City of East Providence - clerkshq.comclerkshq.com/content/Attachments/EastProvidence-ri/130507_epbc.pdfCity of East Providence ... Request to fill Deputy Police Chief Position and

City of East Providence

145 TAUNTON AVENUE, EAST PROVIDENCE

STATE OF RHODE ISLAND AND PROVIDENCE PLANTATIONS 02914-4505

TEL. (401) 435-7521 FAX (401) 438-1719 TDD (401) 431-1633

CITY MANAGER WWW.EASTPROVIDENCERI.NET PETER GRACZYKOWSKI

TO: East Providence City Council

FROM: Peter Graczykowski, City Manager

DATE: May 3, 2013

RE: Budget Commission Personnel Activity Report

CC: East Providence School Committee Kimberly Mercer, Superintendent of Schools

For your reference, included is a summary of the East Providence Budget Commission (“EPBC”) Personnel activity from its May 2, 2013 regular meeting. The delegation of authority for all personnel matters to the City Council, School Committee, City Manager and Superintendent of Schools, originally granted on March 28, 2013, was rescinded by the Director of Revenue on April 18, 2013 until further notice. 1. EPBC approved the following personnel actions by the City, a detail of which is included for

the Council’s reference:

a. Fill of Highway Superintendent position and certification of eligibility list.

b. Fill of Auto Mechanic I position and certification of eligibility list.

c. Sending of Two Police Recruits to the Municipal Police Academy and certification of eligibility list.

d. Temporary Assistance in the Treasury Division under the 75-day Rule.

2. EPBC deferred its action on the following personnel action by the Schools so that additional budgetary information can be researched and provided. Details of this request are also included for the Council’s reference:

a. Post and Fill of the Director of Pupil Services.

3. Under discussion of additional agenda items, EPBC clarified that its previously adopted emergency hiring policy, which allowed for temporary, emergency hiring by the City and Schools, subject to subsequent approval of EPBC; was rescinded along with other personnel matters over which EPBC has jurisdiction under R.I.G.L. § 45-9-6.

4. EPBC approved the minutes from its March 28, 2013 meeting.

5. The next regularly scheduled meeting of EPBC is on Thursday, September 23, 2013 at 3:00 p.m. at the City Hall in Room 306.

Memo To: East Providence Budget Commission

From: Peter Graczykowski, City Manager

CC: East Providence City Council Steve Coutu, Public Works Director Malcolm Moore, Finance Director Kathleen Waterbury, HR Director

Date: April24, 2013

East Providence Budget Commission

Re: Request to appoint and fill Highway Superintendent position

Summary

This request is for approval of the following two personnel actions involving the Highway Superintendent position in the Public Works Department:

1. Request to certify an eligibility list for the position of Highway Superintendent;

2. Request to appoint the top-ranked individual on the eligibility list to the available position ofHighway Superintendent.

Background and Explanation

The Highway Superintendent position became vacant late in FY2012 due to the retirement of the incumbent. The position was not anticipated to be vacant and is budgeted for FY2013. The Highway Superintendent is responsible for all operations of the Highway Division, including the assignment of work crews and overall supervision of Highway Division staff. fu addition, the Highway Superintendent will assist in the management and administration of the refuse and recycling program. Therefore, the City requests to appoint and fill this essential position to ensure proper management of the division and efficiency in operations

The Budget Commission approved the post and fill of this position at its Januray17, 2013 meeting, under item 5B. Upon completion of the examination process by the City on March 20, 2013, three successful internal candidates were identified and ranked for inclusion on the certified eligibility list, as follows:

1. Robert M. Walker, Lincoln, RI Score: 93

2. William L. Abbood, East Providence RI Score: 86

3. Christopher DiCecco, East Providence, RI Score: 85

The appointment was delayed due to the unresolved eligibility issues with the City's Personnel Hearing Board membership, which were ultimately addressed at the April 16, 2013 City Council meeting by means of removal of the member ineligible to serve. Subsequently, on April 18, 2013,

the delegation of the authority over personnel decisions to the City and Schools was rescinded by the Director of Revenue, and such authority now rests with the Budget Commission until further action. Accordingly, the City requests that the Budget Commission certify the attached eligibility list and approve the appointment of the top-ranked candidate, Robert Walker, to the position of Highway Superintendent, to be effective immediately.

