NORTH PLAINS PARKS & RECREATION BOARD - REGULAR SESSION AGENDA PACKET Monday, May 11, 2020

City of North PlainsAgenda

Parks & Recreation Board - Regular Session

Meeting Monday, May 11, 2020 @ 6:00 PM

Via ZOOM

Page

1. ZOOM MEETING LOGIN/CALL-IN INFORMATION

Join Zoom Meetinghttps://us02web.zoom.us/j/85683281473?pwd=bmpLUkZIaEQ0YmliVWV6dXBKVFU1dz09

Meeting ID: 856 8328 1473

Password: 326239

Call in (no internet)

1-253-215-8782

Meeting ID: 856 8328 1473

Password: 326239

A. Policy and Protocol for Remote/Virtual City Meetings □ Remote Meeting Protocol 4.11.2020

3 - 4

2. CALL TO ORDER

3. ROLL CALL

4. CONSENT AGENDA:

(The items on the Consent Agenda are normally considered in a single motion. Anyitem may be removed for separate consideration upon request by any member of theBoard.)

A. Approval of the May 11, 2020 Parks Board Regular Session Agenda.

B. Approval of minutes of March 9, 2020 Regular Session Parks Board meeting. □ Parks & Recreation Board - Regular Session - 09 Mar 2020 - Minutes

5 - 8

5. PUBLIC COMMENT:

We encourage those wishing to comment to do so in advance of the meeting byemailing comments to info@northplains.org.

Comments will be read into the record.

Persons wishing to speak on matters not on the agenda may be recognized at thistime.

6. NEW BUSINESS:

A. Status update on Veteran's Park □ NPVP-Permit Plans 2020-05-04

□ VGVP Conceptual Design 2020-05-02

9 - 16

B. 2020-2021 Parks & Recreation Budget Update □ April 29 Budget Committee PPT Parks Board Version

17 - 19

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NORTH PLAINS PARKS & RECREATION BOARD - REGULAR SESSION AGENDA PACKET Monday, May 11, 2020

C. Discussion on upcoming P&R Events

*Concerts in the Park

7. UNFINISHED BUSINESS: 8. BOARD & STAFF COMMENTS 9. ADJOURNMENT:

*****

North Plains Parks Board meetings are accessible for disabled individuals. The City will also endeavor to provide services

for persons with impaired hearing or vision and other services, if requested, at least 48 hours prior to the meeting.

To obtain services, please call City Hall at (503) 647-5555

The following Parks Board Meetings are scheduled to be held at the

North Plains Senior Center-31450 NW Commercial Street, North Plains, Oregon.

The meetings are scheduled on the following dates at 6:00 p.m.:

Monday, June 8, 2020 Monday, July 13, 2020 Monday, August 10 , 2020

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www.northplains.org 503-647-5555

ZOOM Meeting Protocols

General guidance: • The City is currently using the Zoom platform. For best performance, download the Zoom

app and test the settings and your network connection in advance. • You may use a smartphone, tablet, desktop PC, a laptop and/or a telephone. Calling in to

the meeting only is not recommended, as you will not be able to see meeting participants or presentations. If you plan to only use the phone, listen carefully in case you are called on.

• Prior to the meeting: o Have the meeting invitation link / phone number and any advance materials

provided to you available and ready for use. o Join the meeting using only one device to reduce feedback issues. If possible, use a

separate device to view advance meeting materials, or have them in print. o Seek a quiet space with no or minimal background noise (no typing, pets, eating).

When you join the meeting: • Staff will “open” the meeting 10 minutes early so participants can test connections/settings.

(Be mindful of your camera angle – you don’t want people looking up your nose). 😊😊 • Please enter your first and last name upon entering the meeting. • You will be in a “Waiting Room” status upon entering until the Host accepts you. • All attendees will have video and mics muted by default upon joining the meeting. • For presentations, only one screen at a time will be shared, and content will be controlled

by the meeting moderator • Keep mics muted unless speaking (Tip: on a laptop/PC, you can hold down the space bar to

unmute temporarily, then release the space bar to switch back to mute). Questions/Comments from Committee members and presenters: • Committee members should raise their hands (camera permitting) if they wish to speak. • Alternatively, those with a question may use the “raise your hand” feature in Zoom or use

the chat box in the platform. o You may need to click the “Participants” button at the bottom of the screen to open

the “Participants” panel in order to raise your hand – “raise hand” button is in lower right corner of Participants panel.

o If using the chat, you can just type that you’d like to ask a question or share a comment (you don’t need to type the entire question/comment).

o If all else fails, wave your hand on camera! • City staff will monitor raised hands and chat requests and coordinate with the meeting

Chair to call on others to speak. • Make sure you unmute your phone if you called in via a phone. • Please wait to be called on to speak, to avoid talking over someone. • When you are not speaking, please mute yourself (so the organizer doesn’t have to do this).

