City Council

NOTICE OF MEETING

REGULAR SESSION AGENDA City Council

6:30 PM - Tuesday, January 09, 2018Weatherford City Hall, City Council Chambers

303 Palo Pinto Street, Weatherford, TX

Craig Swancy, MayorJeff Robinson, Place 2, Mayor Pro Tem

Heidi Wilder, Place 1Dale Fleeger, Place 3

Kevin Cleveland, Place 4Sharon Hayes, City Manager

James Hotopp, Deputy City ManagerBrad Burnett, Assistant City Manager

Zellers & Zellers, City AttorneyMalinda Nowell, TRMC, City Secretary

In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Weatherford City Hall, distributedto the appropriate news media, and posted on the City website at http://www.weatherfordtx.gov within the required time frame. As a courtesy, theentire Agenda Packet has also been posted on the City of Weatherford website at www.weatherfordtx.gov/agendas . All meetings of the WeatherfordCity Council, Municipal Utility Board, and other boards/commissions/committees of the City of Weatherford are open to the public. Publicparticipation and written comments are invited on all open session business items.

The Mayor/Chair requests that all electronic devices be turned off or set to vibrate. Members of the audience are requested to step outsidethe Council Chambers to conduct a phone conversation. Weatherford City Hall is wheelchair accessible and special parking is available on thesouth side of the building. If special accommodations are required please contact the City Secretary at 817­598­4202 a minimum of 24 hours inadvance.

The City Council, Municipal Utility Board, and other boards/commissions/committees of the City of Weatherford, as allowed, reserve theright to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed below, as authorized by theTexas Government Code: Section 551.071­Consultation with Attorney; 551.072­Deliberations about Real Property; 551.073­Deliberations aboutGifts and Donations; 551.074­Personnel Matters; 551.076­Deliberations about Security Devices; 551.086­Certain Public Power Utilities; and551.087­Economic Development.

Unless a Work Session Agenda, or otherwise indicated, action may be taken on any of the following agenda items.

1. INVOCATION

2. CALL TO ORDER & ANNOUNCEMENT OF A QUORUM

3. PLEDGES OF ALLEGIANCE TO THE UNITED STATES & TEXAS FLAGS

4. ITEMS OF COMMUNITY INTEREST 1

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Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the City Council may report onthe following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition ofindividuals; (4) reminders about upcoming City Council events; (5) information about community events; and (6) announcements involvingimminent threat to public health and safety.

5. PRESENTATIONS & PROCLAMATIONS

6. CONSENT AGENDA ITEMSAll of the ‘Consent Agenda Items’ are considered to be routine and self­explanatory and will be enacted with one motion. There will be no separateconsideration of these items unless the Council or Board removes the item from Consent.

6.a. Consider approval of the minutes of the City Council meetings held December 12, 2017 andDecember 14, 2017. (Malinda Nowell, City Secretary)Minutes CC 121217Minutes CC 121417

6.b. Consider adoption of Ordinance 866-2018-01 establishing Stop signs at various street intersections.(Manny Palacios Jr., Director of Transportation and Public Works)Suggested Action: Transportation Advisory Board recommended approval by a vote of 4­0for placement of stop signs at following intersections.* Stop on Bonita Street at Causbie Road intersection. (Lockwood Addition)* Stop on Paloma street at Causbie Road intersection. (Lockwood Addition)* Stop on Berkley drive at Ric Williamson Memorial Hwy. (University Hills Development)* Stop on Dartmouth at Ric Williamson Memorial Hwy. (University Hills Development)

ORD_886-2018-01lockwood estates.pdfUniversity Hills Stops.pdf

6.c. Discuss and consider approval of ordinance 887-2018-02 for the voluntary annexation ofapproximately 2.23 acres tract of land, located at 2909 East Bankhead Drive, situated in the L.P.Duncan Survey, Abstract No. 391 and the W. M. Cozart Survey, Abstract No. 245, Parker County,Texas, and being a portion of a called 5 acre tract of land described in the Contract of Sale andPurchase as recorded in Volume 1878, Page 1449, Real Records, Parker County, Texas. (CraigFarmer, Development and Neighborhood Services Director)Suggested Action: Staff recommends approval.OrdinanceORD EXH A-SERVICE PLANvicinity map

6.d. Consider and/or act upon award of Bid #2018-007 for LDPE plastic bags to Houston Poly Bag,Ltd. based on lowest and most responsive overall bid that complied with requirements. (DustinDeel, Director of Municipal and Community Services)Suggested Action: Staff recommends City Council award of Bid #2018­007 for LDPE plasticbags to Houston Poly Bag, Ltd. based on lowest and most responsive overall bid thatcomplied with requirements.bid tabulation

6.e . Consider approval to purchase a 2019 Freightliner dump truck for the Street Division fromFreightliner of Austin, Texas through Buy Board Cooperative Purchasing for an amount not to 2

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exceed $102,444.00. (Manny Palacios Jr., Director of Transportation and Public Works)Suggested Action: Staff recommends City Council approval.Quote - Freightliner Dump Truck.pdf

7. REGULAR AGENDA ITEMS

7.a. Agreement for Automatic Aid Assistance between the City of Weatherford and Parker CountyEmergency Services District #7. (Paul Rust, Fire Chief)Suggested Action: Staff respectfully request City Councils acceptance and approval of anAgreement for Automatic Aid Assistance.Weatherford and ESD 7 Auto Aid - AR.docx

8. CITIZEN COMMENTS ON NON-AGENDA ITEMSResidents may address the Council/Board/Commission/Committee regarding an item that is not listed on the agenda. Residents must complete aspeaker card and turn it in to the Secretary five (5) minutes before the start of the meeting. The Rules of Procedure states that comments are to belimited to three (3) minutes. Speaker rules are posted at the back of the Council Chambers. The Texas Open Meetings Act provides the following:(a) If, at a meeting of a governmental body, a member of the public or of the governmental body inquires about a subject for which notice has notbeen given as required by this subchapter, the notice provisions of this subchapter do not apply to: (1) A statement of specific factual informationgiven in response to the inquiry; or (2) A recitation of existing policy in response to the inquiry. (b) Any deliberation of or decision about the subjectof the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

9. FUTURE AGENDA ITEMS

10. MEDIA INQUIRIES

11. ADJOURNMENT

CERTIFICATIONI certify that this Notice of Meeting was posted on _____________________ at _____________ a.m. / p.m. as required by law in accordance withSection 551.042 of the Texas Local Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also postedon the city's website.

Posted By _______________________________ Title ___________________________________

Date/Time Removed _______________________

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MINUTES OF THE CITY COUNCIL REGULAR AND EXECUTIVE SESSIONS HELD DECEMBER 12, 2017 IN THE CITY HALL COUNCIL CHAMBERS, 303 PALO PINTO STREET, WEATHERFORD, TEXAS. INVOCATION Pastor Jon Reeves of The Oaks United Methodist Church led the invocation. CALL TO ORDER & ANNOUNCEMENT OF A QUORUM Mayor Craig Swancy called the meeting to order at 6:30 p.m. Present were: Mayor Craig Swancy, Mayor Pro Tem Jeff Robinson, Heidi Wilder, Dale Fleeger, and Kevin Cleveland. City staff included: City Manager Sharon Hayes, Deputy City Manager James Hotopp, Assistant City Manager Brad Burnett, City Attorney Ed Zellers, and City Secretary Malinda Nowell. PLEDGES OF ALLEGIANCE TO THE UNITED STATES & TEXAS FLAGS Mayor Swancy led the pledges. ITEMS OF COMMUNITY INTEREST City Manager Sharon Hayes spoke about Holiday in the Park which was held on December 8th. Ms. Hayes stated this was the fourth year and that there were approximately 8,000 visitors to the event. CONSENT AGENDA ITEMS On the motion of Jeff Robinson, second by Kevin Cleveland, the Council voted unanimously to approve the following items on the Consent Agenda. Motion carried 5 - 0.

• Approved the minutes of the City Council meeting held November 14, 2017. • Acted upon a request from the Municipal Utility Board to approve an Interlocal Agreement with

Parker County for reimbursement of three easements necessary for the construction of the CenterPoint Waterline Relocation project.

• Acted upon a request from the Weatherford Municipal Utility Board to adopt Ordinance 881-2017-65 to release and abandon three City of Weatherford utility easements - recorded in Book 2719, Page 505; Book 2733, Page 590; and Book 2708, Page 1816, Deed Records, Parker County, Texas - in exchange for three new easements; and authorize the City Manager to execute a quitclaim deed for the three abandoned easements to the Texas Department of Transportation. The ordinance is captioned as follows:

ORDINANCE 881-2017-65 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEATHERFORD, TEXAS, VACATING AND ABANDONING THREE CITY OF WEATHERFORD UTILITY EASEMENTS LOCATED IN THE P.B. PIPKIN SURVEY, ABSTRACT 1073, PARKER COUNTY, TEXAS, AS RECORDED IN BOOK 2719, PAGE 505; BOOK 2733, PAGE 590; AND BOOK 2708, PAGE 1816, DEED RECORDS, PARKER COUNTY, TEXAS.