Budgetary Impact

Expenditures FY2013 FY2014 FY2015 FY2016 FY2017 Total

General Fund

Request 115,184 115.184 115,184 115.184 115.184

Budget 134,393 134.393 134,393 134.393 134.393

All Funds

Revenues FY2013 FY2014 FY2015 FY2016 FY2017 Total

General Fund $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

All Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

• Page2

FUND DEPT !DIVISION -·-[JOBTITLE I Base I Long I FICA I MERS I Health I CoPay I Dental I Other I Totals 011 BUDGETED 630 HIGHWAY HIGHWAY SUPERINTENDENT 82,958 7,466 6,917 19,218 16,691 (3,338) 1,027 3,453 134,393

011 PROPOSED 630 HIGHWAY HIGHWAY SUPERINTENDENT 71,248 4,275 5,778 16,051 16,691 (3,338) 1,027 3,453 115,184

$5'+~~?~ DEP ARTl\.ffiNT OF HUMAN RESOURCES

CITY HALL 145 TAUNTON A VENUE

EAST PROVIDENCE, RHODE ISLAND 02914-4505

ELIGIBILITY LIST

TO: CHAIRPERSON BUDGET COMMISSION

EMPLOYMENT LIST: # 04-13 EFFECTIVE DATE: ------

POSITION: HIGHWAY SUPERINTENDENT

Examination Used: 100% Oral

Rank Order, Name and Score of Successful Candidates:

RANK NAME 1. Robert M. Walker, Jr., Lincoln, Rl 02865 2. William L. Abbood, East Providence, Rl 02916 3. Christopher DiCecco, East Providence, Rl 02916

SCORE 93 86 85

Kathleen Waterbury Human Resources Director

APPROVED: BUDGET COMMISSION

CHAIRPERSON

TEL (401) 435-7766

DATE

FAX (401) 435-1920 TDD (401)431-1633

Memo East Providence Budget Commission

To: East Providence Budget Commission

From: Peter Graczykowski, City Manager

CC: East Providence City Council

Steve Coutu, Public Works Director

Malcolm Moore, Finance Director

Kathleen Waterbury, HR Director

Date: April 24, 2013

Re: Request to appoint and fill Auto Mechanic position

Summary

This request is for approval of the following two personnel actions involving the Auto Mechanic 1

position in the Public Works Department:

1. Request to certify an eligibility list for the position of Auto Mechanic 1;

2. Request to appoint the top-ranked individual on the eligibility list to the available

position of Auto Mechanic 1.


The Auto Mechanic 1 position became vacant late in FY2012 due to the retirement of the

incumbent. The position was not anticipated to be vacant and is budgeted for FY2013. The

Central Garage Division is responsible for the repairs and maintenance of all City vehicles and

equipment, including Police and Fire Vehicles, DPW, Parks, and Water. Over the past several

years, this Division has lost three full-time positions (two Mechanics and one Mechanic Helper).

Therefore, the City requests to appoint and fill this position to ensure current service levels are

maintained.

The Budget Commission approved the post and fill of this position at its December 13, 2012

meeting, under item 3. Upon completion of the examination process by the City on April 25,

2013, three successful candidates were identified and ranked for inclusion on the certified

eligibility list, as follows:

1. Mark Johnson, North Kingstown, RI Score: 79.33

2. Thomas Reardon, West Kingston RI Score: 73.50

3. Thomas Kane, Berkley, MA Score: 71.00

Accordingly, the City requests that the Budget Commission certify the attached eligibility list and

approve the appointment of the top-ranked candidate, Mark Johnson, to the position of Auto

Mechanic, to be effective immediately.

� Page 2

Budgetary Impact

Expenditures FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

General Fund

Budget

Requested

77,883

67,651

77,883

67,651

77,883

67,651

77,883

67,651

77,883

67,651

DIVISION JOB TITLE Base Long FICA MERS Health CoPay Dental Other Totals670 CENTRAL GARAGE AUTO MECHANIC I - Requested 41,027 - 3,139 8,720 16,691 (1,040) 1,027 1,226 67,651

670 CENTRAL GARAGE AUTO MECHANIC I - Budgeted 48,950 2,937 3,969 11,028 16,691 (1,040) 1,027 1,226 77,883


Memo To:

From:

CC:

Date:

Re:


Peter Graczykowski, City Manager

Malcolm Moore, Finance Director Kathleen Waterbury, Human Resources Director Maj. Christopher Parella, Acting Chief of Police

(Revised) 04/24/2013

Request to send two recruits to the July Police Academy

Summary

The East Providence Police Department is seeking to send two (2) recruits to the academy to fill two (2) confirmed vacancies within the Department. The approval request is made to EPBC pursuant to the April 18, 2013 letter from the Director of Revenue reinstating the personnel powers to EPBC.