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www.northplains.org 503-647-5555

Public comment: • For most meetings, we’re inviting the public to observe/listen in on the meeting (as

“attendees” and participate during Public Comment or Public Hearing portions). • Members of the public have been asked to submit written comments or alert City staff

ahead of the meeting if they wish to make a comment. City staff moderator/technical team: • In most cases, City Manager Andy Varner will be the meeting moderator and coordinate

with the meeting Chair. • Zoom will record an audio-only file to assist with preparing the meeting summary. • Varner or another City representative will provide technical support for the meeting. Modified April 10, 2020

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MINUTES

Parks & Recreation Board - Regular Session Meeting

Monday, March 9, 2020 North Plains Senior Center 6:00 PM

BOARD MEMBERS:

Chairperson Doug Nunnenkamp; Vice-Chair Joanna Orgill, Board Members: Patti Burns, Evan King, Michael Bernards, Emily Silverman, Christina Ryan, Johanna Hunt (Youth Advisor)

MEMBERS ABSENT:

Emily Silverman, Michael Bernards, Johanna Hunt

STAFF PRESENT: Public Works Director Blake Boyle, City Recorder Lori Lesmeister

1 CALL TO ORDER at 6:00 pm

2 PLEDGE OF ALLEGIANCE

3 ROLL CALL a) Members Emily Silverman, Michael Bernards and Youth Advisor Johanna Hunt

excused

Ex Officio Councilor Russ Sheldon in attendance

4 CONSENT AGENDA:

(The items on the Consent Agenda are normally considered in a single motion. Any item may be removed for separate consideration upon request by any member of the Board.)

a) Approval of the March 9, 2020 Parks Board Regular Session Agenda. Move to approve the Consent Agenda

Moved by Member Patti Burns. Second by Member Evan King.

Motion was approved unanimously.

5 PUBLIC COMMENT:

No public in attendance

6 UNFINISHED BUSINESS: a) UPDATES

* Jessie Mays Community Park Design

* Outdoor restroom at Jessie Mays

* Veterans Park

* Concerts in the Park - Summer 2020

* FY2020/2021 Budget for Parks and Recreation

* Jessie Mays Community Park Design

Public Works Director Blake Boyles said that he and Chair Nunnenkamp met with Ben from Wildwood Playgrounds this afternoon at Jessie Mays to discuss what we

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Parks & Recreation Board - Regular Session Minutes

March 9, 2020

are looking for with regards to the existing play area as well as looking at possibly adding a covered area and more play equipment while still leaving space for the Garlic Festival vendors/booths/events. Wildwood will bring back reworked renderings to the April Parks & Rec Board meeting.

* Outdoor restroom at Jessie Mays

Boyles has received three quotes for the outdoor restrooms at Jessie Mays. There will be two unisex bathrooms with each having a toilet, sink and baby changing area. There will be a maintenance room on the back side of the building accessible from the outside where the electrical panels, breakers and meters that are now on the street will be moved to. All three quotes are in the $100,000 range. The funds for this will come from the Parks & Rec 2019-20 Budget of $180,000. The $80,000 will then roll over to the 2020-21 Budget with additional funds budgeted. Chair Nunnenkamp stressed that we are not losing any of the funding that was planned for this year's play equipment purchases, those items will be pushed to next year and the 2020-21 budget funds. Questions and discussion.

* Veterans Park

Boyles updated on the Veteran's Park project. He has a meeting with the project engineers every two weeks. The 100' tall flag pole has been ordered and will take 3-4 months to be fabricated. This height pole is rated at 135 mph winds which means we will not have to buy two different sizes of flags (summer and winter). With the taller pole, one large flag can be flown year round. Boyles said it was recommended that the City purchase two flags 50'x30' and rotate them and we could get 5-7 years out of each flag. The flags will be nylon. Boyles said they are looking at trying to avoid the need for a storm water retention area by going with a pervious material in the parking lot for drainage. Boyles is working with the five branches of the military to get permission for use of their emblems at the site. The city is also requesting a piece of decommissioned equipment (like a howitzer or a tank) from the Army Donations Program. This requires a Resolution from the City Council, as well as the city agreeing to the guidelines set forth by the Army Donations Program. Boyles said he has talked to the North Plains Postmaster and has contacted the Postmaster General about getting a 'retired' mailbox that would be placed at the Veterans Park and used for U.S. Flag disposal. Questions and discussion.

Vice-Chair Orgill asked when the new play structure will go in at LaMordden Park. Boyles said the structure is now in Portland and they are working on scheduling the installation within the next month or so.

Boyles said the concrete work on the Ghost Creek Trail is completed and the railings will be fabricated shortly. Permitting has been approved by Clean Water Services so the contractor will be back to work in about two weeks.

* Concerts in the Park - Summer 2020

Board member Patti Burns said that the sub-committee met last week and have selected the dates for the summer concerts. The next step is contacting bands to see about availability. They plan on having music at the Ice Cream Social the first

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Parks & Recreation Board - Regular Session Minutes

March 9, 2020

week of June, and also having a concert in the park towards the end of June. Questions and discussion ensued.

* FY2020/2021 Budget for Parks and Recreation

Chair Nunnenkamp explained that of the $180,000 in this year's budget, $100,000 of that will be used for the new restrooms at Jessie Mays. This project will probably begin in the fall after the Garlic Festival has been held. The $80,000 will roll over to next year's budget to be added with the approved budget amount for 2020-21 and that money will be used for the improvements at Jessie Mays, including new play equipment, a possible covered area, and resurfacing/reconfiguring the courts. Chair Nunnenkamp said he will probably be asking for $220,000 for the coming budget year.

