CHIEF ALBERT LUTHULI MUNICIPALITY€¦ · presentation. 3. SCOA steering committee was represented by the CFO in the Sebata User Group meeting in Bloemfontein held on the 30th & 31st

1

CHIEF ALBERT LUTHULI MUNICIPALITY

PROGRESS REPORT: IMPLEMENTATION OF COUNCIL RESOLUTIONS – THIRD QUARTER

(JANUARY 2015 TO MARCH 2015)

Item no. Item Resolution Resolution

Number

Progress Status

SPECIAL COUNCIL MEETING (01/2015)- 21 JANUARY 2015

OFFICE OF THE MUNICIPAL MANAGER (PMS)

C01/01/15/R OFFICE OF THE MUNICIPAL MANAGER: MID-YEAR BUDGET AND PERFORMANCE ASSESSMENT - 2014/15 FINANCIAL YEAR (5/8/1

1. Council takes note of the Mid-Year Budget and Performance Assessment Report for the 2014/15 financial year. 2. The 2014/15 Annual Budget be adjusted based on the Mid-Year Budget and Performance and Assessments before end of January 2015. 3. The report be submitted to National Treasury and Mpumalanga

CL1. 001 The report was submitted to Treasury and Cogta

Finalized

2


Number

Progress Status

Provincial Treasury not later than 25 January 2015. 4. Permission be granted to the Chief Financial Officer (CFO) to display the Mid-Year Budget and Performance Assessment report on the Municipal website within 5 working days.

C02/01/15/R OFFICE OF THE MUNICIPAL MANAGER: PERFORMANCE MANAGEMENT: SUBMISSION AND TABLING OF THE ANNUAL REPORT FOR THE 2013/14 FINANCIAL YEAR (2/1/8) + 9/1

Resolved That 1. The Annual Report for the 2013/14 financial year as submitted in terms of Section 127 (2) of the MFMA, 2003, be approved without reservations. 2. In terms of Section 127 of the MFMA read with Section 21 of the MSA, the Annual Report: a) Be made public for comment by the local communities. 3. The Annual Report also be submitted to the MPAC for recommendations when the oversight report on the Annual Report is considered.

CL1. 002 1. Report was made public for comment by the local communities

2. Oversight report on

the Annual Report was considered during before 31 March 2015

3. Various public

meetings were held in three venues, Fernie, Mayflower and Elukwatini

4. The report was submitted electronically to province.

Finalized

ORDINARY COUNCIL MEETING (02/2015)- 29 JANUARY 2015

3


Number

Progress Status

COMMUNITY SERVICES

C01/12/14/D COMMUNITY SERVICES: MONTHLY ACTIVITY REPORT FOR THE MONTH OF NOVEMBER 2014 (9/2)

Resolved That 1. This item be referred back.

CL1. 003 The report was corrected and resubmitted to council in the following month.

Finalized.

C02/12/14/D COMMUNITY SERVICES: THUSONG SERVICES CENTRE REPORT FOR THE MONTH OF NOVEMBER 2014 (9/2)

Resolved That 1. This item be referred back.

CL1. 004 The Thusong service Centre was referred to the Portfolio Committee for further deliberation, and was submitted to council in the following month.

Finalized.

C03/12/14/D COMMUNITY SERVICES: MINUTES OF THE PORTFOLIO COMMITTEE MEETING HELD IN OCTOBER 2014 (9/2)

Resolved That 1. Council takes note of the minutes of the Community Services Portfolio Committee meeting held on the 6th of October 2014.

CL1. 005 Meeting resolutions included: Reports about the health inspections follow-up, which was done; The re-launch of the LAC, which was done; Preparation for the Mayoral Cup games, which were eventually started at ward level.

Finalized.

CORPORATE SERVICES

C01/12/14/D CORPORATE SERVICES: MONTHLY ACTIVITY REPORT FOR THE MONTH OF NOVEMBER 2014 (9/2)

Resolved That 1. Council takes note of the monthly activities of the Department of

CL1. 006 A review session was conducted on the 16th of January 2015 at Emanzana Administrative Unit. The SDBIP was reviewed

Done

4


Number

Progress Status

Corporate Services for the month of November 2014. 2. The SDBIP be subjected for review during the January month before the adjustment budget.

and subsequently sent to the PMS Manager.

C02/12/14/D CORPORATE SERVICES: PRESIDENTIAL HOTLINE PERFORMANCE REPORT AS AT 30 SEPTEMBER 2014 (9/2)

Resolved That 1. The status quo report on the Presidential Hotline as at the 30th September 2014 be noted.

CL1. 007 The status quo report was noted and the Public Liaison Officer is constantly tracking the responses from time to time.

On-going

C03/12/14/D CORPORATE SERVICES: REPORT ON MINUTES OF THE LOCAL LABOUR FORUM HELD ON 17 JULY 2014, 16 SEPTEMBER 2014 AND 15 OCTOBER 2014 (9/2)

Resolved That 1. Council takes note of the minutes of the Local Labour Forum meetings held on 17 July 2014, 16 September 2014 and 15 October 2014.

CL1. 008 The minutes were noted and LLF meetings were convened.

On-going

C04/12/14/D CORPORATE SERVICES: EMPULUZI UNIT OFFICE (17/4/18)

Resolved That 1. Council takes note of the report. 2. Council notes the response from the insurer on the outstanding ICT equipments.

CL1. 009 The Council Insurer (Sankofa Insurance Brokers) has given the administration an amount of R217 000, 00 as final settlement.

On-going.

C05/12/14/D CORPORATE SERVICES: MINUTES OF THE CORPORATE SERVICES`

Resolved That

CL1. 010 The minutes were noted and resolutions of the

Done

5


Number

Progress Status

PORTFOLIO COMMITTEE MEETING – NOVEMBER 2014 (9/2)

1. Council takes note of minutes of the Section 80 Portfolio Committee meeting for November 2014.

Section 80 Portfolio Committee executed.