• Approved the professional services proposal from Water Technology Inc. for the design, engineering and project management for the repair and renovation of Cherry Park Pool.

• Approved Resolution R2017-40 authorizing City of Weatherford representatives to perform activities associated with the City's investment accounts at TexPOOL.

• Approved Resolution R2017-41 authorizing City of Weatherford representatives to perform activities associated with the City's investment accounts at TexSTAR.

• Approved Resolution R2017-39 giving Parker County consent to use Eminent Domain to secure certain real properties within the corporate city limits of the City of Weatherford.

PUBLIC HEARINGS

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Hold a PUBLIC HEARING and consider approval of ordinance 882-2017-66, a zoning change for property currently zoned R1 One-Family Residential to R1 One-Family Residential with a Conditional Use Permit (CUP) for an accessory structure larger than 400 square feet for property located at 317 W Owens Street, and described as being 4.257 acres out of the P.S. Hall Survey, Abstract 659, City of Weatherford, Parker County, Texas. ZCH2017-0034. Development and Neighborhood Services Director Craig Farmer presented this item. Mr. Farmer stated that an adjacent property owner voiced concern that the accessory structure might be used for commercial business or as a business storage facility. The Planning and Zoning Commission (PZC) approved the CUP with the following conditions: 1) The structure shall be 75 percent masonry siding, or shall match the main house lap-siding; 2) The structure shall not be used as a residence, or living quarters, or for a commercial business; 3) The structure shall not have separate utilities; 4) The structure shall not be used for commercial business storage of any kind. Mayor Swancy opened the public hearing at 6:37 p.m. As there were no speakers, Mayor Swancy closed the hearing at 6:37 p.m. On the motion of Jeff Robinson, second by Heidi Wilder, the Council voted unanimously to approve the Conditional Use Permit with the stated conditions. Motion carried 5 - 0. The ordinance is captioned as follows:

ORDINANCE 882-2017-66 AN ORDINANCE AMENDING THE ZONING DISTRICT BOUNDARIES OF THE ZONING DISTRICT MAP OF THE CITY OF WEATHERFORD, TEXAS, CONCERNING CERTAIN PARCELS OR TRACTS OF LAND IDENTIFIED IN AS BEING 4.257 ACRES OUT OF THE P.S. HALL SURVEY, ABSTRACT 659, AND LOCATED AT 317 W OWENS STREET WITHIN THE CORPORATE LIMITS OF THE CITY OF WEATHERFORD, TEXAS; HERETOFORE ZONED R1 ONE-FAMILY RESIDENTIAL SHALL HENCEFORTH BE ZONED R1 RESIDENTIAL WITH A CONDITIONAL USE PERMIT (CUP) FOR AN ACCESSORY STRUCTURE LARGER THAN 400 SQUARE FEET, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT; AND PROVIDING A SAVINGS CLAUSE. Hold a PUBLIC HEARING and consider approval of ordinance 883-2017-67, a zoning change for property currently zoned C1 Commercial to C1 Commercial with a Conditional Use Permit (CUP) for bail bonds at a property located at 104 N. Denton Street, and described as being a part of Lots 3, 4, 5, and 6 in Block 2 of the Millsap Addition, an addition to the City of Weatherford, Parker County, Texas. ZCH2017-0035. Mr. Farmer presented this item as well. This property is located on the northwest corner of North Denton Street and Fort Worth Highway. The request is for a CUP for a bail bondsman on the rear of the property. The frontage of the same parcel is a used car lot. The used car lot had some high weeds and grass; however, since the PZC meeting, the owner has cleaned it up. This parcel is approximately two blocks east of the Parker County Jail. Mayor Swancy opened the public hearing at 6:40 p.m. As there were no speakers, Mayor Swancy closed the hearing at 6:40 p.m. Council discussed the drive/entrance to the property. The front of the property proposed for use as a bail bondsman fronts on Denton Street. The CUP, if approved, would extend for the entire lot, not just the portion that is presently being requested for use as a bail bondsman.

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On the motion of Jeff Robinson, second by Kevin Cleveland, the Council voted unanimously to approve the ordinance for the property zoned commercial to C1 commercial with a CUP with the addition that it is only for the back 150 feet that fronts on Denton Street. Motion carried 5 - 0. The ordinance is captioned as follows:

ORDINANCE 883-2017-67 AN ORDINANCE AMENDING THE ZONING DISTRICT BOUNDARIES OF THE ZONING DISTRICT MAP OF THE CITY OF WEATHERFORD, TEXAS, CONCERNING CERTAIN PARCELS OR TRACTS OF LAND IDENTIFIED IN AS BEING A PORTION OF LOTS 3, 4, 5, AND 6 IN BLOCK 2, MILLSAP ADDITION, AND LOCATED AT 104 N. DENTON STREET WITHIN THE CORPORATE LIMITS OF THE CITY OF WEATHERFORD, TEXAS; HERETOFORE ZONED C1 COMMERCIAL SHALL HENCEFORTH BE ZONED C1 COMMERCIAL WITH A CONDITIONAL USE PERMIT (CUP) FOR BAIL BONDS, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT; AND PROVIDING A SAVINGS CLAUSE. Hold a PUBLIC HEARING and consider approval of ordinance 884-2017-68, a zoning change for property currently zoned AG Agricultural to a PD Planned Development for Multi-Family for property located at approximately the 300 block of Kirkpatrick Drive, and described as being the north 14.204 acres situated in and being a portion of the T.W. Beall Survey, Abstract 166, City of Weatherford, Parker County, Texas. ZCH2017-0036 Mr. Farmer presented this item as well. This tract of land sits on Kirkpatrick Drive. The applicant is proposing approximately 249 units; the density is approximately 18 units per acre. A draft ordinance with very tough standards was provided in the agenda packet. There are no efficiency apartments, 46 percent are one-bedroom, 42 percent are two-bedroom, and 13 percent are three-bedroom. The development will have fewer garages and fewer carports. The layout of the buildings is dictated by the terrain. The applicant proposes a detention pond, a pool, a recreation area, and other amenities. Kirkpatrick Drive will be extended to the west so that the development can access it for their public safety emergency access. The applicant has no plans for an exit from the north of the property. There are some terrain issues and ultimately a major street will run along the north of the property. Kirkpatrick Drive will be extended for the emergency access and eventually will extend all the way to Bethel Road. The development will be built in two phases, but overall, the request is for approval of the 249 units, and as much as 336 eventually. The presented site plan includes phases I and II. Council discussed the means of ingress/egress. Fire Marshal Bob Hopkins stated that the Fire Department preliminarily reviewed this proposal. Mr. Farmer stated that this property is one parcel, so it does not fall into the single-family category requiring a second way in/out, but that the fire code states with 200 or more units, there must be a second means of emergency access. Deputy City Manager James Hotopp stated that staff has discussed with the applicant the ability to connect to the future arterial to the north whenever it is developed. The applicant desires to connect to that future arterial. Mr. Hotopp also stated that the proposed development and layout is typical of other apartment complexes in Weatherford and the surrounding area. Mr. Farmer stated that none of the adjacent properties have any road systems, so it would be a "guess" as to where to provide stub-outs in this development, and they would not connect to anything for a long time. Mr. Hotopp estimated the timeline for the development of the arterial would be five to ten years depending on development that occurs in the area and the availability of capital. The City does have plans for an arterial in that area; it starts on the north side of Wal-Mart, continues through this property extending all the way to Bethel Road. Mr. Hopkins stated the fire code requires a second egress, but it does not specify the distance between egresses. Mr. Hotopp noted that the City is discussing right-of-way dedication with the adjacent property owner so that the City can build out the remainder of Kirkpatrick Drive as part of a Tax Increment Reinvestment Zone (TIRZ) project. This development is located within the TIRZ area and will have a substantial impact. If Kirkpatrick Drive is extended all the

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way to Bethel Road, it would open the area for additional development. Fire Chief Paul Rust clarified that regardless in which building a person resides, they can exit that building and have two paths by which to make their way to the main or secondary entrance/exit of the complex. Council further discussed the idea of a stub-out towards the back of the property. Mr. Farmer suggested leaving the exact location of that stub-out up to the applicant. Mayor Swancy opened the public hearing at 7:01 p.m. As there were no speakers, Mayor Swancy closed the hearing at 7:01 p.m. On the motion of Heidi Wilder, second by Dale Fleeger, the Council voted unanimously to approve this item. Motion carried 5 - 0. The ordinance is captioned as follows:

