City of Quinte Westcalendar.quintewest.ca/Meetings/Detail/2016-09-22-Economic-Develo… · City of Quinte West Economic Development & Tourism Advisory Committee Agenda - ED- 16-04

City of Quinte West Economic Development & Tourism Advisory Committee Agenda - ED- 16-04

Thursday, September 22, 2016 - 6:00 p.m. City Hall – Council Chambers

1) Call to Order

2) Disclosure of Pecuniary Interest and the General Nature thereof

3) Approval of Agenda – September 22, 2016

4) Approval of Minutes

4.1 Minutes of the Economic Development & Tourism Advisory Committee Meeting held on May 26, 2016. ED-16-03

4.2 Minutes of the Trenton Scottish Irish Festival Committee Meetings held on May 10, 2016, June 7, 2016, July 5, 2016 and August 6, 2016.

4.3 Meeting Notes of the BR& E Task Group Meeting held on August 16,

2016 4.4 Meeting Notes of the Farmer’s Market Task Group Meetings held on May

12, 2016, June 2, 2016 and August 25, 2016. 4.5 Minutes of the Canada Day Committee Meeting held on May 11, 2016 and

June 8, 2016. 4.6 Minutes of the Wall of Fame Committee Meeting held on May 10, 2016,

June 14, 2016 and July 5, 2016.

5) Delegations / Presentations

5.1 Delegations – None 5.2 Presentation – None

6) Public Input

6.1 None

7) Committee Staff Reports

7.1 Staff Report 16-019 from Linda Lisle, Manager of Economic Development & Tourism Services regarding a CIP Application submitted by HD Rolf the Jeweller.

7.2 Staff Report 16-023 from Linda Lisle, Manager of Economic Development & Tourism Services and Dana Valentyne, Supervisor of Tourism & Special Events pertaining to Quinte West Chamber of Commerce Letter of Understanding – Tourism Services

7.3 Staff Report 16-020 from Linda Lisle, Manager of Economic Development

& Tourism Services regarding Permit to Construct Request - Stellar Outdoor Advertising

7.4 Staff Report 16-024 from Dana Valentyne, Supervisor of Tourism & Events

regarding the Ontario 55+ Winter Games sponsorship.

8) Discussion Items

9) Printed Information

9.1 Ministry of Economic Development and Growth Press Release - Kruger Products

9.2 Staff Report 16-026 from Linda Lisle, Manager of Economic Development

& Tourism Services and Dana Valentyne, Supervisor of Tourism & Special Events regarding Economic Development & Tourism Updates - Sept 2016.

9.3 2016 History Moments Series Invitation 9.4 Monthly Statistics Press Release for the Quinte & District Association of REALTORS®

10) Non-Printed Information

10.1 None 11) Committee Requests for Information

12) Adjournment

Next Regular Meeting: Thursday, October 27, 2016 Quinte West Municipal Office - Council Chambers

7 Creswell Drive, Trenton

City of Quinte West ED-16-03 Economic Development &Tourism Advisory Committee Meeting

Minutes Thursday, May 26, 2016 City Hall-Council Chambers

1) Call to Order

Chair Kotsovos called the meeting to order at 6:02 p.m. 2) Members Present: Mayor Jim Harrison Councillor Mike Kotsovos - Chair Councillor Rob MacIntosh Councillor Duncan Armstrong (Regrets) Councillor Al DeWitt Councillor Fred Kuypers Councillor Bob Wannamaker Ian Smylie John Harris Wendy Ouellette David Shoniker (Regrets) Stacey Dunning Jamie Fellows (Regrets) Dianne Campbell, Chamber Rep Rick Davies, Chamber Rep 3) Staff Present: Linda Lisle, Manager of Economic Development & Tourism Services Dana Valentyne, Supervisor of Tourism & Special Events Cheryl Paul, Administrative Assistant 4) Others: Chris King, C.E.O., Quinte Economic Development Commission Major Gilles Bourgoin, 8 Wing/CFB Trenton Janie Harrison, Executive Director, Trenton DBIA 5) Media: There was no media present

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6) Public: There was no public present 7) Disclosure of Pecuniary Interest and the General Nature thereof There were no disclosures of pecuniary interest. 8) Approval of Agenda Moved by Dianne Campbell Seconded by Ian Smylie That the Agenda for the Thursday, May 26, 2016 Regular Economic Development & Tourism Advisory Committee Meeting be approved. Carried 9) Approval of Minutes Moved by Councillor DeWitt Seconded by Wendy Ouellette 9.1 Minutes of the Economic Development & Tourism Advisory Committee Meeting held on April 28, 2016. ED-16-02 9.2 Minutes of the Closed Session Economic Development & Tourism Advisory Committee meeting held on April 28, 2016 (Pursuant to Section 239 (2) (c) of the Municipal Act) 9.3 Minutes of the Trenton Scottish Irish Festival Committee Meetings held April 5, 2016.

9.4 Minutes of the Canada Day Committee Meeting held April 13, 2016. 9.5 Minutes of the Wall of Fame Committee Meetings held March 8, 2016 and

April 19, 2016. Resolution: That the Minutes of the Economic Development & Tourism Advisory Committee Meeting held on April 28, 2016. ED-16-02 be approved; And further that the Minutes of the Closed Session Economic Development & Tourism Advisory Committee meeting held on April 28, 2016 (Pursuant to Section 239 (2) (c) of the Municipal Act) be approved;

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And further that the Minutes of the Trenton Scottish Irish Festival Committee Meetings held April 5, 2016 be approved; And further that the Minutes of the Canada Day Committee Meeting held April

13, 2016 be approved; And further that the Minutes of the Wall of Fame Committee Meetings held March

8, 2016 and April 19, 2016 be approved. Carried

10) Delegations There were no Delegations 11) Presentations There were no Presentations 12) Public Input There was no Public Input at this meeting 13) Committee Staff Reports The following staff report was presented:

13.1 Staff Report 16-012 EDT from Linda Lisle, Manager of Economic Development & Tourism Services regarding the Grant Request to Twin 27

Productions.

Motion - That the Economic Development and Tourism Advisory Committee recommends the approval of a $5,000 grant to Twin 27 Productions from the Economic Development Reserve.

Moved by Councillor DeWitt Seconded by Councillor MacIntosh

That the Economic Development and Tourism Advisory Committee recommends the approval of a $5,000 grant to Twin 27 Productions from the Economic Development Reserve.

Carried 13.2 Staff Report 16-013 EDT from Dana Valentyne, Supervisor of Tourism & Special Events regarding Trent Port Fueling Station - Low Dock Purchase Recommendation.

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Motion - That the Economic Development & Tourism Advisory Committee recommends the approval of the purchase of a low dock to be attached to the existing day docking at the Trent Port Fueling Station (formerly the Fraser Park Marina), for the purpose of providing a public launch area for non-motorized watercraft for example canoes, kayaks and stand up paddle boards (SUP’s);

And further that One Shot Tactical enter into an agreement with the City for use of this low dock for access for their rentals of non-motorized watercraft.

Moved by Ian Smylie Seconded by Councillor Wannamaker

That the Economic Development & Tourism Advisory Committee recommends the approval of the purchase of a low dock to be attached to the existing day docking at the Trent Port Fueling Station (formerly the Fraser Park Marina), for the purpose of providing a public launch area for non-motorized watercraft for example canoes, kayaks and stand up paddle boards (SUP’s);

And further that One Shot Tactical enter into an agreement with the City for use of this low dock for access for their rentals of non-motorized watercraft.

Carried

14) Discussion Items No Discussion Items

15) Printed and Non-Printed Information

15.1 Staff Report 16-011 EDT from Linda Lisle, Manager of Economic Development & Tourism Services and Dana Valentyne, Supervisor of Tourism & Special Events regarding Economic Development and Tourism Updates – May 2106

Motion - That Staff Report 16-011 EDT be received as information.

Moved by Councillor DeWitt Seconded by Wendy Ouellette That Staff Report 16-011 EDT be received by the Economic Development & Tourism

Services Advisory Committee as information. Carried

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15.2 Monthly Statistics Press Release for the Quinte & District Association of REALTORS®

Motion - Printed Information be received and filed. Moved by Stacey Dunning Seconded by Ian Smylie That the correspondence printed items for Committee information be received and filed. Carried 16) Non-Printed Information There was no non-printed information. 17) Committee Comments/Requests for Information

• Councillor Kotsovos commented on how great the Frankford Sign looked.

• Councillor DeWitt inquired on the status of the Wake Park.

• Linda Lisle advised that the opening would be in June and all permits are in

place.

• Councillor Kuypers mentioned that there were bushes that needed to be cut back as they are obstructing the view of the No Wake sign which is across from the post office.

• Mayor Harrison gave an update on his trip to Alberta and Saskatchewan with the Golden Hawks Hockey Team and advised that many connections were made.

• Dianne Campbell commented that the decimating of the trees in the rural areas of Quinte West and how a terrible mess was left at the sides of the roads.

• Councillor Wannamaker commented on the summer concerts and invited everyone out to enjoy all the different kinds of music and advised that there would be 46 different bands this year.

• Chris King, C.E.O., Quinte Economic Development Commission gave an update on the activities and ongoing projects of the Quinte Economic Development Commission including the Food Processing Show in Montreal. They have lots of leads of businesses looking for existing buildings, and they are working on retention on the labour side as some businesses are having trouble finding people to work in their plants.

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They have been invited by the Ministry of Agriculture on June 16th, 2016 requesting their support for programs such as the Elevate program to assist with recruiting and training of skilled production workers.

• Janie Harrison gave an update on the planters and baskets and advised that they will be coming on Wednesday and that the flowers are being planted.

• Mayor Harrison advised that the Archer Poultry deal will close on May 31st.

• Major Gilles Bourgoin advised it was one month until the Air Show. The Surf & Turf will be September 16, 2016.

17) Adjournment Moved by Councillor Kuypers That the Economic Development & Tourism Advisory Committee meeting now adjourn at 7:10 p.m., and that the next regular Economic Development & Tourism Advisory Committee will meet on Thursday, June 23, 2016 at 6:00 p.m. Carried ____________________ __________________ Cheryl Paul Mike Kotsovos Recording Secretary Chair

SCOTTISH IRISH FESTIVAL COMMITTEE MEETING NOTES

May 10th , 2016 City Hall 6:30 p.m. Room 239 ATTENDANCE:

Beth Cleaton, Chair Councilor Allan DeWitt (Regrets) Art Darnbrough Mike Whiteside, Gates Tommy Thomas, Protocol & Parade Marshall (Regrets) Iain Cleaton, Tattoo Co-Chair Vanessa Hayes Josh McFarlane

STAFF: Laurie Caouette, Special Events Coordinator City Liaison

Shawn Brooks, Parks Foreperson Cheryl Paul, Recording Secretary

GUESTS: CALL TO ORDER: Beth called the meeting to order at 6:30 pm APPROVAL OF AGENDA:

Moved by Art Darnbrough Seconded by Josh McFarlane THE COMMITTEE RECOMMENDED THAT the Agenda of the May 10th, 2016 meeting be approved.

Carried APPROVAL OF MINUTES:

Moved by Mike Whiteside Seconded by Art Darnbrough THE COMMITTEE RECOMMENDED THAT the Minutes of the April 5th, 2016 meeting be approved.

Carried DELEGATION: None OLD BUSINESS: Beth asked Laurie to speak about the Celebrate Ontario grant.

Laurie advised that the Committee was not successful this year. She has spoken with Ministry officials and reviewed the application results. With the feedback received, she hopes their 2017 application will be more successful.

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Laurie advised that the Committee would need to get sponsorships in other ways now, and she will investigate what other funding sources are out there. Laurie advised that sponsorships are coming in and doing better than others years and we are close to $10,000 now and they are still coming in. It was mentioned that maybe we should also approach Prince Edward County and Belleville businesses for support, as they are a part of the Bay of Quinte area.

CORRESPONDENCE: No Correspondence

OLD BUSINESS: Update on Heavy Events:

Beth has received trophies from Heather Boundy, and brought them in to City Hall for Laurie to display and store until the event. She asked that maybe the trophies be on display at City Hall. Laurie will see if there is space available. Update on Moosehead: Beth met with the reps from Moosehead and they have offered the same deal as Molson’s. She advised that she made the executive decision to stay with them. Admission Fees: Laurie will do a count on wristbands to see what are left from last year. Beth noted that Allan Doyle selected his headliner band and it is “The Steel City Rovers”. Beth notified Mark Fletcher about this decision. Sponsorships: Beth reported that she and Laurie met with the Quinte West Inter Service Club to speak about the festival’s sponsorship opportunities, and sponsor packages were distributed. The Rotary of Sunrise advised that it was too late for them to get in this year but to contact them in the fall.

NEW BUSINESS: Parade Update:

Beth spoke to Tommy Thomas regarding the change in the parade route due to construction and there were 4 options to choose from:

1. Meet at the Legion and Trenton Cold Storage (make sure parked cars are not allowed).

2. Start at the Farmers Market and do a left wheel onto the

bridge and go up and over.

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3. Trenton Cold Storage and come up Fraser and do a right wheel onto the bridge.