C01/12/14/R CORPORATE SERVICES: TELEPHONE MANAGEMENT SYSTEM POLICY (6/2/2/2)

Resolved That 1. Council takes note of the draft Telephone Management policy. 2. Council solicits the inputs of the By-Laws and Policy Committee and the Local Labour Forum (LLF).

CL1. 011 The said policy was presented during the LLF meeting in February 2015 and was approved. The policy will be served on the Committee on By-laws and Policies.

On-going

C02/12/14/R CORPORATE SERVICES: PERSONNEL: TRAVELLING ALLOWANCE (4/5/2/1)

Resolved That 1. Council takes note of the draft Policy on Travelling Allowance. 2. Council refers the policy to the By-Law and Policy Committee and the Local Labour Forum (LLF) for inputs.

CL1. 012 The said policy was presented during the LLF meeting in February 2015 and was approved. The policy will be served on the Committee on By-laws and Policies. On-going

On-going

FINANCE

C01/12/14/D FINANCE MONTHLY REPORT FOR THE MONTH OF OCTOBER 2014 (9/2)

Resolved That 1. The financial results for the month of October 2014 be noted.

CL1. 013 The report was for noting.

On – going

C01/12/14/R FINANCE: LOCAL GOVERNMENT: MUNICIPAL

Resolved

CL1. 014 The item was noted. The Implementation of

On – going.

6


Number

Progress Status

FINANCE MANAGEMENT ACT 2003: MUNICIPAL REGULATIONS ON STANDARD CHART OF ACCOUNTS (5/3/1/R)

That 1. Council takes note that the Municipal Manager appointed a Standard Chart of Accounts (SCOA) Steering Committee. 2. Council takes note that the SCOA Steering Committee attended a meeting with Sebata on SCOA presentation. 3. SCOA steering committee was represented by the CFO in the Sebata User Group meeting in Bloemfontein held on the 30th & 31st October 2014. 4. Council notes the presentation made by the National Treasury and Sebata on SCOA implementation.

SCOA will start 01 July 2017 and the CFO and Senior Managers were appointed by the Accounting Officer to be SCO members and therefore required to attend the SCO user groups meetings.

C02/12/14/R FINANCE: ADDITIONAL FUNDING (5/8/1)

Resolved That 1. Council approves the additional budget of R662 682 including VAT.

CL1. 015 Movable Asset register submitted to the Municipality

Done

PLANNING AND ECONOMIC DEVELOPMENT (PED)

C01/12/14/D PED: MONTHLY ACTIVITY REPORT FOR THE MONTH OF NOVEMBER 2014 (9/2)

Resolved That 1. Council takes note of the activities from the Department of Planning and Economic Development for the month of November 2014.

CL1. 016 Report was for noting, progress report sent to section 80 committee.

On – going

7


Number

Progress Status

C02/12/14/D PED: MINUTES OF THE PORTFOLIO COMMITTEE MEETING: (9/2)

Resolved That 1. Council takes note of the minutes of the Department of Planning and Economic Development’s Portfolio Committee meeting held on 4 November 2014.

CL1. 017 Report was for noting, progress report sent to Section 80 committee and resolutions of the Committee were executed.

Done

PUBLIC SAFETY

C01/12/14/D PUBLIC SAFETY: MONTHLY ACTIVITY REPORT – NOVEMBER 2014 (9/2)

Resolved That 1. Council takes note of the Public Safety monthly activity report for the month of November 2014.

CL1. 018 Traffic to be more visible especially Carolina town. Focus on more on Carolina town to limit trucks.

On – going

C02/12/14/D PUBLIC SAFETY: MINUTES OF PUBLIC SAFETY PORTFOLIO COMMITTEE MEETING – OCTOBER 2014 (9/2)

Resolved That 1. Council takes note of the minutes of the Public Safety Portfolio Committee meeting for the month of October 2014.

CL1. 019 Painting of street to all units. Fast track long queues licensing. Prioritize revenue collection. Painting Programmers in place to cover all units. Additional eNatis appointed

On – going

8


Number

Progress Status

C03/12/14/D PUBLIC SAFETY: MINUTES OF THE MEETING OF CHIEF ALBERT LUTHULI MUNICIPALITY DISASTER MANAGEMENT POLITICAL COMMITTEE (17/10/1/1)

Resolved That 1. Council takes note of the minutes of the Disaster Management Political Committee meeting for the month of November 2014.

CL1. 020 Disaster forum to assess the readiness in terms of disaster strikes.

Done

C04/12/14/D PUBLIC SAFETY: INCIDENT REPORT FOR THE DEATH OF SECURITY (7/1)

Resolved That 1. Council takes note of the report. 2. Police to finalize the investigation.

CL1. 021 Criminal case registered with SAPS for further investigation and the SAPS are still investigating.

On – going.

PROJECT MANAGEMENT UNIT (PMU)

C01/12/14/D PMU: REPORT ON THE PROGRESS OF IMPLEMENTATION OF 2014/15 GERT SIBANDE DISTRICT MUNICIPALITY (GSDM) CAPITAL PROJECTS (OCTOBER 2014) (12/2/2)

Resolved That 1. Council takes note of the Gert Sibande District Municipality’s report for the end of October 2014.

CL1. 022 Elukwatini Road and Silobela Sewer Service Providers are on site. GSDM has issued an appointment letters

Done.

C02/12/14/D PMU: REPORT ON THE PROGRESS OF IMPLEMENTATION OF ELECTRIFICATION PROGRAMME PROJECTS (October 2014) (16/2/R)

Resolved That 1. Council takes note of the report on Electrification Programme for the end of October 2014.