ORDINANCE 884-2017-68 AN ORDINANCE AMENDING THE ZONING DISTRICT BOUNDARIES OF THE ZONING DISTRICT MAP OF THE CITY OF WEATHERFORD, TEXAS, CONCERNING CERTAIN PARCELS OR TRACTS OF LAND IDENTIFIED IN AN APPROXIMATELY 14.20ACRE TRACT OF LAND OUT OF THE T.W. BEALL SURVEY, A-166, LOCATED IN THE 300 BLOCK OF KIRKPATRICK DRIVE WITHIN THE CORPORATE LIMITS OF THE CITY OF WEATHERFORD, TEXAS; HERETOFORE ZONED AGRICULTURE SHALL HENCEFORTH BE ZONED PD PLANNED DEVELOPMENT FOR R3 MULTI-FAMILY USES, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT; AND PROVIDING A SAVINGS CLAUSE. Hold a PUBLIC HEARING and consider approval of ordinance 885-2017-69, a zoning change for property currently zoned R2 Two-Family Residential to R1 One-Family Residential for property described as being all of Lot 3, Block 1, Tower Street Addition No. 2, recorded in Plat Cabinet C, Slide 102 and all of Lots 1 through 6; Lots 9 through 19 and a portion of Lot 7, Block 1; all of Block 2 and Clover Circle, Prince and Park Addition, an addition to the City of Weatherford, and a 0.08 acre tract of land situated in the Oliver Davis Survey, Abstract 372, in the City of Weatherford, Parker County, Texas. ZCH2017-0037. Mr. Farmer presented this item as well. This parcel is approximately seven acres. The applicant is proposing a unique subdivision with approximately 32 single-family lots. This zoning case is for SF1 (single-family 1) which has a 6,500 square-foot lot minimum. The threshold for a mandatory second way in/out is 50 units. Mayor Swancy opened the public hearing at 7:04 p.m. As there were no speakers, Mayor Swancy closed the hearing at 7:04 p.m. The ordinance is captioned as follows:

ORDINANCE 885-2017-69 AN ORDINANCE AMENDING THE ZONING DISTRICT BOUNDARIES OF THE ZONING DISTRICT MAP OF THE CITY OF WEATHERFORD, TEXAS, CONCERNING CERTAIN PARCELS OR TRACTS OF LAND IDENTIFIED IN AS BEING ALL OF LOT 3, BLOCK 1, TOWER STREET ADDITION NO. 2, RECORDED IN PLAT CABINET C, SLIDE 102 AND ALL OF LOTS 1 THROUGH 6; LOTS 9 THROUGH 19 AND A PORTION OF LOT 7, BLOCK 1; ALL OF BLOCK 2 AND CLOVER CIRCLE, PRINCE AND PARK ADDITION, AN ADDITION IN THE CITY OF WEATHERFORD, AND A 0.08 ACRE TRACT OF LAND SITUATED IN THE OLIVER DAVIS SURVEY, ABSTRACT 372, AND LOCATED AT 1127 E. COLUMBIA ST. WITHIN THE CORPORATE LIMITS OF THE CITY OF WEATHERFORD, TEXAS; HERETOFORE ZONED R2 TWO-FAMILY RESIDENTIAL SHALL HENCEFORTH BE ZONED R1 RESIDENTIAL ONE

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FAMILY RESIDENTIAL, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT; AND PROVIDING A SAVINGS CLAUSE. On the motion of Heidi Wilder, second by Kevin Cleveland, the Council voted unanimously to approve this item. Motion carried 5 - 0. Hold a PUBLIC HEARING and consider a zoning change for property currently zoned C1 Commercial to C1 Commercial with a Conditional Use Permit (CUP) for an automobile wash/full detail shop at a property located at 1012 Fort Worth Highway, and described as being an approximate 1.486 acre portion of Block 8, Millsap Addition of the Sarah Monk Survey, Abstract 906, City of Weatherford, Parker County, Texas. ZCH2017-0031. Mr. Farmer stated that the applicant requested this item be withdrawn at the PZC meeting held on December 6th. Because the Council has no recommendation from the PZC, they cannot take action. Hold a PUBLIC HEARING on the voluntary annexation of approximately 2.23 acres tract of land, located at 2909 East Bankhead Drive, situated in the L.P. Duncan Survey, Abstract No. 391 and the W. M. Cozart Survey, Abstract No. 245, Parker County, Texas, and being a portion of a called 5 acre tract of land described in the Contract of Sale and Purchase as recorded in Volume 1878, Page 1449, Real Records, Parker County, Texas. Mr. Farmer stated this item is for the voluntary annexation of approximately 2.23 acres. This is the first of two public hearings; the second hearing is December 14th. If approved, the annexation will become final on January 9, 2018. Mayor Swancy opened the public hearing at 7:08 p.m. As there were no speakers, Mayor Swancy closed the hearing at 7:08 p.m. REGULAR AGENDA ITEMS

Consider a request to Final Plat the Pearson Ranch Estates, located along the north side of Pearson Ranch Road off Hwy. 730 just northeast of Lake Weatherford, more generally described as being approximately 21.71 acres of land situated in the Solomon Frazier Survey, Abstract No. 466, Extra-Territorial Jurisdiction (ETJ), Parker County, Texas. SBD2017-0036. Mr. Farmer presented this item as well. The applicant is proposing nine two-acre lots. This is a rural subdivision and the applicant was allowed waivers on water and sewer. The PZC recommended approval at their last meeting. On the motion of Heidi Wilder, second by Dale Fleeger, the Council voted unanimously to approve the final plat. Motion carried 5 - 0. Consider a request to Master Plat the Cedar Mountain Estates, located west of Tucker Drive just north of Azle Hwy. more generally described as being approximately 94 acres of land situated in the Martha E. Tucker Survey, Abstract No. 2510, Extra-Territorial Jurisdiction, Parker County, Texas. SBD2017-0045 Mr. Farmer presented this item. The subject property has 41 lots, each of which is two acres or more. The Fire Department is comfortable with the emergency access because the fire code does not extend into the City's ETJ. The subdivision ordinance does apply outside the City limits and that threshold is 50 dwelling units for the required second ingress/egress. The PZC recommended approval subject to the developer providing an additional access point to the west since the proposed road to the south is so far in the future. This plat is located in ESD1 and does not affect the Weatherford Fire Department. On the motion of Jeff Robinson, second by Kevin Cleveland, the Council voted unanimously to approve the master plat. Motion carried 5 - 0. Consider a request to Final Plat the Heights of Weatherford, Phase 2, located south of B.B. Fielder Drive, and west of Bethel Road, more generally described as being approximately 37.388 acres of land situated in the John Davis Survey, Abstract No. 349, City of Weatherford, Parker County,

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Texas. SBD2017-0054 Mr. Farmer presented this item as well. This plat is approximately 215 lots and is the next phase in the Heights of Weatherford. Mr. Farmer mentioned traffic flow improvements for the area including the traffic signal at BB Fielder and Bethel Road, the extension of Kaitlyn Drive near the new Gunn Honda Dealership, and the extension of BB Fielder Road west to Dennis Road. All required public improvements are in place and the PZC recommended approval at their last meeting. Mark Donahue with Donahue Consulting spoke as the project engineer. Mr. Donahue stated that there is a split in the size of the lots. Some of the lots are 60 x 120 and others are 50 x 110. Generally, it works out to a 60/40 split with 60 percent smaller lots and 40 percent larger lots. On the motion of Jeff Robinson, second by Dale Fleeger, the Council voted unanimously to approve the final plat. Motion carried 5 - 0. Discussion of changes and recommendation for adoption of the General Plan. Mr. Farmer presented this item as well. He provided a quick overview of the chapters. The PZC has not made a recommendation to the Council yet. Mr. Farmer will bring some changes to the PZC at their January 10th meeting and Council will receive the final draft at their January 23rd meeting. Chapter 12 is the implementation chapter and it has been reduced to the top 25 priorities out of 100. Mr. Farmer is working on a strategy to implement the Council's strategic plan priorities and the City Manager's and City Council's priorities into chapter 12. Discuss and consider acceptance of the final report regarding the 2017 comprehensive compensation study and analysis conducted by Ray and Associates. City Manager Sharon Hayes presented this item. Ms. Hayes stated that Katherine Ray of Ray and Associates gave a presentation to the Council at the November meeting. Diana Allen, Director of Human Resources, provided details about the process that she and Tim Todd, Communications and Marketing Coordinator, went through with Ms. Ray during this study. Ms. Allen stated that of the 12 comparison cities the Council chose, Lancaster was the only one from whom we could not obtain data. Ms. Allen stated that she is very comfortable with the final document and staff's ability to use it moving forward. Ms. Hayes stated that it was important for the City to undergo this process so that we could determine where all the positions fell within the market. One area for correction was the fact that some of the pay ranges were more out of line than the actual salaries. Obtaining information from other cities delayed our study by several weeks. Ms. Hayes mentioned the issue with compression within some positions. During the budget process, Council budgeted three percent for pay adjustments resultant from this study. Ms. Ray's recommendation was 3.1 percent. Implementation is doable at this time since the Council budgeted three percent for the 12-month Fiscal Year and only nine months remain in this Fiscal Year. Ms. Hayes briefly reviewed Ms. Ray's recommendations which were as follows: 1) adopt classification recommendations; 2) adopt the recommended Fiscal Year 2017-2018 Pay Schedules; 3) authorize salary adjustments for those employees whose newly adjusted current salary is still below the market-based recommended entry level for the position; 4) approve additional adjustments recommended by the City Manager to alleviate compression; 5) in future years, beginning in the 2018-2019 Fiscal Year, make annual across-the-board adjustments, even if they are small, based on a percentage of base pay, and that those adjustments always be applied to each of the City’s pay schedules; 6) employees whose documented performance is not acceptable should be given a limited amount of time to bring their performance up to acceptable levels before receiving a market adjustment; and 7) conduct a detailed benefits survey, using the same cities used in this salary survey, to determine whether its benefits package is competitive. Ms. Hayes suggested the implementation of a policy to help the City maintain better control of positions and salaries moving forward.