4. Ontario Street north of the bridge (a shorter route and easier for bands not having to go over the bridge. They could go directly to the Amphitheatre.

Beth noted that she spoke with Tommy and he will let us know which route he has chosen. Tattoo Update: Josh advised that the band letter will go out next week. Greenwood Airforce Brass and Reed are interested, it just depends on Military Flights. Army Bands take some time to get back to us. Josh advised that he will be going on Paternity Leave for 9 months and he will liaison with the Pipe Major who will be taking his temporary position. RCMP band cannot make it this year they have prior commitments. Update on entertainment: Beth has booked 7th Town and the Quinte Irish Session. Beth has received many requests from Celtic Groups wanting to participate in this year’s event. Beth has booked Wrought Iron Roots. They are an upbeat, local band. Alana Klein, 7th Town and the Fiddle Heads are also booked. A couple new requested are:

1. Old Man Flannigan’s Ghost 2. Ugly Horse 3. Dance Group out of Ottawa

Beth noted that the McGilly’s are retiring in June and Astounding Heights are taking on their dancers. Beth will send an invite to Alana McGilly to see if she would like to be a part of our Committee. Maybe see about a dance group from Cobourg.

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We will have lots of Celtic Music, Dancers and bands. They are slowly coming in. Site Layout: The committee viewed a draft map and had a lengthy discussion in regards to the layout of the 2016 festival. Tents: A discussion took place with respect to the tents that would need to be ordered. Laurie will order the following:

1. 20 x 20 Children’s Centre 2. 10 x 10 1st Aid Tent 3. 10 x 20 Heavies Tent 4. 20 x 24 tent to cover mobile stage along Couch Crescent.

The Pavillion will be used for the Heritage Tent this year. Laurie will get quotes from Encore tents and Main Event tents. Children’s Glenn: Vanessa advised things are coming along great. She has Meredith from Brave coming, she will participate free so maybe the Committee could provide her with a wristband for the weekend as an honorarium, Archery Game, Mini Caber Toss, Haggis Toss, Bean Bag House, Arts & Crafts, Petting Zoo and Roulette Wheel (to be used as a Clan Choice). Have a feedback table for parents coming out of the children’s area. This will help the Kiwanis for feedback for next year’s event. Also maybe get a banner with the Kiwanis Club name on it saying who the sponsor was. Laurie advised that a feedback table be set up in the Heritage tent to collect data on sponsor loyalty. Laurie mentioned setting up an on-line survey – win a prize… Laurie will check this out with a sponsor. Laurie advised that Sears Travel have come on board and would like to be a Vendor. Laurie has asked that the Committee put their feelers out for Smart Serve People. At present there is 11 Vendors signed up.

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AROUND THE TABLE: Art - Needs something to do Laurie – Will email Chief Elder for accommodations Josh – No Mike – lots of volunteers Vanessa – nothing Cheryl – nothing Beth – looking forward to the Children’s Glen. Mentioned that Heather is looking forward to getting her record set at this year’s event. Will invite the Wing Commander and the Mayor to the Closing Ceremony to witness Heather setting her record.

ADJOURNMENT: Moved by Mike Whiteside

THE COMMITTEE RECOMMENDED THAT the meeting adjourns at 8:15 pm.

Carried NEXT MEETING: The next meeting will be Tuesday, June 7th, 2016 at 6:30 pm, City

Hall.

Beth Cleaton Chairperson

Cheryl Paul

Recording Secretary

SCOTTISH IRISH FESTIVAL COMMITTEE MEETING MINUTES

June 7, 2016 City Hall 6:30 p.m. Room 239 ATTENDANCE:

Beth Cleaton, Chair Councilor Allan DeWitt (Regrets) Art Darnbrough Mike Whiteside, Gates Tommy Thomas, Protocol & Parade Marshall Iain Cleaton, Tattoo Co-Chair Vanessa Hayes Josh McFarlane (Regrets)


Shawn Brooks, Parks Foreperson (Regrets) Cheryl Paul, Recording Secretary

GUESTS: CALL TO ORDER: Beth called the meeting to order at 6:45 pm APPROVAL OF AGENDA:

Moved by Mike Whiteside Seconded by Iain Cleaton THE COMMITTEE RECOMMENDED THAT the Agenda of the June 7th, 2016 meeting be approved.


Moved by Tommy Thomas Seconded by Art Darnbrough THE COMMITTEE RECOMMENDED THAT the Minutes of the May 10th, 2016 meeting be approved with revisions.

Carried DELEGATION: None OLD BUSINESS: A discussion took place with respect to the Draft site layout map.

This will be discussed further after the Committee sees the layout for the air show concert.

Update on Parade Protocol: Tommy noted that option #2 would be the best. The parade will start at the Chamber of Commerce Parking Lot on Front Street and move south up Front Street to the lights and then turn left onto the bridge.

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A discussion took place with respect to the area of where the viewing stand will be. It was noted that the placement of the banner with the downtown core being closed off due to construction is an issue. Laurie will inquire if the banner could be put up a few weeks earlier. Update on Heritage Tent: Groups are starting to come in, such as 608 Cadets, RTMH and 704. Invites need to go out to Brighton Cadets, all Service Groups, Air Force Museum, Art Council, Genealogy, Clans etc.. Children’s’ Glen: Meredith from Brave has confirmed. The events so far will be: Archery Game, Mini Caber Toss, Haggis Toss and Highland Step. Mike will check into getting the Roulette Wheel. There will be an Arts and Crafts Tent with print outs to colour. Possible Rock painting, Mike will see about getting some flat rocks. Discussed getting stone castle walls – 4 needed to make corners. Laurie to contact Norampac for cardboard. Laurie advised that the bouncy castle and the climbing wall are confirmed. A feedback table will be set up in the Heritage Tent and in the Children’s’ Glen Tent with respect to parents being able to give their options on what they liked, disliked, and any ideas Gates and Parking: Mike advised that everything is in place there are lots of volunteers and they will arrive early. Heavy Events: Heather will be there to set the world record. The 1st ever for a woman she is hoping to throw 6 cabers in 3 minutes. Beth advised that for 2017 it has been approved that Trenton will be the site for the Canadian women’s Heavy‘s Championship. There will be 40 + competitors coming. Entertainment: The following has been booked: Alan Klein and Father; 7th Town, Fiddleheads, Wrought Iron Roots, Salty Dogs, Quinte Irish Dancers, Belleville Scottish Country Dancers, Hasty P’s etc..

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Beth advised she will be going to Cobourg and she will inquire on having the Cobourg Dance Group for the Tattoo and on Saturday. Beth noted that entertainment is well on its way. Tattoo: 14 Wing is interested. Iain advised that there are no event requests needed anymore from the Base. Iain noted that the cadet staff barracks cannot be used this year and he will look at the Regular Cadet camps. Everything is pretty much cut and paste from last year’s event. Iain and Josh will check out the site and come up with a game plan. Laurie asked that once the bands are confirmed if she can be notified and she will post on the website. Vendors: So far 12 Vendors are confirmed and 5 pending. Laurie will send out a reminder email for vendors to book their space.

CORRESPONDENCE: None NEW BUSINESS: To date Rotary has sponsored $400.00.

QuintEssential has a request in for sponsorship. To date $8,000.00 cash and $4,000.00 in kind. Iain will contact Scotia Bank and Tommy will contact Legion and 413 Wing. It was noted that forms were sent out to Interservice Clubs, as well as Beth and Laurie attended a meeting in May to speak about sponsorship options.

ADJOURNMENT: Moved by Tommy Thomas


Carried

NEXT MEETING: The next meeting will be Tuesday, July 5th, 2016 at 6:30 pm, City

Hall.

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Cheryl Paul

Recording Secretary

SCOTTISH IRISH FESTIVAL COMMITTEE MEETING NOTES

NO QUORUM

July 5, 2016 City Hall 6:30 p.m. Room 239 ATTENDANCE:

Beth Cleaton, Chair Councilor Allan DeWitt (Regrets) Art Darnbrough Mike Whiteside, Gates Tommy Thomas, Protocol & Parade Marshall (Regrets) Iain Cleaton, Tattoo Co-Chair (Regrets) Vanessa Hayes (Regrets) Josh McFarlane (Regrets)


Shawn Brooks, Parks Foreperson (Regrets) Cheryl Paul, Recording Secretary

GUESTS: Heather Boundy, Heavy Events Coordinator CALL TO ORDER: Beth called the meeting to order at 6:35 pm Heather gave an update on what is planned with respect to the

Heavy Events. - Full Games – 9 events – 7 if it rains - Women – 10 - Amateur – 10 - Masters – 5 or 6 - Throwers will be on the field for 7 – 8 hours.

Heather noted that Kevin Fast and Warren Trask are coming back this year. Has all equipment that is needed for the events. Competitors – 25 – 26 2 judges 2 score keepers 4 shagging 40 people in total Budget of $3,400.00 is good. Needs to have money upfront to pay for all expenses. Laurie will have the cheque ready for Heather at the site meeting in August.

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Heather will be throwing cabers at the end of the day. Beth mentioned that we could try and get sponsors for the Canadian Events. Laurie advised downtown banner will be up August 15th to September 2nd. Banner dates will need to be changed. Art will help with the Heritage Tent – Laurie will provide him with a list of who is interested in being in there. Beth advises that she gave rack cards, posters and letter to the Clans and she will do the same at Maxwell. Beth advised that everything is on track. A discussion took place with respect to the layout of the Amphitheater ( after seeing it from the Glass Tiger concert)

- Sound booth in the centre is an issue - 2nd tent in the middle of nowhere - Main bar was in a perfect spot

Parking at the gates should be for accessibility and VIP only. Mike advised that the gates will be manned Friday and Saturday. Beth advised that for the Entertainment the contacts are coming back. A discussion took place with respect to the tattoo. Still looking at Accommodations for participants. Vendors – 15 paid more inquires The Empire has sold 483 tickets and this has been done without any advertising. Pavillion may be used for Heavy Events or for the Heritage Tent – unknown at this time. Heather inquired on if tent camping would be available for her Heavy Event participants and/or tent trailer camping? Laurie will inquire and let her know. Beth will meet with Suzanne at the Chamber to see about having a piper downtown or at the Farmers Market Wednesdays or Saturdays. Laurie ask if Art could help out with the Vendors through the day.

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Beth is updating the letters for the VIP’s. Beth will speak to the Mayor and the Wing Commander regarding signing the paper work for Heather for the Guiness World Book. Meeting adjourned at 7:30 pm

SCOTTISH IRISH FESTIVAL COMMITTEE MEETING MINUTES

August 6, 2016 City Hall 6:30 p.m. Room 239 ATTENDANCE:

Beth Cleaton, Chair Councilor Allan DeWitt (Regrets) Art Darnbrough Mike Whiteside, Gates (Regrets) Tommy Thomas, Protocol & Parade Marshall Iain Cleaton, Tattoo Co-Chair Major Leo Phillips Vanessa Hayes Josh McFarlane


Shawn Brooks, Parks Foreperson Cheryl Paul, Recording Secretary

CALL TO ORDER: Beth called the meeting to order at 6:35 pm APPROVAL OF AGENDA:

Moved by Art Darnbrough Seconded by Major Leo Phillips THE COMMITTEE RECOMMENDED THAT the Agenda of the September 25th, 2016 meeting be approved.


Moved by Major Leo Phillips Seconded by Art Darnbrough THE COMMITTEE RECOMMENDED THAT the Minutes of the May 10th, 2016 meeting be approved with revisions.

Carried DELEGATION: None OLD BUSINESS: TATTOO

• Tattoo is ready to go. • Iain will get meal cards from the Mess for two meals. • Music all set and ready to go. • Using last year’s script and will pass the updated information

on to Leo soon. • Park Motel is booked for the Queens Own Rifles. • Set up time and rehearsal is 2:00 pm on Friday

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night. PARKING • Need to designate a handicap section. • Need an area cordoned off for entertainment and Committee

Members. VIP’S (6 FOR Friday Night Tattoo)

• Colonel Keiver and wife Jennifer • Chief Elder Darcy and Tammy • Mayor Harrison and Jane • Christine Reive • Suzanne Andrews • Chief Whalen • Linda Lisle • Manny Raspberry • Murray LaCafferty • Jim Craig • Sid Horne • Steve Bolton • Walter • Beth

BANDS • 6 Bands • Massed Bands left the way it was.

PARADE • Everything is set and ready to go. • A meeting took place with the OPP.

BAR • Advised the bar closes at 11:00 but Laurie will contact the

Empire to see if they can change it to 12:00.

HERITAGE TENT • Will need two tables for the Cadets

INFORMATION • Shawn meeting with the Empire on September 7th over the

power needs. • 1st aid tent will be set up by the Heritage Tent. It will be well

marked out. • Need a map board giving people directions to varies events. • Camping can be by the Event Events. • Beth sent out Parking passes. • A list was sent around to get all members contact information

in case of issues or questions at the event. There will also be walkie talkies available.

• A request to have Parks put a picnic table by the Amphitheatre for the Committee to have a quiet break.

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• Beth will notify all entertainers to go to the Heritage tent to pick up their cheques.