CL1. 023 Construction completed areas will be connected Live. The contractors have sourced quotations for the Live work.

Done.

C03/12/14/D PMU: REPORT ON THE PROGRESS OF IMPLEMENTATION OF 2014/15

Resolved That

CL1. 024 Our Expenditure is at 47% and we will meet the target set by Cogta

On – going.

9


Number

Progress Status

MUNICIPAL INFRASTRUCTURE GRANT (MIG) PROJECTS (October 2014) (5/8/1)

1. Council takes note of the progress report on MIG Projects for end of October 2014

of 50% by December 2014. Roll Over project will be completed before end of December 2014

TECHNICAL SERVICES

C01/12/14/D TECHNICAL SERVICES: MONTHLY ACTIVITY REPORT FOR THE MONTH OF NOVEMBER 2014 (9/2)

Resolved That 1. Council takes note of the activity report of the Technical Services Department for the month November 2014.

CL1. 025 The report was for noting and monitoring. The department continued to carry out the monthly activities and implement the KPA’s as per the SDBIP.

On - going

C02/12/14/D TECHNICAL SERVICES: MONTHLY WATER QUALITY REPORT FOR THE MONTH OF NOVEMBER 2014 (16/2/R)

Resolved That 1. Council takes note of the water quality report for the month of November 2014. 2. The results be publicized on the municipal website as per the Blue Drop requirements.

CL1. 026

The report was for noting and monitoring. The department continued to monitor water quality throughout the municipality in line with SANS standards and Blue/Green Drop requirements. The results were submitted to the Department of Water and Sanitation through the Blue Drop System.

On - going

10


Number

Progress Status

COMMUNITY SERVICES

C01/01/15/D COMMUNITY SERVICES: MONTHLY ACTIVITY REPORT FOR THE MONTHS OF NOVEMBER AND DECEMBER 2014 (9/2

Resolved That 1. Council takes note of the Community Services’ monthly activities for November 2014 and December 2014.

CL1. 027 The reports presented the monthly activity performance to Council. The challenge with the shortage of dustbins at Mayflower was noted, the matter, with the help of other stakeholders, has since been temporarily resolved. The Mayoral cup games were concluded at unit levels.

Finalized

C02/01/15/D COMMUNITY SERVICES: THUSONG SERVICES CENTRE REPORT FOR THE MONTH OF NOVEMBER 2014 (9/2)

Resolved That 1. Council takes note of the Thusong Service Centre report for the month of November 2014.

CL1. 028 The report from Thusong Service Centre highlighted challenges with the maintenance of the building. The limited financial resources are hindering this process.

On - going

C01/01/15/R COMMUNITY SERVICES: DEPARTMENT OF SOCIAL DEVELOPMENT’S 100 PRIORITIZED HOUSEHOLDS (17/5/R)

Resolved That 1. Council approves the list of 100 prioritized households for the DSD beneficiation programmes. 2. Council requests the Department of Social Development to

CL1. 029 The list developed by DSD was approved for the social beneficiation project. The project is being implemented.

On - going

11


Number

Progress Status

circulate the list to Councilors for confirmation.

CORPORATE SERVICES

C01/01/15/D CORPORATE SERVICES: MONTHLY ACTIVITY REPORT FOR THE MONTH OF DECEMBER 2014 (9/2)

Resolved That 1. Council takes note of the monthly activities of the Department of Corporate Services for the month of December 2014.

CL1. 030 The report was noted On - going

C02/01/15/D CORPORATE SERVICES: MINUTES OF THE CORPORATE SERVICES PORTFOLIO COMMITTEE MEETING – DECEMBER 2014 (9/2)

Resolved That 1. Council takes note of minutes of the Section 80 Portfolio Committee meeting for December 2014.

CL1. 031 The minutes were noted and resolutions of the Section 80 Portfolio Committee executed.

Done

C01/01/15/R CORPORATE SERVICES: REQUEST FOR EXCLUSION OF THE CONDITION IN THE TITLE DEED (7/2/1/1)

Resolved That 1. Council excludes the conditions in the title deed. 2. A clearance certificate be obtained from the municipality before the property or land is transferred to the buyer’s name.

CL1. 032

The conditions on the title deed were excluded as per the Council resolution.

Done

12


Number

Progress Status

FINANCE

C01/01/15/D FINANCE: ACQUISITION REPORT FOR THE PERIOD OCTOBER 2014 - DECEMBER 2014 (6/1/2/1/3)

Resolved That 1. Council takes notes of the awards made in the quarter ended the 31st December 2014. 2. The Manager Supply Chain Management makes this report public in terms SCM Regulation 6(3) & (4).

CL1. 033 Acquisition for the third Quarter published on municipal website

Done.

C02/01/15/D FINANCE: WITHDRAWALS FROM MUNICIPAL BANK ACCOUNT: QUARTERLY REPORT OCTOBER - DECEMBER 2014 (5/18/)

Resolved That 1. Council takes note that no withdrawals were made in the investment portfolio in the second quarter ended the 31st of December 2014.

CL1. 034 The report is submitted every quarter.

On – going.

C03/01/15/D FINANCE: MOTIVATION TO PLEDGE CHIEF ALBERT LUTHULI MUNICIPALITY’S MUNICIPAL INFRASTRUCTURE GRANT (5/8/1)

Resolved That 1. Council takes note of the decision taken by National Treasury not to approve the MIG front loading. 2. Council further engages the National Treasury if it deems necessary.

CL1. 035 National Treasury was engaged on the 26th and 28th of January 2015 and the application was not approved.

Done.

13


Number

Progress Status

C04/01/15/D FINANCE: MONTHLY REPORT FOR THE MONTH OF NOVEMBER 2014 (9/2)

Resolved That 1. The financial results for the month of November 2014 be noted.

