UNDER GOI-UNDP-USAID PROJECT ON ENHANCING INSTITUTIONAL & COMMUNITY RESILIENCE TO DISASTERS AND CLIMATE CHANGE

City Disaster Management Plan

Evacuation and Response

Sikkim State Disaster Management Authority & Gangtok Municipal Corporation

This plan was formulated in consultation with District Disaster Management Authority, EAST and Gangtok Municipal Corporation. The plan is in accordance with the Handy DDMP. This version is updated till August, 2015.

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Contents

Sl.No. Contents Page Number

1 Objective 4

2 City Profile 5

3 Instituional Arrangement 9

4 Ward Disaster Management Committee 11

5 Evacuation and Response Plan 12

6 Incident Action Plan 16

7 Important Telephone Numbers 31

8 Resources Available 34

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Objective

The objective of the City Disaster Management Plan is:

• To mitigate impact of natural and man-made disasters through preparedness at City and Urban

Ward level.

• To assist the line departments, district administration, communities in developing compatible

skills for disaster preparedness and management.

• To disseminate factual information in a timely, accurate and tactful manner while maintaining

necessary confidentiality.

• To create awareness among the people about hazard occurrence and increase their

participation in preparedness, prevention, development, relief, rehabilitation and

reconstruction process.

• To have response system in place to face any eventuality.

• To affect or elicit the least possible disruption to the normal life process when dealing with

individuals in disaster.

• To ensure active participation by the Government Administration, Communities, NGOs, CBOs

and Volunteers / Ward Disaster Management Committees at all levels making optimal utilization

of human and material resources at the time of disaster.

This plan is made in accordance with the Handy DDMP prepared by DDMA, EAST with the sole rational

that CDMP may compliment the DDMA, EAST in response and evacuation activities.

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City Profile

Gangtok is located at 27°20′N 88°37′E / 27.33°N

88.62°E / 27.33; 88.62. It is situated in the lower

Himalayas at an altitude of 5,500 ft (1,676 m). In

addition to being the state capital, it is the

headquarters of the East Sikkim district. The town

lays on one side of a hill, with "The Ridge", housing

the governor's residence, at one end and the palace,

situated at an altitude of about 6,000 ft (1,829 m), at

the other. The city is flanked on east and west by two

streams, namely Roro Chu and Ranikhola,

respectively. These two rivers divide the natural

drainage into two parts, the eastern and western

parts. Both the streams meet the Ranipool and flow

south as the main Ranikhola before it joins the Teesta

at Singtam. Most of the roads are steep, with the

buildings built on compacted ground alongside them.

Most of Sikkim, including Gangtok, is underlain by Precambrian rock which contains foliated phyllites

and schists; slopes are therefore prone to frequent landslides. Surface runoff of water by natural

streams (jhora) and man-made drains has contributed to the risk of landslides. According to the Bureau

of Indian Standards, the town falls under seismic zone-IV (on a scale of I to V, in order of increasing

seismic activity), near the convergent boundary of the Indian and the Eurasian tectonic plates and is

subject to frequent earthquakes. The hills are nestled within higher peaks and the snow-clad Himalayan

ranges tower over the town from the distance. Mount Kanchenjunga (8,598 m or 28,208 ft)—the world's

third-highest peak—is visible to the west of the city. The existence of steep slopes, vulnerability to

landslides, large forest cover and inadequate access to most areas has been a major impediment to the

natural and balanced growth of the city.

There are densely forested regions around Gangtok, consisting of temperate, deciduous forests of

poplar, birch, oak, and elm, as well as evergreen, coniferous trees of the wet alpine zone. Orchids are

common, and rare varieties of orchids are featured in flower shows in the city. Bamboos are also

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abundant. In the lower reaches of the town, the vegetation gradually changes from alpine to temperate

deciduous and subtropical. Flowers such as sunflower, marigold, poinsettia, and others bloom,

especially in November and December.

The table showing Likely Hazards vs Occurrence of month matrix

Index Jan Feb March Apr May June July Aug Sept Oct Nov Dec

Landslide

Flash Flood,

Lightening &

Thunder,

Hailstorms

House Fire

Forest Fire

Earthquake

The table shows the likeliness of various hazards to their months of occurrence. Earthquake hazard is of

constant concern as Gangtok City falls under Seismic IV category, whereas the MDT & MBT line passes

along the city boundaries. Landslide is also a recurring hazard mostly due to urbanization and muck

accumulation, it’s likeliness of occurrence is during the peak monsoon season, similar with flash flood

and Hailstorms including Lightening and Thunder. Forest Fire occurs in the fringes of the GMC notified

area during winter season whereas the threat of house fire looms throughout the year. Therefore, It is

imperative to identify the various sectors of Gangtok City, which are most prone to the three likely

hazards, which pose the most immediate threat to the population, namely, Landslides, Earthquake and

Fire incidents. Based on this identification, Gangtok can be divided into various wards, which, during

these calamities can become self-contained units for the purpose of organizing Relief camps, Control

General Statistics

Sl.No. Parameter Value

1. Gangok Municipal Area Notified Year 2010

2. Number of Wards 15

3. Population 1,00,286

4. Total Area 19.016 KM

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Relief and Rescue operations and Setting up committees to report to the Control Rooms for various

assistance. For the purpose of such identification, the advice of the experts from the Mines and Geology

Department has been obtained. On the basis of this advice, as well as common experience, the following

ward division is proposed, which lists simultaneously, the most likely hazards, which each area is

expected to face.

