CIS 499 Senior Seminar

IT project management

Exercise.

Write a testable problem statement in subject verb format.

Who? Are the people going to use this

What? Is the problem

When? Is there a problem

Where? Is the problem

WHY? Is there a problem

Objectives

• Define project• Develop Project proposal / charter• Define project manager/

management • Develop the project plan• Define "deliverable" and "tasks".

Where there is no problem, there is no

project.Project –a project is a temporary

endeavor undertaken to create a unique product or service; as defined by PMI (Project Management Institute) www.pmi.org

Why a project proposal?

• Defines project’s strategic plan

• Authorization from project sponsor to project team to spend resources

• Defines the project team’s pace and expendable resources ($$ or man hours)

• Consensus between team and project sponsor

Charter or Project Proposal

Gives authority to proceed with a project

1. Define Problem statement2. Identify stakeholders3. Gather requirements4. Identify risk5. Due diligence

Sections of Project Proposal

1. Goal – problem statement, WHY

2. Objectives – requirements, background, benefits, in-scope and out of scope, WHAT

3. Recommendations – state all possible solutions with reasoning HOW

4. Project plan – Milestones with dates

5. Roles and Responsibilities

Sections of Project Proposal (continued)

• Success factors – risks stated, assumptions stated

• Signatures – authorizes the project team to go forward and be successful

Operations verses Projects

• Both are– performed by people– Constrained by limited resources– Planned, executed and controlled

• Differences are– One is on-going/repetitive– One is temporary/unique

Project Management

PM is the application of knowledge, skills, tools, and techniques to project activities in order to meet or exceed key stakeholder needs or expectations.

Project Manager     Defines project organization     Obtain commitments from all project

participants     Prepare detail workplans and a master

schedule      Negotiate and finalize task descriptions

and assignment with team members     Prepares overall project estimates     Releases and manages all project funds     Organizes and conduct all project

reviews     Reports status to management and

customer

Project Manager continued

     Ensures effective use of change control

     Ensures effective performance to quality, schedule and budget

     Identifies areas of high risk, along with possible consequences

     Participates in problem resolution, team building, and resource acquisition

Establishes good customer relations and ensures customer satisfaction

Develop Project Plan

• WHY – problem statement

• WHAT – requirements

• HOW – activities or tasks that define the project

Steps to Gantt Chart

• Project team comes up with all possible tasks

• Organize into a WBS (group tasks logically)

• Estimate task – using historical data

• Enter into MS Project – Gantt Chart

Types of data into MS Project

Milestone - Define and build 10 reports Deliverables :

1) Gather report requirements for the 10 reports

2) Build the 10 reports3) Test the 10 reports4) UAT

Tasks1a) Meet with user(s) to get specifications

1b) Write report specifications1c) Create prototype of reports

Subtasks1a) Schedule meeting with user(s)

Exercise.

Write a final project problem statement in subject verb format. Due at next class.

Objectives

• Define project• Develop Project proposal / charter• Define project manager/

management • Develop the project plan• Define "deliverable" and "tasks".