CL1. 036 The report submitted every month.

On – going

C01/01/15/R FINANCE: IRREGULAR EXPENDITURE FOR THE QUARTER ENDED 31ST OF DECEMBER 2014 (5/17/2)

Resolved That 1. All the irregular expenditures incurred in the first quarter ended 31st December 2014 be referred to Municipal Public Accounts Committee for further investigation. 2. A report on the investigation by the MPAC be tabled in Council for a resolution.

CL1. 037

The report was submitted to the MPAC for further investigation.

On – going.

C02/01/15/R FINANCE: REDUCTION IN EQUITABLE SHARE ALLOCATION FOR 2014/15 FINANCIAL YEAR (5/8/1)

Resolved That 1. Council takes note of the decision taken by the National Treasury in respect of the reduction of the equitable share allocation. 2. A delegation comprising of the Executive Mayor, Municipal Manager, PMU Manager and Chief Financial Officer further engage the National Treasury on the reduction of the equitable share allocation.

CL1. 038 Two Meetings were held with National Treasury on the 26th and 28th of January 2015. Letter sent to National Treasury to deduct the money in instalment. Awaiting National Treasury decision.

Done.

14


Number

Progress Status


C01/01/15/D PED: MINUTES OF THE PORTFOLIO COMMITTEE MEETING HELD ON 2 DECEMBER 2014 (9/2)

Resolved That 1. Council takes note of the minutes of the Department Planning and Economic Development Section 80 Portfolio Committee meeting held on 2 December 2014.

CL1. 039 The report was for noting, progress report sent to Section 80 committee.

On – going.

C02/01/15/D PED: MONTHLY ACTIVITY REPORT FOR THE MONTH OF DECEMBER 2014 (9/2)

Resolved That 1. Council takes note of the activities of the Planning and Economic Development department for the month of December 2014.


On – going

C01/01/15/R PED:INTEGRATED DEVELOPMENT PLAN: APPROVAL OF DRAFT REVIEWED IDP FOR 2015/16 FINANCIAL YEAR (12/1)

Resolved That 1. Council approves the draft IDP 2015/16 review document for Public Participation.

CL1. 041 Draft IDP 2015/16 public participation conducted. Final IDP document served before Council on the 31 March 2015

Done.

C02/01/15/R PED: HOUSING: CHIEF ALBERT LUTHULI MUNICIPAL HOUSING CHAPTER FOR IDP (17/5/R)

Resolved That 1. Council takes note of the final report regarding the IDP Housing Chapter.

CL1. 042 Final Housing Chapter of IDP document submitted to Department of Human Settlements for consideration. Municipal Housing

Done.

15


Number

Progress Status

2. Council adopts the final CALM IDP Housing Chapter.

chapter incorporated into the final IDP

PUBLIC SAFETY

C01/01/15/D PUBLIC SAFETY: MONTHLY ACTIVITY REPORT – DECEMBER 2014 (9/2)

Resolved That 1. Council takes note of the Public Safety monthly activity report for the month of December 2014

CL1. 043 Focus on revenue collection. Control trucks in town.

Done.


C01/01/15/D PMU: REPORT ON THE PROGRESS ON THE IMPLEMENTATION OF 2014/15 MUNICIPAL INFRASTRUCTURE GRANT (MIG) PROJECTS (NOVEMBER 2014) (5/8/1)

Resolved That 1. Council takes note of the progress report on MIG Projects as at the end of November 2014. 2. Council takes note of the approvals of the following projects by the Department of Water and Sanitation, namely:

a. Construction of Mayflower Gate Pipeline. b. Upgrading of Tjakastad Package Plant. c. Construction of Nkaba Pipeline.

CL1. 044 1. Our expenditure is 55% and have reach Cogta’s target of December 2014. We have good chances of getting additional allocation

2. PMU has submitted the Business Plan of the projects to Cogta for approvals. 3. Empuluzi and

Emanzana water scheme has increased water supply.

4. Cogta promised to

Done.

16


Number

Progress Status

approve our business plans before the end of December 2014.

C02/01/15/D PMU: REPORT ON THE PROGRESS OF IMPLEMENTATION OF 2014/15 GERT SIBANDE DISTRICT MUNICIPALITY (GSDM) CAPITAL PROJECTS (NOVEMBER 2014) (12/2/2)

Resolved That 1. Council takes note of the Gert Sibande District Municipality’s report for the end of November 2014.

CL1. 045 The project are going smoothly on site. GSDM have promised to appoint on the rest of our project by December 2014.

On – going

C03/01/15/D PMU: REPORT ON THE PROGRESS OF IMPLEMENTATION OF ELECTRIFICATION PROGRAMME PROJECTS (NOVEMBER 2014) (16/2/R)

Resolved That 1. Council takes note of the report on electrification programme for November 2014

CL1. 046 Quotations of Live connection were accepted. Eskom will finalize the dates before end of the month.

Done.

TECHNICAL SERVICES

C01/01/15/D TECHNICAL SERVICES: MONTHLY ACTIVITY REPORT FOR THE MONTH OF DECEMBER 2014 (9/2)

Resolved That 1. Council takes note of the activity report of the Technical Services Department for the month December 2014.


On – going.

C02/01/15/D TECHNICAL SERVICES: MONTHLY WATER QUALITY REPORT FOR THE MONTH OF DECEMBER 2014 (9/2

Resolved That

CL1. 048 The report was for noting and monitoring. The department continued to monitor

On – going.