Sl. No. WARD NAME LIKELY HAZARDS

1 BHOJOGHARI-BURTUK Landslide, Mud-flows/Earthquake

2 UPPER SICHEY Landslide, Mud-flows/Earthquake

3 LOWER SICHEY Landslide, Mud-flows/Earthquake

4 ARITHANG Landslide, Mud-flows/Earthquake

5 NAM-NANG – PANIHOUSE Landslide, Flashflood/Earthquake

6 DEORALI Landslide, House fire/Earthquake

7 TADONG-5TH 6TH MILE Landslide, Flashflood/Earthquake

8 CHANMARI Landslide, Flashflood/Earthquake

9 TATHANGCHEN Landslide, Flashflood/Earthquake

10 SYARI-LOWER-UPPER Landslide, Flashflood/Earthquake

11 MG MARG House Fire, Earthquake

12 DEVELOPMENT AREA House Fire, Earthquake

It can be discerned from Table 1.0, that almost the entire city of Gangtok, geologically speaking is prone

to landslides and mud flows. Only the Bazaar area would be an exception to this possibility. However,

the earthquake prone areas are basically those which are heavily populated and have high-rise concrete

structures without any intervening space to sway and withstand the shock of passing wave. This

category comprises the following areas: MG Marg, New Market, Development Area, Pani House,

Deorali, parts of Tadong, around the Convey Ground, Arithang Thathengchen and Chandmari.The fire

prone areas are basically the heavily congested Bazaars of Tadong, Deoarli and MG Road and Lall Bazaar,

which do not have any fire fighting resources. The table also shows that some areas namely Arithang,

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Pani House, Deorali, and Tadong are the most critical since they are susceptible to both earthquakes and

landslides and in the latter cases even fire.

Sl.No. Ward Wise Population Ward Total

1 DEORALI 7631

2 DARAGAON 8370

3 TADONG 5715

4 RANIPOOL 5284

5 ARITHANG 8684

6 BURTUK 8664

7 CHANDMARI 5484

8 TATHANGCHEN SYARI 8114

9 LOWER SICHEY 6377

10 UPPER SICHEY 6094

11 DEVELOPMENT AREA 7014

12 UPPER M.G.MARG 2855

13 LOWER M.G.MARG 5039

14 TIBET ROAD 3726

15 DIESEL POWER HOUSE 5094

The detailed community wise with male-female population is available as annexure. The ward maps are

also available as annexure.

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Institutional Arrangement

The Gangtok Municipal Corporation is a sub-body of the Urban Development & Housing Department,

Government of Sikkim. The GMC administration has the following officers and staff.

Sl. No: Name: Designation Mobile No:

1. Mr.C.P. Dhakal Municipal Commissioner 9434722042

2. Mr.Hem Kr. Chettri Deputy Municipal Commissioner 9434143936

3. Mrs. Sarda Gurung Bazaar Officer 9933626337

4. Mr. Sushil Pradhan Municipal Finance Officer 9832089345

5. Mr. Kelsang Topgyal Assistant Municipal Commissioner 9475915739

6. Mr. K.J. Martin Assistant Engineer 9475560526

7. Mr. Karma W.Chankapa Senior Inspector 9475504273

8. Smt. Nanda Maya Sunar Office Superintendent 9434382103

9. Mr. Suman Rai Inspector 9735923159

10. Mr. L.M. Basnett Junior Engineer 9655858486

11. Miss. Geeta Gazmer Head Assistant 9733374547

12. Mr. San Bdr. Tamang Head Assistant 7407189272

13. Mr.Pema T.Bhutia D/Man 9434117177

The devolved function of the GMC includes Sanitation and Solid Waste Management.

The urban local body is comprises of the following:

Sl. No. Ward Name Councillor’s name Mobile No.

1 Development Area Y.B. Thapa 9434065582

2 Chandmari Lhasey Doma (Mayor) 9832376947

3 Tibet Road Hissey Doma 9434410334

4 Lall Bazar Sandhya Prasad 9647750007

5 Burtuk

6 Daragoan Bhasker Basnet 9800700773

7 Ranipool Damka Dahal 9434127291

8 Upper Sichey Neel Bdr Chettri 9434869323

9 Lower Sichey Arati Giri 9434137073

10 Arithang Ashis Rai 9733188484

11 6th mile Prabhat Gurung 9933443456

12 Diesel Power House(DPH) Srijana Khati 9434137305

13 Pani House Uday lama 9733133300

14 M.G Marg Shakti Singh (Dy Mayor) 9932009911

15 Tathangchen

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Civil Defence members who look after the Gangtok Sector are the following:

Sl. No. Sector Name of Sector Warden Mobile no

1 Tathangchen Nambi Tshering Bhutia 9593982796

2 MG Marg Namgyal Wangdi 9434357997

3 Development Area B.K. Roka 9832063782

4 Deorali, Tadong Naresh Agarwal 9434081181

5 Ranipool Basudev Pradhan 9434051815

6 Arithang Mani Yonzon 9933064745

District Collectorate East, DDMA

Name Designation Offiice No / Fax No

Mobile Number

Email ID

Shri Prabhakar Verma,IAS District Collector,East

284222(Fax) 284444(O)

9434741997

dmgangtok@gmail.com

Ms.Gloria Namchu,SCS ADC,East 284222(Fax) 7797129960 bosemia@rediffmail.com

Mr.Kapil Meena,IAS ADC,East 8900527997 kapilmeena.ias@gmail.com

Ms.Sharmistha Rai SDM,East 284210(Fax) 9933707064 eastsdm@gmail.com

Mr. Karma Lodey Lepcha SDM,Gangtok 284444(O) 9434084050

Mr. Narendra Chettri SDM,Rongli 255887(Fax) 9933005505 chettri.narendra@yahoo.com

Mr.Zigme Wangchuk Bhutia SDM,Rangpo - 9434446818 jbhutia@gmail.com Mr.Hemant Rai SDM,Pakyong 257827(Fax) 7407896459 Sdmpakyong@gmail.com

Mr. Sonam Wangyal Lepcha DPO,East - 9679889137 Sonam.wangyal@hotmail.com

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Ward Disaster Management Committees

The primarily responsibility of the Ward Disaster Management Committee is as follows:-

