CITY COUNCIL MEETING AGENDA Tuesday, January 17, 2017 · 1/17/2017 · The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

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CITY COUNCIL MEETING AGENDA Tuesday, January 17, 2017

7:00pm

1) Call to Order a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Patricia Thoele, Shannon Bruce, Pam Mortenson,

Mike Molitor; Staff: City Administrator Michael Barone, Community Development Director David Abel, Finance Director Brian Grimm, Director of Public Safety Paul Falls, HR/Communications Coordinator Cassandra Tabor, and City Clerk Kris Linquist. Consultants: City Attorney Ron Batty, Kennedy & Graven; and City Engineer Paul Hornby, WSB Engineering.

c) Approval of Agenda

2) Special Presentations a) Update on Woodland Cove Development (Paul Robinson) b) Senator David Osmek

3) Persons to Be Heard

The City Council invites residents to share new ideas or concerns related to city business; however, individual question and remarks are limited to three (3) minutes per speaker. No City Council action will be taken, although the Council may refer issues to staff for follow up or consideration at a future meeting. The mayor may use discretion if speakers are repeating views already expressed or ask for a spokesperson for groups of individuals with similar views. Speakers should state their name and home address at the podium before speaking.

4) Consent Agenda a) Approve Work Session Meeting Minutes from January 3, 2017 b) Approve Regular Meeting Minutes from January 3, 2017 c) Res. No. 11-17 Approve Claims d) Res. No. 12-17 Reimbursement Resolution for Enchanted Lane/Tuxedo Rd CP 04-16 e) Res. No. 13-17 Reimbursement Resolution for 2017 Equipment Certificates Budgeted

Purchases f) Res. No. 14-17 Approve Resolution of Support Recommending Continuation of CDBG

Funding for Western Community Action Network (WeCAN) g) Res. No. 15-17 Approve Resolution of Support Recommending Continuation of CDBG

Funding for Senior Community Services h) Approve Open Book meeting for April 26, 2017

5) Public Hearings

a) Enchanted Lane/Tuxedo Road Improvement Project, City Project 04-16

6) Business Items a) Res. No. 16-17 Order Improvements and Authorize Plans and Specifications for

Enchanted Lane/Tuxedo Rd Project, CP 04-16

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

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7) Administrative Items a) Staff Reports

i) City Administrator -Update on Public Works hiring process -Setting date for Council/Staff Strategic Planning Session

a) Council Reports

i) Mayor Lisa Whalen – Economic Development Authority; Personnel Committee; Planning Commission

(rotating); Police Communications Committee; Northwest Hennepin League of Municipalities; Minnehaha Creek Watershed District; Gillespie Center Advisory Council; Mound Fire Advisory Committee (alternate); Parks Commission (rotating)

ii) Patricia Thoele – Acting Mayor; Personnel Committee; Planning Commission (rotating); Parks

Commission(rotating); Economic Development Authority iii) Pam Mortenson – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating); Pioneer-Sarah Creek Watershed Management Commission (alternate); Steering/Comprehensive Plan Committee; Westonka Community & Commerce

iv) Mike Molitor – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating); Steering/Comprehensive Plan Committee; St. Bonifacius Fire Advisory Committee

v) Shannon Bruce – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating); Mound Fire Advisory Committee; Pioneer-Sarah Creek Watershed District

8) Adjournment The agenda packet with all background material is located at the back table for viewing by the public. Published agenda is subject to change without notice. Information and materials relating to the above items are available for review at city hall by appointment.

Minnetrista Work Session Minutes – January 3, 2017 Page 1

CITY COUNCIL WORK SESSION MINUTES

Tuesday, January 3, 2017 5:30 p.m.

*City Clerk Linquist Swore in Mayor Whalen and Councilmembers Molitor andBruce prior to convening the Work Session.

1) Call to OrderMayor Whalen called the meeting to order at 5:30 p.m.

Present – Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson,Mike Molitor and Shannon Bruce; Staff: City Administrator MichaelBarone, Finance Director Brian Grimm, Community Development DirectorDavid Abel, Public Safety Director Paul Falls, and City Clerk Kris Linquist;Consultant: City Attorney Andrew Biggerstaff, Kennedy & Graven andCity Engineer Paul Hornby, WSB EngineeringAbsent: None

2) 2017 City Council Appointments and DesignationsCity Administrator Barone overviewed the different appointments anddesignations.

There was some discussion amongst the councilmembers on whatappointments would work for them.

This will be brought to the Council meeting later in the evening for approval.

3) Parks and Planning Commissioner InterviewsCity Administrator Barone overviewed the process for the commissionerinterview process. He also discussed the possibility of having alternatecommissioners on each commission and that would require and ordinancechange.

Potential Planning Commissioners that were present and interviewed were: Steve Livermore John Tschumperlin Damian Young Sarah Hussain Justin Forbrook

Item 4a

Minnetrista Work Session Minutes – January 3, 2017 Page 2

Potential Parks Commissioners that were present and interviewed were: Patti Dykoski Damian Young Sarah Hussain Alyce Vogel

The council will make a decision on the commissioners at the Council meeting later in the evening.

4) Predatory Offender Regulations

City Attorney Biggerstaff overviewed the power point presentation on Predatory Offenders and the procedures that an Offender must follow. Thoele commented that she would like to see the City be proactive with this instead of being reactive.

5) Adjourn Motion by Thoele, seconded by Mortenson to adjourn the Work Session Meeting. Motion carried 5-0. Absent: None Mayor Whalen adjourned the meeting at 6:48 p.m.

Respectfully Submitted, Kri s L inquis t

Kris Linquist, MMMC, CMC City Clerk

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities

for a high quality of life while protecting natural resources and maintaining a rural character.

Minnetrista City Council Minutes – January 3, 2017 Page 1 of 5

CITY COUNCIL MEETING MINUTES Tuesday, January 3, 2017

7:00 p.m.

1) Call to Order Mayor Whalen called the meeting to order at 7:00 p.m.

a) Pledge of Allegiance

b) Introductions:City Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitor andShannon Bruce; Staff: City Administrator Michael Barone, Finance Director BrianGrimm, Community Development Director David Abel, Public Safety Director PaulFalls and City Clerk Kris Linquist; Consultants: City Attorney Andrew Biggerstaff,Kennedy & Graven and City Engineer Paul Hornby, WSB Engineering.Absent: None

c) Swearing in of Mayor and Council Members – Lisa Whalen, Shannon Bruce andMichael Molitor

c) Approval of AgendaMotion by Mortenson, seconded by Bruce to approve the agenda as presented.Motion carried 5-0. Absent: None

2) Special Presentations - None

3) Persons to Be Heard - None

4) Consent Agendaa) Approve Regular Meeting Minutes from December 5, 2016b) Res. No. 01-17 Approve Claimsc) Res. No. 02-17 Approve Simple Subdivision at 2640 & 2648 Saunders Lake Drive

Northd) Res. No. 03-17 Approve Saint Bonifacius Fire Service Pension Level for 2017e) Res. No. 04-17 Approve Hennepin County Recycling Funding Policy Agreement for

January 1, 2017 through December 31, 2020

Motion by Thoele, seconded by Mortenson to approve the Consent Agenda as presented. Motion carried 5-0. Absent: None

Item 4b




5) Public Hearings a) Res. No. 05-17 Vacation of Drainage and Utility Easement at 2640 & 2648 Saunders Lake Drive North

Community Development Director Abel presented the staff report found in the City Council packet dated January 3, 2017. He overviewed the vacation of the easement. Highlights included:

The platted drainage and utility easements are along the common lot line. The applicants will be dedicating new drainage and utility easements over the new

common lot line.