17


Number

Progress Status

1. Council takes note of the water quality report for the month of December 2014. 2. The results be publicized on the municipal website as per the Blue Drop requirements.

water quality throughout the municipality in line with SANS standards and Blue/Green Drop requirements. The results were submitted to Department of Water and Sanitation through the Blue Drop System. The results were publicized on the municipal website

C03/01/15/D TECHNICAL SERVICES: REPORT

ON MUNICIPAL IMPLEMENTATION PROTOCOL FOR PHASE 3 OF THE EXPANDED PUBLIC WORKS PROGRAMME (2014/15 - 2018/19)

Resolved That 1. Council takes note that, the Honorable Executive Mayor has signed the Municipality Implementation Protocol for phase 3 of Expanded Public Works Programme on behalf of the municipality by virtue of being the EPWP champion as per Ministerial determination and 2003 GDS agreement. 2. Council takes note, that the attached Municipality Implementation Protocol is aligned to National political office term.

CL1. 049 The report was for noting by Council. The Executive Mayor signed the Implementation Protocol which was submitted to the Department of Public Works. The Department is continuing with the implementation of the EPWP programme for 2014/15. The department is submitting monthly reports on job opportunities created through EPWP.

Done.

CORPORATE SERVICES

18


Number

Progress Status

C03/01/15/D CORPORATE SERVICES: GOVERNANCE: RE-ESTABLISHMENT OF SECTION 80 COMMITTEES

Resolved That 1. Council takes note of the report on the re-established Section 80 Committees.

CL1. 050

The Council Committees were re-established in accordance with the Council resolution.

Done

OFFICE OF THE SPEAKER

C01/01/15/D OFFICE OF THE SPEAKER: GOVERNANCE: PUBLIC PARTICIPATION – NOVEMBER 2014 - JANUARY 2015

Resolved That 1. Council takes note of the report. 2. A report on Public Participation be submitted to Council bi-monthly.

CL1. 051 Public Participation report submitted bi-monthly. Last report submitted in February Council meeting.

Done.

C02/01/15/D OFFICE OF THE SPEAKER: GOVERNANCE: FUNCTIONALITY OF SECTION 79 COMMITEES

Resolved That 1. Council takes note of the report on the functionality of the Section 79 Committees. 2. Committees to submit bi-monthly oversight reports to Council through the Speaker as per approved programmes.

CL1. 052 Functionality of Section 79 Committees report Submitted bi-monthly. Last report submitted in February Council meeting.

Done.

C03/01/15/D OFFICE OF THE SPEAKER: GOVERNANCE: DEPLOYMENT OF PR COUNCILLORS AND OFFICIALS TO WARD COMMITTEES

Resolved That

CL1. 053 Deployed Councilors honour their deployment to wards and Officials provide administrative support

Done.

19


Number

Progress Status

1. Council takes note of the report.

as per the Council resolution.

C04/01/15/D OFFICE OF THE SPEAKER: GOVERNANCE: CONFIRMATION SECTION 79 PORTFOLIO COMMITTEE MEMBERS

Resolved That 1. Council takes note of the list of members of the Section 79 Committees.

CL1. 054 Section 79 Committee members confirmed and do their duties as per the resolution.

Done.

C01/01/15/R OFFICE OF THE SPEAKER: GOVERNANCE: DELIMITATION OF WARD DURING 2014/2015 FOR 2016 LOCAL ELECTIONS

Resolved That 1. Council takes note of the report on the delimitation of wards during 2014/2015 for the 2016 Local Government Elections.

CL1. 055 Public Participation programme undertaken as per the resolution.

Done.

C02/01/15/R OFFICE OF THE SPEAKER: GOVERNANCE: RESIGNATION OF CLR J VILAKAZI IN THE MUNICIPAL COUNCIL (PERS J VILAKAZI) (13/1/1/7/1)

Resolved That 1. Council takes note and approves the resignation of Clr J Vilakazi from the Council of Chief Albert Luthuli Municipality. 2. The Municipal Manager declares a vacant with the IEC.

CL1. 056

A vacancy was declared by the Municipal Manager with IEC. The former councillor was terminated on the system.

Done

SPECIAL COUNCIL MEETING (03/2015)- 29 JANUARY 2015

FINANCE

20


Number

Progress Status

C01/01/15/R FINANCE: MULTI-YEAR ADJUSTMENT BUDGET 2014/17 FINANCIALYEAR

Resolved That 1. Council approves the Multi-year adjustment budget for 2014/17 financial years. 2. The Adjustment Budget 2014/2017 be submitted to National Treasury and other relevant institutions in terms of Section 28(7) of the MFMA, 2003 (Act 56 0f 2003). 3. The Adjustment Budget 2014/2017 be publicize on the municipal web-site.

CL1. 057

Adjustment budget approved and put on the web-site.

Done.

SPECIAL COUNCIL MEETING (04/2015)- 25 FEBRUARY 2015

CORPORATE SERVICES

C01/02/15/R CORPORATE SERVICES: GOVERNANCE: DETERMINATION OF UPPER LIMITS OF THE SALARIES, ALLOWANCES AND BENEFITS OF COUNCILLORS, (5/12/1/3)

Resolved That 1. Council takes note of the report and makes comments or inputs on the draft Notice, if there are any, and forward same to SALGA. 2. Council concurs with SALGA recommendations. 3. Council resolution on this item be promptly forwarded to Cogta and SALGA.

CL1. 058 The Council resolution was communicated to both SALGA and Cogta,

Done

ORDINARY COUNCIL MEETING (05/2015)- 31 MARCH 2015

21


Number

Progress Status

FINANCE

C01/02/15/D FINANCE: MONTHLY REPORT FOR THE MONTH OF DECEMBER 2014 (9/2)

Resolved That 1. The financial results for the month of December 2014 be noted.

CL1. 059

The report is submitted on monthly basis.

On – going.

