Changing Late Registration

Proposal to Change Current Process

Why Now?O From 2013-16 Strategic Priorities:

O Strategic Priority 1 (SP1): Increase Retention and PersistenceO Institutional Activity (IA): Make student entry,

enrollment, and enrollment support processes more robust, user friendly and supportive of student success.

O Targeted Task: Implement researched, vetted, and approved recommendations regarding late registration and instructor consent policies.

O Second College Council visit

Current PracticeO Registration is required prior to start

of course. Except:

O 11 week courses offer one week grace period (through 5pm Sunday of week 1)

O Some non-credit and weekend courses in which registration can occur on the first day

Proposed PracticeO Require instructor consent once course beginsO Continue current practice of requiring

registration prior to course start for other courses

O Continue current practice of allowing late registration for courses with instructor consent

O Remember: Students can register for a course any time before the course begins (e.g. late starting classes) unless the course is full

Making the Case for Change:

Pros:O Strengthen student

engagement (talking w/instructors)

O Reduced missed instruction

O Supports academic and financial responsibility

O Strengthens academic preparedness

ConsO Restricting access

(enrollment concerns)

O Possible reduced FTE

O Increased workload impact on faculty and staff

Involvement (task force, discussion, comments, research)

O Matthew Altman (ARCC)O Dustin Bare (ARCC)O Jennifer BownO Nora BrodnickiO Larry Cheyne (ARCC)O Mary CollinsO Eden FrancisO Darlene Geiger (ARCC)O Jillian GirardO Elizabeth Howley (retired)O Robert KeelerO Phillip King

O Alice LewisO Kara Leonard (ARCC)O Brenda MarksO Jim Martineau (ARCC)O Suzanne MunroO BJ Nicoletti (ARCC)O Lisa NielsenO Sharon ParkerO Casey SimsO Tara Sprehe (ARCC)O Tawnya Stauffer-Dexter

(ARCC)O Chris Sweet (ARCC)

National Research

Several national studies reach the same conclusions:O Late registrants are less likely to

continue to the next term/semesterO Late registrants have lower GPA’s O Late registrants are less likely to

successfully complete their coursesO Late registrants are more likely to

withdraw from their classes

National Experts Say End or Reduce Late Registration Practices:

O McClenney, Bryron & Mathis, Margaretta (2011). Making Good on the Promise of the Open Door. Association of Community College Trustees

O Center for Community College Student Engagement (CCCSE) (2014). A Matter of Degrees

O Community College Forum (2012). Meeting the Completion Challenge. Education Advisory Board

O The Community College Leadership Program at the University of Texas, Austin

And many more.

CCC Students

O 87% of full-time students registered for ALL courses (85.6% part-time)

O 9% of full-time students registered for MOST courses (5.1% part-time)

O 2.7% of full-time students registered for SOME courses (5.1% part-time)

O 1.3% of full-time students registered for zero courses (5.1% part-time)

(SENSE Promising Practices, 2012, entering students)

Before class began:

CCC Students

O 81.9% of full-time students registered for ALL courses (85.7% part-time)

O 15.1% of full-time students registered for MOST courses (9% part-time)

O 2.6% of full-time students registered for SOME courses (2.5% part-time)

O 0.5% of full-time students registered for Zero courses (2.6% part-time)

(CCSSE Promising Practices, 2014, all students)

Before class began:

So…O The majority of CCC students

register prior to the beginning of class starting.

O But for those students that registered late:O GPA is lowerO A six-term range revealed 20-27% of

the students who registered late did not complete the course (2011-2013)

And CCC faculty say:O “To have new students simply appear in class

after the course has begun creates more work for faculty and puts these students at a disadvantage”

O If students are permitted to register too late, after a course begins, they are already behind in terms of reading, completing assignments, connecting with work groups, and sometimes even obtaining books”

O “Requiring a faculty signature gives an opportunity to meet with the student and make sure they understand what work has been missed”

Other College Policies:O Those requiring instructor consent once course begins:

O ChemeketaO Columbia GorgeO KlamathO Linn-BentonO Mt. HoodO PCCO Tillamook Bay

O Those with other options:O Blue Mountain (end of second day of term)O Clatsop (end of first week)O Oregon Coast (end of first week)O Rogue (end of first week)O Southwestern (end of third day of term)O Treasure Valley (end of second day of term)

Reminder of Proposal and Next Steps

O Require instructor consent once course begins for all courses

Discussion, Questions and Decision

O Next steps:O Implement for Spring 2015O Implement extensive communication plan to

faculty and students regarding changeO ARCC will identify success indicators and plan

for evaluating impact of change on faculty and students