118

Lesson 8Organized thinking: tables, lists, sorting, comparing data

Moz: That is good. Who else is participating?Tejas: Many of our friends are participating. We have to prepare the lists of students participating in each game. Jyoti: We have typed one of the lists using text editor.

Moz: Both of you are panting. Were you playing?Tejas: Yes. I was practicing for the sports day. I am participating in running race and basket ball.Jyoti: I am participating in three legged race and cycling.

Moz: How did you create this list?Jyoti: We typed a number, and then entered the name.Tejas: We have seen neat lists in many documents. Is there an option for making lists? Moz: Yes, there is. First tell me for what purpose are lists used? Why do you want to use lists?Tejas: Using lists, we immediately know who all are participating and the number of students participating. Jyoti: Lists also make it easy to find information that we are looking for. Moz: Ok. Now tell me about the lists that you have seen.Jyoti: My mother has a To do list stuck on the fridge. This way she remembers the tasks to be completed. Of course, she also puts up To do lists for me!

Three legged race1. Asmit 2. Pranita 3. Rekha 4. Akshay 5. Prajyot 6. Sanmati 7. Sushant 8. Krishna

mA

In this lesson you will learn:How to arrange information in tables.The advantages of using tables and lists.

119

Tejas: In a restaurant we can see a list of food items, in the menu. We can find the item that we want to order easily.Jyoti: Our teacher gives instructions or announcement as a list.

To do list for Jyoti’s mother To do list for Jyoti

To do list To do list

Ice cream Chocolate Vanilla Strawberry Butter ScotchPistaPineappleSitafalChikuTender CoconutBlack currant

SoupsCream of TomatoSweet and SourSweet CornWanton

JuicesAppleStrawberryOrangeBanana

Picnic to the National park at Borivili

Bus starts at 7.00 am from *the school gate.Assemble by 6.30 am in the *class room.Come in Uniform. *

Moz: Why are these instructions given as a list?Jyoti: This way we can remember the instructions and announcements. Tejas: Many a time the lists are in alphabetical order.Moz: Good observations. How does it help?Tejas: It helps in searching for information faster.

Phone the plumber.1. Pay electricity bills.2. Iron Jyoti’s dress 3. for birthday party.Buy drawing sheets 4. for Jyoti.

Water the rose plants 1. in the balcony.Clean up your room.2. Eat food kept in the 3. hot case.Practice the song that 4. you learned yesterday.

CONCEPTS

Lists help us to break long sentences and paragraphs containing important points. It enhances readability and helps to grab reader’s attention. Lists can be used to give instructions, announcements, etc. so that they are easily remembered.You can also find the information that we need, faster.

Moz: Correct. Now let us look at how you can format lists in the word processor.Tejas: In the tools menu I found these two options. Are they for formatting lists?

120

To get the bullets and numbering option on the tools menu: •Click on View. •Choose Bullets and numbering.•

SKILLS

Moz: Correct. Click on one of the icons to enter lists. Tejas clicks on the numbering option and then starts entering the names.Tejas: Wow! The option not only provides numbers but also formats the list automatically. Each name comes exactly below the one above.

Running RaceAditya1. Phalguni 2. Bharat3. Fatima4. Uma5. Savani6. Tejas7.

To use a list in a document:Select one of the option Bullets or numbering.•Enter the first item of the list.•Press Enter to take you to the next line and enter the next item.•

SKILLS

121

Jyoti: Tejas! You forgot to add Roger.Tejas: I have to put Roger below Phalguni. Let me check by pressing the Enter key after Phalguni.Jyoti: Oh! The numbers are adjusted automatically in the list.

Running RaceAditya1. Phalguni 2. Roger3. Bharat4. Fatima5. Uma6. Savani7. Tejas8.

Jyoti: Moz, can we format a list which has already been entered?Moz: Yes. You can. The sequence of using this option is the same as for other formatting options like bold, italics etc.

Select the list to be numbered or bulleted.

Left click on the numbering or bullet option on the toolbar. The selected

list is numbered or bulleted.