• Vouchers will be printed on September 7th. • CD sales can be made at the information booth. • Laurie will inquire on what Vendors are open on Friday and

what time. • Need lighting to shine on Heritage Tent. • Lou Rinaldi will be doing closing ceremonies • Saturday bands moved to the pavilion in case of rain. • Leo needs an updated list of Vendors for announcing .

NEW BUSINESS: None

ADJOURNMENT: Moved by Vanessa Hayes


Carried

NEXT MEETING: The next meeting will be Tuesday, October 4th , 2016 at 6:30 pm,

City Hall.


Cheryl Paul

Recording Secretary

CITY OF QUINTE WEST BR+E TASK GROUP MEETING NOTES

Tuesday August 16, 2016 11:00 A.M. MEETING NOTES Caucus - City Hall Committee Members: Ian Smylie, Chair

Councillor Allan DeWitt Councillor Kotsovos Rick Davies Stacey Dunning

Staff:

Linda Lisle, Manager of Economic Development & Tourism Services Christina Edwards-Scott, Economic Development Coordinator

Others:

Suzanne Andrews Chuck O’Malley

Call to Order Ian Smylie called the meeting to order at 11:04 a.m. Disclosure of Pecuniary Interests and General Nature thereof

There were no disclosures of pecuniary interest.

Approval of Agenda The Committee recommended that the Agenda for the Tuesday August 16, 2016 meeting of the BR+E Task Group, including all supplemental items, be approved.

Approval of Meeting Notes

The Committee recommended that the Meeting Notes for the Tuesday March 29, 2016 meeting of the BR+E Task Group, including all supplemental items be approved

Presentations Libby Smith, Owner, Terra Consulting presented a draft PPT Presentation to the

BR+E Task Group which highlighted the findings of the 2016 Retail/Commercial BR+E Project.

Review survey results and determine moving forward action items to be included in the final report

The BR+E Survey results were broken down into the following categories:

• Company Information • Business Activity • Labour Force Development • Market Share • Competition • Incentives • Local Community • Marketing and Technology

Through discussions it was determined that the key themes for suggested moving forward action items/recommendation be based on the following sectors:

• Business Assistance • Frankford Development • Workforce Development & Training • Communications • Marketing and Promotions • Creating an Enabling Environment • Waterfront Development

BR+E Task Group Meeting August 16, 2016

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Through further discussion key recommendations were suggested and Libby Smith identified that she would include these items in her report and PPT presentation. City staff will follow up with Libby Smith in creating the Final Report which will be printed by JB Print Solutions and made available at the Mayor’s Breakfast.

Draw Prize Winner

As an incentive, the City offered a grand prize to a business leader who took the time to participate in the BR+E Survey process. Ian Smylie, drew the winning business, who was: Madill's Pharmacy 7 Mill St, Frankford ON K0K 2C0 613-398-7311 The prize which includes a collaborative newspaper/radio shop local advertising package is valued at $850.00.

Mayor’s Breakfast – Wednesday September 28, 2016 - 7:30 am

Linda Lisle shared with the Task Group that the 2016 BR+E Report will be presented at a Mayor’s Breakfast that is scheduled for Wednesday September 28, 2016 at 7:30 a.m. at The Trent Port Marina. Invitations will be mailed out the week of August 22, 2016.

Public Input There was no public input at this meeting

Printed Information A final copy of the 2016 Quick Facts was distributed to the Committee.

Committee Comments and Requests for Information.

Councillor Kotsovos asked that City staff consider reviewing the types of bands being booked for the summer concert series. Also, it was asked that the City consider moving the concert times from 6-8 to later in the evenings. City staff to follow up.

Next Scheduled Meeting

TBD

Adjourn The Committee adjourned the meeting at 1:30 pm

Christina Edwards-Scott Ian Smylie Recording Secretary Committee Chair

City of Quinte West FM- 15-01 Front Street Farmers’ Market Task Group Meeting Minutes Tuesday May 12, 2015 City Hall- Room 239

1) Call to Order Chair Harris called the meeting to order at 9:00 a.m. 2) Members Present: Chair John Harris Councillor Fred Kuypers David Shoniker (Regrets) Stacey Dunning Glenn Kozak 3) Staff Present: Christina Edwards-Scott, Economic Development Coordinator 4) Others: Melanie Harrington, Market Clerk Bob Gates, Assistant Clerk Rosemary Gates, Market Vendor 5) Media: None 6) Public: None 7) Disclosure of Pecuniary Interest and the General Nature thereof None 8) Approval of Agenda Moved by Glenn Kozak Seconded by Councillor Kuypers That the Agenda for the Tuesday May 12, 2015 Front Street Farmers’ Market Task Group Meeting be approved. Carried 9) Approval of Minutes There were no minutes to be approved at this meeting. 10) Delegations/Presentations There were no Delegations / Presentations at this meeting

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11) Public Input There was no Public Input at this meeting 12) Committee Information Updates

• A copy of the 2015 Front Street Farmers’ Market Vendor Handbook of Rules and Regulations, and a Farm Food Safety Handbook were provided to the working group members to review and refer to for future reference.

• City staff provided an update on the Farmers’ Market Lighting Capital Project.

The project includes the installation of 14 LED light fixtures, the addition of a small electrical panel and photo timer. The project is estimated at a cost of approximately $10,000.

• City staff provided the working group members with a copy of the 2015 Front

Street Farmers’ Market Marketing Plan. The plan outlined previous and new marketing initiatives, including a 12 week “Shop Local” radio campaign and a newly created sketch drawing of the market to be used on post cards and other print/social media advertisements.

• City staff reported to the working group that a total of 21 Annual permits and 1

Daily permit have been issued to-date, for the 2015 season. 13) Market Clerk - Update

• Melanie Harrington provided a brief update to the working group members including what is currently available at the market.

14) Committee Comments/Requests for Information

• Glenn Kozak requested that City staff inquire further and report back with regards to the type of photo timer that will be installed as part of the lighting project.

• Stacey Dunning requested that Farmers’ Market flyers be distributed to

downtown businesses in support of promoting the market further. City staff will inquire with DBIA.

• Councillor Kuypers requested that the working group consider allowing vendors

to sell additional items at the Market, such products as bike’s, furniture, etc. City staff shared that the current By-law does not allow for this, and in addition, as a member of Farmers’ Market Ontario the City would lose their membership and Farmers’ Market status.

• Melanie Harrington inquired as to placing a second A-Frame sign at Dundas

Street and Front Street. City staff shared that there is a second sign at Fraser Park and will make arrangements to have it delivered to the Market. Further that,

3

Melanie agreed to be responsible for placing the additional signage out on market days.

• Bob Gates Assistant Farmers’ Market Clerk shared with the working group that

the Belly Dancers that performed on the previous Saturday were somewhat disruptive to both sales and the entertainer performing. Following a brief discussion it was agreed that, should this group request this venue again in 2016, a specific location will be assigned by the Market Clerk, thus alleviating any similar issues.

• Bob Gates, Assistant Farmers’ Market Clerk shared with the working group a

concern regarding the pavement around the entrance to the washroom at the Farmers’ Market not being level. Although this concern was investigated in 2014 it is believed to have gotten progressively worse over the winter and work may be required. City staff to follow up.

• Bob Gates, Assistant Farmers’ Market Clerk requested that the tent currently being stored at the Market be removed from the storage room. City staff to follow up.

• Councillor Kuypers asked the working group which capital project they thought is more important for 2016, an extension of the shelter or a drape like fabric to be installed at the back of the vendor stalls. A brief discussion took place with the majority agreeing that an extension of the shelter should take precedence.

• Glenn Kozak asked City staff, other than the vendor permit fees, what other

sources of revenue does the Market have. City staff stated vendor permit fees are the only source of revenue.

• Stacey Dunning suggested that the working group consider a fundraiser. City

staff does not believe this is permissible, but will inquire. 15) Adjournment Moved by John Harris That the Front Street Farmers’ Market Task Group Meeting now adjourn at 10:05 a.m., and that the next Front Street Farmers’ Market Task Group Meeting will be called at the discretion of the Chair. ____________________ __________________ Christina Edwards-Scott John Harris Recording Secretary Chair

City of Quinte West FM- 16-01 Front Street Farmers’ Market Task Group Meeting Notes Thursday, June 2, 2016 City Hall- Room 239 1) Call to Order Chair Harris called the meeting to order at 8:00 a.m. 2) Members Present Chair John Harris Councillor Fred Kuypers David Shoniker (Regrets) Stacey Dunning Janie Harrison 3) Staff Present Linda Lisle, Manager of Economic Development & Tourism Services Christina Edwards-Scott, Economic Development Coordinator Cheryl Paul, Administrative Assistant 4) Others Catherine Linn, Market Clerk Rosemary Gates, Assistant Market Clerk/Vendor 5) Media: None 6) Public: Bea Heissler, Market Vendor 7) Disclosure of Pecuniary Interest and the General Nature thereof None 8) Approval of Agenda The Committee approved the Agenda for the Tuesday, June 2, 2016 Front Street Farmers’ Market Task Group Meeting 9) Approval of Notes There were no minutes / notes to be approved at this meeting. 10) Delegations/Presentations There were no Delegations / Presentations at this meeting.

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11) Public Input Bea Heissler, Farmers’ Market Vendor expressed her concern as it’s related to the attached Petition. 12) Committee Information Updates

a) Supplementary Notice regarding 3rd Party Vendor Responsibilities Family or visitors manning Vendors Booths need to be aware of the

Farmers’ Market Handbook with respect to all policies, rules and regulations. Whoever’s name is on the permit is liable and responsible.

In case of a Vendor getting ill and having to leave the market, if agreed the booth beside them can man their area. City Staff advised that there are 28 Vendor permits issued to date with 7 of those being new vendors. City Staff noted that wording was needed for the Supplementary Notice that will be sent out to all Vendors. It was noted that the possible proper wording be that It is the Vendors responsibility to ensure all 3rd party vendors are informed on all policies and regulations outlined in the Farmers’ Market By-Law 16-031.

A request was made to have approximately 6 copies of the Handbook /By-Law available at the Market.

City Staff noted that the By-Law is on-line for access, but will be made available.

It was noted that no Vendors can set-up until the proper paper work is in place and they have been approved.

b) Additional Ringlets

The Task Group requested that City staff follow up with Chris Angelo, Director of Public Works and Environmental Services in coordinating the purchase and install of an additional 24 ringlets, thus, allowing for another 12 stalls to be equipped with the necessary tools to secure tents while vending at the Front Street Farmers’ Market. The Market Clerk noted that when taking the caps off of the Ringlets the receptacles are filled with dirt. These need to be swept out.

It was noted that the Vendor takes the tents off and puts back on, but Catherine inspects these at the end of each Market Day.

3

c) Staff spoke with respect to the municipally owned Farmers’ Market in Cambridge Late Fees were charged ($15.00)

Leaving the market early fees were charged ($15.00)

Each Vendor pays for advertising and promotions

Vehicle parking is not allowed by Vendors – they unload their items then

their car is relocated to another area.

d) Petition Submitted May 14, 2016 by Maya Heissler The Petition was left on the Vendor tables for them to review and sign if they wanted to. Nobody was pressured. The intent of this petition is that customers are complaining that the

Vendors they are looking for are never in the same place from one market day to the next. Customers also noted that they find it confusing and chaotic when they can’t find what they are looking for.

It was noted that the market is a small area and if vendors promote to their customers that they will be in attendance, vendors should be visible. Signs are welcome. If customers have issues and cannot find a vendor they should go to Catherine to see where the vendor they are looking for is located.

It was noted that it is unfair for Vendors that pay the same fees to always be placed in the overflow. The timing of their crops/products being made available should not allow for these vendors to be treated, unlike the others.

Staff noted that we are already on the overflow and it isn’t even the heavy produce season yet.

Staff noted that we are no longer managing 4 or 5 vendors and that we ‘ could have 35-50 potential Vendors so it is not an easy task to assign vendor stalls.

It was mentioned that the Task Group took all opinions at the end of the season last year and tried their best to accommodate everyone.

It was mentioned that it is early in the season and vendors need to give new procedures a chance. The Wrap Up Celebration will allow for the

vendors to voice concerns and make suggestions for the Task Group to further consider

4

The market is growing and it will be much bigger by Fall.

It was voiced that if everyone is keen on building the market it must be Positive, even when there are issues because negative issues cause negativity.

Staff voiced that every market day is a “New Day” we never know what Vendors are going to show up so we can’t set the standard logistics in place.

It was noted that mixing up the Vendors is good, but just not every market day.

It was noted that we need to run it this way for 2016 and see.

It is relevant at the end we what is best for the Vendors “We need to be Positive” and show our customers that. We don’t want any negative experiences.

Staff mentioned to just reinforce communication and let your customers know you will be there, but may be in a different location.

It was noted that we need more time to review how things are working then the Vendors and the Task Group can look at the petition.

Staff noted it can be re-evaluated at the end of the market season and dealt with at the wrap meeting.

It was noted that it is the Vendors responsibility to ensure all 3rd party vendors are informed and adhere to all policies and regulations outlined in the By-Law 16-031.