Vice-Chair Orgill asked if the play structure at the Purple Park will be moved because of the issue with the marshy area during the winter months. Chair Nunnenkamp said we can have Wildwood Playgrounds look at it to see if there are any options. Nunnenkamp also noted that any work done at the Purple Park will have to be done during the summer months when it is dried out.

7 NEW BUSINESS: None

8 BOARD & STAFF COMMENTS a) Applicants for P&R Board vacancy will be attending the April 13, 2020 meeting

We will take applications for the vacancy until the week before the April Parks & Rec Board meeting. Applicants must live within the city limits of North Plains.

b) Christina Ryan said this is her last Parks & Rec meeting as she is moving out of state. Chair Nunnenkamp thanked her for serving on the board.

Vice-Chair Orgill asked if there has been any movement on acquiring land for a future large park. Chair Nunnenkamp said that it is still in the early discussion phase at this point. Orgill then asked what the status is on the parks in the north expansion area. Ex Officio Councilor Sheldon said you should see movement there sometime this summer on the area, but there is no discussion of the parks at this time. Chair Nunnenkamp said that the Parks & Rec Board will be included in the discussions when that time comes.

Orgill then asked if there is any more talk about the library moving to a larger facility. Councilor Sheldon said that the city is in the process of a facilities study at this time and are looking at all of the city facilities, not just the library. We have not gotten the recommendations from the consultants that are doing the study yet, but we expect to get them in the coming weeks.

9 ADJOURNMENT: 6:50 pm

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Parks & Recreation Board - Regular Session Minutes

March 9, 2020

Submitted By:

Lori Lesmeister, City Recorder

Date Minutes Approved ________________

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SHEET NO.

Submission Date:May 18, 2020

FINAL ELECTRONIC DOCUMENTAVAILABLE UPON REQUEST

Original Plans 11x17

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PREPARED FOR

THE CITY OF NORTH PLAINS, OREGONMay 18, 2020

GRADING, PERVIOUS CONCRETE, LIGHTING, LANDSCAPE

NORTH PLAINS VETERAN'S PARK

Impervious TableExisting Impervious Area

Proposed Impervious Area3670 SF

670 SF

GENERAL NOTES:1. The Easements Shown Hereon Are Based On The Available Public Records.

2. Manholes Shown Hereon Are To Center Of Manhole Lid, Not Center OfStructure.

3. No vertical data or datum to be provided.

UNDERGROUND ACCURACY STATEMENT:The Underground Utilities Shown Have Been Located From Field SurveyInformation And Existing Drawings. The Surveyor Makes No Guarantees ThatThe Underground Utilities Shown Comprise All Such Utilities In The Area,Either In Service Or Abandoned. The Surveyor Further Does Not Warrant ThatThe Underground Utilities Shown Are In The Exact Location Indicated,Although We Certify That They Are Located As Accurately As Possible FromInformation Available. Due To The Hazardous Nature And Applicable OSHARequirements Regarding Confined Spaces, It Is Surveyor Policy To Not SendField Staff Into Utility Manholes To Retrieve Depth And Size Information.Information Shown Hereon Is Subject To An Uncertainty In AccuracyDepending On Depth, Size, Flow, And Construction Of Manholes. TheSurveyor Has Not Physically Located The Underground Utility Lines.

BASIS OF BEARING AND STATIONING:Based on on Horizontal Control, Recovery and Retracement Survey US26:Sunset Highway @ Glencoe road preformed by Oregon Department ofTransportation and Recorded in Survey No. 31,359 Washington CountyRecords.

POTENTIAL UNDERGROUNDFACILITY OWNERS

"ONE CALL"UTILITY NOTIFICATION CENTER

1-800-332-2344 or 811ATTENTION: Oregon Law Requires You To Follow Rules Adopted By TheOregon Utility Notification Center. Those Rules Are Set Forth In OAR952-001-0010 Through 952-001-0090. You May Obtain Copies Of TheRules By Calling The Center. (Note: The Telephone Number For The

Oregon Utility Notification Center Is (503) 232-1987.)

OwnerCity Of North PlainsBlake Boyles31360 NW Commercial StNorth Plains, OR 97133503.647.5555blake.boyles@northplains.org

PROJECT CONTACTS Project EngineerKittelson and Associates, Inc.Tony Roos, PE851 SW 6th St, Suite 600Portland, OR 97204503.228.5230troos@kittelson.com

SITE MAPSCALE: NTS

COVE

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NW HIGHLAND CTNW

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NW Highland Ct

NW

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US HWY 26

Project Site

ORS 92.044This design complies with ORS 92.044 (7) in that no utility infrastructure isdesigned to be within one foot of a survey monument location shown on asubdivision or partition plat. No design modification nor final field locationschange shall be permitted if it would cause any utility infrastructure to beplaced within the prohibited area.

