City of Atlanta Mayor Kasim Reed

Maximo Migration

Office of Engineering Services

Strategic Asset Management Division (SAMD)

Provide our customers with reliable, high quality water services in a

safe, respectful, responsive, and environmentally responsible manner, all at value.

Deliver excellent customer service through a motivated, skilled, and empowered workforce.

Ensure professional stewardship of Atlanta’s drinking water, wastewater, storm water, and natural systems.

Protect and enhance the region’s water resources, public health, and property while promoting sustainability and economic vitality.

DWM - Mission

379 square mile service area with 2,600+ miles of distribution piping

6 pump stations 3 Reservoirs

• 2 at Hemphill (combined 525 MG) • Atlanta Fulton County (1 BG)

3 Water Treatment Plants • Hemphill (136.5 MGD) • Chattahoochee (64.9 MGD) • Atlanta Fulton County (90 MGD)

Approximately 1,574 miles of combined and separate sanitary sewers

16 collection system pump stations 14 force mains 5 tunnels 4 tunnel pump stations 6 combined sewer control facilities

(CSCF) 2 water quality control facilities (WQCF) 4 Water Reclamation Centers

• Utoy Creek (44 MGD) • RM Clayton (122 MGD) • South River (54 MGD) • Intrenchment Creek

DWM Facts Water Wastewater

DWM Area of Responsibility Maps

Maximo • Department of Aviation • Department of Watershed Management

Vertical Assets (Plants)

Hansen (Infor Public Sector) • Department of Watershed Management

Linear Assets (Collection and Distribution) • Department of Public Works

AssetWorks • Fleet Services

Numara BMC FootPrints • Atlanta Information Management Services

Group - IT

Computerized Maintenance Management Systems

Internal DWM Maximo Clients

Warehouse

Office of Water Treatment and Reclamation

DWM Fleet Management

Purchasing

THEN 1998

• Consent decree required a Maintenance Management system “(xi) a maintenance management

system for planning and scheduling maintenance; prioritizing maintenance tasks; keeping an inventory of equipment; tracking the maintenance history of equipment, buildings, and facilities listing uncompleted work orders or scheduled maintenance …”

• Primary goal of Work Order records to

indicate required work was being completed

NOW 2016

• Asset Management Approach Lifecycle Cost Risk / Criticality CIP Prioritization

• Maintenance Management

Work-Flow Improvement PM Streamlining

Maximo – Then and Now

Maximo Upgrade Plan

Maximo 6.2.1 (RMC,IC,UC)

Maximo 6.2.3 (SR)

Maximo 7.1.1.6 (WTP)

Maximo 7.1.1.13

(All Sites)

Maximo 7.6 (All Sites)

Legacy Migration Upgrade

Intent was to go from three legacy systems directly to the latest Maximo 7.6 environment incrementally site by site.

Preliminary evaluations revealed shortfalls in Inventory which required an intermediate step to the 7.1.1.13 environment.

Adoption of 7.1.1.13 allowed for greater scrutiny of processes, work flows, inventory, and assets.

Aged data was purged; valid data from legacy systems was standardized and consolidated into a unified 7.1.1.13

What Goes?

Atlanta Services Group • Contractor charged with fulfilling

CoA Task Order CMMS Assessment & Asset Management Implementation Planning Support.

Problems identified:

• 3 independent Systems • Non Standardized Processes

across locations • Aged Asset Data • System configuration flaws • Inventory evaluation

Task Order Introduction and Credits

Basis of Migration

Locations/Assets • Phase 1

CSCF / Pump stations moved per business processes to Intrenchment Creek Water Reclamation Center in Maximo

Old Distribution and Collection removed from within Water Treatment Plants. Minimal Asset and Location Updates with 7.1.1.13 implementation

– Plants were provided with copies of their Hierarchy for review and comments were incorporated

• Phase 2 Strategic Asset Management and Office of Water Treatment and Reclamation

approved New Hierarchy to be implemented – Standardized hierarchy across all Department of Watershed Management

sites Updated asset data

Maximo 7.1.13 – Locations & Assets

Locations & Assets

Full review of enterprise data sets • Work Order Types • Work Order Statuses • GL Accounts • Limits and Tolerances

Maximo 7.1.1.13 – Enterprise Data Sets

Consolidation of Work Types

Eleven Work Types were consolidated from the three Maximo systems.