Mayor Whalen opened the public hearing at 7:08 p.m. There was no one present to speak on this item.

Mayor Whalen closed the public hearing at 7:08 p.m.

Motion by Bruce, seconded by Mortenson to Adopt Resolution No. 05-17 Approving Vacation of Certain drainage and utility and easements at 2640 & 2648 Saunders Lake Drive North. Motion carried 5-0. Absent: None

6) Business Items

a) Res. No. 06-17 Approve City Meeting Calendar for 2017 City Clerk Linquist presented the staff report found in the City Council packet dated January 3, 2017. She overviewed the 2017 City Meeting Calendar.

Motion by Thoele, seconded by Molitor to adopt Resolution No. 06-17 Approving City Meeting Calendar for 2017. Motion carried 5-0. Absent: None

b) Res. No. 07-17 Approve Annual City Council Appointments and Designations for

2017. City Clerk Linquist presented the staff report found in the City Council packet dated January 3, 2017. She overviewed the 2017 Appointments and Designations that were discussed at the Work Session earlier in the evening. Motion by Mortenson, seconded by Molitor to adopt Resolution No. 07-17 Approving the Annual City Council Appointments and Designations for 2017.

Motion carried 5-0. Absent: None

c) Res. No. 08-17 Approve Planning Commission Appointments Community Development Director Abel presented the staff report found in the City Council packet dated January 3, 2017. He overviewed the new appointments for the Planning Commission. City Administrator Barone overviewed the possibility of having up to two alternates on each commission. If that is council’s direction, there would have to be a City Code change that would require an Ordinance change and would have to be brought back to another Council meeting.

Highlights included: Potential Planning Commissioners attended and interviewed at the Work

Session were:




Steve Livermore John Tschumperlin Damian Young Sarah Hussain Justin Forbrook

Thoele likes the idea of alternates. Molitor commented that if the council should opt to add alternates, he felt that there

should be a new application process for those positions. After much discussion, the council decided on the following Planning Commissioners:

John Tschumperlin, term expiring 2020 Damian Young, term expiring 2020 Steve Livermore, term expiring 2019

Motion by Mortenson, seconded by Bruce to adopt Resolution No. 08-17 Approving Planning Commission Appointments. Motion carried 5-0. Absent: None

d) Res. No. 09-17 Approve Park Commission Appointments

Community Development Director Abel presented the staff report found in the City Council packet dated January 3, 2017. He overviewed the new appointments for the Planning Commission. Highlights included:

Potential Parks Commissioners attended and interviewed at the Work Session were:

Patti Dykoski Damian Young Sarah Hussain Alyce Vogel

After further discussion, the council decided on the following Parks Commissioners:

Patti Dykoski, term expiring 2019 Alyce Vogel, term expiring 2019

Motion by Thoele, seconded by Mortenson to adopt Resolution No. 09-17 Approving Parks Commission Appointments. Motion carried 5-0. Absent: None

e) Res. No. 10-17 Approve Professional Services Agreement with WSB for 2017 Mill and Overlay Project, CP 01-17

City Engineer Hornby presented the staff report found in the City Council packet dated January 3, 2017. He overviewed the 2017 Mill and Overlay Project for 2017. Highlights included:

Council approved the 2017-19 Pavement Management Plan (PMP) with option 3 on October 26, 2016.

Staff reviewed the PMP for 2017 and Maple Forest was identified to have Mill and Overlay improvements for 2017.




Staff is recommending Council approve professional services for the 2017 Mill and Overlay Project, CP 01-17.

The proposed professional services is estimated at $22,672.

Thoele would like to have Staff consider in the future on how many homes are on the street that is being Mill and Overlaid. She commented that there are only a few homes on Maple Forest. Molitor commented that there should be consideration given to neighborhoods instead of individual streets. Hornby explained the process in which it is determined what streets are placed on the PMP.

Motion by Thoele, seconded by Mortenson to adopt Resolution No. 10-17 Approving Professional Services Agreement with WSB for the 2017 Mill and Overlay Project, CP 01-17. Motion carried 5-0. Absent: None

7) Administrative Items a) Staff Reports

i) City Administrator Glenn Ring as new Public Works Maintenance Worker Sen. Osmek on January 17, 2017 Absences from Council Meetings Strategic Planning in February Water Treatment Project – Water Tower Extension on Purchase Agreement until end of March 2017 for the land for

the Water Tower ii) City Engineer

Update on Resolution from the State for the Halstead Drive Project – it did get approved

b) Council Reports

i) Mayor Lisa Whalen Hunters Crest Neighborhood Meeting Rotary’s Annual Christmas Lunch Trillium Bay HOA Meeting Penny Steele No Pioneer Sarah Creek Meeting Neighborhood Meeting – Sunnyfield and Co Rd 110N Team Building/Strategic Planning

ii) Patricia Thoele - None

iii) Pam Mortenson

No Steering Committee Meeting in December Community Visioning Meeting on January 10 NW League




iv) Mike Molitor - None

v) Shannon Bruce - None

8) Adjournment Motion by Mortenson, seconded by Thoele to adjourn the meeting at 8:15 p.m. Motion carried 5-0. Absent: None Respectfully submitted, Kris Linquist City Clerk

RESOLUTION NO. 11-17

RESOLUTION APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS

WHEREAS, the City Council of the City of Minnetrista, pursuant to MS 412.241, shall have the full authority over the financial affairs of the City; and

WHEREAS, the City Council reviewed the Claims for payment, with checks numbered 60095 through 60158; Voided AP Check numbered 60096 (printer error); electronic checks E1000766 through E1000780; Claims batch includes an electronic transfer for payroll.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the attached list of claims in the amount of $ 725,792.62 is hereby approved.

ADOPTED this 17th day of January 2017 by a vote of ____ Ayes _____ Nays.