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Discussion included that this is a good study; that it answers a lot of questions; that it was lengthy and there was not enough time to read all of it; that all cities’ comparison data was averaged together; that some positions were over market and will be frozen and will not receive a cost of living adjustment (COLA) or a merit increase until such time as the market has caught up with those positions; the potential effect this will have on the next budget year; that the steps within the pay scale will occur annually if funds are available; that the step increases should be one of the first pieces of the budget planning process every year; that each year after this is a 2.5 percent increase if the employee is eligible; that police and fire do not have as many steps so they will top out sooner; that if there is a shortage one budget year and the 2.5 percent steps cannot be accommodated then an across-the-board COLA would be the better option; that if the City falls on tough economic times we may not be able to stick to the plan; that employees are the most important asset of the City; that if the City consistently gives a 2.5 percent step then we should stay within the market; that COLAs would be applied to the entire plan; that another study should be conducted within a couple of years to make sure that the City does not get out of market; that staff should verify a certain number of positions with these same comparison cities each year; that staff will develop a plan going forward and that we should not have any trouble adhering to the plan in normal years; that employees are our best asset but we need to make sure we are meeting the needs of the citizens as well; and that this study is a tool to help the staff make a recommendation to the Council. On the motion of Dale Fleeger, second by Jeff Robinson, the Council voted to accept the report as presented. Motion carried 3 - 2. Mr. Cleveland voted in opposition. [See further discussion below under Future Agenda Items.] CITIZEN COMMENTS ON NON-AGENDA ITEMS None FUTURE AGENDA ITEMS Ms. Wilder requested a workshop before voting on any recommendation about going forward with the salary adjustments. Mr. Cleveland stated he did not need a workshop, he just needed more time to read the study. Ms. Hayes asked for clarification since staff asked for acceptance of the report and the recommendations. City Secretary Malinda Nowell read the text of the previous motion which was typed as “accept the report as presented.” Ms. Wilder stated she did not vote for the recommendations. Mr. Fleeger clarified that his motion was to accept the report and the recommendations were listed in that report. Ms. Wilder changed her vote to nay. Mayor Swancy announced the vote for the previous item is now 3 - 2. Ms. Wilder and Mr. Cleveland voted in opposition. Ms. Hayes asked Council to let her know if they still desire a workshop. MEDIA INQUIRIES None EXECUTIVE SESSION ITEMS

Pursuant to Chapter 551, Texas Government Code, VTCS, (Open Meetings Law): In accordance with the authority contained in: 551.072 Deliberations about Real Property: to deliberate the purchase, exchange, lease, or value of real property: a tract of land approximately 4,800 square feet located in the Oliver Davis Survey, Abstract 372. The Council convened in Executive Session at 8:02 p.m. They reconvened in Open Session at 8:08 p.m. ACTION ON EXECUTIVE SESSION ITEMS

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To take action, if necessary, pursuant to Chapter 551, Texas Government Code, VTCS, (Open Meetings Law): In accordance with the authority contained in: 551.072 Deliberations about Real Property: to deliberate the purchase, exchange, lease, or value of real property: a tract of land approximately 4,800 square feet located in the Oliver Davis Survey, Abstract 372. No action was taken on this item. ADJOURNMENT On the motion of Jeff Robinson, second by Kevin Cleveland, the Council voted unanimously to adjourn the meeting at 8:10 p.m. Motion carried 5 - 0.

_____________________________

ATTEST: Craig Swancy, Mayor _______________________________ Malinda Nowell, TRMC, City Secretary

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MINUTES OF THE CITY COUNCIL SPECIAL SESSION HELD DECEMBER 14, 2017 IN THE CITY HALL COUNCIL CHAMBERS, 303 PALO PINTO STREET, WEATHERFORD, TEXAS. CALL TO ORDER & ANNOUNCEMENT OF A QUORUM In the absence of both the Mayor and the Mayor Pro Tem, City Secretary Malinda Nowell called the meeting to order at 11:15 a.m. Present were: Heidi Wilder, Dale Fleeger, and Kevin Cleveland. City staff included: City Manager Sharon Hayes, Deputy City Manager James Hotopp, Assistant City Manager Brad Burnett, City Attorney Zellers & Zellers, and City Secretary Malinda Nowell. Absent: Mayor Craig Swancy and Mayor Pro Tem Jeff Robinson. Due to absences, the first order of business was to select a chair for this meeting. On the motion of Dale Fleeger, second by Kevin Cleveland, the Council voted to appoint Heidi Wilder to chair this meeting. Motion carried 3 - 0. PUBLIC HEARINGS

Hold a PUBLIC HEARING on the voluntary annexation of approximately 2.23 acres tract of land, located at 2909 East Bankhead Drive, situated in the L.P. Duncan Survey, Abstract No. 391 and the W. M. Cozart Survey, Abstract No. 245, Parker County, Texas, and being a portion of a called 5 acre tract of land described in the Contract of Sale and Purchase as recorded in Volume 1878, Page 1449, Real Records, Parker County, Texas. Chair Heidi Wilder opened the public hearing at 11:17 a.m. As there were no speakers, Chair Wilder closed the hearing at 11:17 a.m. ADJOURNMENT On the motion of Dale Fleeger, second by Kevin Cleveland, the Council voted to adjourn the meeting at 11:17 a.m. Motion carried 3 - 0.

_____________________________

ATTEST: Heidi Wilder, Chair _______________________________ Malinda Nowell, TRMC, City Secretary

12

Weatherford City CouncilAGENDA REPORT

Meeting Date: January 9, 2018 Staff Contact: Manny Palacios Jr., Director ofTransportation and Public Works

Item Number: 2017-226-AR Phone: 817-598-4296

SUBJECT: Consider adoption of Ordinance 866-2018-01 establishing Stop signs at various street intersections.

BACKGROUND/DISCUSSIONThis is for placement of stop signs at various street intersections within the City. There are a total of four locations wheretraffic control signs are warranted per the Texas Manual of Uniform Traffic Control Devices (TXMUTCD). Staffpresented traffic count data, aerial and street views of locations to the Transportation Advisory Board (TAB) showingproposed traffic control signs. TAB did not have any concerns and unanimously voted to recommend placing traffic controlsigns at all four locations per staff’s recommendation.

FINANCIAL IMPACTFunds are available in the Traffic Division of TPW Department.

