Charter System and Cluster Planning

Update

August 10, 2015

A Year In Review: APS Flexibility Timeline and ActivitiesDate Activity

July 14, 2014 •District presented timeline to APS BOE

July 14-August 8, 2014 •Selection of advisory•District presentations/information gathering•Kick-off

August-September 2014 •Community forums and workshops•Community information gathering (surveys, polls, sessions)

September 29, 2014 •Presented advisory committee’s executive summary and recommendation to Dr. Carstarphen

October 6, 2014 •Presented executive summary and recommendation to BOE

November 3, 2014 •Board voted to submit LOI for charter system

December 2014 •Submitted LOI to state with request for FY16 waivers needed for operation

January 2015 •Incorporated cluster planning

January-May 2015 •Developed application

February-April 2015 •Community forums and workshops•Community information gathering (surveys, polls, sessions)

May 2015 •Conducted Public Hearings•Provided opportunities for feedback

June 1, 2015 •Made necessary revisions to application•Board voted unanimously to approve the application

June 23, 2015 •Submitted application to the GADOE 2

Develop Approach

Hold Advisory

Committee Meetings

Collect Stakeholder Input/

Provide Info Sessions

Develop Timeline/

Approach

Review

Recommendation

Incorporate

Strategic Planning Info

Develop Governance

Framework

Develop Application

Public HearingsSelection of a Model

Phase 1

Recommended Approach

Development

Phase 2

Application

Development

Review Options in Detail

Phase 3Operations

Develop Implementation

Approach

Develop Waiver and

Innovation Approaches

Strategic Alignment with

Detailed Strategic Plan

High Level Structures

To Support New Op Model

Operational Readiness Planning

Implement Application Approach

Operational Tools And Supports

StakeholderCommunication and

Engagement

Training, Coaching and Support for

New Operating Model

Approve Letter of Intent Approve Application

Engage and Inform

Stakeholders

June-November 2014 November-June 2015 June 2015-June 2016

Road-Map For Charter System

Phase 4Execution

Charter System Contract Begins

Monitor Progress

LSGTs are Operational

Continue Training, Coaching and Support

Implement SBS Process

July 2016 – June 2017

StakeholderCommunication and

Engagement

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APS 2015-16 Charter System Timeline and ActivitiesDate Activity

July 2015 • Begin principals’ training

July – August 2015 • Organize District Support Teams and work flow to support charter system model

August 2015 • Interview with GADOE regarding charter system application

August – November 2015 • Flesh out tools, support needed, trainings and processes for an effective charter system

August 2015 – June 2016 • Community engagement

August 2015 – June 2016 • Charter System Advisory Committee monthly meetings

August 2015 – June 2016 • Provide ABOE with updates

September – December 2015 • Central Office trainings

November 2015 - January 2016 • LSGT informational sessions and orientations

December 2015 • Approval by GaDOE*

January 2016 • LSGT election (if charter system is not approved, we will elect LSCs)

February – March 2016 • LSGT initial training (LSC training if charter system is not approved)

March – April 2016 • Cluster Advisory Team members are appointed

April – August 2016 • LSGTs engage in planning – strategic and school improvement (LSCs if not approved)

*May not happen during this time frame

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Where Did We Land With LSGT Member Structure?LSGT Composition

9 voting members*, except for High School LSGT, (1 student voting member at HS level)

Principal is a nonvoting member

3 Parents/guardians elected by parents/guardians

3 Non-Supervisory Instructional Staff elected by staff

2 Community members recommended by the principal who will consider recommendations from the LSGT, community, and parents, and ratified by a majority of votes of the LSGT

1 HS/MS student (voting member at high school level), nominated by LSGT

1 "Swing Seat" recruited by principal/or members of the LSGT and ratified by LSGT

Principal and LSGT Chair collaborate on agenda setting

2 year terms with a maximum of 2 terms(following initial staggered terms of 3 and 2 yrs.)