1 2 3

Aditya1. Phalguni 2. Roger3. Bharat4. Fatima5. Uma6. Savani7. Tejas8.

Moz: How many competitions are there for athletics on sports day?Tejas: There are 4 competitions.Moz: Ok. First make a list of the competitions.

Jyoti enters the following list.Running race1. Three legged race2. Lemon and spoon race3. Long jump4.

Moz: Now enter the names of Running race competitors.Tejas uses Enter after Running Race to take the cursor to the next line.Tejas: The competitors are a sublist of Running race. How do we create sublists?

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Moz: You have to leave some space and then enter the sublist. This is called indentation. Pressing TAB key ( )on the keyboard not only creates indentation but also provides you with a formatted sublist.Jyoti: Looks like it is starting another list with numbers. Let us try the bulleted option now.Jyoti clicks on the bullet option and discovers that bullets and numbering can be interchanged.

Tejas: This is good. Sublists formatting is also easy. Can we have any number of sublists? Moz: Yes. You can. Jyoti: Let us add the house names too.Moz: What are house names?Jyoti: In our school we have four houses: Blue, Red, Green, Orange. Each student belongs to one of the houses. The competitions are held between these houses.Tejas: Can we change the style of numbers and bullets? Moz: Yes. You can.

Select the bullet style that you want to use.•If you want different number styles then first select numbering •from the top menu. Then select the numbering style.

Changing style of bullets and numberingSelect Format --> Bullets and Numbering. Click on Bullets and •Numbering to open the following pop-up window.

SKILLS

Running race1. Aditya•Phalguni•Bharat•Roger•Fatima•Uma•Savani•Tejas•

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Tejas enters the names of competitors and their house for Running Race as follows:Running race1.

Blue Aditya Phalguni Red

Bharat Fatima

Green Roger Uma

Orange Savani Tejas

Three legged race2. Lemon and spoon race3. Long jump4. Basket ball5.

CONCEPTS

To elaborate a point in a list, sublists are used. •You can have any number of sublists. But more than three or four •is not recommended as it reduces clarity.

SKILL

S

Creating sublists•Click on TAB ( ) to create the sublist. •

Moz: Ok. Now, complete the lists of students for the sports day.Tejas: Moz, We want to put pictures of the games along with the list. Moz: Do you have pictures of the games?Jyoti: Yes. We painted the pictures and saved them in files.

Moz (points to the From File option): Use this option to place the picture from the file into the document.

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Click on the • Insert from the menu bar. Select the option • Picture and then From File option. Select the directory that has the picture files. •Click on the file that has the picture to be inserted. •Click on • OK.

SKILLS

Tejas and Jyoti complete the lists that they had to prepare for the sports day.

Jyoti: We can prepare a schedule chart like our school time table. Tejas (points to the table icon): Does this table option provide rows and columns to prepare the chart?Moz: Yes, it does. What are the games that will be played?Jyoti: Running race, three legged race, basket ball, long jump, lemon and spoon race.Tejas: So we will need 5 rows, first one will be the title row. In the first column we can write the names of games.Moz: What will the next column represent?Jyoti: For each game we have to say when the game starts. So the second column can be “Starting time of the game”.

Moz: Now, You can put the information about the game “starting time” along with the names of students in the list. Isn’t it?Tejas: Yes. We can. Let us try.Tejas puts the starting time in the already created list.

Tejas: But this is difficult to visualize, when we want to know which game starts at which time. We have to look at each and every list and then note down the timings. Moz: How will you organise this information?

Long jump

Long jumpNameSameerSwatiSeejaSandeepVijayaSuhas

HouseRedRedBlueBlueGreenGreen

Lemon and spoon raceHouseRed RedBlueBlueGreenGreenGreen

NameVijayaUshaSheenaRahulSwatiVishalSeeja

.Running race

Running raceNameAdityaPhalguniBharatFatimaRogerUmaSavaniTejas

HouseBlueBlueRedRedGreenGreenOrangeOrange

Three legged race

Three legged raceHouseRed RedBlueBlueGreenGreenOrangeOrenge

NameAsmitPranitaRekhaAkshayPrajyotSanmatiSushantKrishna

Basketball

BasketballHouse Vs

GreenRedOrangeBlue

House

OrangeBlueRedGreen

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Jyoti prepares the following chart for the sports day.

