Chapter 4

Creating a Document with a Title Page, Lists, Tables,

and a Watermark

MicrosoftWord 2013

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• Border a paragraph• Change paragraph indentation• Insert and format a SmartArt graphic• Apply character effects• Insert a section break• Insert a Word document in an open document• Insert formatted headers and footers

Objectives

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• Sort paragraphs and tables• Use the format painter• Add picture bullets to a list• Create a multilevel list• Modify and format Word tables• Sum columns in a table• Create a watermark• Change theme fonts

Objectives

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Project – Sales Proposal

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Project – Sales Proposal

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• Title Page--A title page is a separate cover page that contains, at a minimum, the title of a document

• Body of the proposal

Parts of a Proposal

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• Use concise, descriptive text—may include a theme or slogan, no page number on this page

• Identify appropriate fonts, font sizes, and colors for the text—use fonts that are easy to read; avoid using more than three difference fonts; use larger fonts to add impact; title should be larger than any other text on the title page

• Use graphics to reinforce the goal—select simple graphics (shapes, pictures, logos) that clearly communicate the fundamental nature of the proposal

• Use colors that complement text colors—too many graphics and colors can be distracting

How to Design an Eye-Catching Title Page

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• To remove an existing border from a paragraph, click the Borders arrow and then click No Border in the Borders gallery

• If you do not want a border style to carry forward each time the ENTER key is pressed you need to clear the formatting

Removing a Border

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Bordering a Paragraph

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SmartArt Graphics

• SmartArt graphics are visual representations of information

• Some examples are List, Process, Cycle, Hierarchy, Relationship, Matrix, Picture, and Pyramid

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• The placeholder text in a shape indicates where text can be typed in the shape

Adding Text to Shapes in a SmartArt Graphic

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• Small caps are letters that look like capital letters but are not as tall as a typical capital letter

Modifying Character Spacing and Formatting Characters Using the Font Dialog Box

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• You may also want extra space between each character so that the text spans the width of the page.

• To apply the small caps effect and expanded spacing, use the Font dialog box

Modifying Character Spacing and Formatting Characters Using the Font Dialog Box

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• To save an active document with a new file name, click FILE on the ribbon to open the Backstage view and then click the Save As tab

Saving an Active Document with a New Name

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• All Word documents have at least one section• A Word document can be divided into any

number of sections.• You will create a new section if you need to

change the top margin, bottom margin, page alignment, paper size, page orientation, page number position, or contents or position of headers, footers, or footnotes in just a portion of the document

Section Breaks

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• A next page section break instructs Word to begin a new section on a new page in the document

Inserting a Next Page Section Break

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• To insert a document into an open Word document, click the Object arrow on the INSERT tab. The location of your insertion point will be the location that the new document gets inserted

Inserting a Word Document in an Open Document

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• An introduction, body, and conclusion—The introduction should contain the subject, purpose, statement of problem, need, background, or scope. The body may include costs, benefits, supporting documentation, available or required facilities, feasibility, methods, timetable, materials, or equipment. The conclusion summarizes key points or requests an action.

• Headers and footers—help to identify every page; a page number should be in either the header or the footer

Elements to Include in the Body of a Sales Proposal

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• Word has many built-in, or predefined, styles that you can use to format text

Styles

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• A header is text that prints at the top of every page in the document

• A footer is text that prints at the bottom of each page

• There are several built-in preformatted header/footer designs that can be inserted into your document

Headers and Footers

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• A content control is an object that contains sample text or instructions for filling in text and graphics

Headers and Footers

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• To have a header/footer continue in all sections of the document, leave the Link to Previous button selected on the Header and Footer Design tab

• If the Link to Previous button is not selected, Word does not copy the typed header/footer into the previous section

Inserting a Formatted Header Different from the Previous Header

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• When inserting a page number, by default Word will begin with the number 1

Formatting Page Numbers to Start at a Different Number

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• The format painter lets you copy the format from one word to other words instead of requiring you to select and format each word one at a time

• When you click the format painter once Word will copy the format to only one other location

• If you double click the button, the feature remains active until you turn it off

• You can tell that the format painter is active because the pointer has a paintbrush attached to it

Using the Format Painter Button

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Using the Format Painter Button

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• A multilevel list is a list that contains several levels of list items, with each lower level displaying a different numeric, alphabetic, or bullet character

• The first level is displayed at the left edge of the list and subsequent levels are indented

• To demote a current-level list item to a lower-level list item, press the TAB key

Creating a Multilevel Numbered List

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Creating a Multilevel Numbered List

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• To change the column width in a table, drag the column’s boundary

Changing Column Width

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• To select nonadjacent text (which are items such as text, cells, or graphics that are not next to each other) in a table, select the first item, hold the CTRL key, and then select subsequent items

Selecting Nonadjacent Items

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• To create two cells from one in a table, use the Split Cells button on the TABLE TOOLS LAYOUT tab

Splitting Cells

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• To create a single cell that spans across several rows in a table, use the Merge Cells button on the TABLE TOOLS LAYOUT tab

Merging Cells

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• To display text vertically in a cell, use the Text Direction button on the TABLE TOOLS LAYOUT tab

Displaying Text in a Cell Vertically

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• Word can calculate the totals of rows and columns. An example of a formula to total a column is =SUM(ABOVE)

Summing Columns in a Table

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• To move a table to a new location, click in the table to display the table move handle in the upper-left corner of the table and then drag the table move handle to move the entire table to a new location

Moving a Table

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• The Draw Table tool is used if you want to draw the boundary, rows, and columns of a table

• After you click the Draw Table command in the Add a Table gallery, the mouse pointer changes to a pencil

Drawing a Table

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• A watermark is text or a graphic that is displayed on top of or behind the text in a document

• To create a watermark, click the Watermark button on the DESIGN tab

Creating a Watermark

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Creating a Watermark