OFFICE OF THE MUNICIPAL MANAGER

C01/02/15/D OFFICE OF THE MUNICIPAL MANAGER: PERFORMANCE MANAGEMENT SYSTEM: SECOND QUARTER PERFORMANCE REPORT (OCTOBER - DECEMBER 2014) FOR THE 2014/15 FINANCIAL YEAR (9/2/B)

Resolved That 1. Council takes note of the Second Quarter Performance Report for the 2014/15 financial year. 2. Copies of the approved report be made available at all strategic points. 3. A copy of the approved report be posted on the official website.

CL1. 060 Copies of the approved report were made available at all strategic points. 3. A copy of the approved report was posted on the official web-site.

Done.

TECHNICAL SERVICES

C01//02/15/D TECHNICAL SERVICES: EXPANDED PUBLIC WORKS PROGRAM REPORT FOR THE MONTH OF JANUARY 2015 (9/2)

Resolved That

CL1. 061 The report was for noting. The department is continuing to implement the 2014/15 EPWP programme. The

On - going.

22


Number

Progress Status

1. Council takes note of the report on the Expanded Public Works Program for the month of January 2015.

department reports on the job opportunities created on monthly basis through the EPWP programme and other capital projects.

COMMUNITY SERVICES

C01/03/15/D COMMUNITY SERVICES: MONTHLY ACTIVITY REPORT FOR THE MONTHS JANUARY - FEBRUARY 2015 (9/2)

Resolved That 1. Council takes note of the Community Services monthly activity reports for the months of January and February 2015.

CL1. 062 The report highlighting the monthly activity performance was presented to Council for noting. The challenges for the proper maintenance of dumping sites was noted; Support to sport structures was noted; Prayer events were noted.

On – going.

CORPORATE SERVICES

C01/03/15/D CORPORATE SERVICES: MONTHLY ACTIVITY REPORT FOR THE MONTHS OF JANUARY AND FEBRUARY 2015 (9/2)

Resolved That 1. Council takes note of the monthly activities of the Department of Corporate Services for the month of January and February 2015.

CL1. 063 The report was noted and resolutions of the Sec 80 Committee executed.

On - going

C02/03/15/D CORPORATE SERVICES: SUCCESSFUL COMPLETION OF THE EMPLOYMENT EQUITY

Resolved That

CL1. 064 The filing was done electronically by the HR Section.

Done

23


Number

Progress Status

REPORT FOR 2014 REPORTING PERIOD (1/3/1)

1. The report on the successful completion of the employment equity 2014 reporting period be noted.

C03/03/15/D CORPORATE SERVICES: ACTION PLAN ON INSPECTION FINDINGS OF RECORDS MANAGEMENT AND PRACTICES (9/1/1)

Resolved That 1. Council takes note of the report. 2. Council takes note of the action plan with a view to addressing the issues raised by the Department of Culture, Sport and Recreation.

CL1. 065 A remedial action plan was developed with clear targets to be met.

Done.

C04/03/15/D CORPORATE SERVICES: PERSONNEL: REPORT ON MINUTES OF THE LOCAL LABOUR FORUM (9/2)

Resolved That 1. Council takes note of the minutes of the Local Labour Forum meetings.

CL1. 066

The report was noted On-going

C01/03/15/R CORPORATE SERVICES: GOVERNANCE: IMPLEMENTATION OF COUNCIL RESOLUTIONS: JULY TO DECEMBER 2014 (3/2/1/3)

Resolved That 1. Council takes note of the progress report on the implementation of Council resolutions for the period July to December 2014.

CL1. 067 A report was presented to Council and was noted.

Done

C02/03/15/R CORPORATE SERVICE: PERSONEEL: REVIEWED EMPLOYMENT PRACTICE POLICY (1/3/1/1)

Resolved That 1. Council takes note of the report.

CL1. 068 The policy was presented to LLF and By-law Committee for inputs/comments.

Done

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Number

Progress Status

2. The reviewed Employment Practice Policy be referred to the Committee on By-Laws and Policies and Local Labour Forum for inputs/comments.

C03/03/15/R CORPORATE SERVICE: GOVERNANCE: AMENDMENTS TO THE LABOUR RELATIONS ACT – REVIEW OF POLICIES AND CONTRACTS REGARDING TEMPORARY EMPLOYEES (4/10/1)

Resolved That 1. Council takes note of the report. 2. All policies affected by the amendments to the Labour Relations Act be reviewed to be in line with the new requirements.

CL1. 069 The affected policies were reviewed and are going to be served on the Committee on By-laws and Policies in May 2015.

On-going

C04/03/15/R CORPORATE SERVICE: GOVERNANCE: SERVICE DELIVERY CHARTER FOR CHIEF ALBERT LUTHULI MUNICIPALITY (2/1/8)

Resolved That 1. Council takes note of the report. 2. The Service Delivery Charter be approved and be displayed in all departments.

CL1. 070

The Service Delivery Charter was approved and will be posted in all departments.

On-going

FINANCE

C01/03/15/D FINANCE: MONTHLY REPORT FOR THE MONTH OF JANUARY 2015 (9/2)

Resolved That

CL1. 071 The report is submitted on monthly basis

On-going.

25


Number

Progress Status

1. The financial results for the month of January 2015 be noted.


C01/03/15/D PED: MONTHLY ACTIVITY REPORT FOR THE MONTH OF JANUARY AND FEBRUARY 2015 (9/2)

Resolved That 1. Council takes note of the activities from the Department of Planning and Economic Development for the month of January and February 2015.


Done.

C01/03/15/D PUBLIC SAFETY: MONTHLY ACTIVITY REPORT – JANUARY AND FEBRUARY 2015 (9/2)

Resolved That 1. Council takes note of the Public Safety Department’s monthly activity report for the month of January and February 2015.

CL1. 073 Fast track the erection of signs to avoid heavy trucks.

On – going.