1. Reviewing the Hazards in their respective wards.

2. Analysing the vulnerabilities in their wards.

3. Working in coordination with DDMA East.

4. To make arrangements for emergency actions.

Name of the Ward Members Telephone Numbers

Ranipool Mahesh Agarwal 9832370595

Dhan Pal Jairu 9775977278

Nip Raj Pradhan 9733250876

Dr. D.P. Sharma 7407669747

Ms. Punam Ruchal 9932103071

Karma Bhutia 9832077635

Daragoan G.Goparma 9434196260

Manoj Pradhan 9434188243

T.N. Bhutia 9832033184

Dr. O.P. Dhakal 9932232690

Mrs Tulshi Chettri 8145892457

Mrs Basanti Gurung 9434446918

Tadong P. Shrestha 9434143825

D.K. Sunwar 8967035371

Dr. G. Luitel 9434109868

Mrs. Pushpa Mangar 9647867102

Naresh Agarwal 9434181180

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Evacuation & Response Plan

TOTAL POPULATION DETAIL OF GANGTOK CITY

Name TRU No_HH TOT_P TOT_M TOT_F

Gangtok (M Corp.) Urban 23773 100286 52459 47827

Gangtok (M Corp.) WARD NO.-0001 Urban 2282 9957 5435 4522

Gangtok (M Corp.) WARD NO.-0002 Urban 1363 5873 3073 2800

Gangtok (M Corp.) WARD NO.-0003 Urban 1997 7979 3984 3995

Gangtok (M Corp.) WARD NO.-0004 Urban 1448 6177 3240 2937

Gangtok (M Corp.) WARD NO.-0005 Urban 1687 6723 3283 3440

Gangtok (M Corp.) WARD NO.-0006 Urban 990 3987 2038 1949

Gangtok (M Corp.) WARD NO.-0007 Urban 2008 8212 4291 3921

Gangtok (M Corp.) WARD NO.-0008 Urban 809 4032 2154 1878

Gangtok (M Corp.) WARD NO.-0009 Urban 547 2664 1455 1209

Gangtok (M Corp.) WARD NO.-0010 Urban 765 3266 1681 1585

Gangtok (M Corp.) WARD NO.-0011 Urban 1753 6938 3464 3474

Gangtok (M Corp.) WARD NO.-0012 Urban 2444 9605 4791 4814

Gangtok (M Corp.) WARD NO.-0013 Urban 2290 9325 4759 4566

Gangtok (M Corp.) WARD NO.-0014 Urban 1047 4520 2319 2201

Gangtok (M Corp.) WARD NO.-0015 Urban 2343 11028 6492 4536

Source: DESME, GOS

Respective Ward Councillors and Sector Warden, Civil Defence will help and co-ordinate with

SDRF/Fire/QRT/Army/ITBP/ to evacuate the victims and take them to following designated areas.

Sl no

Ward name Temporary assembling area

In-charge at temporary area

Designated areas

Incharge of the area

Main co-ordination hub

1 Chandmari Taxi stand Nambi Tsehring Bhutia, DFO(T)

Guard Ground Principal, West Point School

District Control Room, MG Marg Where the In-charge of Relief & Rehabilitation (ADC-Dev) as per the ICS prepared for the East District will direct, prepare and

2 Tathangchen - - Guard Ground

3 Tibet Road MLA hostel Dhiraj, US,LRDM

Guard Ground

4 MG Marg In front of DCR Sonam R. Bhutia, TO,Tourism

TNA Ground Principal, TNA

5 Development Area

In front of Sangram hall

B. Adhikari, DE/UDHD

TNA Ground

6 Lall bazaar In front of Denzong cinema hall

Sarah Tamang, BO/GMC

TNA Ground

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7 Daragoan Convey ground College Ground

Principal, SGC arrange their necessities.

8 6th mile Junction near sarswati mandir

Dup Tshering, RO/GTK DC off.

College Ground

9 Lower Sichey Ranka junction near forest check-post

Budhilall Bhattarai, RO/GTK, Forest

Palzor stadium

Dy. Dir/ Sports

10 DPH Area - - Palzor stadium

11 Arithang Lall bazaar Junction near Shere Punjab

Karma Bhutia, RI, DC Off

Palzor Stadium

12 Pani house Local taxi stoppage area

H.K. Chettri, Dy Com., GMC

Palzor Stadium

13 Upper Sichey - - School Ground, TNSSS

14 Burtuk Swastik gate James Lepcha, ACF(T), GTK

Helipad Area/School Ground, TNSSS

Principal, TNSSS

15 Ranipool Bridge near pump B.K. lama, Jt Sec, food

School Ground, Saramsa

Principal Bahai School

IN-CHARGE OF TEMPORARY ASSEMBLING POINT/AREA.

Sl no Name of Nodal Officer

Designation/department Contact no Designated area

1 Nambi Tshring Bhutia DFO(T) 9593982796 Taxi Stand, Chandmari

2 Dhiraj Adhikari US, LRDMD 9434025764 MLA Hostel

3 Sonam Rinchen Bhutia T.O. Tourism 9434184178 Infront of DCR, MG marg

4 B. Adhikari DE/UD&HD 9832090900 Infront of Sangram Hall, Dev Area

5 Sarah Tamang Bazaar Officer, GMC Infront of Denzong Hall

6 G.C. Khanal Jt Dir, LR/DM 9647872307 Convey Ground

7 Dup Tshering RO/Gangtok(DC Office) 9434169553 Sarswati Mandir, 5th mile

8 Budhilall Bhattarai RO/Gangtok(Forest) 9679690442 Forest Checkpost, Ranka Junction, Sichey

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9 Karma Bhutia Revenue Inspector (DC Office)

9735912566 Shere Punjab Hotel, Junction lall Market

10 H.K. Chettri Dy. Commission 9434143936 Local taxi stoppage, panihouse

11 James Lepcha ACF (T) 9002733476 Swastik Gate

12 BK Lama Jt Secretary, Food 9635819454 Truck Stand/Bridge near the petrol pump

IN-CHARGE OF DESIGNATED AREA.