There are currently 93 sworn officers including the Chief and Deputy Chief budgeted in the FY 2013 budget. The Deputy Chief retired on December 31, 2012, which created the first vacancy, as approved by EPBC at its January 31, 2013 meeting, under item S(b), Request to fill Deputy Police Chief Position and Backfills. In August 2013, another Policeman will reach his 60th birthday and will have to retire, per Sec. 11-235 (b) of the City Code, creating the second vacancy.

Upon completion of the recruitment process, 29 successful candidates were identified and ranked for inclusion on the certified eligibility list that is attached for your review and approval. Of the 29 eligible, the top four candidates have been selected for the certification list in accordance with the East Providence Revised Ordinances, Sec. 11-66. Vacancies "If there is more than one vacancy, the board shall certify two names more than the number of existing vacancies".

Accordingly, the City requests that the Budget Commission certify the attached eligibility and certification lists and approves the appointment of the two top-ranked candidates.

Budgetary Impact

The cost to hire both will be $17,993, including testing, uniforms, gear, weapons and ammunition. The FY 2013 salary expense will be $18,000 plus benefits. This would be offset by the savings from the two vacancies. For FY 2014- 2017, there would be at least savings in longevity. The savings are based on budgeted numbers vs. the cost to hire the new recruits.

Expenditures FY2013 FY2014 FY2015 FY2016 FY2017

General (113,796) (13,438) (13,438) (13,438) (13,438) Fund

All Funds

• Page2

W~r#ad~~ DEPARTMENT OF HUMAN RESOURCES

CITY HALL 145 TAUNTON AVENUE


ELIGIBILITY LIST

TO: CHAIRPERSON BUDGET COMMISSION

EMPLOYMENT LIST: #05-13 EFFECTIVE DATE: ____ _

POSITION: POLICE OFFICER Examination Used: Written/Oral Exam- 100%

Military Points 4/5 Points Residency 5 Points {Maximum}

Rank Order, Name and Score of Successful Candidates: RANK NAME 1. Thomas Davis, East Greenwich, RI 02818 2. Kelly Munger, Newport, RI 02840 3. Matthew Varone, Exeter, RI 02822 4. Keith Riendeau, East Providence, RI 02915 5. Alex Travers, Swansea, MA 02777 6. Steven Fundakowski, North Attleboro, MA 02760 7. Christine Heal, Portsmouth, RI 02872 8. Gregory Parrillo, Shelton, CT 06484 9. Brenton Medeiros, East Providence, RI 02914 10. Zachary Day, Rehoboth, MA 02769 11. John LeDuc, East Providence, RI 02916 12. Timothy Brady, West Warwick, RI 02893 13. Warren Caldwell, Portsmouth, RI 02871 14. Joshua Mason, Harrisville, RI 02830 15. Justin Mowry, East Providence, RI 02914 16. Richard Read, North Providence, RI 02911 17. Brett, Kubiak, Worcester, MA 18. Johan Giraldo, East Providence, RI 02914 19. Michael O'Connell, Cranston, RI 02905 20. Jeffrey Dumont, Central Falls, RI 21. Ryan Murphy, Bellingham, MA 02019 22. Eric Lewandoski, Wyoming, RI 02898 23. Harrison Northup, Wakefield, RI 02879 24. Zeke A. Fortier, Bellingham, MA 02019 25. Shelby Pickering, Warwick, RI 02888

TEL (401) 435-7766

SCORE 143 142 141 139 138 138 137 136 136 136 135 134 134 134 133 133 133 132 132 132 130 130 129 129 128

FAX (401) 435-1920 TDD (401) 431-1633

Rank Order, Name and Score of Successful Candidates: RANK NAME 26. Adrian Restrepo, Providence, RI 02909 27. Rafael Matos, Scituate, RI 02825 28. Gregory Mullery, Warwick, RI 02889 29. Michael Jacome, Narragansett, RI 02882