C01/03/15/R PUBLIC SAFETY: REMOVAL OF INFORMAL HAWKERS - ELUKWATINI CROSS (17/9)

Resolved That


2. Council allows the departments of Public safety and PED to remove illegal hawkers.

3. In case of resistant from some hawkers, force

CL1. 074 Securing court order from the magistrate.

On – going.

26


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Progress Status

removal be implemented.

C02/03/15/R PUBLIC SAFETY: DISASTER MANAGEMENT POLICY (17/10/1/1)

Resolved That


2. The Disaster Management Policy be approved for implementation.

CL1. 075 Policy approved for implementation.

On – going.


C01/03/15/D PMU: MONTHLY ACTIVITY REPORT FOR THE MONTHS OF JANUARY – FEBRUARY 2015 (9/2)

Resolved That 1. Council takes note of the monthly activities of the Project Management Unit for the months of January – February 2015.

CL1. 076 The submitted monthly activity report is due for assessment in April 2015. Audit Committee has assessed the Unit in April 2015

Done.

C01/03/15/R PMU: PROJECT MANAGEMENT UNIT (PMU) BUSINESS PLAN FOR 2015/16 MUNICIPAL INFRASTRUCTURE GRANT (MIG) (5/8/1)

Resolved That 1. Council approves the submission of MIG – PMU Business Plan for 2015/16 Financial year.

CL1. 077 The Business Plan was submitted to Cogta. Cogta has recommended it for approval just awaiting a signature from Chief Director.

On – going.

TECHNICAL SERVICES

27


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Progress Status

C01/03/15/D TECHNICAL SERVICES: EXPANDEND PUBLIC WORKS PROGRAM REPORT FOR THE MONTH OF FEBRUARY 2015 (9/2)

Resolved That 1. Council takes note of the report

on the Expanded Public Works Program for the month of February 2015.

CL1. 078 The report was for noting. The department is continuing to implement the 2014/15 EPWP programme. The department reports on the job opportunities created on monthly basis through the EPWP programme and other capital projects.

On - going.

C02/03/15/D TECHNICAL SERVICES: MONTHLY ACTIVITY REPORT FOR THE MONTH OF JANUARY AND FEBRUARY 2015 (9/2)

Resolved That 1. Council takes note of the activity report of the Technical Services Department for the month of January and February 2015.


On – going.

C01/03/15/R TECHNICAL SERVICES: MUNICIPAL FLEET STATUS QUO REPORT (6/2/1/1)

Resolved That 1. Council takes note of the

Municipal Fleet status quo report. 2. Council mandates the Supply

Chain Management Unit to dispose of all the vehicles deemed obsolete, non-operational and irreparable in line with the applicable legislation.

CL1. 080 1. The report was for noting.

2. The list of vehicles recommended for disposal has been submitted to SCM.

3. Deregistration of vehicles recommended for disposal will be done

On – going.

28


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Progress Status

3. Council approves the deregistration of this fleet once they have been disposed of.

once the disposal process has be completed.

OFFICE OF THE SPEAKER

C01/03/15/D OFFICE OF THE SPEAKER: GOVERNANCE: FUNCTIONALITY OF SECTION 79 OVERSIGHT COMMITEES (9/1/1)

Resolved That 1. Council takes note of the report

on the functionality of the Section 79 Oversight Committees.

2. Committees to submit quarterly oversight reports to Council through the Speaker as per approved programmes.

CL1. 081 Functionality of Section 79 Committees Report Submitted bi-monthly.

On – going.

C02/03/15/D OFFICE OF THE SPEAKER: GOVERNANCE: PUBLIC PARTICIPATION – FEBRUARY 2015 (9/P)

Resolved That 1. Council takes note of the report. 2. A report on Public Participation

be submitted to Council on quarterly basis.

CL1. 082 Public Participation report was submitted to Council.

Done.

C01/03/15/R OFFICE OF THE SPEAKER: GOVERNANCE: SECTION 79 OVERSIGHT REPORTS (9/1/1)

Resolved That 1. Council takes note of the reports. 2. Chairpersons of Section 79 Council Committees to submit oversight reports to Council on quarterly basis.

CL1. 083 Quarterly Oversight reports were submitted to Council in March 2015.

Done.

29


Number

Progress Status

C01/03/15/R GOVERNANCE: MPAC OVERSIGHT REPORT: ANNUAL REPORT FOR 2013/14 FINANCIAL YEAR (9/2)

Resolved That

1. The Oversight Report as compiled by MPAC on the 2013/14 Annual Report be adopted in accordance with section 129 (1) of Municipal Finance Management Act, 56 of 2003.

2. The 2013/2014 Annual report be approved without reservations.

3. The 2013/2014 Annual Report be made available to the public within seven days of the date of this resolution, in compliance with Section 129(3) of the Municipal Finance Management Act, 56 of 2003.

4. The monthly progress report on the implementation of the Action Plan by Management to address issues raised by the Auditor General be tabled to both the Chairpersons of MPAC and Audit Committees, respectively.

CL1. 084 The report was uploaded on the web-site. A report on addressing the issues raized by the Office of the Auditor General is submitted to the Committees of Council.

On – going.

C02/03/15/R GOVERNANCE: AUDIT COMMITTEE REPORT COVERING 1ST AND 2ND QUARTERS (9/2)

Resolved That

CL1. 085 The Internal Audit Unit to summit quarterly reports to Council in

On – going.

30


Number

Progress Status

1. Council takes note of the report of Audit Committee for the first and second quarter, its observations and recommendations. 2. The Internal Audit Unit must audit the implementation of the recommendations of the Audit Committee by management. 3. The Internal Audit Unit to summit a quarterly report to Council in terms of the Audit.

terms of the progress on the implementation of the recommendations of the Audit Committee.