Sl no Name of Nodal Officer

Designation/department Contact no Designated area

1 Mrs A Rai Principal, West Point School 944256865 Guard Ground

2 Mr Kuldeep Singh Kheran

Principal, TNA 9434070023 TNA Ground

3 Dr. M.P. Kharel Principal, SGC 9434241044 College Ground

4 Mr Thupden Rapgyal

Dy Director, Sports Deptt 9434257642 Palzor stadium

5 Mr Kedar Sharma

Principal Bahai School 03592-251990 School Ground, Saramsa,

6 Mr Babay Thoma

Principal TNSSS 9434256865/9647888148 Helipad area/TNSSS ground

Response Operation

1. Information of collapse obtained/received from GMC, Govt. or any other source. 2. In-charge of control room to rush to site of collapse. 3. Control room to inform SP/East (Fire brigade, SDRF, Army, SSRT, DFO(T)), CMO(Ambulance and

doctor), In-charge of the temporary assembling points as well as designated areas to activate as per the evacuation plan.

4. DPO to intimate Rescue team i.e. Fire brigade, Ambulance, Police, SDRF, SSRT etc. and initiate rescue operation and handed over the charge to designated officer.

5. Evacuated victims may be sent to designated assembling point for further arrangement at relief camp or designated areas in co-ordination with ward councillor and CD volunteers.

6. Injured victims may be sent to hospital directly via ambulance. 7. Subsequently the in-charge of disaster site will inform details of collapse/dead/injured person to

the control room for further information to all concern and necessary action to be taken via proper channel.

8. All the section head should deploy their officer In-charge in each stage of the situation (disaster site, assembling areas, designated areas, relief materials, requisition of equipments etc) to execute the role /duty perfectly.

Role of In-charge of temporary assembling areas

1. Clear the area with the help of police and volunteers, arrange traffic if on the road side

2. Arrangement of transportation for the victims.

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3. Co-ordination with nodal officer at the designated areas, disaster site In-charge as well as with

control room.

Role of Nodal Officer at designated areas

1. Maintenance of detail number of victims (male/female, children, adult, old or disable person)

2. Arrangement of food, water, medicines, blankets etc in co-ordination with section head

3. Co-ordination with In-charge temporary assembling point, Section head and control room.

4. Requisition of doctors and other emergency items in consultation with Section head.

5. Detail report of the victims accommodated to be submitted to control room via section head.

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Incident Action Plan

INCIDENT COMMAND FLOW CHART

Each ICP is responsible to provide prompt and relevant information to the DEOC concerning any disaster

event or potential disaster event occurring within their area. The post is also responsible for the

coordination of all local resources as well as those allocated to it for disaster management purposes.

Incident Commander: The Incident Commander is responsible for commanding all the activities in case

of any incident. The individual designated as the IC has the overall responsibility for all functions. The IC

may decide to perform all the coordination, functions himself, or delegate authority to perform

functions to other people in the organization. Delegation does not, however, relieve the IC from overall

responsibility

Planning

INCIDENT COMMAND (Incident Commander – District Collector)

Planning Section (ADC (R) )

Search & Rescue (SP-East)

Relief & Rehabilitation (ADC - Dev)

Communication (ADC(Adm))

(SP -East)

Transport (ADC (Adm))

Logistics (ADC(R))

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Planning: The Planning section is responsible for the collection, evaluation, and display of incident

information, maintaining status of resource, and preparing the Incident Action Plan and incident related

documentations.

1.

PLANNING SECTION

(ADC(R))

Resource Unit (Maintaining the status of all assigned resources) SDM Gangtok-II/Pakyong/Rongli DPO (DM)

Situation Unit (Collection, processing and organisation of all incident information) SDM Gangtok-II (to get info from other SDMs and assisted by GVAs) DPO (DM) (to display info when reqd) GVAs as Field Observers

Documentation Unit (Maintenance of accurate and up-to-date incident files)

General Documentation DPO (DM)

Financial Documentation CAO (DC)

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Search & Rescue: The operations section is responsible for directing the tactical actions to meet the

incident objectives within a stipulated time. Tactical action describes what must be accomplished within

the selected strategy or strategies in order to achieve the Incident objectives.

2.

Relief & Rehabilitation: Coordination of available resources, including those allocated from the state

government and disaster area, in support of the disaster affected community. Arrangement of relief

camp and later permanent solution for the affected victims.

SEARCH & RESCUE UNIT

SP-East

CMO ASP (HG &Civil Defence)

ASP (E) DFO (T)

Col GS -1(Ops) SDM Gangtok-II/Pakyong/Rongli

SDPO Gangtok/Pakyong/Rongli/Rangpo All GVAs DPO(DM)

RELIEF & REHABILITATION UNIT

ADC - DEV

Relief Camp Establishment & Distribution of

Relief Materials SDM Gangtok-II/Pakyong/Rongli All GVAs

Medical Camps & Ambulance

CMO (In consultation with concerned

SDMs and GVAs)

Community Kitchen & Water

Supply

DCSO SE (WS & PHED)

(In consultation with concerned SDMs and GVAs)

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Communication: Communication chief is responsible for collecting the information from the incident

area and developing and releasing information about the incident to the news media and to other

appropriate agencies and organizations after dully taking approval from IC or the competent authority.

Transportation: Transportation chief is responsible for arrangement of transport facilities to the

incident area in coordination with branch director. It could be either from road, Air or other means.

COMMUNICATIONS SYSTEM

ADC (Adm)

CONTROL ROOM UNIT & GENERAL

COMMUNICATION

ADC (Adm)

SDM-I

DPO (EDZP)

EMERGENCY COMMUNICATION (WT)

SP-East

OC (WT)

TRANSPORTATION SECTION

ADC (Adm)

ROAD UNIT

Sr RTO SDM Gangtok-II/ Pakyong/Rongli

SDPO Pakong/Rongli DSP Traffic

AIR UNIT

JS (Tourism) SDM Gangtok-II

JD (HRDD)

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Logistics: The Logistics Section is responsible for providing adequate services and support to meet all

incident or event needs. Apart from support & Service branches, Finance is also a branch in Logistics.

The Finance Branch is responsible for keeping track of incident-related costs, personnel and equipment

records, and administering procurement contracts associated with the incident or event.

LOGISTICS SECTION

ADC (R)

Finance & Resource Provisioning

Branch

CAO SDM Gangtok-I (to obtain and put

up demands from all SDMs) DPO (DM)

TO (to assist DPO)

Facilities, Ground Support &

Service Branch

SDM Gangtok-II/Pakyong/Rongli SDPO

Gangtok/Pakyong/Rongli/Rangpo All GVAs All ACFs

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ACTIVATION OF INCIDENT COMMAND SYSTEM

Depending upon the location and degree of disaster, Incident Commander (IC) would be appointed.