WORK TYPE v.7.1.1.13

DESCRIPTION USED IN

v6.2.1

USED IN

v6.2.3

USED IN

V7.1.1.6 ADMIN Administrative X X ASA Additional Services X CM Corrective Maintenance X X X EM Emergency Maintenance X X X GM1 Grounds Maintenance X X INSP Inspection X MCRR Capital Project Repair X PM Preventive Maintenance X X X RE Rain Event X X SFTY Safety X X SP Special Project X X

People/Labor/Crafts

Record Previous Count New Count

People 2,099 330 Labor 1490 263 Craft 107 15 (sharing 29 skills)

Users / People / Labor • HR Active Employee List • Maximo User Login Tracking • Plant Management Review • New Crafts created from existing crafts and laborers included

in Maximo • Blended Craft rates created from fully burdened labor rates of

the members of each craft

Security Groups • Crosswalk from Existing Systems

New Security groups created • Complete Audit for each security group (~3500 Security Permissions)

Access significantly minimized from existing systems to align with requirements and existing business processes.

• Plant Management Review Legacy Systems: 134 Groups Current System: 24 Groups

Security Groups

Users Security Matrix

Maximo Users

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MAXIMO_APP OPTION_NAME OPTION_DESCRIPTION ITEM INSERT Insert New Item 1 1 1 1 1 1 1 1 1 1 1 1 ITEM READ Read access to Item Master 1 1 1 1 1 1 1 1 1 1 1 1 ITEM SAVE Save Item 1 1 0 0 0 0 0 1 0 0 0 0 ITEM DELETE Delete Item 0 0 0 0 0 0 0 0 0 0 0 0 ITEM COMMCODE Add/Modify Commodity Codes 1 1 0 0 0 0 0 0 0 0 0 0 ITEM CONVERSION Add/Modify Conversions 1 1 0 0 0 0 0 0 0 0 0 0 ITEM CREATEREPT Create Report 0 0 0 0 0 0 0 0 0 0 0 0 ITEM OBSOLETE Set ITEM to Obsolete Status 1 0 1 0 0 0 0 0 0 0 0 0 ITEM PENDING Set ITEM to Pending Status 1 1 1 1 1 1 1 1 1 1 1 1

ITEM PENDOBS Set ITEM to Pending Obsolescence Status 1 0 1 0 0 0 0 0 0 0 0 0 ITEM PLANNING Set ITEM to Planning Status 1 1 0 0 0 0 0 0 0 0 0 0 INVENTOR INSERT Insert New Item 0 0 0 0 0 0 0 0 0 0 0 0 INVENTOR READ Read access to Item Master 1 1 1 1 1 1 1 1 1 1 1 1 INVENTOR SAVE Save Item 1 1 0 0 0 0 0 0 0 0 0 0 INVENTOR DELETE Delete Item 0 0 0 0 0 0 0 0 0 0 0 0 INVENTOR ISSUEMULTI Issue Current Item to Multiple Assets 0 0 0 0 0 0 0 0 0 0 0 0 INVENTOR ITEMAVAIL View Item Availability 1 1 1 1 1 1 1 1 1 1 1 1 INVENTOR PLANNING Set INVENTORY to Planning Status 1 1 1 0 0 0 0 0 0 0 0 0 INVENTOR RECONCILE Reconcile Balances 1 1 0 0 0 0 0 0 0 0 0 0 INVENTOR REORDER Reorder Items 1 1 1 1 0 0 0 0 0 0 0 0 INVENTOR ZEROYTD Zero Year to Date Quantities 1 1 0 1 0 0 0 0 0 0 0 0

Inventory Management Tasks

Inventory

New inventory accomplished from ground up. Naming conventions standardized. Official decision made to make Maximo the system of record

across all sites.

Inventory Summary of Migration

South River WRC – Total = 4,114 Storeroom Inventory Count

Butler Building 1,149 Butler Building Overflow 142 Central 1,593 Electrical 1,230

Utoy Creek WRC – Total = 3,684 Storeroom Inventory Count

Building A 2,194 Building B 589 Building H 840 Obsolete 61

Locations/Assets/Job Plans/PMs Summary of Migration

Site Locations Assets Job Plans

Prev. Maint

Process Pump Stations CSOs New

Location Process Pump Stations

CLWRC

1,333 7 -

1

9,6971 -

1,132

1,172

ICWRC

267

325

1,009

362

5,8243

183

697

457

UCWRC

1,007 - -

24

4,868 -

772

1,150

SRWRC

168 -

-

1

837 -

60

106

WTPs

271 - - 1

4,7955 -

700

3,309

Reports Reporting

• Existing reports consisting of Excel Pivot Tables, Maximo Downloads, Crystal Reporting.

• Reports have been consolidated and created inside within Maximo using BIRT Reporting allowing any user with reporting access the ability to view directly within the application.

Reports