CI Minutes- Aug. 10

8/6/2019 CI Minutes- Aug. 10

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CI Council Meeting

August 10, 2011

11:30 am - 3 pm

Attendance: Danelle Baroja, J.R. Ellasos, Jared Esguerra, Adrian Farrales, Joash Mencias, Abe Recile

and Kathlyn Talapian

Zeph Fernandez (via skype)

- Devotion by Kath

Abrahams Faith: even though we face tasks that seem impossible, our faith will make them

possible.

- Opening Prayer by Jared

I. Finance Updates

*CI Account for 2011 will be under St. Johns Youth account. Adrian will be in charge.

*St. Johns pre-registered 11 people and donated $10. (Total: $1,000)

a.) Deposit to Loucon

Deadline: October 26thAs of Aug. 11: Zeph has talked to Luocon about reducing the deposit needed. From their request

of $4,000, we have to pay them now $2,000. Praise God!

b.) Income Resources

*Grants and Scholarships

-Adrian is now in charge of these. He will coordinate with the CI pastors for information.

-Report to be posted on FB on Friday.

*Pre-Registration

Deadline: Oct. 15th

Pre-Registration Fee: $90

Regular Registration Fee: $110

-checks are to be payable to St. Johns Youthwith memo: CI 2011-proceeds will be used to pay Loucon and Tshirts and to buy materials for CI.

-Danelle will write a letter to all pastors and send it to Kath on Friday.

*TShirts (in charge: Ann)

-Kath will send the design to Ann this week. The poster designer is also designing the Tshirts.

-Tshirts should be available for selling by the end of August or early September.

-We are going to have two tshirt designs. We are ordering 60 pieces of both. When we run

out, we will order more.

-According to Ann, each shirt is worth $7. We have to pay $840 to order 120 shirts. Adrian will

work on issuing a check when needed.

-Prices are: $15 for one shirt, $25 for two

*Concert for a Cause

Date: Dec. 3, 2011 at 6 PM

Venue:Chicago Temple or St. Johns UMC

*Ballroom Event

-TBD by Finance

-Date should be either late September or early October. We dont want the ballroom event to

be close with our concert.

-Ann will be the coordinator of the event.

*Manual Ads


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-We will invite people, churches and businesses to advertise through our CI manuals. Rates

TBD by Finance.

*Telegram (50 cents each)

-Kath said that this has always been a hit in the Philippines, where it was called Love Notes.

-Telegrams will be read during big groups while gathering the delegates.

c.) Notes

*If we are going to invite speakers, we should either cover or subsidize their travel expenses,

and pay for their meal/registration (if they are staying).

As of Aug. 11: Finance will have a meeting on Monday, Aug. 15.

II. Secretariat Updates

a.) Website (www.ncjsejci.com)

*The website was supposed to be up already, but it wasnt up. Kath will contact the designer and

make sure the website will be up by the end of August.

*The domain costs $10. Present staff members donated money to pay the domain.

*J.R. suggested that the website will include a C4 bomb countdown.

b.) Poster*The poster will be sent online and each church shall be responsible in printing their own copy.*If we need to print flyers to advertise to other churches, Joash will take care of the printing.

c.) Mass E-mails*Kath wants the staff to send mass emails to our yahoo!group and on FB. The schedule is:

August: Kath November: Jared and Kiyah

September: Joash and J.R. December: All committee heads

October: Danelle and Zeph

d.) Notes*Joash suggested that the schedule be included in the manual and the time will be written in

military time.

*Sec must make sure that the information about the interest groups, the policy on instruments,

the costume dinner and the importance of bringing a Bible (for Sports Fest) are announced andposted.

III. Technical Matters

a.) Venue Ocular VisitDate: Labor Day Weekend

Staff going: Jared, Abe, J.R. and Danelle

b.) Equipments*Technical Committee is in-charge of providing the piano and drum set. They will ask Loucon.

*Bands or people who want to play during CI should bring their own instruments.

c.) Advance Team*Kiyah mentioned last meeting that her family volunteers to become the Advance team and

prepare everything before delegates arrive. Praise God!