SUGGESTED ACTIONTransportation Advisory Board recommended approval by a vote of 4-0 for placement of stop signs at followingintersections.* Stop on Bonita Street at Causbie Road intersection. (Lockwood Addition)* Stop on Paloma street at Causbie Road intersection. (Lockwood Addition)* Stop on Berkley drive at Ric Williamson Memorial Hwy. (University Hills Development)* Stop on Dartmouth at Ric Williamson Memorial Hwy. (University Hills Development)

ATTACHMENTS ORD_886-2018-01 lockwood estates.pdf University Hills Stops.pdf

13

ORDINANCE 866-2018-01

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEATHERFORD, TEXAS, AMENDING WEATHERFORD CODE OF ORDINANCES, TITLE X MOTOR VEHICLES AND TRAFFIC, CHAPTER 3 TRAFFIC-CONTROL DEVICES, SECTION 10-3-12 SPECIFICALLY CONTROLLED STREETS BY ADDING THERETO CERTAIN INTERSECTIONS FOR THE ENFORCEMENT OF TRAFFIC CONTROL DEVICES ON RIGHT-OF-WAYS IN THE CITY OF WEATHERFORD, TEXAS, PROVIDING FOR THE REPEAL OF ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT; AND PROVIDING A SAVINGS CLAUSE, ESTABLISHING A PENALTY.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WEATHERFORD, TEXAS:

SECTION 1: That the Weatherford Code of Ordinances, Title X Motor Vehicles and Traffic, Chapter 3 Traffic-Control Devices, Section 10-3-12 Specifically Controlled Streets be amended by adding the following intersections, ALPHABETICALLY, to-wit:

Street Name DirectionBonita Street at Causbie Road Stop WestboundPaloma Street at Causbie Road Stop WestboundBerkley Drive at Ric Williamson Memorial Hwy. Stop SouthboundDartmouth Drive at Ric Williamson Memorial Hwy. Stop Southbound

SECTION 2: That the traffic control signs, signals, devices and markings placed or erected by the Police Department or the Street Department for the purpose of regulating,warning or guiding traffic are hereby declared to be official traffic control devices at the above intersection.

SECTION 3: Any person who drives or operates any vehicle in violation of the traffic control signs, signals, devices and markings on rights-of-way in the City of Weatherford shall be guilty of a misdemeanor and upon conviction therefore, shall be fined in an amount not to exceed $200.00

SECTION 4: All ordinances and parts of ordinances in conflict with this ordinance shall be and the same are hereby repealed to the extent of said conflict only.

SECTION 5: If any section, subsection, paragraph, sentence, clause, phrase or word of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, such holding shall not affect the validity of the remaining portions of this ordinance, and the City Council hereby declares that it would have passed such remaining portions despite such invalidity or unconstitutionality and it is accordingly so ordained.

The foregoing ordinance was introduced, read, and passed by a vote of ayes nayes at a meeting of the City Council of the City of Weatherford, Texas, at its meeting held on the 9thday of January 2018.

14

Craig Swancy, MayorATTEST:

Malinda Nowell, TRMC, City Secretary

APPROVED AS TO FORM:

Ed Zellers, City Attorney

15

VICINITY

Lockwood Estates Phase IV

16

UNIVERSITY HILLS DEVELOPMENT PH 1-A

Vicinity

17

Weatherford City CouncilAGENDA REPORT

Meeting Date: January 9, 2018 Staff Contact: Craig Farmer, Development andNeighborhood Services Director

Item Number: 2017-217-AR Phone: 817-598-4338

SUBJECT:

Discuss and consider approval of ordinance 887-2018-02 for the voluntary annexation ofapproximately 2.23 acres tract of land, located at 2909 East Bankhead Drive, situated in the L.P.Duncan Survey, Abstract No. 391 and the W. M. Cozart Survey, Abstract No. 245, Parker County,Texas, and being a portion of a called 5 acre tract of land described in the Contract of Sale andPurchase as recorded in Volume 1878, Page 1449, Real Records, Parker County, Texas.

BACKGROUND/DISCUSSIONOn October 23, 2017, the City of Weatherford received a voluntary annexation request from Scott Crawford of Baird,Hampton, Brown on behalf of Mr. Philip Smith concerning the aforementioned 2.23 acres of land.

Required public hearings were be held on Tuesday, December 12, 2017 at 6:30 p.m. and Thursday, December 14, 2017 at11:15 a.m. There were no speakers.

This is the first and final reading of the ordinance. If approved, the annexation will become effective immediately.

FINANCIAL IMPACTNone

SUGGESTED ACTIONStaff recommends approval.

ATTACHMENTS Ordinance ORD EXH A-SERVICE PLAN vicinity map

18

887-2018-02 Page 1 of 2

ORDINANCE 887-2018-02

AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF WEATHERFORD, TEXAS, AND THE VOLUNTARYANNEXATION OF CERTAIN TERRITORY CONSISTING OF A TOTAL OF 2.23ACRES OF LAND, WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMIT OF THE CITY OF WEATHERFORD, TEXAS; ADOPTING A “PLAN OF SERVICE” EXHIBIT “A” FOR SAID TERRITORY AS ATTACHED HERETO AND INCORPORATED HEREIN

WHEREAS, two public hearings before the City Council of the City of Weatherford, Texas, where all interested persons were provided with an opportunity to be heard on the proposed annexation of the hereinafter described territory were held at the Public Meeting Room, Weatherford City Hall, 303 Palo Pinto Street, Weatherford, Texas, on December 12, 2017 and December 14, 2017 and which dates are not more than forty nor less than twenty days prior to the institution of annexation proceedings; and

WHEREAS, notice of such public hearings was published in a newspaper having general circulation in the City of Weatherford, Texas, and in the hereinafter described territory on the 29th day of November 2017 and which date is not more than twenty nor less than ten days prior to the dates of the respective public hearings and posted on the City of Weatherford website on the 29th day of November 2017, and remained so posted until the date of the hearing; and

WHEREAS, the total corporate area of the City of Weatherford, Texas, on the first day of January 2017was 18,533.36 acres; and

WHEREAS, the estimated population of the City of Weatherford, Texas, is 27,660; and

WHEREAS, the hereinafter described property lies within the extraterritorial jurisdiction of the City of Weatherford, Texas; and

WHEREAS, the hereinafter described territory consists of tracts that contain a total of 2.23 acres.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WEATHERFORD, TEXAS:

Section 1. The following described land and territories lying adjacent to and adjoining the City of Weatherford, Texas, and said territories hereinafter described, shall hereafter be included within the boundary limits of the City of Weatherford, Texas; and the present boundary limits of such city, at the various points contiguous to the areas hereinafter described, are altered and amended so as to include said areas within the corporate limits of the City of Weatherford, Texas, to-wit:

Property description according to the survey by Jacob & Martin, Ltd., dated July 15, 2005.

BEING a 2.23 acre tract of land situated in the L.P. Duncan Survey, Abstract No. 391 and the W. M. Cozart Survey, Abstract No. 245, Parker County, Texas, and being a portion of a called 5 acre tract of land described in the Contract of Sale and Purchase as recorded in Volume 1878, Page 1449, Real Records, Parker County, Texas and being more particularly described by metes and bounds as follows:

BEGINNING at a point for the southeast corner of said called 5 acre tract, the Southwest corner of called32.03 acre tract of land described in the deed to LUMAR Development, Inc. as recorded in Volume 2002,Page 300 of said Real Records and being on the north Right-of-Way line of E. Bankhead Highway;

19

887-2018-02 Page 2 of 2

THENCE North 83°26’34” West, with the south line of said called 5 acre tract and the north Right-of-Way line of said E. Bankhead Highway, a distance of 249.74 feet to a point for the southwest corner of said 5 acre tract and the Southeast corner of a called 6.033 acre tract of land described in the deed to Richard G. Hunter and wife, Ann Hunter as recorded in Volume 1655, Page 346 of said Real Records;

THENCE North 02°23’47” East, leaving the north Right-of-Way line of said E. Bankhead Highway and with the common line of said called 5 acre tract and said Hunter tract, a distance of 337.07 feet to a point for the northwest corner of the hereon described tract;

THENCE North 73°05’18” East, crossing said called 5 acre tract, a distance of 264.09 feet to a point for the northeast corner of the hereon described tract and being on the common line of said called 5 acre tractand said LUMAR tract;

THENCE South 02°24’57” West, with the common line of said called 5 acre tract and said LUMAR tract, a distance of 442.52 feet to the POINT OF BEGINNING and containing 97, 118 Square feet or 2.23 Acres of Land.

Section 2. The territories described herein and the areas so annexed shall be a part of the City of Weatherford, Texas, and the properties so added hereby shall bear its pro rata part of the taxes levied by the City of Weatherford, Texas, and the inhabitants thereof shall be entitled to all of the rights and privileges of all citizens of the City of Weatherford, Texas, and shall be bound by acts, ordinances, resolutions and regulations of the City of Weatherford, Texas.

Section 3. The “Plan of Service” is attached hereto as Exhibit A, as required by state Statute cited in the Texas Local Government Code, Chapter 43, Subchapter C., Section 43.056, is hereby incorporated and made a part of this ordinance, and its provisions are formally adopted in this “City of Weatherford Plan of Service” Exhibit “A” for the annexation of the above described property.

The foregoing ordinance was introduced, read, passed and approved on first and final reading at a regular meeting of the Weatherford City Council held on January 9, 2018 by a vote of: Aye_____ No_____.