13) Adjournment The Front Street Farmers’ Market Task Group Meeting adjourned at 9:10 a.m., and that the next Front Street Farmers’ Market Task Group Meeting will be called at the discretion of the Chair. ____________________ __________________ Cheryl Paul John Harris Recording Secretary Chair

City of Quinte West FM- 16-02 Front Street Farmers’ Market Task Group Meeting Notes

Thursday, August 26 2016 City Hall- Room 239 1) Call to Order Chair Harris called the meeting to order at 9:00 a.m.

2) Members Present

Chair John Harris Councillor Fred Kuypers David Shoniker Stacey Dunning (Regrets)

3) Staff Present

Christina Edwards-Scott, Economic Development Coordinator Cheryl Paul, Administrative Assistant

4) Others

Catherine Linn, Market Clerk Bob Gates, Assistant Market Clerk/Vendor Lisa Kuypers-Schroedter

5) Media

None

6) Public

None

7) Disclosure of Pecuniary Interest and the General Nature thereof

None

8) Agenda

The Committee approved the Agenda for the Tuesday, August 26, 2016 Front Street Farmers’ Market Task Group Meeting.

9) Notes

The Committee approved the Meeting notes for the Tuesday, June 2, 2016 Front Street Farmers’ Market Task Group Meeting

10) Delegations/Presentations There were no Delegations/Presentations at this meeting.

11) Public Input

There was no Public Input at this meeting

12) Discussion Items a) 2016 Farmers’ Market Updates Funding - Staffing in place. Radio / Newspaper / Digital Advertising underway. Wayfinding signs, portable sign in Bain Park, No parking signs promoting market days, transit signs all installed. Promotional flyers, postcards, and the downtown banner has been looked after.

2

Vendors - There are a total of 37 vendors to date- 23 annual and 13 daily. The majority is producers, 4 bakers, 15 crafters, 1 organic beef producer, 1 chocolate artisan and the Animal Hospital will be fundraising. Initiatives –The market is very successful this year. A meeting was held and the direction to City Staff was to do some vendor recruiting. Researched many municipalities and visited Port Hope and Campbellford/Codrington Market and received good feedback. One idea that was mentioned was creating Special Events at the market. Approach a downtown business to offer free coffee at the market, and offer workshops (work with OMAFRA staff with respect to workshops). See attached information collected from Campbellford Farmers Market as well as an email. Also Information from Port Hope Farmers Market. Initiatives for 2017 – to research useable market bags look at events, get community support (example gift certificates for the market from places like Social Services. Ringlets installed, ordered additional, Public Works staff are vacuuming out the ringlets prior to market days. Just waiting on locates. Ideas to look into could be a Scavenger hunt for children with items from the market, crafting related items for children etc. It was noted that maybe look into the possibility of having Breweries in as a Special Event. We need to find more producers for the market. Have a contest to gather information on where shoppers are from.

b) Market Clerk Update Consensus is the days and hours are great. The producers being spread out more is working better. The producers are 4 -5 weeks later due to the weather and have limited quantities. There have been many compliments on the improvements made at the market. There are 11 Vendors on Wednesday and 16 – 18 on Saturdays. I am looking for a cheese maker and pork producer as well as water buffalo to vend at the market. A Suggestion Box has been in place in order to receive comments on how things are running. The following has been suggestions place in the box: have a Chef come in and cook a produce, sell Quinte West hats and shopping bags, don’t like the music, change the market to the grassy green space by the Marina, Thursday were better than Wednesdays, need a campground in town, keep

3

Vendors in the same spots, and we should advertise market is open on Wednesday.

c) Farmers Market Wrap Up Celebration A letter will be sent out on with all details on September 16th inviting everyone to the wrap up celebration. Breakfast will be catered by Rob MacIntosh catering and it will be held at the Trent Port Marina on Friday, October 28th, 2016 at 9:00 am.

d) Vendor Feedback Form

Christina provided a vendor feedback form for Committee to review and it was noted that it would be amended to include the following: How many customers would you estimate as visiting the Front Street Farmer’s Market: on Wednesday, Saturday and Total. Can you please estimate what your annual income sales at the Front Street Farmer’s Market were for 2016 - $0 - $500, $500- $2,000, $2,000 - $10,000, $10,000 - $20,000, and more than $20,000. Do you have some suggestions as to how the Market Clerk can better support you and the overall success and experience of the Market?

13) Adjournment

The Front Street Farmers’ Market Task Group Meeting adjourned at 10:00 a.m., and that the next Front Street Farmers’ Market Task Group Meeting will be called at the discretion of the Chair.

___________________ Cheryl Paul

Recording Secretary

___________________ John Harris

Chair

1

CANADA DAY COMMITTEE MEETING MINUTES

Wednesday, May 11th , 2016 City Hall 3:00 p.m.

IN ATTENDANCE: Harm Zylstra, Chairperson

Councillor Duncan Armstrong, Vice Chair Maureen Sills, Lioness Club Doreen Dath, St Andrew’s Church Susan Down, Bethel Church Sharon Astle-Manual, RCL Ladies Auxiliary & Lions Club Councillor Bob Wannamaker (Regrets) Captain Paul Murdoch, CFB Trenton Warrant Officer Derek Gauthier, CFB Trenton Major Leo Phillips, CFB Trenton Don McGlashing (Regrets) Mike Barnes, Vendors Melissa Barnes, Vendors (Regrets) Sean Doyle, Sound and Entertainment

STAFF: Dana Valentyne, Supervisor of Tourism & Special Events

Laurie Caouette, Special Events Coordinator Cheryl Paul, Administrative Assistant

CALL TO ORDER: Harm Zylstra called the meeting to order at 3:05 pm APPROVAL OF AGENDA: Moved by Sharon Astle-Manual

Seconded by Mike Barnes THE COMMITTEE RECOMMENDED THAT the Agenda for the May 11th, 2016 meeting be approved.

CARRIED APPROVAL OF MINUTES : Moved by Maureen Sills

Seconded by Doreen Dath THE COMMITTEE RECOMMENDED THAT the Minutes for the Meeting held April 13th, 2016 be approved.

CARRIED DELEGATION: OLD BUSINESS: Ellie Barker will be judge of Quinte Idol, Ernst will do an article, a poster

will go to all schools, and the form will be posted on Facebook and on our website. Volunteer list created for all Special Events and Laurie will contact them. Councillor Armstrong will provide a student’s name so Laurie can add them to the list.

2

Laurie advised that all letters to first responders have gone out but not the dignitary letters yet. Laurie advised that the ad for the Citizenship Awards will be sent out to EMC and Trentonian. Ten games coming for the Lioness. Councillor Armstrong will contact Community Policing with respect to security. Laurie will send out a layout map for Stat Displays. There will be a site meeting for our last meeting before the event. Laurie has booked the mobile stage. Leo Phillips would like as much detail as possible with respect to the event information that he will be emceeing. He will also do this in French. Laurie will provide a detailed list of event information and times. Sean and Leo will meet to discuss what is needed. Captain Murdoch advised that the Committee will need to advise what they need.

CORRESPONDENCE: OPP confirmed their attendance and they will set up a static display and

they will also participate in the parade. NEW BUSINESS: Sharon inquired on if there would be a Flyby she wanted one.

Leo inquired on how the Committee would identify themselves. Laurie advised that maybe vests, then these could be used for all Special Events. Grant advised that Rotary will be there with the Smylies Food trailer and that Laurie had provided the application and health unit forms already. It was noted that if Sean Ellis is planning on doing the candy floss and the popcorn then he is required to pay a full vendor fee and go through the Committee as well. Councillor Armstrong inquired if Laurie has sent an invitation to Beth Cleaton with respect to the bands. Mike advised that everything is good to go. Sean advised that he is ready to go.

3

Maureen advised that everything is under control with the games and the money for the Idol contest will be there. Laurie advised that the Canada Day letter from Harm went to the Interservice Clubs. Sharon asked Cheryl to email her the Canada Day letter. Laurie advised that the movie being played this year will be Star Wars. Doreen advised that being Pastor Don had not been at any meetings Laurie should send out correspondence to the churches. A letter to the ministerial to confirm attendance. Susan advised that she was at the meeting in March, but the minutes said she sent her regrets. Harm advised that the car show handouts were ready and he needs to have 100 copies printed. He will provide a copy of this to Leo. Harm advised that they need an extra sound system for announcing and playing music. Leo advised that he has an extra sound system if needed.

AROUND THE TABLE: ADJOURNMENT: Moved by Harm Zylstra

That the meeting adjourn at 4:00 pm NEXT MEETING: Next meeting will be held on June 8th 2016 at City Hall

___________________

Harm Zylstra Chairman

___________________ Cheryl Paul

Recording Secretary

1

CANADA DAY COMMITTEE MEETING MINUTES

Wednesday, June 8th , 2016 City Hall 3:00 p.m.

IN ATTENDANCE: Harm Zylstra, Chairperson

Councillor Duncan Armstrong, Vice Chair Maureen Sills, Lioness Club Doreen Dath, St Andrew’s Church Susan Down, Bethel Church Sharon Astle-Manual, RCL Ladies Auxiliary & Lions Club Councillor Bob Wannamaker Captain Paul Murdoch, CFB Trenton (Regrets) Warrant Officer Derek Gauthier, CFB Trenton (Regrets) Major Leo Phillips, CFB Trenton Don McGlashing Mike Barnes, Vendors Melissa Barnes, Vendors (Regrets) Sean Doyle, Sound and Entertainment

GUESTS: Tommy Thomas, Parade Marshal

Hugh Mackay, 413 Wing RCAFA STAFF: Dana Valentyne, Supervisor of Tourism & Special Events

Laurie Caouette, Special Events Coordinator Cheryl Paul, Administrative Assistant

CALL TO ORDER: Harm Zylstra called the meeting to order at 3:05 pm APPROVAL OF AGENDA: Moved by Maureen Sills

Seconded by Susan Down THE COMMITTEE RECOMMENDED THAT the Agenda for the June 8, 2016 meeting be approved.

CARRIED APPROVAL OF MINUTES : Moved by Sharon Astle-Manual

Seconded by Doreen Dath THE COMMITTEE RECOMMENDED THAT the Minutes for the Meeting held May 11th, 2016 be approved.

CARRIED DELEGATION: OLD BUSINESS: A discussion took place with respect to the site map.

An inquiry into the tent size that will be made available for the Mobile Stage. It was noted the city has two 10 x 15’s – This size will work.

2

A discussion took place with respect to the ‘Draft’ Celebrate Canada Day Flyer and it will be revised. Laurie will post a list on Facebook of the groups attending rather than list on the flyer. Harm, Leo and Laurie will meet next week to discuss the Itinerary.

CORRESPONDENCE: Dignitary letters have gone out, the only response to date is from the

OPP. No nominations to date.

NEW BUSINESS: A discussion took place with respect to the showing the movie, and

Laurie advised the Committee that the group would need to purchase a license to show the movie at a cost of $400.00. MOTION Moved by Councillor Armstrong Seconded by Maureen Sills THE COMMITTEE RECOMMENDED THAT the showing of the movie would be eliminated from the 2016 Canada Day Event.

Carried The Committee will watch for feedback with respect to the movie being eliminated and it will be revisited in 2017. Mike Barnes noted that Kinsmen will run a paper airplane contest for the kids at the Amphitheatre from 1 – 2 and they will be supplying all materials that are required. Mike advised that there are 18 paid vendors. Laurie will forward on any inquires she receives. A discussion took place with respect to parking for vendors and groups. It was mentioned that a site card be given to identify them. It was noted that there will be no dunk tank this year. Councillor Armstrong noted that Miss South Central Ontario will be in the parade and at the opening ceremonies. The Golden Hawks can set up by the Tourism Booth and they will participate in the parade to hand out flags. Ballgames will be going on in the evening, drum circle etc. lots planned.

3

Laurie will contact Council with respect to asking for their help manning the headquarters on Canada Day. The shifts will be 1 hour with hopes that there will be 2 people per group. Fireworks letters have been sent out. Donation cans have been placed at various businesses. Harm presented the Committee with a cheque donation of $500.00 from the Lions Club. Maureen Sills, Lioness, advised they received the letter but instead of a cheque the group sponsored the Quinte Idol Contest at a cost of $685.00 and the games at a cost of $800. Don McGlashing inquired if the Bikers for Christ could have fellowship in the picnic area. It was noted that a podium would be needed for the headquarters. Tommy Thomas, Parade Marshall was present to pass the torch to Hugh McKay with respect to organizing this year’s parade. The parade will start at 10:30 am. Inquiry if the Wakeboard will be up and running for Canada Day. There will be a site meeting on June 22nd, 2016 at 3:00 pm. The Committee will meet at the pavilion and Laurie will invite the Parks staff to attend. Laurie will provide Leo a list of the sponsors as soon as she gets them.

ADJOURNMENT: Moved by Maureen Sills

That the meeting adjourn at 4:05 pm NEXT MEETING: Next meeting will be a wrap up meeting and it will be held at 3:00 pm. on

July 20th 2016 at City Hall.