___________________________ Lisa Whalen, Mayor

ATTEST:

________________________________ Kris Linquist, City Clerk

(seal)

Item 4c

*Check Detail Register©

CITY OF MINNETRISTA 01/13/17 10:20 AM

Page 1

NOVEMBER 2016 to JANUARY 2017

Check Amt CommentInvoice

1010 1ST BK OF THE LAKES

POSTMASTERPaid Chk# 060095 12/29/2016

$586.25 Newsletter PostageE 101-41320-322 POSTAGE PI 89

$197.36 Utilities PostageE 602-49490-322 POSTAGE PI 89




Total POSTMASTER $1,244.13

NICOLLET COUNTYPaid Chk# 060097 1/4/2017

$415.00 * Warrant Case 16005701G 101-2397 WARRANT CLEARING

Total NICOLLET COUNTY $415.00

BAUER BUILT TIREPaid Chk# 060098 1/17/2017

$125.64 Tires for Air CompressorE 101-43121-221 EQUIPMENT PARTS, TIRES 180203819

$680.96 Tires for #6E 101-43125-221 EQUIPMENT PARTS, TIRES 180204434

Total BAUER BUILT TIRE $806.60

BIRKINS, AMYPaid Chk# 060099 1/17/2017

$82.81 Return Duplicate PaymentR 601-400-37110 WATER SALES December

$9.50 Return Duplicate PaymentR 671-400-37410 RECYCLING SERVICE CHARGE December

$100.00 Return Duplicate PaymentR 602-400-37210 SEWER USE CHARGES December

$22.00 Return Duplicate PaymentR 651-400-37310 STORM WATER CHARGES December

$6.36 Return Duplicate PaymentR 601-400-37158 WATER TEST SURCHARGE December

Total BIRKINS, AMY $220.67

BOB BARKER COMPANY, INCPaid Chk# 060100 1/17/2017

$26.91 Replacement Prisoner OutfitE 101-42110-417 UNIFORMS WEB00045949

Total BOB BARKER COMPANY, INC $26.91

BOYER TRUCKS ROGERSPaid Chk# 060101 1/17/2017

$284.48 Turn Signal Switch for #17E 101-43125-221 EQUIPMENT PARTS, TIRES 176846R

Total BOYER TRUCKS ROGERS $284.48

CENTER POINT ENERGYPaid Chk# 060102 1/17/2017

$16.68 Gas Game Farm Rd WellE 601-49440-383 NATURAL GAS 10654142-8

$497.48 Gas Utility - Gov't BldgE 101-41940-383 NATURAL GAS 5651357-5

$85.72 Gas - Well #5E 601-49440-383 NATURAL GAS 5659223-1

$288.75 Gas Utility - PWE 101-43121-383 NATURAL GAS 6744979-3

$622.26 Gas Utility - PDE 101-42110-383 NATURAL GAS 8486433-9

$171.08 Gas Utility - PWE 101-43121-383 NATURAL GAS 8486442-0

Total CENTER POINT ENERGY $1,681.97

CLASSIC CARPET AND FLOOR CAREPaid Chk# 060103 1/17/2017

$480.00 Strip & Recoat FloorsE 101-43121-401 BLDG/STRUCT MAINTENANCE 1096

Total CLASSIC CARPET AND FLOOR CARE $480.00

CULLIGANPaid Chk# 060104 1/17/2017

$65.65 Solar SaltE 101-42110-401 BLDG/STRUCT MAINTENANCE 101X29723106

Total CULLIGAN $65.65

DELEGARD TOOL COMPANYPaid Chk# 060105 1/17/2017

$80.58 Tools for WTPE 601-49440-240 SMALL TOOLS AND MINOR EQ 147843

Total DELEGARD TOOL COMPANY $80.58

DEPT OF LABOR & INDUSTRYPaid Chk# 060106 1/17/2017

$4,787.57 Bldg SurchargesG 101-2103 BLDG VAL BSD - STATE SURCH December 201

$61.00 Bldg SurchargesG 101-2102 HVAC - STATE SURCH December 201

$67.00 Bldg SurchargesG 101-2101 PLUMBING - STATE SURCH December 201



Page 2



$73.00 Bldg SurchargesG 101-2100 BLDG GEN - STATE SURCH December 201

($199.54) Bldg SurchargesG 101-2103 BLDG VAL BSD - STATE SURCH December 201

Total DEPT OF LABOR & INDUSTRY $4,789.03

ECM PUBLISHERS, INCPaid Chk# 060107 1/17/2017

$144.00 Budget SummaryE 101-41320-437 MISCELLANEOUS EXPENSE 445530

Total ECM PUBLISHERS, INC $144.00

ENGEL WATER TESTING, INC.Paid Chk# 060108 1/17/2017

$135.00 Water SamplesE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 16-16716

$135.00 Water TestingE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 16-17138

Total ENGEL WATER TESTING, INC. $270.00

GOPHER STATE ONE CALLPaid Chk# 060109 1/17/2017

$59.40 Sewer & Water LocatesE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 6120573

$59.40 Sewer & Water LocatesE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 6120573

Total GOPHER STATE ONE CALL $118.80

GREATER MN COMMUNICATIONSPaid Chk# 060110 1/17/2017

$220.00 Tree Trimming Door HangersE 101-43121-201 OFFICE SUPPLIES 11752

Total GREATER MN COMMUNICATIONS $220.00

GRIMM, BRIANPaid Chk# 060111 1/17/2017

$25.92 Mileage ReimbursementE 101-41320-433 DUES & SUBSRIPT & TRAINING

Total GRIMM, BRIAN $25.92

HENN CO SHERIFF (PER DEIM)Paid Chk# 060112 1/17/2017

$851.91 Booking FeeE 101-42110-441 CORRECTION FEES/CHGS SHF0001014

Total HENN CO SHERIFF (PER DEIM) $851.91

HOME DEPOTPaid Chk# 060113 1/17/2017

$518.00 Tool Cabinets for Water Treatment PlantsE 601-49440-240 SMALL TOOLS AND MINOR EQ E552256458

Total HOME DEPOT $518.00

HOWARTH, SHELLYPaid Chk# 060114 1/17/2017

$258.32 Return Credit on AcctR 601-400-37120 UNDISTRIBUTED UTILITIES December

Total HOWARTH, SHELLY $258.32

KENNETH POTTS P.APaid Chk# 060115 1/17/2017

$9,000.00 Prosecution Services 10-1-16 to 12-31-16E 101-41610-304 LEGAL FEES - ATTORNEY December

Total KENNETH POTTS P.A $9,000.00

LEAGUE OF MINNESOTA CITIESPaid Chk# 060116 1/17/2017

$325.00 Conference - BruceE 101-41110-435 COUNCIL TRAIN/RETREAT/OTH 248713

Total LEAGUE OF MINNESOTA CITIES $325.00

LEXISNEXISPaid Chk# 060117 1/17/2017

$30.00 Contract FeeE 101-42110-307 PROFESSIONAL SERVICES 1085510-2016

Total LEXISNEXIS $30.00

LOCATORS & SUPPLIESPaid Chk# 060118 1/17/2017

$362.55 Safety Protection SuppliesE 101-43121-437 MISCELLANEOUS EXPENSE 0252243-IN

Total LOCATORS & SUPPLIES $362.55

LOFFLER, INCPaid Chk# 060119 1/17/2017

$17.44 Contract Overage ChargeE 101-42110-202 COPY & PRINTING SUPPLIES 2403020

Total LOFFLER, INC $17.44

MET COUNCIL (SAC)Paid Chk# 060120 1/17/2017



Page 3



$19,681.20 * Monthly SACG 602-2395 SAC CLEARING December 201

Total MET COUNCIL (SAC) $19,681.20

METERING AND TECHNOLOGYPaid Chk# 060121 1/17/2017

$1,956.00 MetersE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 7963

$3,816.00 MetersE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 7964

Total METERING AND TECHNOLOGY $5,772.00

MID COUNTYPaid Chk# 060122 1/17/2017

$431.25 Regular Fuel - SquadsE 101-42110-212 MOTOR FUELS AND LUBRICAN 9838


$86.95 FuelE 601-49440-212 MOTOR FUELS AND LUBRICAN 9918





Total MID COUNTY $2,088.23

MN POLLUTION CONTROLPaid Chk# 060123 1/17/2017

$66.00 Training Materials for Wastewater LicensesE 602-49490-433 DUES & SUBSRIPT & TRAINING December