Most of the time, District Magistrate of the affected district undertakes responsibility as Incident

Commander and take up following immediate actions:-

Incident Commander will designate Incident Management Team (IMT) according to the rank

requirement and assigned responsibilities under four sections of Logistics, Planning, Finance and

Administration.

Incident Commander will direct to the EOC in-charge to inform all the DDMC members about

the incident and Incident Command Post.

Incident Commander will direct a senior officer of ADM rank to coordinate with the team leader

of Emergency Support Functions (ESFs).

EOC will also pass the information to the heads of emergency support functions and Incident

Management Team about the location of Incident Command Post.

Direct EOC in-charge to pass the information to the State apex body/Unified commander

SL No. ICS Position Suggested rank and position

1 Incident Commander District Magistrtae

2 Liasion Officer ADM-I

3 Information Officer ADM-II

4 Safety Officer Chief Fire Officer

5 Operation Chief SP

6 Planning Section Chief ADC (Planning)

7 Logistic Section Chief Municipal Commissioner/ BDO

8 Finance / Adm. Section Chief ADM (Finance& Revenue)

9 Situation Unit Leader SDM

10 Resource Unit Leader DM

11 Supply Unit Leader DF& CSO

12 Communication Unit Leader DIO

13 Facilities Unit Leader Executive Eng, PWD

14 Transport, Ground Support Leader RTO

15 Medical Unit Leader CMO

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Responsibilities of Incident Management Team

i) Incident Commander:

Incident Commander (IC) shall rush to the Emergency Operations Centre (EOC) where Technical

Experts and Section Chiefs shall join him. He shall remain in contact with EOC to know the

updated status of incident.

In consultation to Technical Experts, Incident Command Post (ICP) shall be selected near

incident site.

Obtain updates of the incident situation from ICP and establish a link for continuous

communication through dedicated telephone lines with speakerphones, set of walkie-talkies,

computer link etc. with the help of coordinator.

Supervise the overall management of each function through respective members of DDMC and

expediting response whenever required.

Identify the hazardous and threatened areas based on map and information received from ICP.

Take decisions on requirement and priorities of evacuation and organize the resources to

execute the same.

Based on the inputs from the first responders, and experts available at ICP, identify the

additional resources requirement and initiate mobilization with the help of section chiefs.

Coordinate with the other district authorities and state authority.

After making required arrangement, Incident Commander shall visit incident site to supervise

the situation.

He shall also take decisions in demobilizing the resources.

ii) Operations Chief:

Most preferred rank for the operation chief is Additional District Magistrate (ADM). Following are the

duties designated for Operation Chief:

Responsible for the management of all operations directly applicable to the primary mission. He

will activate the Emergency Support Functions and coordinate with the teams leaders of ESFs.

Activates and supervises organization elements in accordance with the Incident Action Plan (IAP)

and directs its execution.

Determine need and request for additional resources.

22 | P a g e C i t y D i s a s t e r M a n a g e m e n t P l a n

Review suggested list of resources to be rebased and initiate recommendation for release of

resources.

Make changes to IAP as necessary.

Report Information about special activities, events or occurrences to Incident Commander.

Maintain Unit / Activity details.

iii) Planning Section Chief

Planning section chief shall be responsible for performing following duties:

Collection, evaluation, dissemination and use of information about the development of incident

and status of resources. Information is needed to:

o Understand the current situation.

o Prepare alternative strategies and control operations.

Supervise preparation of Incident Action Plan (IAP).

Provide input to IC and Operation Chief in preparation of IAP.

Reassign out of service personnel already on site to other positions as appropriate.

Determine need for any specialized resources in support of the incident.

Establish information requirements and reporting schedules for Planning Section

Unit (e.g. Resources, Situation Unit).

Compile and display incident status information.

Oversee preparation and implementation of Incident Demobilization Plan.

Incorporate Plans (e.g. Traffic, Medical, Site Safety and Communication) into IAP.

Maintain Unit / Activity details.

iv) Logistic Section Chief

Logistic section chief shall be an officer of rank of ADM. He shall be responsible for providing facilities,

services and materials at incident site. He will participate in preparation and implementation of Incident

Action Plan (IAP) and activates & supervise Logistic section.

Assign work locations & tasks to section personnel.

Participate in preparation of IAP.

Identify service and support requirements for planned and expected operations.

Coordinate and process requests for additional resources.

23 | P a g e C i t y D i s a s t e r M a n a g e m e n t P l a n

Provide input to / review communication plan, Traffic plan, medical plan etc.

Prepare service and support elements of IAP.

Recommend release of unit resources as per DM plan.

Maintain Unit/ Activity details.

Emergency Support Function (ESF) Plan

Need of ESF Plan

A disaster causes immense loss to human lives in a massive scale. If a formalized and timely response

would not take place death toll can increase immensely. Therefore each district and state formulates a

Emergency Response Plan consisting several Emergency Support Functions (ESFs) related to

Communication, Search and Rescue, evacuation, law and order, medical response and Trauma

Counseling, water supply, electricity, warning and transport etc. All of these emergency functions

consist of emergency plans that would be activated at the time of emergency.

The ESF Plan document outlines the objective, scope, organization setup and Standard Operating

Procedures (SOPs) for each ESF that is to be followed by the respective ESF agencies when the Incident

commander will activate the response plan. Standard Operation Procedures (SOPs) provides a basic

concept of the operations and responsibilities of Disaster Management Team, Nodal and Secondary

agencies.

ESF Organizational Setup and Inter-relationships:

The plan establishes an organized setup to conduct ESF operations for any of the Natural and Manmade

Disasters. It outlines an implementing framework of sharing resources and coordinating, preparedness,

Mitigation, response and recovery as per the requirement. National and State level department will be

engaged to support during an emergency situation. The Plan has structured the activities of concerned

agencies i.e. Nodal and support agencies into an organized manner grouping their capabilities, skills,

resources, and authorities across the State and district Government. The plan unifies the efforts of State

Departments and support agencies so that they are involved in emergency management

comprehensively to reduce the effects of any emergency or disaster within the state.