___________________

Harm Zylstra Chairman

___________________ Cheryl Paul

Recording Secretary

City of Quinte West

WALL OF FAME COMMITTEE MINUTES

Caucus Room 8:30 a.m. May 10th, 2016

In Attendance: Brian Coxwell, Chair Councillor Karen Sharpe Don Cole Doug Walsh (Regrets) Bill Huffman Wendy Ouellette Steve Tripp

Staff: Laurie Caouette, Special Events Coordinator

Cheryl Paul, Administrative Assistant Call to Order: Brian Coxwell called the meeting to order at 8:30 a.m. Approval of Agenda:

Moved by Karen Sharpe Seconded by Bill Huffman IT IS RECOMMENDED THAT the May 10th, 2016 Wall of Fame Committee Agenda be approved.

Carried Approval of Minutes:

Moved by Bill Huffman Seconded by Don Cole IT IS RECOMMENDED THAT the April 19th, 2016 Wall of Fame Committee Minutes be approved.

Carried Business from Minutes:

Hank has the lettering from HAI but it is not installed as of yet. Cheryl will draft a letter to send out to all inductees that are nominated that do not meet the criteria.

Correspondence: No Correspondence New Business: Cheryl has requested that all addresses be sent to her in order to

get the invitation list created.

Cheryl advised the Committee that she met with Market High regarding the program and also with Chiasson’s regarding the plaques. Once a Draft program arrives she will contact the Committee to meet and review before it goes to print. Cheryl passed around the Invitation for this year’s ceremony. There are a total of 26 Builders, 12 Athletes and 1 Team being inducted this year. Cheryl will write a letter to Ron Riddell at the YMCA with respect to the YMCA Staff providing information to the public with respect to the Wall of Fame. Cheryl will provide Ron Riddell with digital copies of the Criteria, the Contact information and also the Nomination Form that he can forward to his staff. Laurie will contact the Frankford Library to see what they want for a sign with respect to advising the public of the Wall of Fame materials. Laurie will contact Margo and have the 2 electronic signs post the information on a ongoing basis on the criteria for nominating for the Sports Wall of Fame. Once the program is complete Cheryl will print off a copy for Karen and Wendy so they can prepare their speeches and also for Bill Huffman to contact the Media. Laurie will contact Bob Forder with respect to the costing for the lighting over the new boards. The work needs to be done before the ceremony if possible. MOTION: IT IS RECOMMENDED THAT the nomination criteria be prepared and presented for display in the location where the current Committee photos are.

Carried

The Founding Committee photos will be moved up to the top area of the board.

Ceremony Preps: Bill Huffman – EMCEE Karen and Wendy – Introducing the Inductees Murray Workman – Guest Speaker Ron Riddell – YMCA is booked Parks Staff will be notified at a closer date with respect to set up as well as picking up the podium and the plant. Food will be ordered once we have numbers. Programs, criteria and application will be printed and available at the ceremony. The setup will be the same as last year. The sounds system will be provided and set up by the YMCA. Cheryl will provide cover ups for the wall and will provide tables cloths for the food tables as well as the tables for the ceremony. Cheryl advised that this is the 8th year for the Induction Ceremony and as in previous years the details with respect to the setup, the food, connections with other departments, YMCA connections, sound, plants, brochures, plaques, and any other documents she will make sure are in place. It was noted that after the ceremony then the Inductees will be asked to accompany the Committee out into the hall way for the unveiling of their plaques. Once they are out there then the family will then be asked to join them. If there are any concerns with respect to nominations or the procedures of meetings please bring these items forward. A message from the Chairman: "That all nominees must Meet the criteria and be approved by the Committee before anyone goes on the Wall ".

Next Meeting Date:

The next meeting will be held on June 14th, 2016 at 8:30 a.m. at City Hall.

Adjournment: Moved by Bill Huffman

IT WAS RECOMMENDED THAT the Wall of Fame Committee Meeting adjourn at 10:00 a.m.

Carried

--------------------------------------

Cheryl Paul, Recording Secretary

-------------------------------------- Brian Coxwell,

Chair

City of Quinte West


Caucus Room 8:30 a.m. June 14, 2016

In Attendance: Brian Coxwell, Chair Councillor Karen Sharpe Don Cole Doug Walsh Bill Huffman(Regrets) Wendy Ouellette Steve Tripp

Staff: Laurie Caouette, Special Events Coordinator

Cheryl Paul, Administrative Assistant Call to Order: Brian Coxwell called the meeting to order at 8:30 a.m. and

welcomed Doug Walsh back to the meetings. Approval of Agenda:

Moved by Karen Sharpe Seconded by Don Cole IT IS RECOMMENDED THAT the June 14th, 2016 Wall of Fame Committee Agenda be approved.


Moved by Wendy Ouellette Seconded by Steve Tripp IT IS RECOMMENDED THAT the May 10th, 2016 Wall of Fame Committee Minutes be approved.


Lettering from HAI is not installed as of yet but Hank advised it will be up by this week. Cheryl needs to frame and print the criteria for the wall as per Committee request.

Correspondence: No Correspondence

New Business: Wendy advised the new lights are up at the YMCA and that they

are marvelous. A discussion took place with respect to the ceremony and it was mentioned that 20 chairs be put at the front for the Inductees in case they are unable to stand for the entire introduction of their category. Karen: Inquired on an Itinerary. She spoke to David Clazie after the last meeting with respect to the lighting costs. Wendy: Advised that she already has 3 teams that she will be submitting next year. Doug: Thanked everyone for the warm welcome. Cheryl: Will provide an Itinerary. Will contact Brian once plaques are ready to be picked up. Brian will pick up programs, plaques, wall coverings, certificates, name tags, and table cloths and take them to the YMCA to be stored in the room by the front desk until day of ceremony.

Next Meeting Date:

The next meeting will be held on July 5th, 2016 at 8:30 a.m. at City Hall. Then the Committee will meet at the YMCA on Friday, July 8th, 2016 at 10:00 am to put the plaques and covers on the wall.

Adjournment: Moved by Doug Walsh


Carried

--------------------------------------


-------------------------------------- Brian Coxwell,

Chair

City of Quinte West


Caucus Room 8:30 a.m. July 5, 2016

In Attendance: Brian Coxwell, Chair Councillor Karen Sharpe Don Cole Doug Walsh (Regrets) Bill Huffman Wendy Ouellette Steve Tripp

Staff: Laurie Caouette, Special Events Coordinator (Regrets)

Cheryl Paul, Administrative Assistant Call to Order: Brian Coxwell called the meeting to order at 8:30 a.m. Approval of Agenda:

Moved by Wendy Ouellette Seconded by Steve Tripp IT IS RECOMMENDED THAT the July 5th, 2016 Wall of Fame Committee Agenda be approved.


Moved by Councillor Sharpe Seconded by Steve Tripp IT IS RECOMMENDED THAT the June 14th, 2016 Wall of Fame Committee Minutes be approved.


Lettering from HAI is installed and there are issues with it not being put up right. The letter S’s are upside down and all of the letters are not straight. Some issues with the letters being scratched also. Councillor Sharpe will contact Mr. Forder with respect to this matter.

Correspondence: No Correspondence New Business: A few changes made to the Itinerary.

Everything is ready to go for the plaque placing on the Friday before the ceremony. Cheryl thanked Brian for picking everything up and taking it to the YMCA. Cheryl advised that Parks will be doing the setup around 11:00 a.m; they will also pick up the podium at city hall; pick up flowers at the Kiosk; food has been ordered and to arrive at 2:00 pm; Tourism student will assist with program distribution and signing of the guest book. Brian advised that it is casual dress on Saturday. No shorts or flip flops.

Next Meeting Date:

The next meeting will be held on September 13th, 2016.

Adjournment: Moved by Don Cole


Carried

--------------------------------------


-------------------------------------- Brian Coxwell,

Chair

STAFF REPORT16-019ECD

A Natural Attraction

TO

DATE

FROM:

SUBJECT:

August 30, 2016

Chair KotsovosMembers of the Economic Development & Tourism Advisory Committee

Linda LisleManager of Economic Development & Tourism Services

CIP lncentive Program - HD Rolf The Jeweller1038 Dundas StreetWest, Trenton, ON K8V 3P4

Recommendation:

That Application made by Ouellette Trenton Holdings for Community lmprovement Plan(ClP) lncentive Program funding for property known as 1038 Dundas Street West,Trenton, in the recommended amount of $1224.00 be approved.

Background:

Please find attached an application for the City of Quinte West Community lmprovementPlan lncentive Program for consideration by the Committee.

The application received is for the following property:

1038 Dundas StreetWest, Trenton, ON K8V 3P4lmproved Signage (Primary)

Staff review sheets for the above noted application have been attached for theCommittee's information. As identified on the attached staff review sheet, the workproposed by the Applicant is in keeping with the intent of the City's CIP DesignGuidelines with the exception of the south facing signage. (Please see explanationattached).

Prior to any money being allocated, the premises will be inspected by the City to ensurethat the work has been completed as per the approved application. The Applicant isalso responsible to provide the City with receipts identifying the total cost of the worksundertaken and proof that there are no property tax arrears on the subject property.

The review of the application has been based on the standards established in the UrbanDesign Guidelines.

a

øöfum

l,li r,i,\\,ìiìi il l

Application Review Form

Registered Business Name:Ouellette Trenton Holdings

Property Address:'t038 Dundas Street WestTrenton ON K8V 3P4BusinessPhone: 613-392-3383

Business Fax:613-392-7041

Name of Property Owner:Cindy Weaver

Name of Applicant:Wendy/Gilles Ouellette

Home Phonr 61 3-392-0600

Applicant Name (if different from owner):

Type of lncentive Applied For:

Value of Complete Project:

Taxes Paid to Date?Work Cost Estimates Received?

Signage lmprovements

$2280.00 + HST - Signage lmprovements

XXXXXX

YesYes

NoNo

Gomments

Proposed improved signage is in keeping with the urban design guidelines asapproved by Council.

Recommend approval in full amount of incentive based on 50% of the cost of the project

Signage lmprovements - $2,280.00 + HST - lmproved Signage (Primary)

$84.00 (HST lnc) - Sign Permit Fee

Total $2,364.00

Receipts in the amount of the works completed shall be required prior to the issuance of paymentby the City.

Grant money will be issued to the Applicant upon completion of work and final inspection by City

Total Recommended Amount of lncentive: $1,140.00Sign Permit Fee 884.00Grand Total $1,224.00

4"q.8O,2orÇLinda Lisle,Manager of Economic Development& Tourism Services

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STAFF REPORT 16-023EDT

DATE: September 9, 2016 TO: Chair Kotsovos & Members of the Economic Development & Tourism Advisory Committee FROM: Linda Lisle, Manager of Economic Development & Tourism Services Dana Valentyne, Supervisor of Tourism & Special Events SUBJECT: Quinte West Chamber of Commerce Letter of Understanding – Tourism Services ____________________________________________________________________________ Recommendation: That the Committee recommends that the Letter of Understanding between the City of Quinte West and the Quinte West Chamber of Commerce, as attached be forwarded to Council for approval by by-law.

Background: There has been a Letter of Understanding between the City of Quinte West and the Quinte West Chamber of Commerce for the provision of tourism services for a number of years. In the agreement the City assumes responsibility for all tourism services with the exception of the management of the Visitor and Information Centre which is operated by the Quinte West Chamber of Commerce. A few additional items were included in the agreement pertaining to data collection, reporting and cross-promotion requirements to assist with tourism initiatives and funding opportunities. The Chamber of Commerce currently holds two voting positions on the Economic Development & Tourism Advisory Committee which has been revised in this agreement to one voting position. The Chamber of Commerce General Manager will continue to assume the role as a resource on the Committee. In addition, the City’s Economic Development & Tourism staff and the Quinte West Chamber of Commerce staff will meet on a semi-annual basis to review projects and future initiatives. Financial Impact: The funds for this project will be included in the operational budget under External Agencies each year from 2017 to 2020. The financial compensation to the Quinte West Chamber of Commerce for this service will amount to $45,020 in 2017, with an annual increase of 2% to the year 2020.

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Public Input: N/A Internal/External Consultation: Economic Development and Tourism staff has consulted with Suzanne Andrews, General Manager, Quinte West Chamber of Commerce and Charlie Murphy, CAO which has formed the basis of this report. Comments/Analysis: The City of Quinte West and the Quinte West Chamber of Commerce have always experienced a strong working relationship and have partnered on many economic development and tourism projects over the years. These initiatives have enhanced the community and contributed to growth and development in these areas. The City looks forward to continuing with those partnerships over the next four years.

DRAFT

LETTER OF UNDERSTANDING

CHAMBER OF COMMERCE PROVISION OF QUINTE WEST TOURISM SERVICES

This Letter of Understanding is entered into by the City of Quinte West and the Quinte West Chamber of Commerce regarding the provision of tourism services within the City of Quinte West effective from January 1, 2017 to December 31, 2020, subject to the following:

1. The City shall continue to assume responsibility for all tourism services with the exception of the management of the Visitor and Information Centre located at 97 Front St which will continue to be operated by the Quinte West Chamber of Commerce.

2. The Chamber will provide visitor information services to our community to all incoming tourists via Visitor Information Centre walk-in, telephone, postal mail and email/online inquiries.