CITY OF WEATHERFORD, TEXAS

________________________________Craig Swancy, Mayor

ATTEST: APPROVED AS TO FORM:

________________________________ ________________________________Malinda Nowell, TRMC, City Secretary Zellers & Zellers, City Attorney

20

2909 E Bankhead Drive 2017

CITY OF WEATHERFORDANNEXATION SERVICE PLAN FOR

“2909 E Bankhead Drive” 2017

Municipal services to the area annexed in the ordinance attached hereto shall be furnished after the effective date of annexation by the City of Weatherford, Texas, (“City”) at the following levels and in accordance with the following schedule:

1. Upon the effective date of annexation the City will provide the following services to the newly annexed area:

A. Police ServicesThe City will provide police services to the newly annexed area at the same or similar level of service now being provided to other areas of the City with similar topography, land use and population. The City will respond to all dispatched police calls and requests for service or assistance within the newly annexed area.

B. Fire Protection and Emergency Medical ServiceThe City will provide fire protection to the newly annexed area at the same or similar level of service now being provided to other areas of the City with similar topography, land use, and population. The City will respond to all dispatched calls and requests for service or assistance within the newly annexed area.

C. Solid Waste CollectionThe City will provide for the collection of solid waste and refuse in the newly annexed area at the same fee as paid by other citizens within the city limits for the same service by the franchised solid waste provider.

D. Maintenance of Water and Waste Water FacilitiesThe City Council is not aware of the existence of any water or wastewater facilities now located in or serving the area proposed for annexation. If publicly owned water or wastewater facilities do exist in the area such facilities owned or maintained by the City at the time of the proposed annexation shall continue to be maintained by the City. Any water or wastewater facilities, which the City may acquire subsequent to the annexation of the proposed area, shall be maintained by the City to the extent of its ownership. It is the intent of the City to maintain all public water and wastewater facilities in the annexed area that are not within the service area of any other water or wastewater utility. The City does own and maintain municipal water service along East Bankhead Highway adjacent to the area proposed for annexation, and wastewater service approximately 500 feet to the east.

E. Maintenance of Roads and StreetsRoad, streets, or alleyways which have been dedicated to the City or whichare owned by the City shall be maintained to the same degree and extent that other roads, streets and alleyways are maintained in areas with similar

21

2909 E Bankhead Drive 2017

topography, land use, and population density. Lighting of roads, streets, and alleyways that may be positioned in a right-of-way, roadway, or utility company easement shall be maintained by the applicable utility company servicing the City pursuant to the rules, regulations, and fees of the utility.

F. Maintenance of Parks, Playgrounds and Swimming PoolsThe City Council is not aware of the existence of any parks, playgrounds or swimming pools now located in the area proposed for annexation. If parks, playgrounds, or swimming pools do exist and are public facilities, the City will maintain the areas to the same extent and degree that it maintains parks, playgrounds, swimming pools, and other similar areas of the City.

G. Maintenance of Publicly-Owned Facility, Building, or Municipal ServiceThe City Council is not aware of the existence of any publicly-owned facility, building, or municipal service now located in or serving the area proposed for annexation. If publicly-owned facilities, buildings, or municipal services do exist, the City will maintain the facilities and services to the same extent and degree that it maintains similar facilities and services in other similar areas of the City.

H. ElectricThe City Council is not aware of the existence of City-owned electric facilities now located in and serving the area proposed for annexation. Any City-owned electric facilities that exist in the area at the time of the proposed annexation shall continue to be maintained by the City to the same extent and degree that it maintains similar facilities and services in other similar areas of the City.

2. Program for construction or acquisition of any capital improvementsnecessary for providing municipal service for the area:

A. In General1. The City policy for extending water and wastewater service is to

extend service on an as required basis when development applications or subdivision plats are submitted to the City in accordance with the City’s subdivision and development ordinances and utility extension regulations.

2. Landowners may be required to fund capital improvements necessary to provide service in a manner consistent with Chapter 395, Texas Local Government Code. Nothing in this plan shall be interpreted to require a landowner within the newly annexed area to fund capital improvements necessary to provide municipal services in a manner inconsistent with Chapter 395 of the Local Government Code, unless otherwise agreed to by the landowner.

22

2909 E Bankhead Drive 2017

3. There appear to be no public improvements of any kind other than existing State and county roads presently located in the area to be annexed.

B. Police and Fire Protection ServicesThe City Council finds and determines it to be unnecessary to acquire or construct any capital improvements for the purposes of providing police or fire protection services and that it has at the present time adequate facilities to provide the same type, kind, and level of protection and service which is presently being administered to other areas already incorporated in the City with the same or similar topography, land use, and population density, without reducing by more than a negligible amount the level of police or fire services provided within the corporate limits of the City.

C. Water Facilities and ServicesMunicipal water service is available through a 20” water main located in the public right-of-way of East Bankhead Highway on the southern boundary of the area proposed for annexation. Developers will be required to connect to the water main and extend service to the proposed development pursuant to the ordinances and utility policies of the City. Upon connection to existing mains, water will be provided at the rates established by the City.

D. Waste Water Facilities and ServiceMunicipal wastewater service is available through an 8” gravity wastewater main located along East Bankhead Highway, approximately 500 feet east of the area proposed for annexation. Developers will be required to extend and/or expand the wastewater main or facilities pursuant to the ordinances and utility policies of the City. Upon connection to existing mains, wastewater will be provided at the rates established by the City.

E. Roads and StreetsWhen development occurs within the area, maintenance of properly dedicated roads and streets will be consistent with the maintenance provided by the City to other roads and streets in areas of similar topography, land use, and development as the annexed area. Developers will be required pursuant to the ordinances of the City to provide internal and peripheral streets and to construct those streets in accordance with the specifications required by the City for a properly dedicated street. The City will undertake to provide the same degree of road and street lighting as is provided in areas of similar topography, land use, and population density within the present corporate limits of the City.

F. ElectricThe City of Weatherford Municipal Utility System has the ability to serve electric to the proposed annexation area determined by its certified electric service territory as granted by the Public Utility Commission of Texas. Anyelectric service provided would be according to the City’s most current Electric Service Policy.

23

2909 E Bankhead Drive 2017

SPECIFIC FINDINGS

The City Council finds and determines that this proposed Service Plan will not provide any fewer services, and it will not provide a lower level of service in the area, including maintenance of infrastructure, proposed to be annexed than were in existence in the area at the time immediately preceding the annexation process, or within areas of the corporate limits of the City with similar topography, land use and population density, nor will it result in reduction the level of fire and police protection and emergency medical services provided within corporate limits before annexation.

Because of the differing characteristics of topography, land utilization and population density, the service levels which may ultimately be provided in the newly annexed area may differ somewhat from services provided to other areas of the City of Weatherford, Texas. These differences are specifically dictated because of differing characteristics of the property and the City of Weatherford, Texas will undertake to perform consistent with this contract so as to provide the newly annexed area with the same type, kind and quality of service presently enjoyed by the citizens of the City of Weatherford, Texas who reside in areas of similar topography, land utilization and population.

24

BANKHEADBANKHEAD

INTERSTATE 20INTERSTATE 20

BANK

SBA

NKS

INTERSTATE 20 SERVICE

INTERSTATE 20 SERVICE

AATTWWOOOODD

II NNTT EERRSSTTAA TTEE 22 00 AA CC CCEESSSS

BURTONBURTON

INTERSTATE 20INTERSTATE 20

SUBJECT

Location Map

Just East of 2903 E. Bankhead Hwy.L.P. Duncan Survey, A-391

0 400 800200Feet

1 inch = 400 feet

25

Weatherford City CouncilAGENDA REPORT

Meeting Date: January 9, 2018 Staff Contact: Dustin Deel, Director of Municipal andCommunity Services

Item Number: 2017-215-AR Phone: 817-598-4188

SUBJECT: Consider and/or act upon award of Bid #2018-007 for LDPE plastic bags to Houston Poly Bag, Ltd.based on lowest and most responsive overall bid that complied with requirements.

BACKGROUND/DISCUSSIONThe Solid Waste and Recycling division’s fiscal year (FY) 2017-18 budget includes funds to purchase low-densitypolyethylene (LDPE) plastic bags. Requests for bids were advertised November 4th and November 11th, 2017 and openedNovember 21st, 2017. Ten bids were received from nine vendors. A copy of the bid tabulation is attached. Houston PolyBag had the lowest overall bid that complied with requirements for delivered 22,000 rolls of 50 LDPE plastic bags at $4.37per roll. In FY 2016-17 plastic bags were $4.25 per roll from Waste Zero Inc.

FINANCIAL IMPACTThis purchase is funded in the FY2017-18 Solid Waste budget. The 22,000 LDPE plastic bag rolls total $96,140.00.