Total MN POLLUTION CONTROL $66.00

MOUND TRUE VALUE-PDPaid Chk# 060124 1/17/2017

$5.58 Windshield Washer FluidE 101-42110-211 CLEANING & MAINT SUPPLIES 140465

Total MOUND TRUE VALUE-PD $5.58

NAPA AUTO-WACONIAPaid Chk# 060125 1/17/2017

$119.90 Filters for Air CompressorE 101-43121-221 EQUIPMENT PARTS, TIRES 533545

Total NAPA AUTO-WACONIA $119.90

PREMIUM WATERS, INCPaid Chk# 060126 1/17/2017

$98.00 Water ServiceE 101-41940-211 CLEANING & MAINT SUPPLIES 605123-12-16

Total PREMIUM WATERS, INC $98.00

RELIAKOR SERVICESPaid Chk# 060127 1/17/2017

$460.00 ReSweep SealcoatE 101-43121-224 STREET MAINTENANCE SUPPL 222604

Total RELIAKOR SERVICES $460.00

SANDQUIST, JOANPaid Chk# 060128 1/17/2017

$44.28 Mileage ReimbursementE 101-41320-331 TRAVEL EXPENSE December

Total SANDQUIST, JOAN $44.28

STATE OF MINNESOTA - BCAPaid Chk# 060129 1/17/2017

$270.00 CJDN Access FeeE 101-42110-410 COMPUTER SERVICES/FEES 364701

Total STATE OF MINNESOTA - BCA $270.00

TOLL GAS & WELDING SUPPLYPaid Chk# 060130 1/17/2017

$22.08 Oxygen & AcetyleneE 101-43121-215 SHOP MATERIALS 40058099

Total TOLL GAS & WELDING SUPPLY $22.08

UNIFORMS UNLIMITED, INC.Paid Chk# 060131 1/17/2017

$44.97 Black Stylus - WegnerE 101-42110-417 UNIFORMS 37760-2

Total UNIFORMS UNLIMITED, INC. $44.97

VERIZON WIRELESSPaid Chk# 060132 1/17/2017

$245.09 MDC ConnectionE 401-42110-560 EQIUP AND FURNISHINGS 9777599910

$106.47 PDE 101-42110-321 TELEPHONE 9777868717

$9.70 PDE 101-42110-321 TELEPHONE 9777886528

Total VERIZON WIRELESS $361.26



Page 4



WACONIA FORD MERCURYPaid Chk# 060133 1/17/2017

$23.95 Tire Plug 2014 Ford SedanE 101-42110-404 VEHICLE & EQUIP MAINT FOCS106090

$102.00 Mount Tires for SquadE 101-42110-404 VEHICLE & EQUIP MAINT FOCS108556

$45.64 Service on 2017 TruckE 101-42110-404 VEHICLE & EQUIP MAINT FOCS108558

Total WACONIA FORD MERCURY $171.59

WSB & ASSOCIATES, INC.Paid Chk# 060134 1/17/2017

$260.00 Mill and Overlay Improv ProjE 406-43121-303 ENGINEERING SERV 1 02121-860

$23,192.25 Halstead Drive ReconstructionE 490-43122-303 ENGINEERING SERV 10 02121-640

$10,274.75 2040 Comprehensive PlanE 101-41910-303 ENGINEERING SERV 10 02121-700

$339.00 2016 Crack Fill and Seal Coat ImprovE 406-43121-303 ENGINEERING SERV 10 02121-730

$3,288.50 2016 Mill and Overlay Improv ProjE 406-43121-303 ENGINEERING SERV 10 02121-740

$500.00 General Engineering SvcsE 601-49440-307 PROFESSIONAL SERVICES 11 01741-944



$1,000.00 General Engineering SvcsE 101-42600-303 ENGINEERING SERV 11 01741-944

$196.00 WCA SERvicesE 490-43122-303 ENGINEERING SERV 11 02121-650

$3,646.00 * WCA ServicesG 801-1170 LAND USE RECEIVABLE 11 02121-650

$4,070.00 * Bldg Permits/ReviewE 101-42401-303 ENGINEERING SERV 11 02121-660

$553.00 Water System Improv.E 491-43241-303 ENGINEERING SERV 13 02121-580

$647.00 Well Head Protection PlanE 601-49440-303 ENGINEERING SERV 14 02121-280

$79.00 * Dutch Lake Knoll 2nd AdditionG 801-1170 LAND USE RECEIVABLE 16 02121-550

$395.00 * Forcemain ImprovementG 801-1170 LAND USE RECEIVABLE 2 02121-830

$709.50 MS4 ServicesE 651-49590-303 ENGINEERING SERV 21 02092-390

$663.00 Grandview Ave ImprovE 490-43122-303 ENGINEERING SERV 3 02121-680

$4,433.50 * Red Oak ML 14001G 801-1170 LAND USE RECEIVABLE 34 02121-340

$39.50 St Boni InterceptorG 801-1170 LAND USE RECEIVABLE 4 02121-790

$1,659.00 * Waterset Final PlatG 801-1170 LAND USE RECEIVABLE 4 02121-840

$2,570.00 Westwood Drive Segment Drainage ImprovE 651-49590-303 ENGINEERING SERV 5 02121-800

$250.00 GIS support servicesE 601-49440-303 ENGINEERING SERV 5 02121-850

$158.00 * Mader Wetland ReviewG 801-1170 LAND USE RECEIVABLE 6 02121-510

$1,827.50 2016 Water Supply PlanE 491-43241-303 ENGINEERING SERV 7 02121-720

$5,476.00 * Waterset Development ML16014G 801-1170 LAND USE RECEIVABLE 7 02121-750

$6,451.50 Enchanted Lane ReconstructionE 490-43122-303 ENGINEERING SERV 8 02121-690

$1,560.25 Lisle Parking LotE 404-45202-307 PROFESSIONAL SERVICES 8 02121-760

Total WSB & ASSOCIATES, INC. $75,238.25

XCEL ENERGY-MNPaid Chk# 060135 1/17/2017

$947.68 Electricity-City HallE 101-41940-381 ELECTRIC UTILITIES 51-6565407-3

$138.61 Electricity-PWE 101-43121-381 ELECTRIC UTILITIES 51-6565407-3

$37.29 ElectricityE 101-43160-381 ELECTRIC UTILITIES 51-6565407-3

$14.44 Electricity-Hunters TrailE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-6565407-3

$11.75 Langewood SprinklerE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-6565407-3