Schedule for sports day

EventThree Legged race 10 am

12 am

11 am

10 am

Lemon and spoon raceLong jump

Running race

Starting time of the game

InfoThe intersection of a row and column is called a cell.

CONCEPTS

A table is used to organize a collection of related data in rows and columns. The benefits of a table are:

It helps in finding information easily. •Attracts attention of the reader.•Has easy readability. •

Options to enter the number of rows and columns in the table.

Jyoti: See how clearly the information is in a table!Moz: Correct. This means that the related data, if put together in a table is much more useful.

Click on • table icon ( ). Select the number of rows and columns by using the arrows. Click on OK to get a blank table. Inserting data in the table:•

Click in the first row of the first column. Enter the heading for the •column.Click on TAB to move to the next column. You can also use the •mouse to move the cursor to any cell in the table.

SKILLS

Tejas: Is it possible to insert an extra row or column? Moz: Yes. You can.

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SKILL

S

To add a row to the tableClick the last cell of the last row. Press the TAB key. A new row is added to •the table. You can add as many rows as you want using this method.To insert a row in between the table, for example, between third and fourth •row:Step 1: Click any cell in the row above which you want to insert a new row. In this case click a cell in the fourth row. Step 2: On the table menu, select Row and then Insert. You will get pop-up window.

Step 3: Select the number of rows that you want to insert using the arrows. Since you want a row to be inserted above the fourth row select ‘After’. Then click on OK. For inserting columns follow the same procedure as above after selecting column from the insert menu.

Moz: Now, do you want to take a printout of the student lists and the schedule table?Tejas: Yes. Let me first save the document.

Moz: Correct. Comparisons can be easily represented in tables and are easy to understand than when represented in a paragraph.

Basic Units of measurement

CONCEPTS

Comparisons can be easily understood if they are represented in a table.

Moz: Where else are tables used?Tejas: My brother lists out things he has to memorize as a table or a list and puts it up on the door. Moz: That is a good idea! Jyoti: My cousin made a comparison chart for metric system. That way she says we can easily understand and also remember what we learn.

Physical quantity Metric Units FPS SystemLength Meter (m) Feet (ft)Mass Kilogram (kg) Pound (lb)Time Seconds (s) Seconds (s)

127

Moz: The file on computer is called soft copy of your document. And the printout of the document is called a hard copy of the document. Jyoti: Are all files called soft copies?Moz: Yes. Whatever is saved on the computer is a soft copy.

Moz: Where is your document saved?Tejas: In a file on the computer. Then I will take a printout.

InfoDocuments, images, etc., saved on a computer as a file is called a soft copy. Printout of these files is called a hard copy.

Tejas: I have seen people saying “I will take a copy on my pen drive or a CD”. So then the copy on pen drive or CD is also a soft copy.

Moz: Correct.

Info

A pen drive and a CD are called removable storage devices. You can carry them anywhere and use the soft copy of the work copied on these devices, on another computer.

Tejas: We can use what we have learnt today to prepare projects of other subjects.Jyoti: We can prepare lists, posters, charts, story writing, and much more.Tejas and Jyoti: Thanks Moz for teaching us so much about the computers.

Moz: I too enjoyed your company and have learned the exercises, yoga asanas. I have to now go to Anandavan. Do all the projects that I have prepared and have fun using the computers. See you next year. Chin Chinaki...

CONCEPTS

Any work saved on the computer is called a soft copy. Soft copy can also be saved on storage devices like CD and pen drive. A hard copy is a print out of the file that is saved on a computer.

Lesson Outcome

After you have studied this lesson, you

will be able to:

Organise information.

Understand the advantages of using lists

and tables.

Insert bullets, numbers, pictures and

tables in your document.

128

State whether True or False.1.

Identify which of the following is a hard copy or a soft copy. Write the answer 2. in the space provided.