SUGGESTED ACTIONStaff recommends City Council award of Bid #2018-007 for LDPE plastic bags to Houston Poly Bag, Ltd. based onlowest and most responsive overall bid that complied with requirements.

ATTACHMENTS bid tabulation

26

VENDOR VENDOR VENDOR VENDOR VENDOR

Waste Zero Dyna Pak Turner Turner All American

Distribution Distribution Poly

Delivered cost per sleeved roll of bags

(with ties) $4.84 $4.60 $11.18 $11.30 $7.88

Total delivered cost for 22,000 rolls of

bags $106,480.00 $101,200.00 $245,960.00 $248,600.00 $173,360.00

Delivery time in weeks: 4 to 5 weeks 3 to 4 weeks 22 weeks 22 weeks 2 to 5 weeks

Material for Bags shall be LDPE Plastic.

Percentage of Recycled Plastic to New Plastic

80%/20% Liners Black

Opaque and manufactured

CITY OF WEATHERFORDBID TABULATION SHEET

BID #2018-007-ANNUAL PLASTIC BAGSTuesday, November 21, 2017 at 2 p.m.

27

VENDOR VENDOR VENDOR VENDOR VENDOR

Central Poly Bag Interboro Packaging Jadcore Pollock Houston Poly Bag

Corporation Corporation Paper Distributors

Delivered cost per sleeved roll of bags 50 per roll

(with ties) $4.90 $5.32 $4.94 $13.40 $4.37

Total delivered cost for 22,000 rolls of

bags $107,800.00 $117,040.00 $108,680.00 $294,826.80 $96,140.00

Manufactured in Texas

Delivery time in weeks: 4 to 6 weeks 10-14 Days ARO 4 to 5 weeks ARO 14 weeks 21-28 Days

Material for Bags shall be LDPE Plastic.

Percentage of Recycled Plastic to New Plastic

*There is a $500.00 minimum Delivery can only be 22,002

order for free delivery! rolls of trash bagsPrice is based on 22,002

rolls of trash bags

CITY OF WEATHERFORDBID TABULATION SHEET

BID #2018-007-ANNUAL PLASTIC BAGSTuesday, November 21, 2017 at 2 p.m.

28

Weatherford City CouncilAGENDA REPORT

Meeting Date: January 9, 2018 Staff Contact: Manny Palacios Jr., Director ofTransportation and Public Works

Item Number: 2017-224-AR Phone: 817-598-4296

SUBJECT: Consider approval to purchase a 2019 Freightliner dump truck for the Street Division from Freightlinerof Austin, Texas through Buy Board Cooperative Purchasing for an amount not to exceed$102,444.00.

BACKGROUND/DISCUSSIONThe Street Division’s fiscal year 2017-18 budget includes funds for a dump truck. Buy Board is a web-based systemdeveloped and perfected by the Texas Association of School Boards, a system that has been highly successful in servingschool districts and other local government entities in Texas for more than a decade, with proven reliability and integrity.The Weatherford Street Division would like to use Buy Board Cooperative Purchasing to purchase a 2019 Freightlinerdump truck. Amount will not exceed $102,444 from Freightliner of Austin, Texas via Buy Board Contract.

FINANCIAL IMPACTThe purchase price of $102,444 from Freightliner of Austin, Texas via Buy Board Contract will be made within theconstraints of fiscal year 2017-18 budget from account 34-2-433-420.

SUGGESTED ACTIONStaff recommends City Council approval.

ATTACHMENTS Quote - Freightliner Dump Truck.pdf

29

1701 Smith Rd. (Hwy. 183 So.)

FAX: 512-389-2663 INV.

CITY STATE ZIP CODE

TX

YEAR MAKE MODEL/BODY VIN

2019 108SDMILEAGE:

KEVIN KRIEG

MILEAGE:

YEAR MAKE MODEL/BODY VIN LICENSE PLATE

MILEAGE:

YEAR MAKE MODEL/BODY VIN LICENSE PLATE

TOTAL

DATED: LIEN AMOUNT $

services relating to the closing of the sale. A documentary

$400.00

76086

13,323.00

BUY BOARD FEE

$88,721.00

CHASSIS SELLING PRICE

15' OX DUMP BODY

ELETRIC FLIP TARP & DUMP APRON

cars or trucks involved, if any. THIS IS NOT A CONDITIONAL SALES CONTRACT, BUT IS A BUYER'S ORDER. All new vehicles carry the standard factory warranty. It is understood there is no guarantee on the above described new or used vehicle

other than appears on this Buyer's Order. Mileage, if used vehicle model is not guaranteed and a verbal agreement by the Salesman will not be considered binding on the Seller. It is agreed that neither Freightliner of Austin nor the manufacturer will be

Transfer:

ADDRESS:

State Insp.:

License:

liable for failure to effect delivery. This order is not binding on the dealer until approved by an officer of Freightliner of Austin at its office in Austin, Texas

CONTRACTUAL DISCLOSURE STATEMENT FOR USED VEHICLE ONLY. "The information you see on the window form for this vehicle is part of this contract. Information on the window form overrieds any contrary provisions in the contract of sale. "

ADDRESS:

Full disclosure required by federal regulation "Z", The Consumer Protection Act and The Texas Consumer Credit Code, will be made prior to consummation of a credit sale. This written order comprises the entire agreement pertaining to this purchase

property is delivered to him/her and either the full price is paid in cash or satisfactory deferred payment agreement is executed by the parties hereto, the terms of which shall thereafter be controlling, and a clear title is furnished to dealer for the used

and no other agreement of any kind, verbal understanding or promise whatsoever, will be recognized. It is expressly agreed that the purchaser acquires no right, title or interest in or to the property which he agrees to purchase hereunder until such

DRAFT FOR $

DRAFT THRU:

Title:

TOTAL SALE PRICE

Payoff on Trade

Total Balance Due 102,444.00

Less Deposit

Ext. Service Agreement

102,444.00

N/A

liability in connection with the sale of this vehicle.

CUSTOMER SIGNATURE

SALESMAN SIGNATURE

TRADE-IN

for a particular purpose, and Freightliner of Austin, neither

assumes nor authorizes any other person to assume for it any

TRADE-IN

Trade Allowance

Any warranties on the products sold hereby are those made by

the factory. The Seller , Freightliner of Austin , hereby

expressly disclaims all warranties, either expressed or implied

including any implied warranty of merchantability or fitness

handling documents and performing services relating to the

the closing of a sale. Buyers may avoid payment of the fee

Freightliner

FREIGHTLINER OF AUSTIN

I/We Hereby Purchase from You, Under the Terms and Conditions Specified, the Following:

LICENSE PLATE

A documentary fee is not an official fee, a documentary fee

Order

Bus: 512-389-0000

to the seller by handling the documents and performing the

817-598-4251

Weatherford

Buy Board Contract #521-16

City of Weatherford

802 East Oak St.

is not required by law but may be charged to buyers for

El cobro documental no es un cobro oficial. El cobro

documental no es un requisito bajo la ley, pero se le puede

TELEPHONE

Austin, Texas 78721

PURCHASING NAME

fee may not exceed $50.00. This notice is required by law.

Wats: 1-800-395-2005

ADDRESS

N/A

102,444.00

N/A

N/A

N/A

N/A

N/A

Federal Excise Tax

Trading Difference

Sales Tax

License Fee

Vehicle Inventory Tax

Body Type:

License Wt.:

Documentary FeeSHOW LIEN TO:

PAYOFF TO:

ADDRESS:

TELEPHONE: / FAX:

GOOD UNTIL:

QUOTED BY:

cobrar. Al comprador por el rendimiento de los servicios

relacionados con la completacion de la venta y por

completar los documentos. El comprador puede evitar el

pago al vendedor de este costo si el comprador mismo se

encarga de mandejar los documentos y de los servicios

necesarios para la completacion de la venta. El cobro

documental no puede sobrepasar los $50.00 (U.S.) Este

aviso es requerido bajo la ley.

Disclaimer of Warranties

30

Weatherford City CouncilAGENDA REPORT

Meeting Date: January 9, 2018 Staff Contact: Paul Rust, Fire Chief

Item Number: 2017-225-AR Phone: 817-598-4282

SUBJECT: Agreement for Automatic Aid Assistance between the City of Weatherford and Parker CountyEmergency Services District #7.

BACKGROUND/DISCUSSIONThis contract defines the terms of Automatic Aid Assistance. The City of Weatherford (Weatherford) and Parker CountyEmergency Services District #7 (ESD 7) currently provide fire protection and other types of emergency response servicesto local residents in their respective jurisdictions or service areas. This contract formalizes the practice with defined terms. The basic terms are that as a fire department we can call for assistance from other fire departments within Parker Countyin our times of need. In return, other fire departments can request our assistance in their times of need. Each departmentremains responsible for their employees and equipment and continues to operate under their own policies and procedures. Again, this has been the previous normal practices within Parker County.