$104.36 Electricity-Well #2E 601-49440-381 ELECTRIC UTILITIES 51-6565407-3

Total XCEL ENERGY-MN $1,254.13

AMERIPRIDE SERVICES INCPaid Chk# 060136 1/17/2017

$30.41 Shop towelsE 101-43121-215 SHOP MATERIALS 1003679329

$44.80 Shop uniformsE 101-43121-417 UNIFORMS 1003679329

$8.55 Service ChargeE 101-41940-211 CLEANING & MAINT SUPPLIES 1003679329

Total AMERIPRIDE SERVICES INC $83.76

BANYON DATA SYSTEMS, INC.Paid Chk# 060137 1/17/2017

$238.50 UB SupportE 601-49440-433 DUES & SUBSRIPT & TRAINING 00155257






Page 5



Total BANYON DATA SYSTEMS, INC. $795.00

CITY OF MOUNDPaid Chk# 060138 1/17/2017

$54,943.50 Quarterly Fire ServiceE 101-42210-316 FIRE CONTRACT MOUND 1st Qtr 2017

$17,054.25 Quarterly Debt PaymentE 514-47000-601 BOND PRINCIPAL 1st Qtr 2017

Total CITY OF MOUND $71,997.75

CLASSIC CLEANING COMPANYPaid Chk# 060139 1/17/2017

$250.00 January 2017 Cleaning and TowelsE 101-43121-211 CLEANING & MAINT SUPPLIES 24634

$284.00 January 2017 Cleaning and TowelsE 101-41940-211 CLEANING & MAINT SUPPLIES 24634

$495.00 January 2017 CleaningE 101-42110-211 CLEANING & MAINT SUPPLIES 24635

Total CLASSIC CLEANING COMPANY $1,029.00

CONCRETE CUTTING & CORINGPaid Chk# 060140 1/17/2017

$48.42 Files for Chainsaw SharpeningE 101-43121-221 EQUIPMENT PARTS, TIRES 60147

Total CONCRETE CUTTING & CORING $48.42

DRIVER & VEHICLE SERVICES DIV.Paid Chk# 060141 1/17/2017

$20.00 Plate CVT9688E 101-42110-404 VEHICLE & EQUIP MAINT January

$12.00 Plate MP86728E 101-42110-404 VEHICLE & EQUIP MAINT January

$12.00 Plate MP86727E 101-42110-404 VEHICLE & EQUIP MAINT January

Total DRIVER & VEHICLE SERVICES DIV. $44.00

FRONTIER OHPaid Chk# 060142 1/17/2017

$387.05 Monthly Phone Service Jan 2017E 101-42110-321 TELEPHONE 952-446-1660

$387.05 Monthly Phone Service Jan 2017E 101-43121-321 TELEPHONE 952-446-1660

$387.04 Monthly Phone Service Jan 2017E 101-41940-211 CLEANING & MAINT SUPPLIES 952-446-1660

Total FRONTIER OH $1,161.14

GLOCK, INCPaid Chk# 060143 1/17/2017

$250.00 Training - WhiteE 101-42110-434 POLICE TRAINING TRP/10008885

Total GLOCK, INC $250.00

LOFFLER, INCPaid Chk# 060144 1/17/2017

$1,215.20 General Support -January 2017E 101-41320-410 COMPUTER SERVICES/FEES 2414275

$1,736.00 General Support -January 2017E 101-42110-410 COMPUTER SERVICES/FEES 2414275

$260.40 General Support -January 2017E 101-43121-410 COMPUTER SERVICES/FEES 2414275



Total LOFFLER, INC $4,340.00

MENARDSPaid Chk# 060145 1/17/2017

$38.56 Electrical Conduit for ShopE 101-43121-401 BLDG/STRUCT MAINTENANCE 31680

Total MENARDS $38.56

METROPOLITAN AREA MANAGERS APaid Chk# 060146 1/17/2017

$45.00 2017 Membership DuesE 101-41320-433 DUES & SUBSRIPT & TRAINING

Total METROPOLITAN AREA MANAGERS A $45.00

MID COUNTYPaid Chk# 060147 1/17/2017





Total MID COUNTY $985.94

MN BUREAU OF CRIMINAL APPREHENPaid Chk# 060148 1/17/2017

$375.00 Training - ThompsonE 101-42110-434 POLICE TRAINING January



Page 6



otal MN BUREAU OF CRIMINAL APPREHEN $375.00

NAPA AUTO-WACONIAPaid Chk# 060149 1/17/2017

$104.84 Parts for Grader & Truck 17E 101-43121-221 EQUIPMENT PARTS, TIRES 534630

Total NAPA AUTO-WACONIA $104.84

NAT L ASSOCIATION OF TOWN WATCPaid Chk# 060150 1/17/2017

$35.00 NATW MembershipE 101-42110-433 DUES & SUBSRIPT & TRAINING NNO3872

Total NAT L ASSOCIATION OF TOWN WATC $35.00

Pioneer-Sarah Creek WatershedPaid Chk# 060151 1/17/2017

$13,528.06 2017 Membership AssessmentE 651-49590-433 DUES & SUBSRIPT & TRAINING 194

Total Pioneer-Sarah Creek Watershed $13,528.06

POWER PLANPaid Chk# 060152 1/17/2017

$12.02 Valve Cover Gasket for GraderE 101-43121-221 EQUIPMENT PARTS, TIRES P20451

$131.46 Filters for GradersE 101-43121-221 EQUIPMENT PARTS, TIRES P20549

Total POWER PLAN $143.48

TASC FLEX SYSTEMS REIMBURSEMENPaid Chk# 060153 1/17/2017

$43.38 FSA Adm FeesE 101-42110-437 MISCELLANEOUS EXPENSE IN956843

$6.00 FSA Adm FeesE 101-41320-437 MISCELLANEOUS EXPENSE IN956843

tal TASC FLEX SYSTEMS REIMBURSEMEN $49.38

TASER INTERNATIONALPaid Chk# 060154 1/17/2017

$1,000.00 Taser - HintzE 101-42110-428 RESERVE OFFICERS SI1463587

Total TASER INTERNATIONAL $1,000.00

US BANK CORPORATE SYSTEMSPaid Chk# 060155 1/17/2017

$119.99 BibsE 601-49440-417 UNIFORMS

$150.00 Investigation Registrations (3)E 101-42110-433 DUES & SUBSRIPT & TRAINING

$200.00 MN Tree Inspector License RenewalE 101-45202-433 DUES & SUBSRIPT & TRAINING

$36.47 Council Meeting FoodE 101-41110-437 MISCELLANEOUS EXPENSE

Total US BANK CORPORATE SYSTEMS $506.46

VERIZON WIRELESSPaid Chk# 060156 1/17/2017

$354.97 PD Cell phonesE 101-42110-321 TELEPHONE 9777228905

$416.06 Admin Cell phonesE 101-41940-321 TELEPHONE 9777228905

$221.45 PW Cell PhonesE 101-43121-321 TELEPHONE 9777228905

$10.01 M2ME 101-41940-321 TELEPHONE 9777228905

Total VERIZON WIRELESS $1,002.49

WACONIA FORD MERCURYPaid Chk# 060157 1/17/2017

$444.78 Tires and Brakes for #6E 101-43121-404 VEHICLE & EQUIP MAINT FOCS108819

$113.45 Oil Change and Tire Rotation #9E 101-43121-404 VEHICLE & EQUIP MAINT FOCS108854