Project SurveyorOTAKJon Yamashita, PLS808 SW Third Ave, Suite 800Portland, OR 97204503.415.2379jon.yamashita@otak.com

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Existing Right Of Way

Existing Gas Meter

Existing Water Meter

Existing Fire Hydrant

Existing Water Valve

Existing Storm Curb Inlet

Existing Sanitary Manhole

Existing Storm Manhole

Existing Storm Sewer Line

Existing NW Natural Gas Line

Existing Sanitary Line

Existing Wire Fence Line

Existing Storm Catch Basin

Existing Utility Pole

Existing Guy To Utility Pole

Existing Gas Valve

Existing Sign

Existing Mail Box

LEGEND

SD

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SS

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Existing Major Contour

GV

Existing WaterlineW

Existing Overhead WiresOHW

Existing Underground Power LinesE

Existing Telephone Line

Existing Public Easement

251

250

Remove/Abandon Existing Pipe

Existing Survey Monument

Existing Gravel Area

Existing Concrete Area

ABBREVIATIONS

Drawing

Sta. Station

Catch BasinCurb Inlet

Area Drain

SHT Sheet

R.O.W. Right-of-WayRt. Right

R Radius

Delta Angle

PT Point of Tangency

PVI Point of Vertical Inflection

Edge of Asphalt ConcretePVC Poly Vinyl Chloride

Ductile Iron

Begin Vertical Curve

Elevation

FT Feet

American Disabilities Act

S Slope

Each

RCP Reinforced Concrete Pipe

W Water

Electrical

T Telecom

SD Storm Drain

WQ Water Quality

Composite

THKN. Thickness

WQMH Water Quality Manhole

PRC Point of Reverse Curvature

Back of Curb (Top)

Back of Sidewalk

ODOT Oregon Department of Transportation

Lt. Left

L Length

PC Point of CurvaturePCC Point of Compound Curvature

PI Point of Inflection

NO. Number

LF Linear Feet

IE Invert Elevation

G GasGV Gas Valve

LVC Length of Vertical Curve

ACP Asphalt Concrete PavementNOM. NominalN.T.S./NTS Not to Scale

MJ Mechanical Joint

Max. Maximum

PE Plain End

TOC Top Of Curb

F.T. Flat Top

VC Vertical CurveMin. Minimum

PUE Public Utility Easement

PSUE Public Slope & Utility Easement

PSE Public Slope EasementPSDUE Public Slope, Drainage, & Utility Easement

PWE Public Wall EasementPWUE Public Wall & Utility Easement

End Vertical CurveExisting

FlangeFlow Line

DWG.

CBCI

AD

Δ

EAC

DI

BVC

ELEV

ADA

EAE

COMP.

BC

BW

EVCExtg.

FLGF.L./FL

MH Manhole

TC Top of Curb

TRK Truck

OSSC Oregon Standard Specifications for Construction

STANDARD DRAWINGSWashington County # DESCRIPTION

Striping Legend

Commercial Driveway Approach (w/ Planter Strip)1040

6110

Existing Deciduous/Coniferous Tree

ABB

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ATI

ON

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ND

SH

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IND

EX

PGE Portland General Electric

CWS #Curb And Gutter Inlet Protection905Inlet Protection Type 5920Standard Erosion Control Notes945

6050 Sign Post Install in P.C. Concrete or AsphaltP.C. Concrete Sidewalk Detail2110

Standard Curb and Gutter2010Vertical Curb2030

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PROJECT/WCLUC#

SHEET NO.

Submission Date:May 18, 2020

FINAL ELECTRONIC DOCUMENTAVAILABLE UPON REQUEST

Original Plans 11x17

J U L . 15 , 2 0 0 3A N T H O N Y M . R OOS

60404PE

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GENERAL NOTES

1. Contractor shall be responsible for meeting all americanswith disabilities (ADA) requirements as defined by the publicrights-of-way accessibility guidelines (PROWAG). Detailsand dimensions shown are approximate only and intendedas a guide for initial layout purposes only and are notcomplete. Contractor shall take all necessary fieldmeasurements and otherwise verify all dimensions to meetada requirements. Should any error or inconsistency existthe contractor shall not proceed with the work affected untilreported to the engineer for clarification or correction.

2. ADA Ramp: Refer To Standard Detail, Sheet 2B-2 Wash. Co.#2130 Diagonal Parallel Ramp.

3. All survey and staking necessary for construction shall beprovided by the contractor. The contractor shall developand make all detail surveys necessary for layout andconstruction. Complete all survey staking as needed usinginformation contained in the plans and adjusted asnecessary to meet ADA requirements. Additionalinformation or clarification by the engineer may be availableupon request, but is not guaranteed. Surveyed field layoutshall be reviewed by the City inspector prior demolition andagain prior to concrete placement.

4. Replace curbs, sidewalks, and/or driveway aprons that aredamaged as a result of construction operations. Replace fullsections to the nearest existing construction joint.Replacement well be considered incidental to the work.

5. Protect freshly poured concrete from vandalism or otherdamage for a minimum of twenty-four (24) hours or untilcured enough to support typical use, whichever is longer.Any concrete damaged by vandalism or other causes shallbe replaced at no cost to the city.

6. Contractor Will Notify Engineer 48 Hours in advance ofForm Work Completion and Pre-Pour of Concrete Walk.Contractor Will Notify Engineer Within 48 Hours of Concrete Walk Completion for Post Ramp Inspection.