*Can be increased through SBS process5

What Will Be The Work of The LSGT?Domain Required Considering

Personnel Input: Recommend the principal or school leader for selection by the Superintendent/BOE

Input: Annual feedback on principal's performance/interaction with LSGTInput: Input into preferred qualifications for principal and for staff positions created through the school-based solutions process

Finance & Resource Allocations

Input: Final recommendation for school budgetInput: #/type of personnel, curriculum costs, supply, equipment, maintenance, operations costs

Autonomy: Develop/manage requests for funding to support approved LSGT school-based solutions

Curriculum Input: Curriculum and accompanying instructional materials

Input/Autonomy: Align school's curriculum offerings and modes of delivery to cluster theme

School Improvement

Autonomy: Establish/monitor achievement of school improvement goals Autonomy: Approval of school improvement plan and oversight of its implementation

Autonomy: Develop and approve innovations aligned with the school strategic improvement plan.

School Operations

Input: school operations that relate to school improvement goals and/or charter system goals

Autonomy: Develop school-community communication strategies and creation of Parent/community involvement/engagement planInput: School system calendar to share at Cluster Advisory Team meetings

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Clusters in the APS Charter System Model

Each Cluster will have a

Cluster Advisory Team

Membership

Principal + LSGT Rep from each School within

Cluster

May add community member seats, with a

cap.

Duties to LSGT

Advisory Team reviews and recommends LSGT school-based solutions that implicate cluster

plan as part of district-vetting process.

Provides support to LSGTs on membership,

solutions, issues.

Duties to District

Advisory Team reviews district-wide initiatives and provides input to

district.

Is the keeper of the cluster strategic plan and will periodically update

it.

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We Need Future LSGT Members!

http://atlanta.k12.ga.us/candidatebank

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Process for Prospective LSGT Members

Sign up in candidate bank

Receive updates about our progress first semester

Complete brief online candidate orientation (December)

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Declare intent to run and submit candidate survey (early January)

Elections (late January)

Elected members and principals meet to select community reps (February)

Initial training (February -March)

Strategic planning retreat (April)

PrincipalsSchool-Based Members

Maureen Wheeler (Hope-Hill ES)

Stephanie Johnson (Jackson HS)

Tony Burks (Douglass HS)

Betsy Bockman (Inman Middle)

Peter Settlemeyer (Westside Charter)

Lisa Hill (Long Middle)

Cheryl Twyman (Fickett ES)

Dawn Parker (Crim HS)

Lillian Harris (Forrest Hill Academy)

Teachers of the YearSchool Based Members

Rita Simmons (Cleveland ES)

Danielle Gilley Costarides (North Atlanta HS)

Barry Blackmon (BEST Academy)

Central Office Members

David Jernigan (Deputy Superintendent)

Carlton Jenkins (Chief Academic Officer)

Nader Sohrab (Finance)

Elwood Duckworth (Operations)

Pam Hall (Human Resources)

Linda Anderson (Curriculum)

Tammy Workman (Student Support)

Greg Middleton (Assoc. Supt of Schools)

Sid Baker (Assoc. Supt of Schools)

Danielle Battle (Assoc. Supt of Schools)

David White (Assoc. Supt of Schools)

Timothy Gadson (Assoc. Supt of Schools)

Rebecca Kaye (Policy and Governance)

Gayle Burnett (Charter Schools)

Raynise Smith (Professional Learning)

Rubye Sullivan (Accountability)

Sherry Davis (Finance)

Board AppointedCommunity Members

Josh Noblitt (District 1)

Maria E. Armstrong (District 2)

Clare Richie (District 3)

Rocky Rief (District 4)

Jennifer Freeman (District 5)

Erica Morris Long (District 6)

Cat DaCosta McAfee (At-Large)

Neighborhood Group Selected Community Members

Janet Kinard (Neighborhood Group)

David Payne (Neighborhood Group)

Parent Teacher Association President

Shunnea Turner (PTA)

Charter System Advisory Committee

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Develop Timeline

Develop Process and Structure

Develop First Draft of Cluster Mission and Vision (Principals)