The print out of a document is called a soft copy. 1.

Bullets and numbering increases the readability of a 2. document.

Storage devices help you to carry your files anywhere and use 3. them on another computer. A pen drive helps you to format a document. 4.

Tables help you to organise a document. 5.

Train tickets, electricity and telephone bills are all examples 6. of hard copy.

True/ False

True/ False

True/ False

True/ False

True/ False

True/ False

WORKSHEETSBook V Lesson 8

129

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Bholu is preparing for a quiz. He needs to memorize the cities on the banks of 3. rivers. The information is given in the table below.

Preaper a list of the same information. One example is given. Fill in the rest.i. Yamuna:

Delhi 1. Mathura 2. Agra 3. Allahabad4.

What are the different choices of formats available to Bholu to prepare the ii. quiz? Which is the best choice? Give reasons._________________________________________________________________________________________________________________________________________________________

Yamuna Delhi, Mathura, Agra, Allahabad.

Ganga Hrishidesh, Hardwar, Kanpur, Allahabad,Varanasi, Patna, Bhagalpur

Hoogly Calcutta, Haldia

Narmada Jabalpur, Hoshangabad, Bharuch

Tapti Bhusaval, Surat

Sabarmati Ahmedabad

Mahanadi Cuttack

Godavari Panchavati, Nanded, Bhadrachalam, Rajahmundry

Krishna Sangli, Satara, Srisailam, Kurnool, Vijayawada

Cauvery Mysore, Srirangapatnam, Kumbakonam, Thiruchirapalli

WORKSHEETSBook V Lesson 8

130

The teacher is planning for a picnic. Tejas and Jyoti have been asked to collect 4. information about the place. Help them to decide the format (paragraph, list or table) that they should use i. for each of the following. Also specify if a picture is required.

The teacher looks at the information given by the students and discusses the ii. date, time and other details about the picnic. Now, the students are asked to prepare announcements, instructions etc., which are listed below. Suggest the format for each of these documents. Also specify if a picture is required.

Suggest format Paragraph/List/Table

Picture (Yes/No)

A brief description of the place.a. Interesting places to visit.b.

Bus and train schedule to the c. place with fare per person.Bus and train schedule from the d. place to come back to school.

Suggest format Paragraph/List/Table

Picture (Yes/No)

Prepare the announcement for a. the picnic.Collect the names of students b. who want to go to the picnic.Schedule of the picnic which c. gives the various places to visit and the time of visiting these places.Prepare instructions to be d. displayed on the notice board. The instructions are about time the bus starts, what students should wear, time when the students will return to school.

WORKSHEETSBook V Lesson 8

131

Group these instruments according to the type to which they belong to and i. prepare a list. One example is given. Fill in the rest.

Reed: Flute

____________ ____________ ____________

____________

Percussion: Tabla

____________ ____________ ____________

____________

String: Guitar ____________ ____________ ________________________

Three types of musical instruments are given below. The three types are5. instruments in which you blow air to make sound – Reed.a. instruments which are stuck or beaten to make sound – Percussion.b. instruments that have strings which vibrate on plucking or rubbing c.

with a bow and make sound – String.

Snake-charmer’s been Shehnai

Harmonica Ektara

Ghatam

Mridangam

GuitarFlute

Tabala

SarangiSantoor

WORKSHEETSBook V Lesson 8

132

Get bills of grocery items that your family purchases monthly. Note whether the items 1. are arranged in alphabetic order. How many packets of each item were purchased? Is the cost of each item listed? Are discounts, if any, indicated in the bill? Open a text editor and make a list of items printed on the bill as follows:

Edible items: I. food grainsi.

- pulses, rice, flour, sugaroilii.

- mustard, olive, sunflowersnacksiii.

- biscuits, chipsdry fruitsiv.

- almonds, cashew nuts, raisins, datesothersv.

- jam, juice, butter

Soap and detergentII. bathing soapi. shampooii. detergentiii. utensil soapiv.

StationeryIII. colour pencilsi. pensii. note booksiii.