$96.95 Oil Change for Truck #4E 101-43121-404 VEHICLE & EQUIP MAINT FOCS108855

Total WACONIA FORD MERCURY $655.18

WASTE MANAGEMENTPaid Chk# 060158 1/17/2017

$9,075.50 * RecyclingE 671-43230-384 REFUSE REMOVAL 6992334-1593-

Total WASTE MANAGEMENT $9,075.50

INTERNAL REVENUE SERVICEPaid Chk# 1000766E 12/30/2016

$9,703.25 * PR - Fed w/hG 101-2300 PAYROLL CLEARING FED W/H

$9,189.52 * PR - SS/Medicare w/hG 101-2320 PAYROLL CLEARING FICA

Total INTERNAL REVENUE SERVICE $18,892.77

MN DEPARTMENT OF REVENUEPaid Chk# 1000767E 12/30/2016

$3,966.11 * State w/hG 101-2310 PAYROLL CLEARING STATE W/H



Page 7



Total MN DEPARTMENT OF REVENUE $3,966.11

PUBLIC EMPLOYEES RETIREMENTPaid Chk# 1000768E 12/30/2016

$18,165.17 * Pera w/hG 101-2330 PAYROLL CLEARING PERA

Total PUBLIC EMPLOYEES RETIREMENT $18,165.17

VOYAPaid Chk# 1000769E 12/30/2016

$400.00 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED CO

Total VOYA $400.00

EDWARD JONESPaid Chk# 1000770E 12/30/2016

$1,507.90 * Deffered Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED CO

Total EDWARD JONES $1,507.90

OPTUMPaid Chk# 1000771E 12/30/2016

$4,529.91 HSA QuarterlyG 101-2347 HSA CLEARING ACCT

Total OPTUM $4,529.91

TASC FLEX SYSTEMS REIMBURSEMENPaid Chk# 1000772E 12/30/2016

$5,000.00 * Dependent CareG 101-2346 PR CLEARING DAYCARE FSA

tal TASC FLEX SYSTEMS REIMBURSEMEN $5,000.00

AFLACPaid Chk# 1000773E 12/30/2016

$320.42 * Supplemental InsuranceG 101-2348 AFLAC INS

Total AFLAC $320.42

DELTA DENTALPaid Chk# 1000774E 1/3/2017

$195.45 Delta Dental Prem - AdminE 101-41320-131 HEALTH & LIFE INS - E CONTR

$306.85 Delta Dental Prem - PWE 101-43121-131 HEALTH & LIFE INS - E CONTR



$742.50 Delta Dental Prem - PDE 101-42110-131 HEALTH & LIFE INS - E CONTR




$42.00 Delta Dental Prem-PLE 101-41910-131 HEALTH & LIFE INS - E CONTR

$194.65 Delta Dental Prem-BdgE 101-42401-131 HEALTH & LIFE INS - E CONTR

Total DELTA DENTAL $1,926.35


$44.00 * Dependent CareG 101-2346 PR CLEARING DAYCARE FSA

tal TASC FLEX SYSTEMS REIMBURSEMEN $44.00

ICMAPaid Chk# 1000776E 1/3/2017

$429.16 * Roth IRA ContributionG 101-2370 PAYROLL CLEARING DEFERRED CO Pay 12/29/16

Total ICMA $429.16


$5,789.40 * Dependent CareG 101-2346 PR CLEARING DAYCARE FSA

tal TASC FLEX SYSTEMS REIMBURSEMEN $5,789.40

POSTMASTERPaid Chk# 1000778E 11/9/2016

$500.00 POSTAGE ADDED TO POSTAGE MACHINEE 101-41320-322 POSTAGE

Total POSTMASTER $500.00

PSNPaid Chk# 1000779E 1/3/2017

$52.64 MONTHLY ONLINE PMT FEES DECEMBERE 601-49440-307 PROFESSIONAL SERVICES





Page 8




Total PSN $175.46

KNUTSON CONSTRUCTION SERVICESPaid Chk# 1000780E 1/17/2017

$365,579.00 PMT # 14 FOR WATER TREATMENT FACILITIES PROJECT

E 491-43241-530 IMPROVEMENTS

otal KNUTSON CONSTRUCTION SERVICES $365,579.00

1010 1ST BK OF THE LAKES $662,454.04

Fund Summary

1010 1ST BK OF THE LAKES

101 GENERAL FUND $166,305.18

401 CAPITAL IMPROVEMENT PROGRAM $245.09

404 PARK DEDICATION FUND $1,560.25

406 ROAD MAINTENANCE FUND $3,887.50

490 STREET IMP CAPITAL PROJECTS $30,502.75

491 WATER IMP CAPITAL PROJECTS $367,959.50

514 MOUND FIRE IMPROVEMENT FUND $17,054.25

601 WATER FUND $10,293.75

602 SEWER FUND $21,775.42

651 STORM WATER MGMT FUND $17,639.47

671 RECYCLING FUND $9,344.88

801 LANDUSE AGENCY $15,886.00

$662,454.04

_____________________________________________________________________________

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide

opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

REQUEST FOR CITY COUNCIL ACTION/DISCUSSION

Subject: Reimbursement Resolution for Enchanted Lane/Tuxedo Drive

Prepared By: Brian Grimm, Finance Director

Meeting Date: January 17, 2017

Item: Attached is the resolution adopting a reimbursement resolution in conjunction with the Enchanted Lane/Tuxedo Drive. The estimated principal cost of the project at this time is included in the resolution.

Recommended City Council Action: Adopt Resolution No. 12-17 Approving Reimbursement Resolution Regarding Enchanted Lane/Tuxedo Drive

Does Recommended Action meet City Mission Statement? x Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: Resolution regarding financing of Enchanted Lane/Tuxedo Drive

Item 4d

CITY OF MINNETRISTA, MINNESOTA


DECLARING THE OFFICIAL INTENT OF THE CITY OF MINNETRISTA TO REIMBURSE

CERTAIN EXPENDITURES RELATED TO STREET IMPROVEMENTS FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY

WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the “Reimbursement Regulations”) providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and

WHEREAS, the City of Minnetrista, Minnesota (the “City”) expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a tax-exempt bond;

WHEREAS, the City has determined to make this declaration of official intent (the “Declaration”) to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, MINNESOTA AS FOLLOWS:

1. The City proposes to undertake the construction of street improvements related to the Enchanted Lane/Tuxedo Road Street Project (the “Project”).

2. The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of bonds in an estimated maximum principal amount of $877,000. All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations.

3. This Declaration has been made not later than sixty (60) days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or five percent (5%) of the proceeds of an issue; or (c) “preliminary expenditures” up to an amount not in excess of twenty percent (20%) of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the project for which the preliminary expenditures were incurred. The term “preliminary expenditures” includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction.

4. This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the bonds described in paragraph 2 are consistent with the City’s budgetary and financial circumstances. No sources other than proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City’s budget or financial policies to pay such Project expenditures.

492595v1 JAE MN415-1

492595v1 JAE MN415-1 2

5. This Declaration is intended to constitute a declaration of official intent for purposes ofthe Reimbursement Regulations.

Adopted by the City Council of the City of Minnetrista, Minnesota this 17th day of January, 2017, by a

vote of ________ ayes and _________ nays.

