Chapter SixteenProposals and Progress Reports

Proposal Cycle, Preparation SideSoliciting Co. Submitting Co.

RFP

SOW

RFQ Decides to Submit Proposal

Planning Process

First Draft Final Draft

Corrections, Printing, Binding

Proposal Cycle, Selection SideSoliciting Co. Submitting Co.

Receives Proposals Ships Proposal

from various

companies

Evaluates Proposals

Selects Finalists

Evaluates Finalists’ Oral Presentations

Selects and Announces Acceptance of Bid

Standard Proposal Sections Summary Project Description (technical proposal)

Introduction Rationale and Significance Plan of Work Scope Methods Task Breakdown Problem Analysis Facilities

Standard Proposal Sections Personnel (management proposal) Cost (cost proposal) Conclusion Appendixes

Progress Report Structured By Work Performed

Beginning Introduction/project description Summary

Middle Work completed or Task 1

Task 1 Work completed

Task 2, etc. Work remaining

Progress Report Structured By Work Performed

Middle, cont’d. Work remaining or Task 2

Task 3 Work completed

Task 4 Work remaining

End Overall appraisal of progress to date Conclusion and recommendations

Progress Report Structured By Chronological Order

Beginning Introduction/project description Summary of work completed

Middle Work completed

Period 1 (beginning and ending dates)DescriptionCost

Period 2 (beginning and ending dates)DescriptionCost

Progress Report Structured By Chronological Order

Middle, cont’d. Work remaining

Period 3 (or remaining periods)Description of work to be done

Expected cost

End Evaluation of work in this period Conclusions and recommendations

Progress Report Structured By Main Project Goals

Beginning Introduction/project description Summary

Middle Work completed or Goal 1

Goal 1 Work completed

Goal 2, etc. Work remaining

Goal 3, etc. Cost

Progress Report Structured By Main Project Goals

Middle Work completed or Goal 1

Goal 1 Work completedGoal 2, etc. Work remainingGoal 3, etc. Cost

Work remaining or Goal 2Goal 1 Work completedGoal 2 Work remainingGoal 3, etc. Cost

Progress Report Structured By Main Project Goals

End Overall appraisal of progress to date Conclusion and recommendations