LEGEND

Detectable Warning Surface

Slope 1.5%. (max. 2.0% Finished Surface Slope)(normal Sidewalk Cross Slope)

Slope 7.5%. (max. 8.3% Finished Surface Slope)

Line Length

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OHW OHW OHW OHW OHW OHW OHW OHW OHW

24.00'

24.00' 10.00'

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5.00'

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GENERAL NOTES

1. Contractor shall be responsible for meeting all americanswith disabilities (ADA) requirements as defined by the publicrights-of-way accessibility guidelines (PROWAG). Detailsand dimensions shown are approximate only and intendedas a guide for initial layout purposes only and are notcomplete. Contractor shall take all necessary fieldmeasurements and otherwise verify all dimensions to meetada requirements. Should any error or inconsistency existthe contractor shall not proceed with the work affected untilreported to the engineer for clarification or correction.

2. ADA Ramp: Refer To Standard Detail, Sheet 2B-2 Wash. Co.#2130 Diagonal Parallel Ramp.

3. All survey and staking necessary for construction shall beprovided by the contractor. The contractor shall developand make all detail surveys necessary for layout andconstruction. Complete all survey staking as needed usinginformation contained in the plans and adjusted asnecessary to meet ADA requirements. Additionalinformation or clarification by the engineer may be availableupon request, but is not guaranteed. Surveyed field layoutshall be reviewed by the City inspector prior demolition andagain prior to concrete placement.

4. Replace curbs, sidewalks, and/or driveway aprons that aredamaged as a result of construction operations. Replace fullsections to the nearest existing construction joint.Replacement well be considered incidental to the work.

5. Protect freshly poured concrete from vandalism or otherdamage for a minimum of twenty-four (24) hours or untilcured enough to support typical use, whichever is longer.Any concrete damaged by vandalism or other causes shallbe replaced at no cost to the city.

6. Contractor Will Notify Engineer 48 Hours in advance ofForm Work Completion and Pre-Pour of Concrete Walk.Contractor Will Notify Engineer Within 48 Hours of Concrete Walk Completion for Post Ramp Inspection.

LEGEND

Detectable Warning Surface

Slope 1.5%. (max. 2.0% Finished Surface Slope)(normal Sidewalk Cross Slope)

Slope 7.5%. (max. 8.3% Finished Surface Slope)

Line Length

Curve Length

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D

Existing ROW Line

Existing MH

Existing Catch Basin/Inlet

Flow Arrow

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X Silt Fence

OH

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BC173.5BC173.5

S173.75BC174.0

BC174.9

BC175.1

BC176.0S175.7

S176.08

S175.18

S174.98

S174

.08

S174.8

S174.6

FLAG 175.1

BC174.3

L175.7

S174.4

S175.5

S174.7

S175.3

S174.88

TC175.15

S177

.0S177.0

S177.0

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1.5%

2%

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2%

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1.5%

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10.01'

E170

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AREASPervious Concrete: 4,550sfSidewalk Area: 1,170sfLandscape Area: 4,430sfTotal Area: 10,050sf

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NOTES:

1. WHEN RAINFALL AND RUNOFF OCCURS, A KNOWLEDGEABLE AND EXPERIENCED PERSON IN THE PRINCIPLES, PRACTICES,INSTALLATION, AND MAINTENANCE OF EROSION AND SEDIMENT CONTROLS WHO WORKS FOR THE PERMITTEE MUST PROVIDE DAILYINSPECTIONS OF THE EROSION AND SEDIMENT CONTROLS AND DISCHARGE OUTFALLS.

2. CONSTRUCTION ACTIVITIES MUST AVOID OR MINIMIZE EXCAVATION AND CREATION OF BARE GROUND FROM OCTOBER 1 THROUGHMAY 31ST EACH YEAR.

3. DURING WET WEATHER PERIOD, TEMPORARY STABILIZATION OF THE SITE MUST OCCUR AT THE END OF EACH WORK DAY.

4. SEDIMENT CONTROLS MUST BE INSTALLED AND MAINTAINED ON ALL DOWN GRADIENT SIDES OF THE CONSTRUCTION SITE AT ALLTIMES DURING CONSTRUCTION. THEY MUST REMAIN IN PLACE UNTIL PERMANENT VEGETATION OR OTHER PERMANENT COVERING OFEXPOSED SOIL IS ESTABLISHED.

5. ALL ACTIVE INLETS MUST HAVE SEDIMENT CONTROLS INSTALLED AND MAINTAINED AT ALL TIMES DURING CONSTRUCTION. UNLESSOTHERWISE APPROVED, A SURFACE MOUNTED AND ATTACHABLE, U-SHAPED FILTER BAG IS REQUIRED FOR ALL CURB INLET CATCHBASINS.

6. SIGNIFICANT AMOUNTS OF SEDIMENT THAT LEAVES THE SITE MUST BE CLEANED UP WITHIN 24 HOURS AND PLACED BACK ON THESITE AND STABILIZED OR PROPERLY DISPOSED. THE CAUSE OF THE SEDIMENT RELEASE MUST BE FOUND AND PREVENTED FROMCAUSING A RECURRENCE OF THE DISCHARGE WITHIN THE SAME 24 HOURS. ANY IN-STREAM CLEAN UP OF SEDIMENT SHALL BEPREFORMED ACCORDING TO THE OREGON DEPARTMENT OF STATE LANDS REQUIRED TIME FRAME.