24 | P a g e C i t y D i s a s t e r M a n a g e m e n t P l a n

The Land Revenue and Disaster Management Department is the Primary Agency coordinating all

Disaster Risk Management Efforts at State Level. However there will be other Agencies involved with

different ESFs.

Each ESF shall have an ESF Nodal agency, and a number of support agencies. The ESF Nodal agency shall

be directly linked to the Incident Commander/District Magistrate and the State EOC, and will be the

main coordinator in charge of the ESF. The support agencies to the ESF shall support the Nodal agency in

establishing and managing the emergency shelter and rehabilitation.

At the district level, the Nodal Agency will lead the ESF with direct link to the Incident Commander of the

District and the district EOC. The Nodal Agency will also be a member of the Incident Management Team

lead by an officer of the Revenue/Police or other department as decided upon by the district IC, and as

required by the Incident Manager who may draw upon some or all of the ESFs for onsite response. The

Nodal Agency must hence nominate a Team Leader (TL) at the State level and district level, and a

member for the IMT(s) in advance, with appropriate (at least two) alternate arrangements.

The Nodal and Support Agencies must together or separately (as decided according to need of the

specialized function) constitute QRTs with members, and appropriate (at least two) alternate

arrangements. Team Leader (TL) of EOC would be on the basis of its authorities, resources, and

capabilities in the functional area. He would be the member of Disaster Management Team that

represents all of the key functions of the district in a single location under the direction of the District

Magistrate (Incident Commander). All persons nominated, and all teams must go through a

sensitization, training and must be acquainted with the Standard Operating Procedures of the ESF Plan.

They must practice and update their plan and SOP regularly (at least twice a year). Each of the Nodal and

Support agencies would also comprise of Quick Response Team trained to carry out their functions at

the response site.

The success of ESF will be of critical importance and would reflect in the lives saved in the golden hour.

Below a list of ESFs has been given which will be activated at state/district level during emergency

situation.

ESF Function Scope Team Leader Support Leader

ESF 1 Coordination Establishing effective coordination for smooth Relief & Response activities

District Magistrate

SP, ADM, Municipal Commissioner, Chief Fire Officer, CMO, Executive Engineer PWD, Power, AH&V Officer, ASP (HG&CD)

25 | P a g e C i t y D i s a s t e r M a n a g e m e n t P l a n

ESF 2 Communication Establishing and maintaining communication . Providing backup for all type of communication devices needed during emergency response operations

SP Bharat Sanchar Nigam Limited, NIC, Police / Fire/ Revenue Wireless operator, Ham Radio Operator Clubs, Telecom Dept. Mobile Operators, FM Radio, Local Cable TV Network, Electronic and Print Media, Signals IMD, CWC, Radio and Doordarshan.

ESF 3 Emergency Public, Information ,Help Line & Warning

The flow of accurate and timely emergency information is critical for the protection of lives and property in the wake of a catastrophic event. Preparation and dissemination of notifications, updates, warnings, and instructional messages, making the help line operational

ADC/ SDM Assistant Director. Information, DIOS, , District Sports Officer, NGOs, Emergency operation centre, Local Cable TV, Network , Media, NSS,

ESF 4 Search & Rescue Removal of trapped and injured persons from collapsed buildings and other collapsed structures, administering first aid, and assisting in transporting the seriously injured to medical facilities. This activity involves the use of professional and volunteer search and rescue teams including the use of dog teams.

Chief Fire Officer / Deputy Controller, Civil Defense

Fire Dept; PHE, SDRF, Police Dept, Police cum Dog handler, Civil Defense; Home Guards, Health Dept, PWD, GMC, NCC, NYK, NSS, Helping Hands, Lions Club and NGOs

ESF 5 Evacuation Speeding up the evacuation process.

SP SDRF, Police Dept, IRB, SAP, Home Guards and Civil Defence, NCC, NSS, Voluntary Organisations, Community Volunteers, NYKS and Rotary Club

26 | P a g e C i t y D i s a s t e r M a n a g e m e n t P l a n

ESF 6 Emergency Medical Response

Mass fatality management, Public health management & providing Medical, Mental health services

CMO

Health Department, Pharmacist, NGOs.

ESF 7 Relief Optimizing Food and Civil Supplies to the needful. Accommodating homeless and affected people and providing mass care

ADM F&R

District Supply office; LR&DMD, Chamber of Commerce, Market Association, Social Welfare Dept, PWD, PHE, Municipal Corporation, Civil Society, Lions Club etc.

ESF 8 Water, Electricity, Transport

Restoration and repair of Electric and Water supply system to minimize the impact.

ADM PHE, Municipal Corporation, Irrigation, PWD, Panchayti Raj Institutions, Civil Society, RTO, Power Corporation, Local Trade Suppliers, Health Dept etc.

ESF 9 Debris Clearance The identification, removal, and disposal of rubble, wreckage, and other material which block or hamper the performance of emergency response functions and procure needed equipments from support agencies using IDRN; should be a high priority action

Municipal Commissioner

Municipal Corporation , Forest Officer; PWD, Irrigation, Power Development Corporation.

ESF 10 Law and Order Law and Order enforcement for Public Safety

ADM SP , SP Traffic, SAP, Commandant Home Guards & Civil Defence.

Emergency Support Function 1: Coordination

Team Leader: District Magistrate

Support Agencies:

27 | P a g e C i t y D i s a s t e r M a n a g e m e n t P l a n

SP

ADM/ CAO (F&R).

SDM

Municipal Commissioner

CMO

Chief Fire Officer

SDRF

Commandant (Home Guards)

Executive Engineer (PWD, PHE, Power)

Civil Defence

NYK

Other relevant departments.

Preparedness Phase

EOC to be functional.

Regular updating and situation analysis of any calamity through IMD.

Close look and patrolling of vulnerable areas.

Recording rainfall data and submission of rainfall fall report.

