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ECONOMIC DEVELOPMENT BOARD Thursday, June 7, 2018
Marshfield Utilities, 2000 South Central Avenue Downstairs Conference Room
2:00 p.m.
AGENDA
1. Call to order – Chairman Sennholz
2. Approval of minutes
a. May 3, 2018 – regular meeting
3. Identify potential conflicts of interest
4. Receive citizen comments
5. Recap special meeting with the Common Council held on May 31, 2018
6. Update on Wenzel Family Plaza
a. Review and Approve Memo of Understanding for the Wenzel Family Plaza
b. Discuss Porta Potty Location
c. Plaque Recognition
d. Ribbon Cutting on Wednesday, July 11, 2018 at 5:30 p.m.
7. Review items for Marshfield Utilities presentation
8. Housing Study Update
9. Discuss 2019 Budget parameters/goals related to economic development
10. Economic development activity updates
11. Next meeting date and items for future agendas
12. Adjourn
Posted this 5th day of June, 2018 by 5:00 PM by Josh Miller, Director of Development Services
NOTICE It is possible that members of and possibly a quorum of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Deb M. Hall, City Clerk, at 630 South Central Avenue or by calling (715) 384-3636.
CITY OF MARSHFIELD
MEETING NOTICE
Economic Development Board meeting
May 3, 2018
Present: Eberl, Sennholz, Dickrell, Buttke, Meissner, Staab, Meissner, Zalewski (left at
3:20 p.m.)
Absent:
Others: Josh Miller, Amy Krogman, Kaelie Gomez, (Main Street), Karen Olson
(MACCI), Jason Grueneberg (Wood County), Nick Kumm (Marshfield Utilities);
Dave Krause, and media
Josh Miller, Director of Development Services called the meeting to order at 3:00 p.m. in Room
108 of City Hall.
Miller asked for nominations for Chairperson
Buttke nominated Sennholz
There being no further nominations, Miller declared the nominations closed
EDB2018-18 Motion by Buttke, second by Eberl to elect Sennholz as Chairperson
Motion carried
Sennholz asked for nominations for Vice-Chairperson
Buttke nominated Meissner
EDB2018-19 Motion by Buttke, 2nd
by Eberl to elect Meissner as Vice - Chairperson
Motion carried
Approve minutes – April 5, 2018
EDB2018-20 Motion by Dickrell, second by Eberl to approve minutes from the April 5, 2018
meeting as presented.
Motion carried.
Conflicts of interest No members indicated that they had a conflict of interest with anything on the agenda.
Citizen comments
Sennholz invited comments from citizens, but no one spoke at this time.
Update on Wenzel Family Plaza
Miller updated the committee on the Wenzel Family Plaza.
Memorandum of Understanding: Staff has been working on the Memorandum of Understanding. Miller
went over the MOU with the committee.
EDB2018-21 Motion By Buttke, Second by Dickrell to recommend approval of the Memorandum of
Understanding to the Common Council
Motion carried
Review of donor naming concepts: Miller discussed the different concepts for name recognition of the
donors.
Grand opening for the Plaza is planned for July 10th
Housing issues and opportunities
Miller stated the MSA has submitted a proposal to update the Housing Study, however the cost is $8,150,
$5,000 was budgeted. Development Services has approximately $6,800 for Professional Services.
EDB2018-22 Motion by Eberl, second by Staab to recommend approval of the 2018 Housing Study
Update and direct staff to prepare a Budget Resolution for the additional funding.
Motion carried
Review of 2nd
Street Corridor redevelopment plan Request for Proposals:
Miller went over the proposals for the 2nd
St. Corridor redevelopment. Proposals are high. There was
approximately $21,000 budgeted for this project and bids are between $$38,000 - $71,000. The
committee discussed how to proceed with the RFP.
EDB2018-23 Motion by Staab, 2nd
by Meissner to approximately spending up to $50,000 on this 2nd
Street Corridor Redevelopment Plan with the additional funding coming from the 205 fund.
Motion carried
Review Economic Development Board accomplishments
Miller went over what EDB has accomplished. He stated he didn’t put together a list of action items that
have been completed and ones that still need to be completed. However, that list could be compiled.
Presentation to the Marshfield Utility Commission
The June 7th EDB meeting will be moved up to 2 p.m. to accommodate a 4:00 p.m. Utilities Commission
meeting. EDB will do a presentation on how the dividend payment is being utilized for economic
development activities.
Discuss housing issues and opportunities
The city needs housing and available lots. Need to figure out how we can be more developer friending.
How do we make it affordable and attractive to bring people into the area. A town hall meeting with
developers was suggested. Sennholz and Staab will work on this concept.