7. SEDIMENT MUST NOT BE INTENTIONALLY WASHED INTO STORM SEWERS, DRAINAGE WAYS, OR WATER BODIES.

8. SEDIMENT MUST BE REMOVED FROM BEHIND ALL SEDIMENT CONTROL MEASURES WHEN IT HAS REACHED A HEIGHT OF 1/3-RD THEBARRIER HEIGHT AND PRIOR TO THE CONTROL MEASURES REMOVAL.

9. CLEANING OF ALL STRUCTURES WITH SUMPS MUST OCCUR WHEN THE SEDIMENT RETENTION CAPACITY HAS BEEN REDUCED BY 50%AND AT COMPLETION OF PROJECT.

10. ANY USE OF TOXIC OR OTHER HAZARDOUS MATERIALS MUST INCLUDE PROPER STORAGE, APPLICATION, AND DISPOSAL.

11. THE PERMITTEE MUST PROPERLY MANAGE HAZARDOUS WASTES, USED OILS, CONTAMINATED SOILS, CONCRETE WASTE, SANITARYWASTE, LIQUID WASTE, OR OTHER TOXIC SUBSTANCES DISCOVERED OR GENERATED DURING CONSTRUCTION.

12. THE APPLICATION RATE OF FERTILIZERS USED TO REESTABLISH VEGETATION MUST FOLLOW MANUFACTURER'S RECOMMENDATIONS.NUTRIENT RELEASES FROM FERTILIZERS TO SURFACE WATERS MUST BE MINIMIZED. TIME RELEASE FERTILIZERS SHOULD BE USED ANDCARE SHOULD BE MADE IN APPLICATION OF FERTILIZERS WITHIN ANY WATER WAY RIPARIAN ZONE.

13. OWNER OR DESIGNATED PERSON SHALL BE RESPONSIBLE FOR PROPER INSTALLATION AND MAINTENANCE OF ALL EROSION ANDSEDIMENT CONTROL MEASURES, IN ACCORDANCE WITH CURRENT CLEAN WATER SERVICES STANDARDS AND STATE, AND FEDERALREGULATIONS.

14. PRIOR TO ANY LAND DISTURBING ACTIVITIES, THE BOUNDARIES OF THE CLEARING LIMITS, VEGETATED BUFFERS, AND ANY SENSITIVEAREAS SHOWN ON THIS PLAN SHALL BE CLEARLY DELINEATED IN THE FIELD. UNLESS OTHERWISE APPROVED, NO DISTURBANCE ISPERMITTED BEYOND THE CLEARING LIMITS. THE OWNER/PERMITTEE MUST MAINTAIN THE DELINEATION FOR THE DURATION OF THEPROJECT. NOTE: VEGETATED CORRIDORS TO BE DELINEATED WITH ORANGE CONSTRUCTION FENCE OR APPROVED EQUAL.

15. PRIOR TO ANY LAND DISTURBING ACTIVITIES, THE BMPS THAT MUST BE INSTALLED ARE GRAVEL CONSTRUCTION ENTRANCE,PERIMETER SEDIMENT CONTROL, AND INLET PROTECTION. THESE BMPS MUST BE MAINTAINED FOR THE DURATION OF THE PROJECT.

16. IF VEGETATIVE SEED MIXES ARE SPECIFIED, SEEDING MUST TAKE PLACE NO LATER THAN SEPTEMBER 1ST; THE TYPE AND PERCENTAGESOF SEED IN THE MIX ARE AS IDENTIFIED ON THE PLANS OR AS SPECIFIED BY THE DESIGN ENGINEER.

17. WATERTIGHT TRUCKS MUST BE USED TO TRANSPORT SATURATED SOILS FROM THE CONSTRUCTION SITE. AN APPROVED EQUIVALENTIS TO DRAIN THE SOIL ON SITE AT A DESIGNATED LOCATION USING APPROPRIATE BMPS; SOIL MUST BE DRAINED SUFFICIENTLY FORMINIMAL SPILLAGE.

18. ALL PUMPING OF SEDIMENT LADEN WATER MUST BE DISCHARGED OVER AN UNDISTURBED, PREFERABLY VEGETATED AREA, ANDTHROUGH A SEDIMENT CONTROL BMP (I.E. FILTER BAG).

19. THE ESC PLAN MUST BE KEPT ONSITE. ALL MEASURES SHOWN ON THE PLAN MUST BE INSTALLED PROPERLY TO ENSURE THATSEDIMENT LADEN WATER DOES NOT ENTER A SURFACE WATER SYSTEM, ROADWAY, OR OTHER PROPERTIES.

20. THE ESC MEASURES SHOWN ON THIS PLAN ARE THE MINIMUM REQUIREMENTS FOR ANTICIPATED SITE CONDITIONS. DURING THECONSTRUCTION PERIOD, THESE MEASURES SHALL BE UPGRADED AS NEEDED TO MAINTAIN COMPLIANCE WITH ALL REGULATIONS.

21. WRITTEN ESC LOGS ARE SUGGESTED TO BE MAINTAINED ONSITE AND AVAILABLE TO DISTRICT INSPECTORS UPON REQUEST.

22. IN AREAS SUBJECT TO WIND EROSION, APPROPRIATE BMPS MUST BE USED WHICH MAY INCLUDE THE APPLICATION OF FINE WATERSPRAYING, PLASTIC SHEETING, MULCHING, OR OTHER APPROVED MEASURES.

