City of Powell Police Department Five Year Plan...Shop with a Cop School Visits Touch‐A‐Truck Use of Force Day Vacation House Watch SWOT Analysis – Weaknesses Tight staffing

City of Powell Police Department Five‐Year Plan 2018‐2022

City of Powell Police Department Five-Year Plan 2018-2022

Revised 7/19/2018 1

Contents Introduction .................................................................................................................................................. 2

Stakeholders ................................................................................................................................................. 3

Mission Statement ........................................................................................................................................ 3

Core Values ................................................................................................................................................... 3

SWOT Analysis ‐ Strengths ............................................................................................................................ 4

SWOT Analysis – Weaknesses ....................................................................................................................... 6

SWOT Analysis ‐ Opportunities ..................................................................................................................... 7

SWOT Analysis – Threats............................................................................................................................... 8

Population growth ........................................................................................................................................ 9

Workload ..................................................................................................................................................... 10

Anticipated Staffing Needs ......................................................................................................................... 11

Organization Chart ...................................................................................................................................... 14

Budget ......................................................................................................................................................... 15

Equipment ................................................................................................................................................... 16

Technology .................................................................................................................................................. 17

Goals and Objectives ................................................................................................................................... 17

Review and Revision ................................................................................................................................... 18


Revised 7/19/2018 2

Introduction Message from the Chief of Police

I am excited to introduce the Powell Police Department’s Five Year Plan. This document outlines not only the vision for this agency but also the steps we plan to take to ensure we make that vision a reality. The City of Powell is growing rapidly and you may have understandable concerns about the potential for increased crime or experiencing a decrease in the highly-personalized level of service our agency provides currently. Thankfully, violent crime within Powell is virtually non-existent. Our vision is to ensure that this same high level of safety continues for the City of Powell moving forward.

We are committed to using all the resources at our disposal to ensure that police response time and the personal level of service we provide will remain constant despite the increased growth in this area. In this document, we will lay out a comprehensive approach and strategic plan to effectively allocate our resources to continue seamless patrol coverage in your neighborhoods and focus on the prevention and deterrence of crime. Please take a moment to review this document. We look forward to working with you to keep Powell a safe, desirable place to live and work. Chief Gary L. Vest


Revised 7/19/2018 3

Stakeholders Powell Police Department Residents Businesses Powell City Council City of Powell Staff Liberty Township DelComm (Delaware County Emergency Communications 9-1-1 Center) Delaware County Sheriff’s Office

Mission Statement It is the mission of the Powell Police Department to safeguard persons and property through preparedness and vigilance. The department holds true to a community policing philosophy. Its members shall continually strive for excellence in service, training, and professional development.

Core Values Our core values are honesty, integrity, dependability, service to others before self, and a genuine desire to pursue what is right and good.


Revised 7/19/2018 4

SWOT Analysis ‐ Strengths

Low crime rate In a recent analysis conducted by SafeWise, Powell was ranked the 28th safest city in the entire United States in 2018.

DESCRIPTION 2017 2016 2015

Murder 0 0 0

Forcible Rape 2 0 0

Robbery 2 0 2

Aggravated Assault 2 0 4

Total Violent Crime 6 0 6

Burglary/B&E 12 24 17

Larceny Theft 98 97 63

Motor Vehicle Theft 1 2 0

Total Property Crime 111 123 80

Source: OIBRS Resident satisfaction with police services

More than nine out of ten residents (95%) are satisfied with the Powell police. Most (85%) are very satisfied. Source: 2018 Community Survey

Investigations

Powell PD has an excellent record of resolving crimes. There were 116 cases involving 144 separate felony counts in 2017. The agency resolved 57% of the cases.

CHARGES27%

REFERRED TO ANOTHER AGENCY

16%

PROSECUTION DECLINED8%

UNFOUNDED/OTHER6%

INACTIVE30%

OPEN13%

OUTCOME OF 2017 FELONY CASES


Revised 7/19/2018 5

CALEA accreditation

Since 2002, the Powell Police Department has been accredited

through the Commission on Accreditation for Law Enforcement Agencies (CALEA). In 2017, the agency received Advanced Meritorious Accreditation with Excellence.