Develop High-level Goals

Communicate with Principals

Develop Draft Mission, Vision,& Priorities (CPT)

Develop First Draft of Priorities (Principals)

Phase 1Cluster Planning Process

Development

Phase 2Community Engagement

Review Cluster Data and Needs

Phase 3Detailed Plan Development

Identify and AlignFY16 Staffing Requirements

Identify and Align FY16 Funding Requirements

Engage and InformStakeholders throughCommunity Meetings

Develop Draft Strategies and 2015-2016 Actions

Develop Performance Indicators for Success

Develop FY17 and FY18 Resource Requirements

Review Priorities and Strategies (3 Year Outlook)

Develop Signature Program Implementation Plan

Develop an Engagement and Partnership Strategy

Determine Cluster Planning Team (CPT) Participants

Approve Draft Mission, Vision, Priorities, Strategies, and Actions

Engage and InformStakeholders throughCommunity Meetings

We are Here

September - December 2014 December 2014 - June 2015 June 2015 - December 2015

Road-Map For Cluster Planning

Survey Community

Approve FY16 Cluster Funding Requests

Engage and Inform StakeholdersOn Signature Program

Approve Detailed Cluster Strategic Plan

Allocate and Approve Remaining FY16 Cluster Funds

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Approve Draft Mission, Vision, Priorities, Strategies, and Actions

Cluster Planning Update

Approve FY16 Cluster Funding Requests

• All clusters have developed draft missions, visions, priorities, strategies, and 2015-2016 actions• 8 of the 9 clusters have developed draft signature programs

• International Baccalaureate (North Atlanta, Jackson, Douglass, Mays, and Therrell)• STEM (South Atlanta, Washington)• College and Career Prep (Grady)

• Carver Cluster is working with their community and the district to develop their draft signature program

• All clusters have submitted initial FY16 Cluster Funding requests

• Approved positions address the Standards of Service and Program Support Specialists hired to assist in the development and implementation of their Signature Program.

• A website has been set up to provide additional information and transparency

ClusterApproved Budget

Allocated Funding

Remaining Balance

Carver $546,385.89 $496,185.24 $50,200.65Douglass $519,944.03 $289,441.40 $230,502.63Grady $564,646.18 $277,248.33 $287,397.85Jackson $466,467.46 $455,487.70 $10,979.76Mays $581,839.31 $90,807.54 $491,031.77N. Atlanta $936,373.55 $839,489.57 $96,883.98S. Atlanta $429,472.59 $289,441.39 $140,031.20BEST/CSK $129,719.22 $129,708.95 $10.27Therrell $434,808.39 $319,881.64 $114,926.75Washington $390,343.39 $368,502.03 $21,841.36

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Recommended Timeline and Agenda Topics for ClustersMonth Agenda Topics Deliverables *

August 2015

• Identify Performance Indicators • Review Priorities and Strategies• Review FY16 Cluster Funding Allocations

• Performance Indicators aligned to priorities

September 2015

• Priorities and Strategies • FY16 Cluster Funding Allocations (3 Year Outlook)• Discuss stakeholder engagement related to the

Signature Program• Begin Signature Program Implementation Plan

• Priorities and Strategies applicable to a 3 year outlook

• Funding recommendations for remaining FY16 Cluster Funds

October 2015

• Discuss stakeholder engagement related to the Signature Program

• Build out Signature Program Implementation Plan

• Stakeholder engagement on Signature Program

November 2015

• Complete Signature Program Implementation Plan• Discuss an Engagement and Partnership Strategy• Discuss FY17 and FY18 Resource Requirements

• Stakeholder engagement on Signature Program

• Signature ProgramImplementation Plan

December 2015

• Complete an Engagement and Partnership Strategy

• Discuss FY17 and FY18 Resource Requirements

• Engagement and Partnership Strategy

• FY17 and FY18 Resource Requirements

Plans Completed: December 2015

* Clusters are recommended to create sub-committees to work on deliverables

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Strong Students. Strong Schools. Strong Staff. Strong System

http://www.atlantapublicschools.us/strongschools

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