Economic Development Updates:
Gomez stated Main Street Marshfield will be hosting their Quartly Garthering in June. The topic will be
upper residential housing. MSM has moved into the Blodgett Haus. They have hired the Wenzel Family
Plaza coordinator. He will start May 15th. .
Olson reported she is updating the Economic Profile – Marshfield in Motion. She uses it to market
Marshfield. Centergy has a new website.
Miller reported he is getting inquiries from different businesses. Construction on the new City Hall is
going well. CFR will be closing on their land. The Quality Tanks addition is open. Hewitt Meats will be
opening soon.
Krause reported the Development Corporation has made progress. He will be able to share the details at a
later date.
Grueneberg stated the County has determined that ATV trails and routes are economic development.
Looking at connecting up with other counties. Starting the budget process.
EDB2018 -16 Motion by Eberl, second by Meissner, to adjourn to closed session under
Wisconsin Statutes 19.85(1)(e), “Deliberating or negotiating the purchasing of public properties,
the investing of public funds, or conducting other specified public business, whenever
competitive or bargaining reason are involved.”
Possible redevelopment projects in TID #4
Roll call vote – all ayes. (Time: 4:25 p.m.)
Motion carried
Present in closed session Miller, Sennholz, Meissner, Staab, Olson, Eberl, Dickrell, Buttke
EDB2018-17 Motion by Dickrell, second by Eberl, to return to open session.
Roll call vote – all ayes. (Time: 4:31 p.m.)
Motion carried
Sennholz reported that there would be no action taken from the item discussed in closed session.
Sennholz announced that the next Board meeting will be on Thursday, June 7th
at 2:00 p.m. in
Room 108 of the City Hall Plaza.
With no further business before the Board, Sennholz declared the meeting adjourned at 4:35 p.m.
Respectfully submitted,
Amy Krogman
Administrative Assistant III
TO: Economic Development Board FROM: Josh Miller, Director of Development Services DATE: June 7, 2018
RE: Summary staff report – EDB agenda items
The following is a list of items that will be discussed during the June 7th EDB meeting. The EDB may be asked to take action or provide direction on the items outlined below: Recap special meeting with the Common Council held on May 31, 2018 Staff wanted to get feedback from the EDB as to how the special meeting went with the Common Council on May 31, 2018. The topics discussed included the need for the West 2nd Street Redevelopment Plan, future funding of single family lots, and the need for additional industrial park land. We will likely set up another similar meeting in the next couple of months. What topics would the EDB like to see discussed at the next meeting? Update on Wenzel Family Plaza Review and Approve Memo of Understanding for the Wenzel Family Plaza After working with the Wenzel Family Plaza Committing (WFPC) on developing a draft of the Wenzel Family Plaza Memo of Understanding, staff reviewed the memo with the City Attorney and changes were made accordingly. The automatic renewal was removed, and the snow removal will be the responsibility of the Wenzel Family Plaza Committee, at least in 2018. The MOU is enclosed in the packet for the review and approval of the EDB. Discuss Porta Potty Location Mark Davis, the Wenzel Family Plaza Programming Coordinator sent staff a map showing a couple of options for placing an accessible porta potty that would likely be out there for July and August. He had inquired if the EDB was interested in the potential location of the facility. Enclosed is a map showing two potential locations. Plaque Recognition Staff has been working with Marshfield Monument on some plaque ideas for the donor and contributor recognition. Enclosed is a list of entities, businesses, and groups that will be recognized on the plaques. We plan to do one plaque for the
City of Marshfield
Memorandum
Wenzel Family, a second plaque for the major donors and Common Council, and a third plaque for the public campaign. Staff will bring photos of possible locations to the meeting to get some feedback from the EDB. Ribbon Cutting on Wednesday, July 11, 2018 at 5:30 p.m. The dedication/ribbon cutting for the Wenzel Family Plaza will take place on Wednesday, July 11, 2018. The details have yet to be worked out, but we will be doing a VIP tour prior to the ribbon cutting to give the major donors a walkthrough of the Plaza amenities. Review items for Marshfield Utilities presentation Staff is still putting together materials to present to the Marshfield Utility Commission immediately following the EDB meeting (at 4:00 pm). The two primary items we will be discussing are the activities that the EDB has funded since 2012 and the duties of the duties and responsibilities of the Business Development Director. Both summaries will be handed out at the meeting. Although we wouldn’t have time to modify the presentation, staff wanted to get any input from the EDB as to other items we may want to address in the presentation. Housing Study Update The funding has been approved for the Housing Study Update. At the time this information went out, staff was still waiting on the contract from MSA. Once we get that signed, the project can begin. Staff will plan on updating the EDB on the progress of the study at future meetings. Discuss 2019 Budget parameters/goals related to economic development Staff will go over the 2018 Marshfield Utility dividend payment estimate (paid in the spring of 2019) to determine what the EDB’s 2019 Budget usually looks like. The EDB should also look to identify any projects that need funding for 2019. The two big projects that should be considered are the Marshfield Residential Incentive (MRI) program ($50,000 budgeted in 2018) and the Wenzel Family Plaza programming ($50,000 budget in 2018). Additional requests for funding will come from MACCI and Main Street. Last year, the EDB requested and received funding ($61,750) from Wood County for the MRI program and economic development projects (Wenzel Family Plaza). Next meeting date and items for future agendas The next regularly scheduled meeting would typically be held on Thursday, July 5, 2018, at 3:00 pm in conference room 108 at City Hall. However, with the 4th of July Holiday, we will either move the meeting forward or back a week, depending on the EDB members’ availability.