23. ALL EXPOSED SOILS MUST BE COVERED DURING WET WEATHER PERIOD.

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FINAL ELECTRONIC DOCUMENTAVAILABLE UPON REQUEST

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1. If Vegetative Seed Mixes Are Specified, Seeding Must TakePlace No Later That September 1; The Type AndPercentages Of Seed In The Mix Must Be Identified OnThe Plans.

2. All Pumping Of Sediment Laden Water Shall Be DischargedOver An Undisturbed, Preferably Vegetated Area, AndThrough A Sediment Control Bmp i.e. (filter Bag).

3. All Exposed Soils Must Be Covered During The WetWeather Period, October 01 - May 31.

LOCAL AGENCY-SPECIFIC EROSION CONTROL NOTES:

PRE-CONSTRUCTION NOTES

1. All Base Erosion Sediment Control Measures (inletProtection, Perimeter Sediment Control, GravelConstruction Entrances, Etc.) Must Be In Place, Functional,And Approved In An Initial Inspection, Prior ToCommencement Of Construction Activities.

2. Sediment Barriers Approved For Use Include Sediment Fence,Berms Constructed Out Of Mulch, Chippings, Or Other SuitableMaterial, Straw Wattles, Or Other Approved Materials.

3. Sensitive Resources Including, But Not Limited To, Trees,Wetlands, And Riparian Protection Areas Shall Be ClearlyDelineated With Orange Construction Fencing In A MannerThat Is Clearly Visible To Anyone In The Area. No ActivitiesAre Permitted To Occur Beyond The Construction Barrier.

4. Construction Entrances Shall Be Installed At The Beginning OfConstruction And Maintained For The Duration Of The Project.Additional Measures Including, But Not Limited To, StreetSweeping, And Vacuuming, May Be Required To Insure ThatAll Paved Areas Are Kept Clean For The Duration Of TheProject.

5. Run-on And Run-off Controls Shall Be In Place And FunctioningPrior To Beginning Substantial Construction Activities. Run-onAnd Run-off Control Measures Include: Slope Drains (withOutlet Protection), Check Dams, Surface Roughening, AndBank Stabilization.

GENERAL NOTES

All Existing Inlets To Be Removed Shall Be Protected FromSediment Laden Water Until The Inlet Is Removed

No Stock Piling Within Staging Areas, Without Contractor SuppliedErosion Control Plan

See Sheet 2D-3 For Erosion Control Details

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FOR FURTHER INFORMATIONON DESIGN CRITERIA SEECHAPTER 4 OF CLEAN WATERSERVICES EROSION PREVENTIONAND SEDIMENT CONTROLPLANNING AND DESIGN MANUAL.

36"MIN

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N.W. HIGHLAND COURT

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PHONE: CONTACT:

Vern Galaway Veteran's Park

North Plains

Concept Site Plan

Preliminary Design Subject to Change

Date: May 2, 2020

Tony Roos, PE(503)535-7444

0 201020

Scale: 1" = 20'

Page 16 of 19

Parks & RecThe Parks & Recreation Department is the combination of the Parks and Culture & Recreation departments in FY 2021.

•

•

•

•

Traditional community events, and any new ones, are now in the Parks & Recreation department.Under the new budget management system, Jessie Mays Hall revenues are restricted and dedicated to this department. Maintenance costs are as well.After the COVID-19 emergency, Jessie Mays Hall rentals should be explored as an enhanced revenue stream for the City. The City has no Parks & Recreation director, but multiple employees put time into department functions including the Public Works Director.

ACTUAL ACTUAL Actuals as of Year-EndAcct Description 2017-18 2018-19 Budget 3/31/2020 Estimate Proposed Approved Adopted

Restricted: Garlic Festival - - - - - 9,536 - - Unrestricted: General Fund Allocation - - - - - 5,000 - - Unrestricted: Balance Carried Forward - - - - - 5,879 - -

OPENING DEPARTMENT BALANCE - - - - - 20,415 - -

REVENUES

RESTRICTED REVENUES462000 Jessie Mays Hall Rentals 5,420 3,490 4,500 3,260 4,000 4,160 - - 464100 Comm Events Rev - - - - - - - - 464101 4th of July Rev - - - - - - - - 464102 Concerts in the Park Rev - - - - - - - - 464116 Garlic Festival 1,448 1,448 2,000 2,020 2,020 2,101 - -

LICENSES, PERMITS, FEES 6,868 4,938 6,500 5,280 6,020 6,261 - -

INTERGOVERNMENTAL - - - - - - - -

Parks & Rec Foundation - - - - - - - - GRANTS AND DONATIONS - - - - - - - -

461000 Interest - - - - - 204 - - OTHER REVENUE - - - - - 204 - -

RESTRICTED REVENUES 6,868 4,938 6,500 5,280 6,020 6,465 - -

GENERAL FUND UNRESTRICTED REVENUE SHAREDepartment Share (4.5% FY 2021) 71,717 67,655 73,535 25,031 59,779 48,295 - -

TOTAL PARKS & RECREATION REVENUES 78,585 72,593 80,035 30,311 65,799 54,760 - -

EXPENDITURESPERSONNEL SERVICES 7,706 6,961 7,735 4,713 6,284 11,034 - -

FTE 0.1 0.1 0.1 - - MATERIALS AND SERVICES 65,459 62,142 67,800 34,854 53,636 67,800 - - CAPITAL OUTLAY - - - - - - - - TRANSFERS OUT - - - - - - - - CONTINGENCY - - - - - - - -