This award certifies that the Powell Police Department has “fully demonstrated its voluntary commitment to law enforcement excellence by living up to a body of standards deemed essential to the protection of the life, health and safety and rights of the citizens it services, and exemplified the best professional practices in the conduct of its responsibilities for over fifteen years.”

Rapid response time

Our response time for burglar alarms averages a little over five minutes.

Routine and specialized training The department completed 2,540 hours of training in 2017; 1,819 hours in 2016; and 1,555 hours in 2015. In addition to mandated training, employees are encouraged to seek additional training which benefits their job functions. This increases the overall professionalism of the agency.

4.78 4.83 4.93 5.00 5.10

2013 2014 2015 2016 2017

RESPONSE TIME IN MINUTES


Revised 7/19/2018 6

Community Policing & Crime Prevention Programs

Community policing and crime prevention are at the heart of this agency’s operational philosophy. In partnership with our residents, we plan to focus resources on this area as the agency and the community grow. These are activities that enhance the quality of life in Powell.

Background Checks Biannual Business Contacts Business Security Inspections Candy by the Carload Citizens Police Academy Click it or Ticket NHTSA Coffee/Ice Cream with a Cop Community Bonfire Department Tours Drive Sober or Get Pulled Over Emergency Operations Plans Golf Cart Inspections HOA Meetings Memorial Day Parade

Mystery Night Out Neighborhood Block Watch Notary Service Citizens Police Academy Alumni Field Trips Powell Fest Preventative Patrol Program RadKIDS Safety Town School/Daycare Presentations Shop with a Cop School Visits Touch‐A‐Truck Use of Force Day Vacation House Watch

SWOT Analysis – Weaknesses

Tight staffing Staffing is becoming stretched thin. We’re experiencing a rise in stacked calls, when no officer is available to respond. See Anticipated Staffing Needs on page 11.

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400

2010 2011 2012 2013 2014 2015 2016 2017

Stacked calls are rising


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Inefficient internal processes and procedures

The agency has made progress in reducing paperwork, but cumbersome paper processes still remain. For example, papers have to be delivered to court in person several times a week, taking officers away from patrol.

Recruiting and succession planning Succession planning has not been formalized yet. Agency recently established a formal Recruitment Committee.

Diversity in the workforce The agency recognizes the value of recruiting, hiring and promoting minority applicants

SWOT Analysis ‐ Opportunities

Annexation and development bring growth and occasions for personnel development to the police department.

Further collaboration with local, state, and federal task forces.

Increase outreach and strengthen relationships with Powell’s aging population.

Personnel development through replacing retiring agency members.

Availability and enhanced use of technology to increase efficiency. Enhancing communication between police department and

community through new social media platforms.


Revised 7/19/2018 8

SWOT Analysis – Threats

Upcoming Retirements At least six employees are eligible for retirement between 2018 and 2022. See Goals and Objectives.

Command Staff Chief Deputy Chief

Support Accreditation Manager Police Clerk

Patrol Sergeant Patrol Officer K‐9

Opioid drug crisis

Most of our property crime is the direct result of opiate addiction. Rapid growth through annexation and development

See Goals and Objectives.

General lack of interest in law enforcement profession Requires aggressive, robust recruitment efforts to overcome this.

Unfunded mandates from the legislature The Ohio Collaborative requires certain training and certifications. OPOTA requires continuing education hours for sworn personnel.

Budgetary constraints

The agency’s staffing and equipment needs may be moderated by funding limitations.


Revised 7/19/2018 9

Population growth Source: City of Powell Comprehensive Plan Projections developed by the Mid-Ohio Regional Planning Commission indicate that Powell is expected to add nearly 5,000 additional residents over the next 20 years, but this number does not include potential growth through new annexation. By contrast, surrounding Liberty Township is projected to grow by over 25,000 new residents by the year 2035, increasing from just over 15,000 residents to over 41,000. Through annexation, a portion of this growth may occur within the City of Powell.