Page 1 of 5
Wenzel Family Plaza MOU
WENZEL FAMILY PLAZA
MEMORANDUM OF UNDERSTANDING
WHEREAS, the City of Marshfield has complete ownership of Wenzel Family Plaza (Plaza) located
at: 111 West 3rd Street, Marshfield, Wood County, Wisconsin.
WHEREAS, Main Street Marshfield (Main Street) has agreed to be financial administer of the Plaza
and has a pronounced interest in conducting activities in the Plaza in part with the Wenzel Family
Plaza Committee (WFPC) a sub-committee of Main Street; and
WHEREAS, Marshfield Convention & Visitors Bureau Inc. (CVB) has agreed to serve on the
WFPC, has a pronounced interest in conducting activities in the Plaza and is donating funds for
programming activities to the WFPC in the amount of $50,000 in 2018; and
WHEREAS, the City of Marshfield (City), through the Economic Development Board (EDB) has
agreed to appoint representatives to the WFPC, has a pronounced interest in conducting activities in
the Plaza and has agreed to pay $50,000 in 2018 toward programming activities, and Parks and
Recreation Department will provide $50,736 toward maintenance of the Plaza; and
NOW, THEREFORE, in consideration of the mutual obligations, undertakings, promises and
covenants set forth herein, and other good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the parties agree as follows:
1) PARTIES: City of Marshfield (City), a Wisconsin municipal corporation duly organized under Wisconsin law;
Main Street Marshfield (Main Street), a Wisconsin non-stock, nonprofit 501(c)3 corporation duly
organized under Wisconsin law;
Wenzel Family Plaza Committee (WFPC), a sub-committee of Main Street Marshfield;
Marshfield Convention & Visitors Bureau (CVB), a Wisconsin non-stock 501 (c)6 nonprofit
corporation duly organized under Wisconsin law;
2) HISTORY:
The Plaza idea started 15 years ago when the City identified a need for a community gathering
place in its downtown master planning process. The Plaza site is the former home of a
professional building and former home of the Marshfield News-Herald offices and a parking lot
for downtown. In 2014, the City purchased the property and building, in hopes of developing the
property to generate tax revenue. After trying to find a developer for more than a year, the idea
for a plaza emerged as a more viable alternative. Construction on the Plaza began in September
2017 and it is scheduled to be completed by July 2018. The Plaza is being funded by a
combination of public and private monies, which includes contributions from the Wenzel
Family, the EDB, a grant from the Wisconsin Economic Development Corporation (WEDC),
and the CVB. The Plaza got its name from the Russell R. Wenzel Public Park Fund and the
Harry J. and Violet Wenzel family, the creators of Wenzel’s Farm Sausage.
The Main Street organization along with the CVB teamed up with other stakeholders to form the
WFPC, made up of seven members who have a vested interest in conducting activities and
programs at the Plaza.
Page 2 of 5
Wenzel Family Plaza MOU
3) ROLES AND RESPONSIBILITIES:
A. It is understood that the WFPC retains the right to unilaterally restrict any uses that they feel
to be harmful or detrimental to the Plaza, the City or its residents.
B. It is understood that Main Street and the WFPC will have exclusive use of Plaza to
coordinate and conduct activities.
C. It is understood that Main Street and WFPC shall conduct activities only during standard park
operation hours: 6:00am to 10:30pm daily. A variance may be granted upon request.
D. It is understood that Main Street and WFPC shall schedule and coordinate the setup, removal
and maintenance of decorations.
E. It is understood that the City’s Parks and Recreation Department, shall be responsible for
grounds maintenance.