III. Program

Theme: Call of Duty: Spiritual Warfare

Theme Verse: Put on the full armor of God, so that you can take your stand against the devils

schemes. - Ephesians 6:11

Scripture: Ephesians 6:10-18 (The Armor of God)


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10 Finally, be strong in the Lord and in his mighty power. 11 Put on the

full armor of God, so that you can take your stand against the devils schemes. 12

For our struggle is not against flesh and blood, but against the rulers, against the

authorities, against the powers of this dark world and against the spiritual forces

of evil in the heavenly realms. 13 Therefore put on the full armor of God, so that

when the day of evil comes, you may be able to stand your ground, and after

you have done everything, to stand. 14 Stand firm then, with the belt of truth

buckled around your waist, with the breastplate of righteousness in place, 15

and with your feet fitted with the readiness that comes from the gospel of

peace. 16 In addition to all this, take up the shield of faith, with which you can

extinguish all the flaming arrows of the evil one. 17 Take the helmet of salvation

and the sword of the Spirit, which is the word of God.18 And pray in the Spirit on all occasions with all kinds of prayers and

requests. With this in mind, be alert and always keep on praying for all the

Lords people.

Theme Song: TBD

Objectives: Together in one voice, the youth through this event seeks to:

- recognize and affirm our roles in the church and the society;- empower ourselves through faith and the Spirit to face the spiritual battle of

our lives;

- develop servant-leadership among the young people; and

- provide a venue of fellowship among NCJ and SEJ UMYF in celebrating the

life and ministry of the church

a.) Very Rough ScheduleMonday, Dec. 26th

Time Activity Notes

4:00 pm 6:00 Registration and Housing *Technical will plan room assignments.

*Registration will be started by theAgtarap family (Advance Team). Sec

members will take over once they get to

the venue

6:00 7:00 Dinner Pot luck (incharge: Arellanos and

Agtaraps) Jared will ask them.

7:00 8:30 Praise and Worship Default Praise Leader: Kuya Michael

*Other bands are welcome to perform.

Note technical committee plan on

instruments.

Orientation *Heads will be introduced and staff will be

recognized.

*House rules and announcements (love

notes, sign up sheets for interest groups)

Ice Breakers

8:30 9:30 Opening Worship

9:30 Cabin Devotion *Each cabin will have a leader

*Staff will have their own cabins

10:00 Sleep *CI staff will have evaluation first and will

discuss plans for tomorrow.


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Tuesday, Dec. 27th and Wednesday, Dec. 28th

Time Activity Notes

7:00 am 8:30 Breakfast SEC:

*Sign-up sheets for Interest groups will be

posted. First come-first served basis.

*Small groups line up will also be posted in

the conference hall.

8:30 9:00 Ice Breakers Games and songs

Morning Announcements

Overview of the Day

Day Theme

9:00 9:30 Devotion Big group

9:30 10:45 Structured Learning Experience (SLE)

- interactive and fun

Tue: Belt of Truth

Wed: Sandals of Peace

10:45 11:45 Bible Study Small groups

-10 members per group

11:45 12:00 pm Potty Break

12:00 1:00 Lunch

1:00 1:30 Siesta Break

1:30 3:00 Interest Groups (Talents)

Break

*There will be two groups per choice

(except hand mime). A group will only

have 10 people.

*Up to only 1 assistant each group. Much

better if there is no assistant.

Choices:

*Hand Mime: Kath

*Choir: Celine: Jared

*Liturgical Dancing: Ate Dolly

: Ate Camille

*Modern Dancing: J.R.

: Pam

*Juggling: Edward

: Mico

*Skit/Improv: Danelle & Abe

* Art: someone from VA & Joash

(Crafts or Painting)

: Ronald Romualdo & Adrian(Photography)

3:00 4:00 Collective Lecture About the topics and the society

4:00 5:00 SLE Tue: Breastplate of Righteousness

Wed: Shield of Faith


6:00 7:30 Dinner

7:30 7:45 Praise and Worship


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7:45 8:15 Taize Worship

8:15 9:15 Youth Lecture *Kath will work with Pastor Menchu in

preparing the outline of the speakers

Tue: Shalom Arellano

Wed: Lea Reniva

9:15 10:00 Special Activity Tue: Prayer Walk

Wed: Talent Night

10 :00 - 10:30 Cabin Devotion *Each cabin will have a leader

*Staff will have their own cabins

10:30 SLEEP *CI staff will have evaluation first and will

discuss plans for tomorrow.