Page Two Police Officer

SCORE 127 125 122 121

~ l.)xfu)A KATHLEEN WATERBl.JiY HUMAN RESOURCES DIRECTOR


CHAIRPERSON DATE

~~~ad!?~ DEPARTMENT OF HUMAN RESOURCES

CITY HALL 145 TAUNTON AVENUE


CERTIFICATION LIST

To: CHAIRPERSON BUDGET COMMISSION

Employment List #05-13 Certification #05-13

Position: POLICE OFFICER Number of Vacancies: 2 -=--

According to Section 20-18{c} in the Civil Service Ordinances of the City of East Providence, the following list of certified eligibles is submitted for your consideration:

RANK NAME 1. Kelly Munger, Newport, RI 02840 2. Matthew Varone, Exeter, RI 02822 3. Keith Riendeau, East Providence, RI 02915 4. Alex Travers, Swansea, MA 02777


CHAIRPERSON

TEL (401) 435-7766

SCORE 142 141 139 138

Kathleen Waterbury ~ Human Resources Director

DATE

FAX (401) 435-1920 TDD (401) 431-1633

Apr. 17. 2013 3:42PM

Lieutenant Nelson East Providence Police Department 750 Waterman Avenue East Providence, Rl 02914

RE: Deferment Recruitment

Lieutenant Nelson/East Providence Police Department,

No. 0288 P. 1

·I am writing this letter to request deferment during this current selection process for the East Providence Police Department in regards to the July 2013 Rhode Island Municipal Police Academy. I am asking remain on the two-year hiring list with the department and to be eliglble as a candidate in the future. I would like to thank the department for its time throughout the process and in advance for the consideration in this matter.

Sincerely,

Thomas R. Davis

H P r. L '+· LV I J I L: V :H lVI

Steven Fundakowski 3 HawkinsRd North Attleboro, MA 02760 Aprill8, 2013

Chief Tavares Chief of Police East Providence Police Department 750 Waterman Ave East Providence, RI 02914

Dear Chief Tavares:

1~ u . v rn r . 1

I am writing this letter to request to be deferred to the next round of Police Officer hiring. Currently, I would not be able to attend the Police Academy due to family reasons. However, this would change if I was given the opportunity for future employment. Thank you for your time and consideration.

Sincerely,

1



From: Malcolm Moore, Finance Director

CC: Peter Graczykowski, City Manager

Kathleen Waterbury, HR Director

Date: April 24, 2013

Re: Request to fill the Vacant Group Leader Position with Retiree

Summary

The City is requesting to fill the vacant Group Leader Position in the Treasury Department, using the

75 day rule.


The Group Leader retired in January 2013. Until the implementation of the new tax collection system

is in place, it is requested to bring back the retired Group Leader under the 75 day rule. At the

completing of the implementation, an assessment will be made to determine if the Group Leader

position will be needed going forward.

Budgetary Impact

There is a savings of $47,898 by utilizing the 75 day rule. It is our expectation that the actual days

needed would be less than 75.

Expenditures FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

General Fund

Budget

Paid thru Jan

75 Day Rule

83,023

20,756

14,370

??

??

??

??

DIVISION JOB TITLE Base Long FICA MERS Health CoPay Dental Other Total270 Budget TREASURY GROUP LEADER 46,275 4,165 3,859 10,720 16,691 (1,040) 1,027 1,326 83,023

Paid thru Jan (3 months) 11,569 1,041 965 2,680 4,173 (260) 257 332 20,756 75 Day rule 13,348 1,021 14,370 Savings 47,898


From: Kim Mercer, Superintendent

CC: East Providence School Committee

Peter Graczykowski, City Manager


Kat Waterbury, HR Director

Date: April24, 2013


Re: Request to post and fill Director of Pupil Personnel Services

Summary

The East Providence School Department requests to post and fill the position Director of Pupil Personnel Services.


The Director of Pupil Personnel Services plays a vital role in the school district. For this reason this position needs to be filled by a full-time permanent employee. This position has been filled by an interim retired administrator since May 17,2010. To be in compliance with Title 16-16-24 which states, the employer must make a "good faith effort" to fill the position with a non-retried employee, the East Providence School Department will advertise this position as required by statute.

Budgetary Impact

The Directors salary has been reduced but the associated benefits have increased disproportionately. The deficit is offset by the savings in the Director of Education position.

Expenditures F¥2013 F¥2014 F¥2015 F¥2016 F¥2017

General Fund

Budget 125,951 125,951 125,951 125,951 125,951

Requested 138,662 138,662 138,662 138,662 138,662

Revenues FY2013 FY2014 FY2015 FY2016 FY2017

General Fund

All Funds '

• Page2

!TITLE .. ~ I Total Salary J MED/FICA I Pension I Health/Dental J · Co Pay I Total I INTERIM DIRECTOR OF PUPIL PERSONNEL 117,000 8,951 - 125,951

DIRECTOR OF PUPIL PERSONNEL 108,000 1,566 15,131 17,326 (3,361) 138,662

Page 1 of 3

City of East Providence Budget Commission

City Hall

145 Taunton Avenue

East Providence, RI 02914

(401) 435-7500

Meeting Minutes March 28, 2013

3:00 PM Room 306, City Hall