FINANCIAL IMPACTNone

SUGGESTED ACTIONStaff respectfully request City Councils acceptance and approval of an Agreement for Automatic Aid Assistance.

ATTACHMENTS Weatherford and ESD 7 Auto Aid - AR.docx

31

AGREEMENT FOR AUTOMATIC AID ASSISTANCE BETWEEN THE CITY OF WEATHERFORD AND PARKER COUNTY EMERGENCY SERVICES

DISTRICT #7

RECITALS

The City of Weatherford (Weatherford) and Parker County Emergency Services District #7 (ESD 7) currently provide fire protection and other types of emergency responseservices to local residents in their respective jurisdictions or service areas.

Weatherford and ESD 7 have previously cooperated in the provision of emergency and fire protection services through the practice of mutual aid.

Weatherford and ESD 7 desire to augment resources and capabilities within the geographic boundaries of their respective service areas by responding to and dispatching emergency calls on an automatic assistance basis so that the nearest available unit respondsto the incidents specified in this agreement, regardless of the jurisdiction involved.

It is the intent of this “Agreement for Automatic Aid Assistance Between Weatherford andESD 7” (Agreement) that the capabilities and coordination of the each party’s abilities toprotect lives and property be efficiently enhanced.

TERMS

1. The parties to this Agreement are ESD 7, acting by and through its Greenwood Rural Volunteer Fire Department (GRVFD) and Weatherford, acting by and through its Weatherford Fire Department (WFD). The initial term of this Agreement shall be for one year, effective February 1st, 2018, unless terminated earlier pursuant to Section 17, and may be renewed for up to four (4) additional one-year terms by mutual written consent of ESD 7 and Weatherford.

2. Upon dispatch notification, the Parties agree to automatically respond the nearestavailable unit(s) to the scene of an emergency within the automatic aid agreement servicearea. The service areas are shown on the maps attached as Exhibit A and Exhibit B, whichare attached to and incorporated into this Agreement. The “nearest available unit” shallmean that unit of either party that meets the requirements for that type of emergency andis capable of responding quickest to a call. A party shall respond only to the extent that a unit is readily available.

3. WFD and GRVFD shall respond to all call types within the automatic aid agreementservice areas shown on Exhibit A and respond on reported fires call types in Exhibit B. GRVFD shall respond to all call types within the automatic aid agreement service areas shown on Exhibit C when resources for WFD Fire Station 1 and Fire Station 4 are depleted.

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4. The parties agree to follow the National Incident Management System (NIMS) as promulgated by the U.S. Department of Homeland Security to provide for the efficient management of emergencies and for the safety of firefighters through the use of standard terminology, reporting relationships, and support structures for those emergencies requiring the use of units from the parties.

5. The parties agree to cooperatively acquire equipment designed to maximize the compatibility of the equipment held by both parties. Each party shall be solely responsible for its equipment or property, including any losses or damages, in the performance of this Agreement.

6. WFD and GRVFD agree that all full-time, part-time, or reserve fire fighters shall have current certifications as structural firefighters from the Texas Commission on Fire Protection. It is also agreed that all volunteer firefighters must meet the introductory training requirements as listed by the State Firemen’s and Fire Marshal’s Association ofTexas before providing emergency services under this Agreement. First responders of both departments who provide medical services must be certified with the Texas Department of State Health Services at the minimum level of Emergency Care Attendant (ECA).

7. NO DEPARTMENT SHALL BE RESPONSIBLE FOR THE ACTS OR OMISSIONS OF ANY OTHER DEPARTMENT’S EMPLOYEES, VOLUNTEERS OR PERSONNEL. IT IS EXPRESSLY UNDERSTOOD THAT THE DEPARTMENTS DO NOT WAIVE, AND SHALL NOT BE DEEMED TO WAIVE, ANY IMMUNITY OR DEFENSE THAT WOULD OTHERWISE BE AVAILABLE TO THEM AGAINST CLAIMS ARISING IN THE EXERCISE OF THEIR POWERS AND FUNCTIONS, OR THAT MIGHT OTHERWISE BE AVAILABLE AT LAW OR IN EQUITY. THE PROVISIONS OF THIS SECTION WILL SURVIVE THE EXPIRATION OR EARLY TERMINATION OF THIS AGREEMENT. NO PARTY WILL BE RESPONSIBLE FOR CLAIMS ARISING OUT OF THE SOLE NEGLIGENCE OF ANY OTHER PARTY. Anemployee or volunteer shall be deemed to be performing services when en route to, enroute from, or at the scene of a call or emergency.

8. Specifically citing Texas Government Code Section 791.006 (a-1), the parties agree that, for purposes of determining civil liability for non-party claims, the act of any person while fighting fires, providing rescue services, providing first response EMS services, traveling to or from any type of emergency call or emergency scene, or in any manner furnishing services in accordance with this Agreement, shall be the act of the party that employs such person or for which such person is engaged as a volunteer. The payment of any and all civil or other liability, including negligence, resulting from the furnishing of services under this Agreement is the responsibility of the party performing such acts. This shall specifically include, but not be limited to, the payment of court costs, expenses, and attorneys’ fees resulting from any such claim or lawsuit. The parties agree that the assignment of liability described in this Section is intended to be different than liability otherwise assigned under Section 791.006 (a) of the Texas Government Code.

9. The parties agree to cooperate in the development of procedures and protocols, including but not limited to dispatch, communications coordination, training, health and 33

safety, fire prevention, public education, fire investigations and other activities that will enhance the ability of the both parties to fulfill their missions.

10. When responding to a call for automatic aid outside of its jurisdictional territory, the assisting party shall keep a record of “time of dispatch” and “response time” for each call and such other necessary information or reports required by the receiving party for its record-keeping purposes.

11. The parties agree to comply with all applicable state, local and federal laws and regulations in providing services under this Agreement. The parties agree to cooperate in executing such further or subsidiary agreements as may be required.

12. No term or provision of this Agreement is intended to, or shall, create any rights in any person, firm, corporation or other entity not a party hereto, and no such person or entity shall have any cause of action hereunder.

13. The parties agree to respond with appropriate resources, but only if available, as if the call was in their service area. As soon as possible after the situation is stabilized, the responding entity must be released. Any Automatic Aid response under this Agreement is considered to be the first operational period of four hours, and after four hours, any response will be considered a Mutual Aid response and subject to reimbursement, as appropriate. Noparty shall have any right to any payment or reimbursement from any other party under thisAgreement. The parties agree to cooperate with each other in seeking reimbursement from state or federal authorities to the extent such opportunities are available.

14. The parties shall each provide Automatic Aid hereunder in its sole discretion and only with resources that are available at the time of the dispatch. If no resources are available to respond hereunder, the responding department will notify dispatch and the requesting department so that other arrangements may be made to obtain the necessary resources.

15. This Agreement supersedes any previous automatic aid agreement between the parties. Any previous statement or understanding regarding automatic aid that is not included in this Agreement shall be of no force or effect until executed as an amendment to this Agreement.

16. The parties agree to cooperate in an annual evaluation of this Agreement in order to ensure that terms of the Agreement are providing an efficient enhancement of the parties’ability to protect lives and property.

17. This Agreement may be terminated by either party, with or without cause, upon 120 days written notice. Notice shall be provided by certified mail, return receipt requested, at the following addresses:

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Fire Chief, Greenwood Rural Vol. Fire Department1418 Greenwood Cut-Off Rd.Weatherford, TX 76088

President, Parker County Emergency Services District #71418 Greenwood Cut-Off Rd.Weatherford, TX 76088

Fire Chief, City of Weatherford202 W. Oak St.Weatherford, TX 76086

Mayor, City of Weatherford303 Palo PintoWeatherford, TX 76086

18. No term or provision in this Agreement is intended to create a partnership or joint venture.

19. The parties agree to schedule joint training exercises between the stations likely to provide services under this Agreement as soon as possible, to periodically meet to review procedures and operations, and to recommend amendments to this Agreement.

20. If for any reason any provision of this Agreement is held invalid by a court of competent jurisdiction, such holding shall not affect, impair or invalidate the remaining provisions of this Agreement but shall be confined in its operations to the specific sections, sentences, clauses or parts of this Agreement and shall not affect or prejudice in any way the validity of this Agreement in any other instance.

City of Weatherford Parker County ESD #7

By:

Title: _______________________

EXHIBITS (ATTACHED)

By:

Title: ________________________

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EXHIBIT A

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EXHIBIT B

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EXHIBIT C

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