Demographics - Age School-aged children and middle-aged adults (their parents) make up the majority of the population of Powell. However, projections by the Olentangy Local School District indicate that the rate of growth in school aged children is expected to slow over the coming years. The population in the 55-year and older age groups is expected to grow. Demographics - Diversity Powell’s population is also steadily diversifying, with Asian-Americans and Asian immigrants representing over 7% of the population in 2015, and expected to increase to nearly 10% by the end of the decade.

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2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022

POWELL POPULATION ESTIMATES & PROJECTIONS

Census Estimates Projections


Revised 7/19/2018 10

Workload

OPERATIONAL STATISTICS

Description 2017 2016 Change

Calls for Service 20,493 19,128 7.1%

Dispatched Calls 6,093 5,638 8.1%

Police Reports 1,360 1,276 6.6%

Adult Arrests 160 123 30.1%

Juvenile Arrests 61 27 125.9%

Traffic Stops 1,525 1,124 35.7%

Traffic Citations 290 219 32.4%

Traffic Crashes 147 170 ‐13.5%

False Alarms 349 370 ‐5.7%

House Watches 518 439 18.0%

Preventative Patrols 1,293 1,221 5.9%

Stacked Calls 344 192 79.2%

Crime Prevention Initiatives make up more than half of our officer activity. This includes calls such as business checks, vacation house watches and the preventative patrol program.

* Special Detail includes meetings, tours, presentations, court appearances.

Alarm / 911 Hang‐Up

Assist other Agency

Crime Prevention Initiatives

Crash / Traffic Control

Follow‐Up/Investigation

Incident

Offense

Special Detail *

OFFICER ACTIVITY BY NATURE


Revised 7/19/2018 11

Dispatched calls will rise with population and land-use changes

Anticipated Staffing Needs The City of Powell has more than doubled in size in 20 years, but the number of sworn officers has only increased by 12% (two officers). Three methods were used to determine staffing needs: comparison with similar communities; average officer-to-resident ratios; and a workload-based approach to staffing. Powell has fewer sworn officers than similar communities in terms of population or square miles.

2017 Sworn Officers

Population Officers per

1,000 Residents

Square Miles

Officers per Square Mile

Powell 19 12,810 1.5 5.64 3.4

New Albany 22 10,360 2.1 11.7 1.9

Grandview Heights 17 7,628 2.2 1.33 12.8

Bexley 31 13,669 2.3 2.45 12.6

Worthington 32 14,528 2.2 5.63 5.7

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2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022

DISPATCHED CALLS

HISTORY ESTIMATE


Revised 7/19/2018 12

Powell is well below the average officer-to-resident ratio for U.S. Police Departments our size.

Population Served

Average Number ofFulltime Officers

Per 1,000 Residents

250,000 or more 2.2

100,000 – 249,999 1.9

50,000 – 99,999 1.8

25,000 – 49,999 1.8

10,000 – 24,999 2.0

2,500 – 9,999 2.3

1,000 – 2,499 2.7

Workload-based approach to staffing takes into account:

o Distribution of calls by hour, day, and month o Nature of calls for service o Time consumed on calls for service o Performance objectives o Agency Shift Relief Factor (See calculation below) This approach yields a need for 24-25 sworn officers in current conditions; 29 officers by the end of 2022

Shift Relief Factor: 1.75 officers are needed to fill one patrol position in the schedule because of all the time away from patrol.

DESCRIPTION DAYS HOURS

Regular days off 104 832

Vacations 15 120

Training 12 96

Holidays 10 80

Sick/Bereavement 5 40

Administrative time 5 40

Court time 4 32

Personal days 2 16

Non‐available days/hours 157 1256

Position hours (365 days x 8 hours per day) 2920

Available hours (2920 – 1256) 1664

Shift relief factor 1.75


Revised 7/19/2018 13

17 17 17 1719 19 20

24 25 26 2729

2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022

SWORN OFFICERS NEEDED 2018‐2022

OFFICERS NEED


Revised 7/19/2018 14

Organization Chart

Under the current organizational structure, eight patrol officers can be added without exceeding the recommended span of control for supervisors.