SPECIAL COUNCIL MEETING (06/2015) - 31 MARCH 2015

FINANCE

C01/03/15/R FINANCE: CHIEF ALBERT LUTHULI MUNICIPALITY MULTI-YEAR BUDGET 2015/18 (5/8/1)

Resolved That 1. In terms of Section 16(2) read

with Section 23 of the MFMA No. 56 of 2003, the Consolidated Operational and Capital Multi-year Budget for 2015/18 financial years be approved in principle for public consultation purposes.

2. The proposed tariffs for 2015/16 be approved in principle for the public consultation purposes.

CL1. 086 Budget submitted to Provincial and National Treasury Revenue Indaba to be held on the 15th May 2015. Consultation in different wards in progress

On – going.

31


Number

Progress Status

3. The electricity tariffs be implemented once approved by NERSA.

4. The following amended Budget related policies be approved for public consultation purposes.

Supply Chain Management Policy

Credit Control and Debt Collection Policy

Overtime Policy

Subsistence and Travel Allowance Policy

Rates Policy

Indigent Policy

5. The multi-year budget for 2015/18 financial years be submitted to National and Provincial Treasury in the prescribed format.

6. Community Consultation Program on the draft budget must be developed and implemented on the month of April 2015.

32


Number

Progress Status

7. New Revenue Enhancement Strategies must be developed.


C01/03/15/R PED: INTEGRATED DEVELOPMENT PLAN: APPROVAL OF FINAL REVIEWED IDP FOR 2015/16 FINANCIAL YEAR (12/1)

Resolved That 1. Council takes note of the presented final IDP document 2015/2016. 2. Council approves the final IDP for implementation during the financial year 2015/16. 3. The final IDP document must include a building of Council Chamber from the GSDM Budget Financial Year 2015/16.

CL1. 087 Final IDP document submitted to the office of the MEC Cogta as per legislation. The project funded by GSDM incorporated into the final IDP document

Done.

C02/03/15/R PED: TOWN PLANNING: IMPLEMENTATION OF THE SPATIAL PLANNING AND LAND USE MANAGEMENT ACT, NO 16 OF 2013 (SPLUMA) (15/4/1/2)

Resolved That 1. Council re-confirms the Council resolution CL1.204 taken on the 28th August 2014, regarding the implementation of the Spatial Planning and Land use Management

CL1. 088 Spatial Planning and Land Use Management By-law is customized for CALM and ready for Public Participation. Memorandum of Understanding for municipalities

On – going.

33


Number

Progress Status

Act, no 16 of 2013, as instructed by Department of Rural Development and Land Reform.

participating in the joint municipal planning tribunal to be signed by Executive Mayor.

C03/03/15/R PED: TOWN PLANNING: REPORT ON OBJECTIONS RAISED AGAINST CONTINUATION OF THE DEVELOPMENT OF MAYFLOWER CEMETERY (16/6/R)

Resolved That 1. Council takes note that the objections lodged against the continuation of a development of the Mayflower cemetery have been unsuccessful. 2. Council approves the utilization of the new Mayflower cemetery while waiting for the finalization of the land transfer by the department of Rural Development and Land Reform.

CL1. 089 New Mayflower cemetery is open for public utilization. The Department of Rural Development and Land Reform is yet to finalize the land transfer.

On – going.

CORPORATE SERVICES

C01/03/15/R CORPORATE SERVICES: GOVERNANCE: DETERMINATION OF UPPER LIMITS OF THE SALARIES, ALLOWANCES AND BENEFITS FOR MEMBERS OF MUNICIPAL COUNCILS FOR THE 2014/2015 FINANCIAL YEAR (5/12/1/3)

Resolved That 1. Council approves the

implementation of the Government Gazette No. 38608 on the determination of the upper limits of the salaries, allowances and benefits for

CL1. 090 A letter requesting the MEC’s concurrence was written and sent to the Office of the MEC for Cogta. The policies are at a conceptual stage.

On-going

34


Number

Progress Status

members of Municipal Councils for the 2014/2015 financial year.

2. Concurrence be sought from the MEC for Cogta before the implementation of the notice.

3. The following policies be developed/reviewed in order to ensure the implementation of the benefits allowed to councillors, namely:

A travel allowance policy for full time and part time councillors, including those appointed to district councils,

A policy on the reimbursement of out of pocket expenses incurred by all councillors,

A policy for the reimbursement of cell phone expenditure by part time councillors appointed to a district municipality, and

A policy for the provision of alternative accommodation for councillors in case of damaged to or destruction of their homes.

C02/03/15/R CORPORATE SERVICES: GOVERNANCE: ELECTION OF REPRESENTATIVES TO GERT

Resolved

CL1. 091 A letter was written to GSDM informing them

Done

35


Number

Progress Status

SIBANDE DISTRICT MUNICIPAL COUNCIL (3/1/2)

That

1. Council takes note of the report. 2. Council elects Councillor J.P.

Soko to replace Councillor R.G. Vilakazi to serve as a representative of Chief Albert Luthuli Municipality in Gert Sibande District Council.

about the Council resolution.

C03/03/15/R CORPORATE SERVICES: GOVERNANCE: REPLACEMENT OF CLR T J MOTHA IN THE MUNICIPAL COUNCIL (T J MOTHA PERS)

Resolved That 1. Council takes note of the report. 2. Council takes note that Lindiwe Loocat Masuku has been declared elected to serve at the Chief Albert Luthuli Municipal Council representing the African National Congress (ANC) as PR Councillor, with effect from 24 March 2015.

CL1. 092 Clr Lindiwe Loocat Masuku was engaged as a new councilor.

Done

Documents

CHIEF ALBERT LUTHULI MUNICIPALITY€¦ · presentation. 3. SCOA steering committee was represented by the CFO in the Sebata User Group meeting in Bloemfontein held on the 30th & 31st