TOTAL PARKS & RECREATION EXPENDITURES 73,165 69,103 75,535 39,567 59,920 78,834 - -

CHANGE IN FUND BALANCE 5,420 3,490 4,500 (9,256) 5,879 (24,074) - -

UNAPPROPRIATED:ENDING DEPARTMENT BALANCE 5,420 3,490 4,500 (9,256) 5,879 (3,659) - -

CARRY FORWARD/(GENERAL FUND RESERVES SUPPORT)

HISTORICAL DATA CURRENT YEAR 2019-20 NEXT YEAR 2020-21

Page 17 of 19

Parks & RecreationExpense Detail

ACTUAL ACTUAL Actuals as of Year-EndAcct Description 2017-18 2018-19 Budget 3/31/2020 Estimate Proposed Approved Adopted

110000 Salaries 5,315 4,546 4,850 3,108 4,144 7,142 - - 210000 Employee Benefits 172 719 990 628.00 837 1,278 - - 220000 Payroll Taxes 1,198 620 622 291 388 798 - - 230000 Retirement 1,021 1,076 1,273 686 915 1,816 - -

PERSONNEL SERVICES 7,706 6,961 7,735 4,713 6,284 11,034 - - 0.1 0.1 0.1

300101 Fourth of July 27 12,046 12,800 3,200 12,800 12,800 - - 300102 Concerts in the Park 2,500 1,157 2,000 596 - 2,000 - - 300107 Chili Cookoff 474 651 700 444 - 700 - - 300108 National Night Out 421 987 1,000 651 - 1,000 - - 300110 Volunteer Recognition 493 427 600 - - 600 - - 300111 Ice Cream Social 109 805 500 - 500 500 - - 300116 Garlic Festival 300 1,325 2,000 969 - 2,000 - - 300117 Clean Up Day 466 - 250 - - 250 - - 300119 Jingle 403 272 200 55 - 200 - - 300120 North Plains Event Association 1,750 - 1,750 - 1,750 1,750 - - 310000 Utilities - Jessie Mays 5,628 5,837 6,000 4,610 6,147 6,000 - - 330000 Professional Services 36,028 26,816 30,000 17,880 23,840 30,000 - - 340000 Repairs and Maintenance 15,945 6,336 4,000 2,049 2,732 4,000 - - 340001 Jesse Mays Repairs - - 1,000 754 1,006 1,000 - - 610000 Supplies 915 5,483 3,000 3,340 4,453 5,000 - - 610224 Fuel - - 2,000 306 408 - - -

MATERIALS AND SERVICES 65,459 62,142 67,800 34,854 53,636 67,800 - -

700000 Equipment - - - - - - - - CAPITAL OUTLAY - - - - - - - -

810009 Transfers Out - Equip Res - - - - - - - - TRANSFERS OUT - - - - - - - -

Contingency - - - - - - - - CONTINGENCY - - - - - - - -

PARKS & RECREATION TOTAL 73,165 69,103 75,535 39,567 59,920 78,834 - -

HISTORICAL DATA CURRENT YEAR 2019-20 NEXT YEAR 2020-21

Page 18 of 19

Parks Capital Fund

The Parks Capital Fund had two primary revisions since April 22.

• $700,000 Washington County grant for the Ghost Creek Pedestrian Path was moved to received in FY 2020.

• Veterans Park FY 2021 budget increased to $125,000 from $50,000

ACTUAL ACTUAL Actuals as of Year-EndAcct Description 2017-18 2018-19 Budget 12/31/2019 Estimate Proposed Approved Adopted

OPENING FUND BALANCE 1,647,135 1,644,624 2,198,538 2,307,966 2,307,966 2,120,339 - -

REVENUES

431000 Grant - 225,000 700,000 700,000 700,000 - - - 445000 SDCs 133,952 631,760 422,700 206,453 206,453 377,612 - - 461000 Interest 21,114 47,776 19,885 25,761 51,522 21,203.39 - -

TOTAL REVENUES 155,066 904,536 1,142,585 932,214 957,975 398,815 - -

EXPENDITURES

770000 Other Capital - 114,287 - 602 602 - - - 770000 SDC Study - - 15,000 - 15,000 15,000 770000 Jessie Mays Park Rehab - - 180,000 - 180,000 400,000 - - 770000 Veterans Park - - 200,000 178,014 200,000 125,000 - - 770001 Ghost Creek Ped Path 157,577 126,907 750,000 371,553 750,000 - - - 770002 McKay Creek Trail - - - - - 75,000 - -

Capital Outlay 157,577 241,194 1,145,000 550,169 1,145,602 615,000 - -

TOTAL EXPENDITURES 157,577 241,194 1,145,000 550,169 1,145,602 615,000 - -

CHANGE IN FUND BALANCE (2,511) 663,342 (2,415) 382,045 (187,627) (216,185) - -

UNAPPROPRIATED:RESERVE FOR FUTURE EXPENDITURE 1,644,624 2,307,966 2,196,123 2,690,011 2,120,339 1,904,154 - -

HISTORICAL DATA CURRENT YEAR 2019-20 NEXT YEAR 2020-21

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