Thursday, Dec. 29th

Time Activity Notes

7:00 am 8:30 Breakfast

8:30 9:00 Ice Breakers Games and songs

Morning Announcements

Overview of the Day

Day Theme

9:00 9:30 Devotion Big group

9:30 10:45 SLE Topic: Helmet of Salvation


11:45 12:00 pm Potty Break

12:00 1:00 Lunch

1:00 1:30 Siesta Break

1:30 3:30 Interest Groups (educational) *Two rounds (1 hr each)

Choices:

*Issues of the Society

(Racism, Immigration, etc.)

*Social Principles

*Mission Initiatives

*Church Anatomy

(conferences, agencies, leadership, etc.)

*Book of Discipline

*4 areas of focus

3:30 5:30 Sports Fest By stations

No bible, no game

5:30 -6:00 Clean up6:00 8:00 Dinner Costume Dinner

With program

8:00 9:00 Youth Lecture By Daphne Fernandez

9:00 10:30 Commitment Night


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Friday, Dec. 30th

Time Activity Notes

7:00 8:30 Breakfast No Evaluation, No Breakfast

8:30 9:00 Praise and Worship

Testimonies

Announcements and Awarding

Volunteers

9:00 10:00 Small Groups Wrap Up Topic: Sword of the Spirit

10:00 11:30 Closing Worship Recognize new council

11:30 Going Home

IV. Notes

b.) Staff List Update

PROGRAM

Fellowship- Kuya J

BS & SLE -

Special Events- Kiyah

Worship & Devotion -

*Members: Daniel, Joash & Shalom

FINANCE

Solicitations Danelle & Wajana

Money Counters - Adrian & Alex

Fundraising Ann

SECRETARIAT

Publication- Aaron

Promotion

Credentials - Kuya Audie

Documentation -

Powerpoint - Mark

Registration - Kath, Pamela

TECHNICAL

Venue Coordinator Zeph

Health Camille (CI nurse)

Marshalls -

Accommodations -

*Members: JR, Abe, Kim & AJ

V. Homework

Program letters to speakers, list icebreakers, detailed CI schedule and sports fest stationsSecretariat website, tshirt design, and send emails!!

Technical equipments (drums, sound system and mics), car for ocular visit, decide on date of

the visit, accommodations plans (delegates cabins and locations of small groups and interest

groups), and house rules

Finance ballroom event, grants info, letters to pastors

VI. Other Matters

*New Council will brainstorm new ideas instead of having representatives and electing officers.

Next meeting: October 15th at 1 PM

St. Johns UMC

Prepared by:

Kathlyn TalapianHead, Secretariat Committee


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CI SPEAKERS (For Program Committee Reference)

*Opening Worship:

*Closing Worship:

*Morning Devotion

Tuesday:

Wednesday:

Thursday:

*Structured Learning Experience

Belt of Truth:

Sandals of Peace:

Breastplate of Righteousness:

Shield of Faith:

Helmet of Salvation:

*Collective Lecture

Tuesday:

Wednesday:

Thursday:

*Youth LectureTuesday: Shalom Arellano

Wednesday: Lea Reniva

Thursday: Daphne Fernandez

*Interest Groups A

Hand Mime: Kath

Choir: Celine

: Jared

Liturgical Dancing: Ate Dolly

: Ate Camille

Modern Dancing: J.R.

: PamJuggling: Edward

: Mico

Skit/Improv: Danelle & Abe

:

Art: someone from VA & Joash (Crafts or Painting)

: Ronald Romualdo & Adrian (Photography)

*Interest Groups B

Society Issues:

Social Principles:

Mission Initiatives:

Church Anatomy:

Book of Discipline:

Four Areas of Focus:

Documents

CI Minutes- Aug. 10