Arrangement for keeping telephone and fax line in order.

Storage of food stuff, arrangement for keeping drainage clear.

Identification & Selection of safe shelters.

Apprise Government Officials of their duties for pre, during and past disaster periods.

Response Phase

Circle Officers, SDMs, BDOs, ULBs, Executive Engineers of PHE , PWD, Power Department, Irrigation

Department should take all precautionary measures and remain alert to face challenge of any

disaster.

Responsibilities

Maintaining coordination among all stakeholders to manage critical situations.

Strengthening EOC.

28 | P a g e C i t y D i s a s t e r M a n a g e m e n t P l a n

Arrangement of all unmet needs during emergency.

Patrolling all vulnerable points.

Resource Mapping.

Emergency Support Function 2: Communication

Team Leader: SP.

Support Agencies:

Bharat Sanchar Nigam Limited.

NIC.

Police/Fire/Wireless.

Assistant Director (IT)/DIO.

Local Cable TV Network.

FM Radio.

Electronic & Print Media.

Immediate Task:

Appointing a Nodal Officer, Communication.

Collection of initial reports of damage.

Finding the status of the affected regions in respect of establishing communication with

rest of the state.

Finding the status of the key officials in the area.

Establish communication with the State Emergency Operation Centre, District

Emergency Operation Centre as well as Relief Centres.

Initial Action :

Identify operational telecommunication facilities within the affected area.

Identify telecommunication facilities that need to be transported to the affected site to

establish the emergency operational services.

29 | P a g e C i t y D i s a s t e r M a n a g e m e n t P l a n

Identify the actual and planned action of the private telecommunication companies for

reconstruction.

Establish temporary communication facility through mobile exchange on priority for use

by district Officials, Officers in transit , relief camps, NGOs.

Establish a temporary communication facility for use by the public.

Carry out an assessment of overall damage for the following:

i) Overhead route damage

ii) Cable damage

iii) Specific equipment damage.

Task during sustained Phase: Establish emergency communications in order of priority to the functions and locations most in need of

them for the mitigation of life- threatening situations and the relief of human suffering. Provide a

communications advisory function and internal communications organization. Monitor and control,

where possible, the reestablishment of telephone services.

ADM: Additional District Magistrate.

BDO: Block Development Officer.

CAO: Chief Accounts Officer.

ESF: Emergency Support Function.

EOC: Emergency Operating Centre.

IMD: Indian Meteorological Department.

SP: Superintendent of Police.

SDRF: State Disaster Response Force.

SDM: Sub Divisional Magistrate.

TL: Team Leader

NYK: Nehru Yuva Kendra.

30 | P a g e C i t y D i s a s t e r M a n a g e m e n t P l a n

Important Telephone Numbers

Control Rooms, East Sikkim

Sl no VARIOUS CONTROL ROOM TEL. NUMBER

1 District Control Room, M.G. Marg 204995

2 State Control Room 201145

3 GMC Control Room 280191

2 Police Control Room, PHQ, Reserve Line 100/202892

3 Traffic Control Room, DC Office 284180

4 Forest Control Room, PS Road 9434446266

5 Emergency Fire Service, Opp. Hotel Tibet 101/202001

6 Emergency STNM Hospital 9233501059

7 Police Rescue Team, below Palzor Stadium 202371

8 Bharat Sanchar Nigam (BSNL), Control room 210184

9 Swastik Exchange phone no (GREF/BRO) 202068

List of Line Departments and Central Orgainisations’ Nodal officers

Sl.No Name

Department

Mobile No

1 Mr. Rinzing Chewang SSDMA/LR&DMD 9434186234

2 Mr. K.B Gadaily Vigiliance 9732081815/03592-

202329(O)/03592-221242/208250(F)

3 Kitar Sherpa Eccleiastical Deptt 9932825622

4 S.T Gyatso CA & HD 9434117484

5 Chamchuk Lama SHDB 9832077288

6 Bikram Tamang DESME 9434191661

7 Chopel Lepcha Printing & Stationery 8145959484

8 Kewal Sharma Road & Bridge 9775827057

9 B.B. Rai SYA 9475504124

10 Karzi Sherpa SYA 9434117158

11 Y.P Gurung (IFS) Forest Deptt 9002958804

12 M.K Tamang F.S.and A.D.D 9474842999

13 Dr. O.T. Lepcha STNM 9933009711

14 Norbu Dadul FRED 9800260711

15 Y.N Gautam Building & Housing 9434103194

16 Jigme S Basi RMDD 9733327083

17 Dinker Gurung UD&HD 9933032718

18 Dr. Sanjay M Gazmer AHLF &VS 9832092256

19 H.K Chettri GMC 9434143936

20 Dig Vijay Sharma Road & Bridge 943415376

21 Janga Basnet Irrigation and Floods Control 9832547706

22 B.N Pradhan Commerce & Industry 9474648627

23 N.T Bhutia Social Justice

Empowerement & Welfare 9593077666

24 Mrs. D.K Chettri Home Protocol 203795(O), 204374(Fax)

94341-26821

25 Jigmee D Denzongpa SSERC,Gangtok 03592-281044

26 Prakash Rai Fire & Emergency 8348581574

27 Yadav .K. Sharma IPR 9832077512

28 Sonam Rinchen Energy & Power 9679784844

29 S.K Pradhan Home Guard & Police 9434241414

30 Dr.S.R Lepcha Science & Technology 9647884804

32 | P a g e C i t y D i s a s t e r M a n a g e m e n t P l a n

31 N.Sherpa DMMG 9434137219

32 A.B Subba PHED 9434001021

33 Prem singh Rai LRDMD,TD,NIC 9932294277

34 B.Rangaswamy BSNL 9434095567

35 Ajit Chettri Reliance Telecom 7865999669

36 Lt Col Vikram Shegal Army 9434447500

37

Major Kartik Batra G50-2,HQ 17 Mtn Arty Bde,Army

9474676670

38 Major Rohit Malik GSO-1,17 Mtn Arty

Bde,Army 7830399193

39 Major Joshi BRO 7551819468

40

Namgyal Bhutia Excise (Abk) Deptt. 9434356135

41 Krishna Chandra Subba

Sikkim Govt. College 9609776051

42 Ajay Chettri Sikkim Govt. College 9434184162

43 Matrika Khatiwara Cooperation Department 9475979358

44 K.P.T Bhutia WS & PHED 9543261675

45 D.B Chettri Fire & Emergency 9434191545

46 D.K Pradhan Deptt of AHLF&VS 9593386876

47

S.K.Sharma Horticultre & Crash Crops Development Deptt.