F. It is understood that the Wenzel Family Plaza Committee shall be responsible for snow
removal on the public sidewalk adjoining the plaza property and inside the plaza.
G. It is understood that Main Street and WFPC shall designate, maintain and control a fund
specifically for events, programming, and staffing for the Plaza. Main Street will hire,
supervise and compensate a Wenzel Plaza Programming Coordinator who will report directly
to the Main Street Executive Director and WFPC.
H. It is understood that Main Street and WFPC shall provide a detailed annual report to the
various partners. The report shall include an analysis of the success metrics agreed upon and
identified by WFPC and the EDB including but not limited to the number of events and
estimate attendance at larger events.
4) TERMS:
The terms of this agreement shall be for the calendar year of 2018, starting upon date of signatures by
all parties and ending on December 31, 2018. Future years shall commence on each calendar year
starting on January 1, and terminate on December 31. This agreement can be renewed for successive
one (1) year terms if all parties provide written notice to the WPPC of renewal at least (30) days prior
to the termination date of the current term.
5) USAGE FEES:
The City, Main Street and WFPC may implement a fee for the use of the Plaza at any time. Any
revenue collected shall stay in a separate account specifically for the Plaza. The WFPC will approve
expenditures out of the account.
6) COMPLIANCE WITH LAWS: All parties at their sole expense, shall comply and shall cause its users to comply with all laws,
statutes, ordinances, and regulations (federal, state, county or municipal), now or hereafter enforced,
that are applicable. All parties, at their sole expense promise to comply and to cause its users to
comply with all rules and regulations issued from time to time by the City.
Page 3 of 5
Wenzel Family Plaza MOU
7) TERMINATION:
Each party may terminate this Memorandum of Understanding (MOU) on six (6) month written
notice without cause, or if prior to such action, the other party materially breaches any of its
representations, warranties or obligations. Except as may be otherwise provided in this MOU, such
breach by either party will result in the other party being responsible to reimburse the non-defaulting
party for all costs incurred directly as a result of the breach of this MOU, and shall be subject to such
damages as may be allowed by law including all attorneys' fees and costs of enforcing this MOU.
8) DISCLAIMER:
All parties acknowledge and agree that neither the City nor any employee, representative, or agent of
the City is making any representations or warranties or any kind whatsoever, other than those
provided in this MOU, whether oral or written, expressed or implied, statutory or otherwise, as to any
matter concerning the Plaza.
9) RELATIONSHIP OF PARTIES:
This MOU shall not create the relationship of principal and agent, or of partnership or joint venture,
or of any association or relationship between the parties.
10) NO THIRD-PARTY BENEFICIARIES:
This MOU shall not confer any rights or remedies upon any person other than the parties and their
respective successors.
11) ENTIRE AGREEMENT:
This MOU constitutes the entire agreement between the Parties and supersedes any prior
understandings, agreements, or representations by or between the Parties, written or oral, to the
extent they relate in any way to the subject matter hereof.
This MOU shall be deemed to amend and restate any prior written agreements relating to the Park.
12) SUCCESSION:
This MOU shall be binding upon and inure to the benefit of the Parties named herein and their
respective successors and permitted assigns.
13) NOTICES: All notices, requests, demands, claims and other communications hereunder shall be
in writing and sent by registered or certified mail, return receipt requested, postage prepaid,
If to City of Marshfield:
City of Marshfield
Attn: Parks and Recreation Director
211 E. 2nd Street Suite 111Marshfield, WI 54449
AND
City of Marshfield
Attn: Director of Development Services
630 S. Central Avenue
Marshfield, WI 54449
Page 4 of 5
Wenzel Family Plaza MOU
If to Main Street Marshfield and WFPC:
Main Street Marshfield
Attn: Executive Director
222 S. Central Avenue
Marshfield, WI 54449
If to Marshfield Convention & Visitors Bureau, Inc.:
Marshfield Convention & Visitors Bureau, Inc.:
Attn: Director
700 S. Central Ave
Marshfield, WI 54449
Any Party may send any notice, request, demand, claim, or other communication hereunder to the
intended recipient at the address set forth above using any other means (including personal delivery,
expedited courier, messenger service, telecopy, telex, ordinary mail, or electronic mail), but no such
notice, request, demand, claim, or other communication shall be deemed to have been duly given
unless and until it actually is received by the intended recipient.
[SIGNATURES FOLLOW ON PAGE 5]
Page 5 of 5
Wenzel Family Plaza MOU
City of Marshfield
Bob McManus, Mayor Date
Main Street of Marshfield
Kaelie Gomez, Executive Director Date
Marshfield Convention & Visitors Bureau
Matt McLean, Director Date