3. The Chamber will provide an annual report to the City of Quinte West which indicates the services provided to-date under this agreement, comparable statistical data from the same period the year before in terms of tourist inquiries/services provided, and overall compliance with the terms of this agreement and the approved plan. Specific visitor data to be reported upon for comparison purposes should include: total annual visitor inquiries, source of inquiries (email, social media/web, phone or walk-in); main purpose of inquiries/visits to chamber; services provided by chamber; date & reason for trip; length of stay; accommodation details, demographic information, # in party, place of residence, etc. The report shall be provided to the Supervisor of Tourism & Events annually and no later than October 15th, of each year of the contract. Further, the Chamber may assist, when requested, with the collection of visitor data for The Great Waterway (RT09) and may be requested to assist with other tourism organizations/initiatives at the direction of the Tourism Coordinator and/or Supervisor.

4. Tourism Summer students will be provided by the City of Quinte West during the summer period from June to August, to work afternoon, evening and weekend shifts at the Visitor Information Centre. The students will provide visitor information services to all incoming tourists at the direction of the City’s Tourism Coordinator in collaboration with the Quinte West Chamber of Commerce. The Chamber will assist with sourcing tourism student wage subsidy funding by preparing/submitting requests to relevant funding agencies.

5. The Chamber will hold 1 voting position on the Economic Development & Tourism Advisory Committee and will appoint a tourism stakeholder to this position from within their general membership, to serve for intervals to be established by the City. Further, the Chamber of Commerce General Manager or other designated employee will attend Economic Development & Tourism Advisory Committee meetings in the role of a non-voting information resource member. Further, the Chamber may be requested to collaborate periodically on City tourism/economic development initiatives at the direction of the Manager of Economic Development & Tourism Services or Tourism & Special Events Supervisor.

6. The Chamber agrees to display and “share” City promotional material related to tourism via the Chamber of Commerce social media websites, in the Chamber office, and, where applicable, included on Chamber promotional materials and featured at sponsored events. Further, the City of Quinte West logo with a direct link to the City website is to be displayed on the Quinte West Chamber of Commerce website in an appropriate location; the City will reciprocate by providing a Chamber logo and website link on the City website.

7. The Chamber shall provide City of Quinte West Economic Development & Tourism Services staff with the opportunity for review/comment or participation, prior to issuing media releases or providing media interviews regarding City led tourism or economic development initiatives.

8. The City’s Economic Development & Tourism Staff and the Quinte West Chamber of Commerce Staff shall meet on a semi-annual basis to review projects and future initiatives.

9. The City agrees to provide financial compensation to the Quinte West Chamber of Commerce

in the amount of $45,020 for 2017 for the continuation of services provided by the Chamber of Commerce. This same amount will be paid annually for the following 4 years to 2020 with an annual increase of 2%.

10. The Chamber agrees to provide separate accounting records for Visitor Information Services and that the net cost of providing this service is identified easily in these records.

11. The Chamber shall not, without prior consent of the City in writing, incur any expense for which the City shall be required to reimburse the Chamber, or for which the City in any other way shall become liable to any other person.

Signed at the City of Quinte West this ______ day of ________________ , 2016

Corporation of the City of Quinte West

_____________________________________ Jim Harrison Mayor _____________________________________ Kevin Heath City Clerk Quinte West Chamber of Commerce _____________________________________ Cindy Dow President ______________________________________ Suzanne Andrews General Manager

STAFF REPORT 16-020ECD

DATE: August 30, 2016 TO: Chair Kotsovos

Members of the Economic Development & Tourism Advisory Committee FROM: Linda Lisle Manager of Economic Development & Tourism Services SUBJECT: Permit Request - Stellar Outdoor Advertising

537 Hamilton Road, Quinte West, ON K8N 4Z5 ______________________________________________________________________ Recommendation: That the Committee recommend that Application #PRSG20160000496 for a permit to construct a billboard sign submitted by Stellar Outdoor Advertising be forwarded to the Planning Advisory Committee for approval. And further that the Economic Development & Tourism Advisory Committee recommend to Council that the Corporation of the City of Quinte West Sign By-Law #14-118, section 4.2.4 (f) Billboard Signs be amended and approved. Background: The City of Quinte West received an application from Stellar Outdoor Advertising, Toronto, Ontario, for a permit to construct a 10x20 billboard sign. The approved permit would allow for a billboard to be erected at 537 Hamilton Road. The billboard is a double sided structure that will be available for rent to any interested business. City staff have reviewed the application and confirm that it does comply with By-Law 14-118 to regulate and control the construction and erection of signs within the municipal boundaries of the City of Quinte West. Further that, during internal staff consultation regarding the said application it was discussed that as a result of internal changes and the disbanding of the Marketing, Signage & Promotion Sub-Committee from the previous Economic Development & Revitalization Committee, City staff consider putting forth a recommendation to amend the current Sign By-Law #14-118.

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Presently the By-law reads: Billboard Signs that are also General Advertising Signs shall require review by the Economic Development Committee, and approval by Committee and Council. The recommendation being put forward is to amend the review process currently held at the Economic Development & Tourism Advisory Committee level and redirect this requirement to the Planning Advisory Committee. If approved the Sign By-law would then read: 4.2.4 (f) - Billboard Signs that are also General Advertising Signs and shall require review by the Planning Advisory Committee, and approval by Council. The rationale for the proposed amendment is to allow for applications to be administered and enforced more efficiently and effectively if directed to the Planning Advisory Committee. Planning and Development Services is better equipped and best versed in both administration regulations and zoning requirements and are the direct contact in issuing signage permits. Existing Policy/By-law: Corporation of the City of Quinte West By-Law #14-118 Financial Impact: None Public Input: None Internal/External Consultation: Economic Development Staff has consulted with Brian Jardine, Director, Planning and Development Services, Phillip Lappan, Chief Building Official, which has formed the basis of this report. Comments/Analysis: Collaboratively, City staff do not foresee any concerns with Sign Application #PRSG20160000496 for a Permit to Construct a billboard sign submitted by Stellar Outdoor Advertising. Staff concur that it is in the best interest of the City and its applicants to amend the current Sign By-law, more specifically, section 4.2.4 (f) Billboard Signs to be able to provide more effective and efficient services.

STAFF REPORT:

ONTARIO 55+ WINTER GAMES 2017 SPONSORSHIP

16-024ECD

DATE: Sept 22, 2016 TO: Members of the Economic Development & Tourism Advisory Committee FROM: Dana Valentyne, Supervisor of Tourism & Special Events SUBJECT: Ontario 55+ Winter Games 2017 Sponsorship ______________________________________________________________________ Recommendation: That in response to a request for sponsorship in the amount of $11,000 towards the Ontario 55+ Winter Games to be held in Cobourg, ON in February 2017; the City of Quinte West formally respond with a request to host a sporting event and community showcase event in exchange for the requested sponsorship. Should this not be approved by the event host, it is recommended that the City offer to provide a reduced financial sponsorship towards this event in the amount of $5,000 in exchange for the same sponsorship benefits that would be received for an $11,000 sponsorship. Background: The City of Quinte West recently received a request for sponsorship in the amount of $11,000 for the Ontario 55+ Winter Games to be held in Cobourg, ON from February 21- 23, 2017. This matter was deferred to the Economic & Tourism Advisory for review and comment by the Corporate & Financial Services Committee. Staff reviewed the opportunity and provided the following comments and resulting recommendation for the consideration of the Economic Development & Tourism Advisory Committee. Existing Policy/By-law: N/A Financial Impact: The financial impact could range from $0 - $11,000, depending on the level of sponsorship approved. If approved the expense would be allocated to the 2016 budget period. It is not anticipated to result in a budget overage as the City has exceeded its tax revenue forecasts for 2016, some of which could be allocated for this purpose. Public Input:

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None Internal/External Consultation: Bay of Quinte Tourism – Dug Stevenson, Executive Director City of Quinte West Economic Development & Tourism – Linda Lisle & Jennifer Rushlow City of Cobourg Department of Recreation & Culture - Katie Litt, Event Assistant www.2017cobourg55wintergames.com Comments/Analysis: Upon consulting relevant staff, the City’s regional tourism partner Bay of Quinte Tourism (BOQ), and the events assistant, staff obtained significant background information regarding the event and potential sponsorship. It was determined that the Cities of Quinte West, Belleville, Hastings County & Prince Edward County had formed a partnership in 2015 with the intent to submit a bid to host this event in 2017. Bay of Quinte Tourism was coordinating the bid on behalf of the municipalities. The partners met several times and fully intended on submitting a bid until the event budget/financial requirements were reviewed in greater detail. The partners learned that the host municipality was required to take on significant expenses in addition to event hosting logistics e.g. covering athlete’s mileage, meals, etc. After factoring in available grants there was still a significant financial shortage. The municipal partners were considering approaching their respective Councils for a financial commitment. However, the group had identified several concerns with the proposed Ontario Senior Games Association (OSGA) funding formula and resulting financial commitment of the partner municipalities and was in the process conducting a further review prior to determining whether to move forward. Shortly thereafter, the partners received notice that the OSGA was experiencing financial uncertainty and subsequently lost confidence in the long term viability of the games. As a result the committee decided not to move forward with submitting a formal bid. It was learned that the Ministry of Tourism, Culture and Sport took over operations of the Ontario Games Program shortly thereafter in 2015. This provides some assurance of the long term viability of the games, however; program priorities are ever changing hence there is no guarantee and the funding formula still poses concerns, especially given the significant level of sponsorship funds being requested from the City. Based on the sponsorship request received from Cobourg, it’s apparent that the host municipality is responsible for raising significant funds which affirms previous funding formula concerns that were raised. The attached sponsorship request indicates that City of Quinte West accommodation providers will be utilized to house 256 of the athletes throughout the two & a half day event, which translates into $33,000 in revenues for local hoteliers. This is an encouraging benefit for the City’s accommodation providers; however there is concern that this doesn’t necessarily translate into significant economic benefit for the City at large. Upon further review of event details, it has been confirmed that although there are plans to utilize City of Quinte West’s accommodations for participating athletes, there are no sporting events scheduled to take place in Quinte West. In addition, there are no event

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associated activities scheduled to take place within Quinte West aside from one social function which is a Yuk Yuks comedy show located at the Ramada that will benefit the hotel financially but is unlikely to benefit other Quinte West businesses such as restaurants and retailers as it is an evening event likely to be catered by the hotel. This presents concerns about the potential economic impact the City is likely to realize in return for its sponsorship. Limited benefit to Quinte West businesses beyond accommodation providers is likely to be realized aside from a small number of gas/convenience stores and fast food retailers, and even that is unlikely given that transportation and planned meal programs are provided to participants. See the attached event media kit for venue and other pertinent details. The accommodation of athletes in Quinte West does not provide any assurance that additional visitation activities, expenditures and resulting economic benefit to the City will occur. This is a highly structured event; athletes are subjected to significant programming restraints for both sporting and social activities and will have little time or need to explore non-event related aspects. Athletes are anticipated to spend the majority of their time in the host community at the sporting/social event venues and utilize the surrounding communities for accommodation purposes only. Meal/social programs will be provided to participants directly at predetermined venues, and transportation will be provided. As a result the likelihood of participants incurring significant expenditures in surrounding communities will be low. Quinte West will receive a number of promotion related sponsor benefits, as outlined in the sponsorship request; however, $11,000 is a significant amount in exchange for the limited potential for economic benefit the event presents. The most significant benefit the City of Quinte West is likely to receive will be return visits from event participants that didn’t have time to experience the community during their participation in the event. However, return visitation will be limited if the City does not have an opportunity to showcase our community to athletes during the event, aside from displaying community promotional materials. Based on the above concerning factors, it’s believed that a sponsorship of $11,000 would only be warranted if one or more sporting event venues were located within the City of Quinte West and/or the City was given an opportunity to host a social event at a public City venue in order to showcase the Community to event participants. Given the concerning factors cited above, staff opinion is that a reduced sponsorship would be more appropriate if there is no opportunity to renegotiate the sponsor benefits to include more significant benefits. The maximum amount of sponsorship recommended for this event is $5,000.

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Off¡ce of the Mayor

Ontario 55+Winter Games

Jeux d'hiver del'Ontario 55+

City of Quinte WestP.O. Box 490Trenton, ON K8V 5R6

July 15, 2016

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Mayor Jim Harrison,

The Town of Cobourg will be hosting the 2017 Ontario 55+ Winter Games next February which willinvolve approximately 1,000 participants from over 30 Districts across Ontario.

This is a significant municipal and community undertaking with many expenses but also manybenefits. The Town has assembled a dedicated group of volunteers to coordinate and organize thisevent, and they are actively pursuing sponsors from the private and public sectors to help supportthis initiative. ln exchange for the generous support from sponsors, we offer opportunities forpromotion of products, services and amenities, as well as the opportunity to demonstrate theircommitment to the health and well-being of the 55+ population. As you know, older adults are aneconomically and politically influential group, representing the largest segment of not just the Townof Cobourg's population but also of the surrounding communities such as Quinte West.