Group related items together, such as:

Mahaveer StoresMumbai

C. M. No. :

Particulars RateQty Value

Date:

Flour

Sugar

Olives

Snacks

Bisucits

Jam

Butter

Bathing soap

Pencils

Pens

Total 580.00

1

4

2

1

5

1

1

5

10

2

110.00

20.00

50.00

20.00

10.00

30.00

60.00

10.00

3.00

25.00

110.00

80.00

100.00

20.00

50.00

30.00

60.00

50.00

30.00

50.00

Book V Lesson 8

133

Open text editor and draw your school time table. You can insert pictures of games to indicate 2. the game period, tiffin box to indicate recess.

Get a daily newspaper and refer the section that gives details of different program telecast on 3. the television. Is this information arranged according to different channels? Draw a table to show what are the different programs you can choose to watch between 2.00 pm – 4.00 pm

Mines:4. Mines is a puzzle game where you locate mines floating in an ocean. Clicking on a square reveals what is in it, empty ocean or a mine. If you uncover an empty square, you survive and get to try again. If you find an empty piece of ocean a number is printed there telling you how many mines are in the adjacent squares. Once you find a few clear squares you can start to deduce which squares have mines in them. To mark a square as having a mine, right-click on it to place a flag there. If you click on a square with a number and you have placed precisely that number of flags on adjacent squares then the remaining squares are revealed. If you do not mark the mines correctly then an explosion will occur and the game is over.

Book V Lesson 8

Prepare a directory of your class. List the names of students along with their addresses 1. and telephone numbers. Now arrange this in alphabetic order. You can also add pictures of each student across their names. Choose a name for your directory and add this as the title.

Group activity

Channel A Channel B Channel C Channel D

2.00-2.30

2.30-3.00

3.00-3.30

3.30-4.00

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Explore!Open a word processor file that has a short writeup. Take the 1. cursor to the first line and press F12 key on the keyboard. Discover other keyboard shortcuts.Explore what are the other icons available in a word 2. processor. For example: increase indent.

Book V Lesson 8

PixBros:2. Upto three players can play the game. Form your group, read the story of the three brothers and learn to play the game.

135

Teacher’sCornerThe purpose of this lesson is to familiarize children with multiple ways of representing information, such as a list, table and picture.

Begin the class by asking students to observe the index of their textbooks. Ask them what is the information presented and why is it required? They might say that ‘the index tells us about topics that we will study. Page number each chapter and so on. Now present the information in the index as a paragraph [the teacher can do this on the computer and show the printout of the same to the students]. Ask the students which form do they prefer – paragraph or list to know the details about topics covered in the textbook. Question them on how they write an essay and most of them will say, that they write a paragraph. Explain that depending on what information you want to share with others, sometimes a list is preferred, while sometimes a paragraph is required. Demonstrate how to create a list on a computer.

Allow students to enact the first part of the lesson describing creation of the list in the class with appropriate interruptions to explain the relevant concepts.

Inform the students that sometimes the information is more clearly shown in a table. Refer their class time table to explain this. Teach them what is a row, a column and a cell. Ask them to mention some instances where they have observed information presented in tables. Demonstrate how to draw a table using the computer. Teach them how to add a new row or column to the existing table.

Allow students to read the skill boxes to understand how to create the table and tell the steps aloud while they observe you add a new row or column and enter the information.

Tell the students that they can also add pictures to the list or table they create. Demonstrate this to the students.

Get a print of the list and table prepared in the class and explain the concept of hard copy and sof copy. Emphasize that they can actually touch the hard copy while the soft copy is always seen through the medium of technology.

Summarize the lesson and give the students appropriate activities to practice preparation of lists and tables. Emphasize that they need to understand where a paragraph, a list or table is appropriate to present the information clearly to others.

Further Reading:http://www.beginlinux.org/course/view.php?id=11[this URL gives information from the manual for openoffice.org]http://wiki.services.openoffice.org/wiki/Documentation/OOoAuthors_User_Manual/Writer_Guide/Working_with_list_(numbering)_styles[wiki for openoffice]

Book V

Lesson 8