Lisa Walen, Mayor

ATTEST:

Kris Linquist, City Clerk

_____________________________________________________________________________



CITY OF MINNETRISTA


Subject: Reimbursement Resolution regarding items included in 2017 Equipment Certificates

Prepared By: Brian Grimm, Finance Director


Item: Attached is the resolution adopting a reimbursement resolution in conjunction with the 2017 equipment certificate. The estimated principal cost of the project at this time is included in the resolution. This bonding issue will be done in the spring in conjunction with the projected 2017 street projects and will finance items associated in the 2017 budgeted Capital Improvement Plan.

Recommended City Council Action: Adopt Resolution No. 13-17 Approving Reimbursement Resolution regarding items included in 2017 Equipment Certificate

Does Recommended Action meet City Mission Statement? x Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: Resolution regarding 2017 equipment certificate

Item 4e

CITY OF MINNETRISTA, MINNESOTA


DECLARING THE OFFICIAL INTENT OF THE CITY OF MINNETRISTA TO REIMBURSE

CERTAIN EXPENDITURES RELATED TO CAPITAL EQUIPMENT FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY

WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the “Reimbursement Regulations”) providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and

WHEREAS, the City of Minnetrista, Minnesota (the “City”) expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a tax-exempt bond;

WHEREAS, the City has determined to make this declaration of official intent (the “Declaration”) to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, MINNESOTA AS FOLLOWS:

1. The City proposes to acquire certain equipment to be purchased pursuant to the City’s 2017 Capital Improvement Plan, which may include but is not limited to the following equipment: Squad Cars, PW Equipment/Heavy equipment (truck, dump truck) technology improvements.

2. The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of bonds in an estimated maximum principal amount of $280,000. All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations.

3. This Declaration has been made not later than sixty (60) days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or five percent (5%) of the proceeds of an issue; or (c) “preliminary expenditures” up to an amount not in excess of twenty percent (20%) of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the project for which the preliminary expenditures were incurred. The term “preliminary expenditures” includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction.

4. This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the bonds described in paragraph 2 are consistent with the City’s budgetary and financial circumstances. No sources other than proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City’s budget or financial policies to pay such Project expenditures.

492596v1 JAE MN415-1

492596v1 JAE MN415-1 2

5. This Declaration is intended to constitute a declaration of official intent for purposes ofthe Reimbursement Regulations.

Adopted by the City Council of the City of Minnetrista, Minnesota this 17th day of January, 2017, by a

vote of ________ ayes and _________ nays.

Lisa Whalen, Mayor

ATTEST:

Kris Linquist, City Clerk

_____________________________________________________________________________ Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a

high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

BUSINESS / DISCUSSION ITEM

Subject:

Prepared By:

Meeting Date:

Resolution of Support Recommending Continuation of Community Development Block Grant (CDBG) Funding for Western Communities Action Network (WeCAN)

Michael Barone, City Administrator

January 17, 2017

Issue In order for WeCAN to continue to provide a variety of essential services to low-income residents in western Hennepin County, this Resolution of support will continue to help fund these efforts through the CDBG funding.

Background Western Communities Action Network (WeCAN) is asking its member cities to support their application for Community Development Block Grant (CDBG) funding through the CDBG consolidated pool fund for 2017 with a resolution of support from the City of Minnetrista City Council.

WeCAN is our community-based social service organization with a mission to work with individuals and families to enhance their stability and self-sufficiency. WeCAN provides emergency rent, mortgage, and utility assistance; family support programs; job counseling; Meals-on-Wheels, and referrals for other services needed by their low-income clients, amongst many other services. The support, through this Resolution, will hopefully continue the funding necessary to continue these vital efforts in our community.

The requested deadline for supporting a Resolution by the Minnetrista City Council is February 1, 2017, to continue our support.

Conclusion Approval of the Resolution will be sent to WeCAN to help them continue to receive CDBG funding.

Recommended City Council Action: Staff recommends a motion to approve a Resolution of support continuing the CDBG funding to Western Communities Action Network (WeCAN) for 2017.

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:

Item 4f

CITY OF MINNETRISTA


RESOLUTION OF SUPPORT RECOMMENDING CONTINUATION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING OF

WESTERN COMMUNITIES ACTOIN NETWORK (WeCAN) IN 2017

WHEREAS, the City of Minnetrista, Minnesota has supported services for its residents given by WeCAN, a community-based human services organization dedicated to helping low-income people achieve greater self-sufficiency and family stability; and

WHEREAS, these services include emergency assistance for housing stability, family support services, Meals on Wheels, a mobile food shelf, employment support, public assistance intake services, and other resources; and

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the Council recommends to the Consolidated Pool Selection Committee that Community Development Block Grant (CDBG) funding of Western Communities Action Network (WeCAN) be continued.

This resolution was adopted by the City Council of the City of Minnetrista on the 17th day of January, 2017, by a vote of ____Ayes and ____ Nays.

________________________ Lisa Whalen, Mayor

Attest:

_________________________ Kris Linquist, City Clerk

(seal)

_____________________________________________________________________________ Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a

high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA


Subject:

Prepared By:

Meeting Date:

Resolution of Support Recommending Continuation of Community Development Block Grant (CDBG) Funding for Senior Community Services (SCS)

Michael Barone, City Administrator

January 17, 2017

Issue In order for Senior Community Services to continue to provide senior programming and other services through the Gillespie Center, this Resolution of support will continue to help fund these efforts through the CDBG funding.

Background Senior Community Services (SCS) is asking the City of Minnetrista to support their application for Community Development Block Grant (CDBG) funding through the CDBG consolidated pool fund for 2017 with a resolution of support from the City Council.

SCS is a community-based non-profit organization with a mission to develop, coordinate and provide services that help meet the needs of older adults and support their caregivers. SCS provides programming and services like HOME (Household & Outside Maintenance for the Elderly), Medicare Insurance Counseling, and Senior Outreach & Caregiver Services that are seen in the west metro area. The support, through this Resolution, will hopefully continue the funding necessary to continue these vital efforts in our community.

The requested deadline for supporting a Resolution by the Minnetrista City Council is no later than February 24, 2017, to continue our support.

Conclusion Approval of the Resolution will be sent to SCS to help them continue to receive CDBG funding.

Recommended City Council Action: Staff recommends a motion to approve a Resolution of support continuing the CDBG funding to Senior Community Services for 2017.

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:

Item 4g

CITY OF MINNETRISTA


RESOLUTION OF SUPPORT RECOMMENDING CONTINUATION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING OF

SENIOR COMMUNITY SERVICES IN 2017

WHEREAS, the City of Minnetrista, Minnesota has supported services for its residents given by Senior Community Services (SCS), a community-based non-profit organization with a mission to develop, coordinate and provide services that help meet the needs of older adults and support their caregivers; and

WHEREAS, these programs and services include HOME (Household & Outside Maintenance for the Elderly), Medicare Insurance Counseling, and Senior Outreach & Caregiver Services that are seen in the west metro area; and

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the Council recommends to the Consolidated Pool Selection Committee that Community Development Block Grant (CDBG) funding of Senior Community Services be continued.

This resolution was adopted by the City Council of the City of Minnetrista on the 17th day of January, 2017, by a vote of ____Ayes and ____ Nays.