Participants will experience all of the incredible sport venues that our area has to offer.Accommodations have already been pre-booked from Trenton, through Northumberland County, toBowmanville and Peterborough. As part of the Games, we will also be encouraging participants toextend their stay in the area as well as return after the Games. Our venue and accommodationspartners are very interested in promoting, engaging and enticing participants to explore amenities,especially in this off-peak time of year.

Specifically, our estimated involvement within the City of Quinte West during the Games includes256 participants, plus potential spouses and/or fans, and we will be spending approximately$33,169 excluding HST. Participants will be staying at:

Ramada Trenton - approximately 130 participants / $18,360Comfort lnn Trenton - approximately 80 participants / $9,269Travelodge Trenton - approximately 28 participants / $3,300Bayside Motel Trenton - approximately 18 participants / $2,240

This represents approximately 25% of our projected participants staying in Quinte West. We arealso in the process of booking the Yuk Yuk's for one of our Middle Night entertainment options forparticipants at the Ramada Trenton; which, at $25 +HST per person and a minimum attendance of135 guests, could bring in another $3,375. Additionally; while the expenses outlined here will becovered b), the Games Organizing Committee, the amount does not include auxiliary spending byparticipants, spouses, and fans as they explore stores and restaurants in your community duringthe Games. ln light of the actual and potential business the Games are bringing to the City ofQuinte West, we are seeking your financial support to help us collectively promote the Games, thevenues, and most importantly, the health and wellness of our own Ontario Senior Games District 12participants.

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The Games Organizing Committee has worked hard to keep expenses to a minimum; however,there are still many expenses to be covered. We are therefore seeking an $11,000 sponsorshipfrom the City of Quinte West, which is approximately 25% of our $45,000 sponsorship goal.

We would offer the following benefits to acknowledge your generous support such as:

Prior to the Games. Right to use the designation "Official Sponsor of the 2017 Ontario 55+ Winter Games". Right to use Event Logo in ALL advertising and promotions (as approved by the Games). Logo placement and link on the Official 2017 Ontario 55+ Winter Games website

During the Games. Right to display Tourism brochures in the Grand Hall during Opening and Closing Ceremonies. Right to market your community in the Participant's Welcome Packages¡ Full page advertisement in the Official Event Guide. Signage at Venue of your choice includes City's name and/or logo. Quinte West tourism video clip (video screen) at both Opening & Closing Ceremonies. lnvitations to all official functions:

o Opening Ceremonieso Closing Ceremonieso VIP Reception

o Recognition of your sponsorship at the above functions. Medal Presentation opportunities

Post-Games. Opportunity to offer extended stay packages to participants

Our Games Organizing Committee Co-Chairs as well as the Sponsorship & Fundraising Chairwould be more than happy to sit down with you and review this proposal and/or discuss alternativeoptions that meet your needs.

Thank you for your consideration. I look forward to hearing from you at your earliest convenience.

Sincere

Mayor Gil BrocanierTown of Cobourg

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2017 Ontario 55+ Winter Games

About the Games:

The Ontario 55+ Games is a program of the Ontario Ministry of Tourism, Culture & Sport and supported by the Ontario Senior Games Association.

The Games support community development and lifelong physical activity.

The three-day, multi-sport event is the only one of its kind in the province for the 55+ age demographic.

The Games will see participants compete in the following events: o Alpine Skiing o Badminton o Curling o Duplicate Bridge o Ice Hockey o Nordic Skiing o Prediction Skating o Table Tennis o Ten Pin Bowling o Volleyball

Participants can get involved through our local District 12 http://www.osgakpn12.com/index.php

The Town of Cobourg has been selected as the 2017 event host by the Government of Ontario and the Ontario Senior Games Association (OSGA).

The Games are set to take place from February 21-23, 2017

An opening ceremonies event will be held on February 21st and a closing ceremonies event will be held February 23rd at the Cobourg Community Centre.

For additional information visit http://2017cobourg55wintergames.com/

http://www.osgakpn12.com/index.php

http://2017cobourg55wintergames.com/

2017 Ontario 55+ Games Sports and Venues:

The 2017 Ontario 55+ Winter Games will be held at various venues in Cobourg and surrounding communities and will welcome approximately 1,000 participants competing in 10 different sports. Cobourg, ON Cobourg Community Centre The Cobourg Community Centre is a 142,000 square foot state-of-the-art facility that includes two arenas, gymnasiums, meeting space and a Seniors Activity Centre that has over 900 active members and more than 30 programs a week.

Hockey – Open Teams 55+ and 65+

Prediction Skating – Men’s and Women’s Singles

Volleyball – Men’s/Women’s/Mixed Teams Cobourg Collegiate Institute Badminton – Doubles, Men’s/Women’s/Mixed

Columbus Community Centre

Duplicate Bridge – Open Pairs and Teams (4)

Cobourg Lions Community Centre

Table Tennis – Men’s/Women’s/Mixed Doubles Jack Heenan Arena

Curling – Mixed teams

Memorial Arena

Hockey – Open Teams 55+ and 65+

St. Mary’s Secondary School

Volleyball – Men’s/Women’s/Mixed Teams

Brighton, ON

Brighton & District Curling Club

Curling – Mixed teams

Oshawa, ON

Brimacombe

Alpine skiing – Giant Slalom, Slalom

Peterborough, ON

Lakeview Bowl Peterborough Ten Pin Bowling – Open Teams and Singles

Port Hope, ON Ganaraska Forest Centre

Nordic Skiing – Timed Trials and Prediction, Men’s and Women’s For additional information visit http://2017cobourg55wintergames.com/


2017 Ontario 55+ Games Opportunities for Local Involvement: There are many ways that the residents of Cobourg and partnering communities can become involved and support the games.

Volunteer: To ensure participants thoroughly enjoy their visit there is a need for more volunteers to join the 2017 Ontario 55+ Winter Games team during the planning stages and as sub-committee members. Volunteers are needed in the following sub-committee categories:

Accommodations

Administration

Food Services

Language Services

Medical

Promotions

Registration

Special Events

Sport Technical

Transportation

Volunteers

Individuals interested in volunteering can register on the Games website at http://2017cobourg55wintergames.com/

Sponsorship Opportunities: A variety of opportunities are available for local businesses who would like to support the 2017 Winter Games. Sponsorship packages are available on http://2017cobourg55wintergames.com/ or by contacting Katie Litt, Event Assistant, Cobourg Department of Recreation and Culture, 750 D’Arcy Street, Cobourg ON K9A 0G1, Phone: 905-372-7371



Participate in the Games Local athletes who are interested in competing in the games can contact the District 12 Coordinator at [email protected]. Local Entertainment The Cobourg 55+ Winter Games Special Events Sub-Committee is currently accepting applications from local talent to appear as part of the exciting entertainment line-up for the Opening and Closing Ceremonies. Musicians, dancers, singers, and other local talent are invited to submit an application and video clip of a sample performance to the attention of Katie Litt, Event Assistant, Cobourg Department of Recreation and Culture, 750 D’Arcy Street, Cobourg ON K9A 0G1, Phone: 905-372-7371 For additional information visit http://2017cobourg55wintergames.com/

mailto:[email protected]


2017 Ontario 55+ Games Medal Design Contest:

As part of the Community involvement for the Games, the Games Organizing Committee is seeking a local artist, artisan or craft-person to design and produce approximately 650 medals to be presented to the winners in each sport.

Unique ideas are encouraged and are expected to be reflective of Cobourg and our surrounding area.

The award should provide participants with a keepsake, providing a legacy and memory to the person who receives it.

Artwork must include the Cobourg 2017 Games logo (identified below) and indicate “Gold”, “Silver” or “Bronze” in some way.

Expressions of interest are due June 30, 2016 to the attention of Katie Litt, Event Assistant at the Cobourg Community Centre, 750 D’Arcy Street, Cobourg ON K9A 0G1, Phone: 905-372-7371

For additional information visit http://2017cobourg55wintergames.com/


2017 Ontario 55+ Games Scarf Project:

As a symbol of community pride, unity and support for The Games, the Games Organizing Committee is asking for the donation of one thousand (1000) handmade scarves. Specific size and colour requirements can be found on the Games website http://2017cobourg55wintergames.com/

The scarves will be gifted to all participants at the Opening Ceremonies.

Knitting Clubs, crocheters, weavers and any other interested residents across Ontario are invited to participate in the 2017 Ontario 55+ Winter Games Scarf Project.

Schools, local groups and organizations can also participate in this exciting project.

Scarves are being accepted now until January 2017.


2017 Ontario 55+ Winter Games Presented by Cameco Presenting Sponsor: The Cameco Corporation has signed on as the 2017 Ontario 55+ Winter Games Presenting Sponsor. As presenting sponsor Cameco has category exclusivity and the right to use the designation – The 2017 Ontario 55+ Winter Games Presented by Cameco.

“We are excited to announce our partnership with the Town of Cobourg as Presenting Sponsor for the Cobourg 2017 Ontario 55+ Winter Games,” said Dale Clark, vice-president of Cameco’s fuel services division. “The games are consistent with our approach to community development as they will focus attention on the importance of life-long physical activity. The event will also provide an economic boost as competitors, friends and family will be visiting our community at a generally slow time of year for the tourist industry.”

About Cameco: Cameco is one of the world’s largest uranium producers, a significant supplier of conversion services and one of two Candu fuel manufacturers in Canada. Our competitive position is based on our controlling ownership of the world’s largest high-grade reserves and low-cost operations. Our uranium products are used to generate clean electricity in nuclear power plants around the world. We also explore for uranium in the Americas, Australia and Asia. Our shares trade on the Toronto and New York stock exchanges. Our head office is in Saskatoon, Saskatchewan.

NEWS Ministry of Economic Development and Growth

Ontario Partners With Kruger to Expand Trenton Facilities Province Helps Leading Manufacturer Create and Protect Jobs

NEWS

August 31, 2016

Ontario is partnering with Kruger Products to support a multi-million dollar expansion at the company’s Trenton plant, creating 119 new jobs and retaining 184 positions. Kruger Products is a leading Canadian manufacturer and distributor of tissue products for household use, including Cashmere® bathroom tissue, SpongeTowels® paper towels and Scotties® facial tissue. It also has a division that supplies tissue products to customers in the away-from-home market such as hotels, restaurants and hospitals. Kruger Products will receive a loan of up to $10 million through Ontario’s Jobs and Prosperity Fund. The loan will help the company expand its commercial division and boost its market share in the United States. Kruger Products will install state-of-the-art equipment and set up eight new production lines. The project has a total value of up to $52 million and is expected to be completed by the end of 2019. Strategically partnering with businesses is part of the government’s economic plan to build Ontario up and deliver on its number-one priority to grow the economy and create jobs. The four-part plan includes helping more people get and create the jobs of the future by expanding access to high-quality college and university education. The plan is making the largest infrastructure investment in hospitals, schools, roads, bridges and transit in Ontario's history and is investing in a low-carbon economy driven by innovative, high-growth, export-oriented businesses. The plan is also helping working Ontarians achieve a more secure retirement. QUOTES “I am thrilled Kruger is expanding its operations, strengthening its exports and creating so many new jobs for people in the Trenton area. We are committed to strategically partnering with companies like Kruger because they are growing our economy and providing good jobs that people can count on.” — Brad Duguid, Minister of Economic Development and Growth “These jobs will be a significant boost to Trenton. Investments like this and those made through the Eastern Ontario Development Fund have been crucial to growing and sustaining the economy in our area, and I am very pleased that the government has made investing here a priority.” — Lou Rinaldi, MPP for Northumberland-Quinte West “We are excited about growing our Trenton plant and expanding our export opportunities. This project will significantly bolster our production capabilities and set us up for years of growth to come.” — Mario Gosselin, CEO, Kruger Products “We recognize the confidence Kruger Products has shown in the Bay of Quinte Region’s advanced manufacturing cluster through this significant investment, and we appreciate the Province of Ontario’s investment in this project that will bring new technology, advanced equipment and good quality manufacturing jobs to our community.” — Chris King, CEO, Quinte Economic Development Commission

http://www.krugerproducts.ca/english/index.html

https://www.ontario.ca/page/jobs-and-prosperity-fund?_ga=1.159619069.1795010755.1440605658

https://www.ontario.ca/page/jobs-and-prosperity-fund?_ga=1.159619069.1795010755.1440605658

QUICK FACTS Kruger Products is a leading manufacturer and distributor of tissue products in Canada. It is

headquartered in Mississauga, and has 2,500 employees across North America. Ontario’s Business Growth Initiative is helping to grow the economy and create jobs by

promoting an innovation-based economy, helping small companies scale-up and modernizing regulations for businesses.

The Jobs and Prosperity Fund is providing $2.7 billion over 10 years to enhance

productivity, bolster innovation and grow Ontario’s exports. Ontario’s business support is contingent on the company meeting stringent investment and

job targets. Projects are closely monitored over their lifespan to protect taxpayers’ investment and include multiple claw-back provisions if targets are not met.