Working Session 3:00 PM

Meeting Minutes March 28, 2013

Room 306, City Hall

Members: Diane Brennan – present

Michael O’Keefe – present

Stephen Bannon – present

Peter Graczykowski, City Manager - present

James Briden, Mayor – present

Other Attendees: Governor Lincoln Chafee

Rosemary Booth Gallogly, Director of Revenue

Christy Healey, Deputy Director of Revenue

Robert Eaton, Budget Commission Fiscal Advisor

Kat Waterbury, Human Resource Director

Heather Martino, Interim Human Resource Director


John Cimino, Interim Finance Director

John DeGoes, Interim Superintendent

Kim Mercer, Superintendent

Joel Monteiro, School Committee Chair

Members of the Public

The Meeting was called to order at 3:04 PM.

Item #1: East Providence Budget Commission accomplishments and recommendation to

continue delegation of authority – Diane Brennan.

Governor Lincoln Chafee began by expressing his gratitude to the volunteer Budget Commission

members, Chairperson Diane Brennan, Michael O’Keefe, and Stephen Bannon. He also

expressed his thanks to the other Commission members City Manager Peter Graczykowski,

Mayor Jim Briden, and former Mayor Bruce Rogers.

Governor Chafee stated that it was a great precedent that the Commission voted unanimously in

all votes which is a testament to the working relationship between the State and City. Governor

Chafee touched on brief highlights as to the reasons why the State became involved in East

Providence and some of the accomplishments. Director of Revenue Rosemary Booth Gallogly

Page 2 of 3

continued by stating the most important accomplishments of the Commission were adopting a

balanced 5-year budget plan, creating the Budget Reserve Fund, and stabilizing the credit rating

from a negative outlook to a positive outlook. Director Gallogly stated the full list of

accomplishments is outlined in the letter included in the packet for the meeting.

Mayor Jim Briden presented Governor Chafee with a Citation on behalf of the City of East

Providence thanking him for his efforts in stabilizing the finances of the City.

Item #2: Review and approval of Tentative Collective Bargaining Agreement with Police,

Fire, and Council 94 – Joe Whalen.

Chair Brennan states that at this time only the Tentative Collective Bargaining Agreement for

Council 94 is ready to be approved by the Commission. The Commission approves it

unanimously 5-0.

Item #3: Resolution of approval of TANs – Malcolm Moore.

Finance Director Malcolm Moore stated that this resolution was to draw down the final amount

in TANS for the fiscal year. He stated that the final draw was less than the original $5 million

required and that the total amount of TANS for FY 2013 will be $19,790,000 which is less than

the originally anticipated $22,000,000. Director Moore stated that the interest rates have gone

down with the final TANS interest rate being 2.95%. The Budget Commission approves the

resolution unanimously.

Item #4: Second Reading and Approval of Amended Rainy Day Fund Ordinance

previously adopted by the East Providence Budget Commission May 31, 2012.

The Budget Commission approves unanimously.

Item #5: Review of payments, procurements, and personnel actions since February 28,

2013 – Peter Graczykowski and John DeGoes.

City Manager Peter Graczykowski states the City Council has approved two bids for the ERP

Financial Software and a Municipal Compost Screener. The payments made by the City and

School since the last Budget Commission meeting on February 28, 2013 are reviewed and

approved. The personnel action items of hiring two middle managers in the Human Resources

Department and an emergency hire at the Early Childhood Coordinator are reviewed and

approved. The stipends paid to the Finance Dept. as part of a previous Memorandum of

Agreement (MOA) approved by the Budget Commission in May of 2012 was reviewed and

approved.

Item #6: Review of City Council Minutes from March 5, 2013.

The Commission reviewed the minutes and made no actions.

Item #7: Approval of Budget Commission Minutes from February 28, 2013.

Page 3 of 3

The Commission approved the minutes from February 28, 2013.

Mayor Jim Briden presents the volunteer Budget Commission members, Director of Revenue

Gallogly, and staff members from the State with Citations thanking them for their work in

helping to restore financial stability to the City.

Director Gallogly states that Michael O’Keefe is resigning as his position on the Budget

Commission and will be replaced by Deputy Director of Revenue Christy Healey. She explains

that the Commission will remain in place until the Administrative and Finance Officer (AFO) is

appointed. The Commission will no longer meet, but be in an advisory status until the AFO is

appointed.

The meeting is adjourned at 3:29 PM.

EPBC/re

Documents

City of East Providence - clerkshq.comclerkshq.com/content/Attachments/EastProvidence-ri/130507_epbc.pdfCity of East Providence ... Request to fill Deputy Police Chief Position and