________________________ Lisa Whalen, Mayor

Attest:

_________________________ Kris Linquist, City Clerk

(seal)

_



CITY OF MINNETRISTA


Subject: Open Book Meeting

Prepared By: Kris Linquist, City Clerk


Issue:

The City of Minnetrista has opted to have an Open Book meeting in place of a Local Board of Appeal and Equalization meeting.

The meeting is informal and is designed to provide property owners with information about sales activity in the area and an opportunity to discuss their property values and/or class with an assessor on a one to one basis.

Hennepin County Assessor’s Office contacted the City to schedule the Open Book meeting. They have proposed Wednesday, April 26, 2017 from 4:00 pm to 7:00 pm in the Minnetrista Council Chambers.

Conclusion: Staff recommends approving the date and time for the Open Book Meeting that Hennepin County Assessor’s Office has proposed.

Does Recommended Action meet City Mission Statement? Yes � NoDoes Recommended Action meet City Goals/Priorities? Yes � No

Recommended City Council Action: Approve the date and time of the Open Book meeting and add it to the City’s Meeting Calendar.

Item 4h

Hennepin County MemoHennepin

To: Kris Linguist, City Clerk

From: Nancy Wojcik, Assistant County AssessorKim Jensen, Administrative Senior Appraiser

Date:

Re: 2017 Open Book Meeting Dates

Wednesday April 26, 2017

Day of the Week Date

Your city has opted for an Open Book meeting in place of a Local Board of Appeal andEqualization meeting. After reviewing previous meeting dates, the date noted above has beenselected for the 2017 appeal process.

Please confirm the date as noted, or if you wish to change the date, call us with an alternative byJanuary 25th. In addition to the date, please complete the form with the name of the Mayor andCouncil Members. This will allow for Notices ofValuation and Classification to be prepared

timely. If you have any questions, please feel free to call Kim Jensen at( 612) 348-6106.

Please return the confirmation to Kim Jensen, A-2103 Government Center, Minneapolis, MN,

55487, or email to [email protected].

CONFIRMATION

City: Mayor

Date: Council

Time: Council

Place: Council

Council

Council

Clerk/Administrator Signature Date

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative

manner and provide opportunities for a high quality of life while protecting natural

resources and maintaining a rural character.

CITY OF MINNETRISTA


Subject: Order Improvements and Authorize Preparation of Plans and

Specifications for the Enchanted Lane and Tuxedo Road Street

Improvement Project, City Project 04-16.

Prepared By: Paul Hornby, City Engineer


Issue:

Order improvements and authorize preparation of plans and specifications for the Enchanted

Lane and Tuxedo Road Street Improvement Project, City Project 04-16.

Background/Discussion:

The Enchanted Lane and Tuxedo Road Street Improvement Project, City Project No. 04-16,

was initiated by the City Council at their March 21, 2016 regular City Council meeting.

Improvements proposed for construction in 2017 include reclamation of the existing

bituminous pavement and roadway reconstruction of approximately 0.49 miles (2,600 feet) of

Enchanted Lane between the Bridge and the Minnetrista/Shorewood City limits and

approximately 0.57 miles (3,000 feet) of Tuxedo Road between from the north City boundary

with Mound to the Bridge.

At the regularly scheduled meeting of the City Council on December 5, 2016, the City

Council passed Resolution 168-16, Receiving the Feasibility Report and Calling for Hearing

on Improvements for the proposed Enchanted Lane and Tuxedo Road Street Improvement

Project, City Project 04-16.

A Public Hearing on the proposed improvement was held on January 17, 2017. Notices of the

Public Hearing were sent to benefitting property owners in accordance with MS Chapter 429.

The public hearing was held to allow interested persons to voice their opinions of the

proposed improvements, whether or not they are in the proposed assessment area.

The improvements described in the Feasibility Report are necessary, cost effective, and

feasible and will result in benefit to the properties proposed to be assessed. The Feasibility

Report is included in the City Council documents for your reference.

WSB proposes to prepare Construction Bid Documents including plans, specifications,

bidding services, wetland delineation, wetland permitting, and watershed permitting. A

proposal detailing these services will be presented to the City Council for consideration at the

first available meeting in February.

Item 6a

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative

manner and provide opportunities for a high quality of life while protecting natural

resources and maintaining a rural character.

Recommendation:

Staff recommends the City Council approve the attached resolution ordering the project and

authorizing the preparation of plans and specifications as described in the feasibility report

for the Enchanted Lane and Tuxedo Road Street Improvement Project, City Project 04-16.

Fiscal Impact:

The total estimate of probable project costs is in the amount of $876,300 funded through City

Capital Improvement funds (Public Improvement Bonds) and Special Assessments to

benefitting properties.

Recommended City Council Action: Staff recommends adopting Resolution No. 16-17,

ordering the project and authorizing the preparation plans and specifications for the

Enchanted Lane and Tuxedo Road Street Improvement Project, City Project 04-16.

Does Recommended Action meet City Mission Statement? Yes No

Does Recommended Action meet City Goals/Priorities? Yes No

Explain:

O:\City Council\Council 2017\Packets\2017.01.17 Packet\Word\RESLTN-Order Project and Authorize Plans and Specs 011717.doc


CITY OF MINNETRISTA HENNEPIN COUNTY, MINNESOTA

RESOLUTION ORDERING THE PROJECT AND

AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE ENCHANTED LANE AND TUXEDO ROAD STREET IMPROVEMENT PROJECT

CITY PROJECT NO. 04-16

WHEREAS, a resolution of the City Council adopted the 5th day of December, 2016, fixed a date for a council hearing on Improvement No. 04-16, the proposed improvement to construct street improvements on Enchanted Lane and Tuxedo Road as part of the Enchanted Lane and Tuxedo Road Street Improvement Project, City Project 04-16, pursuant to Minnesota Statutes Chapters 429.011 to 429.111, and

WHEREAS, it is proposed to reclaim the existing bituminous pavement and reconstruct the roadway pavement along Enchanted Lane between the Bridge and the Minnetrista/Shorewood City limits and along Tuxedo Road between from the north City boundary with Mound to the Bridge, and WHEREAS, it is proposed to authorize preparation of plans and specifications for the Enchanted Lane and Tuxedo Road Street Improvement Project, City Project 04-16, and WHEREAS, ten days’ mailed notice and two weeks’ published notice of the hearing was given, and the hearing was held thereon on the 17th day of January, 2017, at which all persons desiring to be heard were given an opportunity to be heard thereon,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, MINNESOTA:

1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.

2. Such improvement is hereby ordered as proposed in the council resolution adopted the 17th day of January, 2017.

3. The Project is in conformity with the Minnetrista Comprehensive Plan and Capital Improvement Plan which have been adopted in accordance with the requirements of Minnesota Statutes Chapter 462.

4. The preparation of plans and specifications for the Enchanted Lane and Tuxedo Road Street Improvement Project, City Project 04-16 is authorized.

5. WSB is hereby designated as the engineer for this improvement. The engineer

shall prepare plans and specifications for the making of such improvement.

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This resolution was adopted by the City Council of the City of Minnetrista on the 17th day of January, 2017, by a vote of Ayes and Nays.

Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)