LEARN MORE Report by the Jobs & Prosperity Council

Jessica Hume, Minister’s Office, 416-325-7569 Andreas Kyprianou, Communications Branch, 416-325-2479

ontario.ca/economy-news Disponible en français

http://www.fin.gov.on.ca/en/budget/fallstatement/2015/chapter1a.html#s1a-9

http://ontario.ca/business-and-economy/jobs-and-prosperity-fund

https://www.ontario.ca/page/advantage-ontario?_ga=1.189798507.1936930937.1429534984

STAFF REPORT 16-026EDT

DATE: September 15, 2016 TO: Chair Michael Kotsovos Members of the Economic Development & Tourism Advisory Committee FROM: Linda Lisle, Manager of Economic Development & Tourism Services Dana Valentyne, Supervisor of Tourism & Special Events SUBJECT: Economic Development and Tourism Updates – September 2016 ______________________________________________________________________ Recommendation: That Staff Report 16-011EDT be received by the Economic Development & Tourism Services Advisory Committee as information. Economic Development Updates Kruger Products Expansion – The Province of Ontario made a funding announcement on August 31st supporting up to $10 million in funding to install state-of-the-art equipment and set up eight new production lines. The project has a total value of up to $52 million and is expected to be completed by the end of 2019. This multi-million dollar expansion will create good quality manufacturing jobs (119 new jobs; 184 retained positions) in our community. Retail/Commercial BR+E Project – The City of Quinte West is preparing to host a Mayor’s Breakfast on Wednesday September 28, 2016, at 7:30 a.m. at the Trent Port Marina with approximately 70-80 Business and Community leaders in attendance. Libby Smith, Terra Consulting, BR+E Task Group Chair, Ian Smylie, and City staff will be providing a presentation of the Retail/Commercial BR+E Project findings, along with a number of moving forward/action items that will be implemented into the Economic Development 2017 Workplan. Quinte Region Career & Training Fair – The Cities of Quinte West and Belleville are once again partnering in the organizing and hosting of the fall Quinte Region Career & Training Fair which is scheduled to take place on Thursday October 6, 2016 at the Quinte Sports and Wellness Centre in Belleville. On average, 500 job seekers attend the fair. There are generally 45-47 employers and employment service providers that

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participate. This event is always well received by both employers and job seekers, with many employers conducting interviews and hiring on site. Shop Local Initiatives – City staff continue to work collaboratively with the Trentonian Newspaper and local businesses in producing a total of four Shop Smart, Shop Local, Shop Quinte West newspaper supplements for 2016. The third publication was distributed on September 9, 2016 and the fourth supplement is scheduled for distribution on December 1, 2016. The 2016 “Shop Quinte West” Campaign continues to bring awareness while reminding residents of the many benefits of shopping locally. This initiative also serves local businesses as a collaborative marketing tool. Staff will also be working with Prime Focus Productions over the next few months as the City partners in producing a Shop Local Holiday Montage. Shop Local, Win Local, Contest – Economic Development staff continue to promote and support its partnership with the Trentonian Newspaper and the “Shop Local, Win Local, Contest.” On or about, November 25, 2016, one lucky winner will be randomly selected to receive a total of $1,000.00 in gift certificates from sponsors: Tomasso’s Italian Grille, Wish etc., Studio B, Vivacious, The Red Shark, The Chop Shop and Studio 2. The Quinte West “Shop Local, Win Local, Contest” is fun, easy, and engaging and encourages residents of Quinte West to Shop Local. The contest has received a popular response within the community, Farmers’ Market Update – To-date, a total of 40 vendor permits have been issued. Of those applications submitted, 23 annual permits and 17 daily permits have been registered. Of the 40 vendors, 15 vendors are new to the Front Street Farmers’ Market. The Market, thus far consists of 19 producers, 6 baked/cooked products and 15 crafters (crafters include: knitting, jewelry, spices, soaps, greeting cards, photography, quilting and woodworking/decor). There has been a great mix of locally grown, home-baked and home-made products available at the Market. This season has also experienced the addition of an organic beef vendor, chocolate artisan, garlic grower, and a chef producing home-made soups using local ingredients. A Farmers’ Market Wrap-Up Celebration is scheduled to take place on Friday October 28, 2016. This event gives vendors an opportunity to come together and celebrate the success of another market season as well as share their experiences with the Farmers’ Market Task Group. The feedback also assists in the management of the Farmers’ Market for the following season. Eastern Ontario Local Food Conference – Producers, processors and local food champions will converge on the Quinte area this fall to attend the 6th Annual Eastern Ontario Local Food Conference where they will tour local food hotspots, enjoy a tasting of Eastern Ontario local foods, and learn from a number of speakers and experts, including “Locavore” author, Sarah Elton, the keynote speaker. Registration is now open for the November 23rd conference that will take place at the Maranatha Church with a Bus Tour and Eastern Ontario Local Food Extravaganza taking place at the TownePlace Suites on the 22nd. This year’s conference theme, “Mission: Resilience”, will explore the impact of climate change on the local food system, and the opportunities and challenges it creates. A highlight of the program is the keynote address by Sarah Elton on November 23.

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Content this year will focus on building resilience in the local food sector. The sessions will concentrate primarily on sustainability, infrastructure, and business development. There will be an ignite session where people can get inspired by local success stories and an opportunity for participants to engage an expert in a one on one session. Online registration, exhibitor information, and a copy of the program agenda are available at eastontlocalfood.ca. Get the latest on the Eastern Ontario Local Food Conference on Facebook and on Twitter @EOLocalFood and #EOLFC16. Leads – Economic Development staff are working on a number of leads with businesses considering expanding along with potential new developments in Quinte West. Tourism Updates Staff Update – Economic Development & Tourism staff are very pleased to announce that Colleen Vickers has returned from maternity leave to reassume her role as Events Coordinator. The department looks forward to working with Colleen once again as well as Laurie Caouette in her ongoing role of Grant Research Analyst. Photo Contest – The annual photo contest has been officially launched and is being promoted throughout the City with the assistance of the Tourism department. The contest closes on October 31st. Committee members are encouraged to share news regarding the contest. Complete contest details can be found on the Quinte West website. Canada 150 Celebration Event Funding Applications – Applications for funding have recently been submitted to the Canada 150 and Ontario 150 celebration event funding streams. Staff reviewed the eligibility requirements and identified that a Multi-Cultural event, leading up to Canada Day festivities would be suitable for the program. During Multi-Cultural Week 2017, Quinte West will pay tribute to the following ethnic groups: French, Dutch, German, Scottish/Irish/British, Italian/Greek and Aboriginal. In the week leading up to Canada Day, an event will be held each day featuring activities associated with one of these select groups. These activities would include: Francophone music festival (featuring Franco-Ontarian performers), Aboriginal Art Festival, German Oktoberfest celebration, Kings Day Street Market (Dutch), Celtic Picnic in the Park, and Italian/Greek food event. The week-long event would culminate with the Quinte West Canada Day festivities, featuring a multi-cultural village. Each ethnic group would be featured in a pavilion, where visitors could learn more about the culture, sample food and visit with vendors. This project aligns with the priorities of the Canada 150 Fund by encouraging residents to celebrate Canada’s anniversary of Confederation, along with our country’s diversity and global reputation for social inclusion. The estimated cost of this celebration is $52,200. Applications will be submitted to Canada 150 for $17,400 and Ontario150 Community Celebration Program for $17,400. The remaining $17,400 will be included in the Special Events budget for 2017. Staff will also seek sponsorships and donations for this event to help offset the cost to taxpayers. A committee is also being formed to spearhead Canada 150 commemorative projects that will be separate from the event planning committee. A number of potential projects are currently being discussed such as permanent monuments, enhancements to Mount

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Pelion and many more. Potential ideas will be further refined to align with potential funding sources and public interest. Tourism Publications – Tourism staff are preparing for the annual reproduction of the Quinte West Discovery Guide. Staff is considering making a number of design enhancements to the publication this year and plans to meet with Willow Publications in the coming weeks to commence with the redesign. Marina Marketing – The 2016 boating season is beginning to wind down at the marina; however, it’s been a very successful season. The marina has experienced a high volume of transient traffic this summer, as well as significant occupancy of its seasonal slips. The response from the boating community has been overwhelming. Committee members are encouraged to visit the marina Facebook and Trip Advisor pages to read some of the fantastic reviews received to-date. Word of mouth will be the key factor in the ongoing success of the marina, and the positive experience boaters have been receiving during their stay is translating into recommendations to fellow boaters, that are anticipated to result in ever increasing traffic levels year over year. Marina facility and marketing staff will be attending the Boating Ontario Conference this coming November, and will also soon be busy with preparations for the Toronto Boat Show scheduled for January 2017. Marketing staff are in the process of booking 2017 advertising and related initiatives, as well as preparing the 2017 marketing plan activities. One marketing tool currently in production is a virtual tour that will provide an interactive online tour of the interior and exterior of the property. Marketing staff are also producing a new video and have acquired dozens of high quality marketing images that will be utilized in 2017 promotional activities. Fueling Station Banners – The replacement of the fueling station banners to reflect the renaming of the fueling station to the Trent Port Fueling Station was completed in May. Marina Entrance Signage – The marina entrance signage depicting the annual events listing and map of Quinte West was completed earlier this year as well. Marina 401 Signage – A listing on the blue government of Ontario owned tourism signage that are utilized to promote tourism attractions on the 401 has been secured for the marina at the Wooler Rd. exit. The signage is anticipated to be installed in the Fall of 2016. Marketing Imagery Project – Local photographer Sean Scally has been contracted to provide marketing related photography services. He has been photographing all significant City events as well as amassing a fantastic collection of community marketing images. Countless images are already being utilized for Economic Development and Tourism Department publications such as the soon to be released BR+E report. Upcoming Events - Despite the fact that Summer is coming to an end, there are still two City events scheduled to take place as well as several other community events such as the upcoming Savour Bay of Quinte Food & Drink Festival scheduled for October 14th. The City’s annual Door’s Open event is scheduled for Oct 1st and will feature a number of new and long term sites this year; offering something for everyone! BooFest will be upon us soon as well; scheduled for Oct 31st it’s sure to be a great family event.

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Review of 2016 Events To-Date – From the return of the Air Show to increasing interest from private event organizers in Quinte West’s venues, and the organization of successful City events such as the recent Trenton Scottish Irish Festival, the City has experienced a very successful event season. Just shy of 1800 tickets were sold for the Alan Doyle, Friday evening concert which far exceeded the break event point, and the Saturday attendance was very encouraging as well. In addition, the weather cooperated for the majority of the event which is a critical factor to the success of outdoor events such as this. Staff will be conducting a review of all City organized events for potential enhancements as part of this year’s budget process. A brief slideshow has been prepared for the benefit of members to provide a snapshot of this year’s events to-date.

We Make History

[email protected] www.historyliveshere.ca

A Journey Into The PastYou are invited to attend the launch of the 2016 History Moments Series

On Friday, October 14, 2016 from 5pm - 7:30pm at The National Air Force Museum of Canada, 220 RCAF Road in Trenton ON

The History Moments are highly-produced, two-minute television features on local history themes drawn from the

rich past of Eastern Ontario. The series is developed in partnership with regional municipalities, businesses,

and community organizations in the area, and our media partners.

The History Moments series is produced by History Lives Here Inc., a heritage

communications firm located in Picton.

For more information, contact:

We Make History

Quinte & District Real Estate Board Inc. P. O Box 128, 51 Cannifton Rd. N. Telephone: 613-969-7873Cannifton, Ontario Fax: 613-962-1851K0K 1K0 Email: [email protected]

Webpage: www.quinte-MLS.comStatistics: August, 2016

2016 2015 % ChangeDollar Sales - All Property Types - to August 31, 2016 $713,338,813 $579,623,013 23.1%Dollar Sales - All Property Types - for August, 2016 $96,856,209 $75,859,720 27.7%Dollar Sales - Residential - to August 31, 2016 $623,625,759 $509,419,014 22.4%Dollar Sales - Residential - for August, 2016 $86,099,214 $65,735,420 31.0%Listings - All Property Types - to August 31, 2016 4,795 5,643 -15.0%Listings - All Property Types - for August, 2016 446 535 -16.6%Listings - Residential - to August 31, 2016 3,754 4,332 -13.3%Listings - Residential - for August, 2016 345 414 -16.7%Sales - All Property Types - to August 31, 2016 2,780 2,443 13.8%Sales - All Property Types - for August, 2016 363 314 15.6%Sales - Residential - to August 31, 2016 2,418 2,146 12.7%Sales - Residential - for August, 2016 315 270 16.7%Average Res. Sold to August 31, 2016 257,910 237,381 8.6%Average Res. Sold for August, 2016 273,331 243,465 12.3%Average Sold to August 31, 2016 256,597 237,259 8.2%Average Sold for August, 2016 266,822 241,591 10.4%Total Active Residential 1,067 1,682 -36.6%Total Active Non-Residential 706 958 -26.3%Total Active Listings 1,773 2,640 -32.8%

Above figures reflect all transactions, including outside QDAR jurisdiction

MEMBERSHIP 2016 2015 % ChangeFirm Members 24 21Branch Offices 18 18Salesperson Members 386 371Non-REBBA Licensed Access Subscribers 5 5Total Membership 391 376 4.0%

Documents

City of Quinte Westcalendar.quintewest.ca/Meetings/Detail/2016-09-22-Economic-Develo… · City of Quinte West Economic Development & Tourism Advisory Committee Agenda - ED- 16-04