational efficiencies, alternative service delivery models

City Services Prioritization Project

Task

Departments Score their Programs Review Teams Validate the Department Program Scores

Determine Weight of Results Produce Program Rankings Review and Discuss Results with Mayor, City Council,

Employees, Neighborhood, Labor, and Business Leaders

City Services Prioritization Project High performing, Transparent Government Key Recommendations

Consolidate Employee Training & Talent Development and Worker’s Compensation Program

Eliminate/Consolidate General Employee Tuition and Employee Recognition Programs

Copy Center and Interoffice Mail Distribution - Self Service Model

City Services Prioritization Project High performing, Transparent Government Key Recommendations

Recommend Outsourcing Services– Product design/development and Support for IT related services– Ad-hoc services

Recommend restructuring of city departments or the following functions:– Personnel Administration / Information Technology / Human

Resources / Training or Personal Development– Strategy and Planning/ Procurement / Budget and Resource

Management