9749245913

48 Mr. Dhundup Keronga

Sikkim Scouts 7607108585/7595993312

49 Mrs. Sushma Trikhatri HRDD 9434382094

50 Mr. Palzor Lachungpa Sikkim Helping Hands 9475556434

51 Ms. Kavita Sharma Sikkim Helping Hands 9434447505

52 Madhusudan Sahay Project Swastik(BRO)

03592-204984(Fax)03592-202068, 03592-203241

53 Shri. M Chandra Das Geological Survey of India 9422145035/03592-280470

54 Shri. Nima Sherpa Mines,Mineral & Geology Deptt. 9434137219

55 Mr. Damber Rai RMDD 9932031423/9434031423/03592-201221(F)

Resources Available

LIST OF EQUIPMENTS AVAILABLE IN THE EMERGENCY OPERATION CENTRE (EOC)

Sl.No Particular Size Unit Purpose

1. Solar light 10

2. Emergency light 06

3. Bosch GSH Professional 16 Large 01 Demolishing

4. Bosch GBS Medium 01 Drilling and Demolishing

5. Bosch GKS 400 Small Professional Small 01 MS Pipe Drilling

6. Bosh GKS 190 Professional Medium 01 Circular Saw

7. Bosch GWS 24-230 Professional Medium 01 Rod & Concrete Slab Cutter

8. GK 1640 Black & Decker 40 cm Medium 01 Chain Saw (Electric)

9. Samurai Chop Saw 4520 Medium 01 Chain Saw (Petrol)

10. Lock Cutter Medium 02

11. Search Light 08

12. Gaiti 04

13. Saw (Log-Cutter) Large 04

14. Big Hammer Large 6

15. Wielding Cylinder Large 01

16. Generator (Petrol) Medium 01

17. Generator (Diesel) 3 KV Large 01

18. Generator (Diesel)10 KV Large 01 Installed at DC Office

19. Generator driven Pillar Light Large 01

20. Satellite Phone 01 Handed Over to Head Office, SSDMA

21. Crow bar (Kata) 12

22. Helmet 15

23. Bampok 02

24. Sickle 03

25. Lever 12

26. Shovel (Belcha) 15

27. Hand mike/ Speaker 01

28. Spade 12

29. Nylon rope 03

Earthmoving machine and location under GREF

Sl no Road Sector Resources location JE-Incharge Contact no.

1 NH31 JCB-1no. Dett-IB P.K. Shukla 8016376455

CPLs-10nos.

2 IBP Road CPLs -10nos. Subash Chandra 9800482456 1.

34 | P a g e C i t y D i s a s t e r M a n a g e m e n t P l a n

3 NBP CPLs-5nos. Ravendra kumar 8906070880

4 G-C km 0.00 to 6.25

CPLs-5nos. G.K. Patra 9476329202

5 JN Road JCB-1no. BD-50-1no. CPLs-10nos.

8th mile Ravindra kumar 9434978546

6 Road to Hanumantok

CPLs-2nos. Ravindra Kumar 9434978546

7 JN Road 13.00 to 24.00

JS-200-2noc. JCB-1no.

13th mile Brijesh Kumar 9475918382

8 Kyangnosla-Menla

CPLs-5nos Baiju Vargesh 8900438866

9 Kyangnosla Pt-4122

CPL-5nos Baiju Vargesh 8900084799

10 Changu-Nakchok-

Tamze

BD-50-1no. BD-80-1no

CPLs-10nos.

Tamze carpost

Nitin Kumar Dane 8670550456

11 Tamze-Chola BD-80-1no. CPL-10nos.

Tamze Dane Nitin Rajendra 8670550456

12 G-C Road Km 6.25 to

13.0o

CPLs-10nos. BD-50-1no

Km11 Kumar Kishore 9474541691

13 G-C Road 13.00 to 30.00

BD-80-1no CPLs-10nos BD-50-1no

Km 15

Km 28

R.K. Nainwal 8900527580

Note: JCB: Name of company used for Earthmoving machine CPL: Casual Payment Labours BD: Bull Dozer

EQUIPMENTS AND MANPOWER AVAILABLE WITH NHPC- TEESTA -V, BALUTAR

SL NO EQUIPMENTS MODEL QTY LOCATION

1 Tata Bus TATA 1510 6 Balutar

2 Ambulance SM 48 TCD 2 Balutar

3 ACE Crane RHINO 110C 1 Balutar

4 Chain Dozer BEML D 50A15 1 Balutar

5 Wheek Dozer CAT 814F 1 Balutar

6 JCB Loader 430Z 1 Balutar

7 Tasta Backhoe Loader JD 315 SE 1 Balutar

8 Chicago Pneumatic Diesel Air Compresser

CPS-425 1 Balutar

9 Fork Lifter CAP-8T 1 Balutar

10 40 ton Portable Crane ESCORT 1 Balutar

11 Tractor ESCORT 1 Balutar

12 Pick up Van TATA 407 1 Balutar

35 | P a g e C i t y D i s a s t e r M a n a g e m e n t P l a n

13 Tata Truck TATA 1613 2 Balutar

14 Tata Tipper TATA 1613 3 Balutar

15 Water Tanker TATA 1613 2 Balutar

16 Fire Temnder TASTA 1613 1 Balutar

EQUIPMENTS AND MANPOWER AVAILABLE WITH AIRPORT SIKKIM PROJECT, PAKYONG

SL NO EQUIPMENTS QTY LOCATION

1 Excavation machine 4 Construction site, Pakyong

2 Bull Dozer 2 -do-

3 Backhoe Loader 3 -do-

4 Labour 50 -do-