Chief

Deputy Chief

Detective

(2)

Police Clerk

(2)

1st Shift Sergeant 2nd Shift Sergeant 3rd Shift Sergeant

Patrol Officer

(5)

Patrol Officer

(5) Patrol Officer

(3)


Revised 7/19/2018 15

Budget

The Powell Police Department accounts for nearly $2.5 million of the total 2014 expenditures, more than 21% of the total budget. Fines and charges for public safety-related services offset some of these costs, but only 1.6% of the total. Total police expenditures have increased 20.5% since 2009. Budget

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

2013 2014 2015 2016 2017 2018 2019 2020 2021 2022

BUDGET AND PROJECTIONS FROM FINANCE DEPARTMENT

PERSONNEL OPERATING CAPITAL


Revised 7/19/2018 16

Equipment Fleet

o Currently seven cruisers for 15 patrol officers o 24 patrol officers would need 12 cruisers o Unmarked: currently five which should be sufficient o Crime scene van

Bicycles

o City plan calls for expanded/connected bike trails (24 miles) o Expand Bike Patrol

Drone

o Community Events – Aerial Photography and Video o Aerial Searches o Aerial Photos of Property and Development Projects o Video Observation of Traffic Issues o Train backup drone pilot

Street Cameras

o Current locations: Powell Road and Liberty Street Hall Street Depot Street

o Planned additional locations: Murphy Parkway Sawmill Parkway at Seldom Seen Road Sawmill Parkway at Rutherford Road Sawmill Parkway at Home Road

K-9

o Community Relations and Engagement o Narcotics Searches o Tracking Lost Persons and Criminal Suspects o Building and Area Searches o Crime Scene Evidence Recovery o Criminal Apprehension o Officer Safety o Plan for replacing K-9 upon retirement

LPR (License Plate Reader), StealthStat, Radar, Laser

o Continue to use these tools to monitor and enforce traffic concerns


Revised 7/19/2018 17

Technology Cruiser and body camera upgrades within five years

Streaming access to video

Mobile Data Terminal replacements with 5G-capable modems

Surface tablets in cruisers to assist officers with paperwork

Smart Weapon Technology upgrades

Electronic citations

Improved Records Management System Fiber optic connection will help handle exponential increase in data

usage

Goals and Objectives GOAL: Enhance Community Policing and Crime Prevention programs Actions: Create a fulltime Community Policing position Implement the R.A.D. System of Self Defense for adults Certify more Crime Prevention officers

GOAL: Maintain a positive ratio of crime prevention initiatives versus reactive policing. Actions: Meet or exceed standards for preventative patrol notices Increase awareness of Vacation House Watch program through social

media Offer new businesses security inspections Continue bi-annual officer checks of every business in the city

GOAL: Reduce average response time to under five minutes. Actions: Focus officers’ time on proactive patrol Increase number of officers on patrol


Revised 7/19/2018 18

GOAL: Maintain high satisfaction ratings from residents and businesses. Actions: Continue to conduct community attitude surveys Cultivate communication from residents through web submissions and

social media as well as in person Maintain high level of responsiveness to citizen concerns Continued focus on professional delivery of police services

GOAL: Support the ‘Keep Powell Moving’ plan. Actions: Daily directed traffic enforcement based on captured data and

analysis of problem areas Maintain low rate of traffic crashes through patrol visibility and

enforcement in targeted intersections

GOAL: Improve recruiting efforts and succession planning Actions: Develop and implement a succession plan More proactive recruitment efforts including minority and female

populations

GOAL: Maintain CALEA accreditation Actions: Annual status reports due each March Compliance Service Inspections On-Site Assessment in fall of 2020 Plan for replacement of Accreditation Manager upon retirement

Review and Revision The Strategic Plan is not only a plan, but also a process that will evolve each year through an annual review, allowing us to modify the plan as challenges arise.

Documents

City of Powell Police Department Five Year Plan...Shop with a Cop School Visits Touch‐A‐Truck Use of Force Day Vacation House Watch SWOT Analysis – Weaknesses Tight staffing