Ch 2 Accommodation

Personnel Policies Manual Edt. # 02, Rev.# 00

Dated : 31-03-2014

Chapter # 2 ACCOMMODATION Page # 0

Controlled Document – Do not copy or reproduce without prior permission

CLAUSE NO. TITLE PAGE NO. 1-43

2.01 Accommodation in Air Hostesses Hostel, Karachi 1

2.02 Accommodation Hotels 1

2.03 Accommodation in Crew Messes. 2

2.04 Residential Accommodation / Accommodation Allowance / Rental Ceiling

5

2.05 Hotel Accommodation for Cockpit / Cabin Crew 7

2.06 Procedures for Arranging Residential Accommodation 8

2.07 Allotment Policy – Staff Accommodation 10

2.08 Purchase of Landed Property within Pakistan & Abroad 19

2.09 Rules and Procedures for Lease of Office Accommodation at Domestic & Foreign Station.

22

2.10 Allotment of contractual staff accommodation( P-G I to IV) 24

2.11 Boarding and Lodging of employees visiting Head office On official duty / training.

24

Appendix ‘A’ Deleted 27

Appendix ‘B’ Entitlement & Maximum Rentals for Different Categories of Officers at Domestic Station within Pakistan.

28

Appendix ‘C’ Furniture Entitlement for Officers Entitled to Furnished Accommodation at Foreign & Domestic Stations within Pakistan

30

Appendix ‘D’ Deed of Lease 32

Appendix ‘E’ Application for Allotment of Staff Quarter in PIA Staff Colony, Karachi Airport

36

Appendix ‘F’ Property Purchase Evaluation Report 39

Appendix ‘G’ Agreement of Lease 43


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2.01 ACCOMMODATION IN AIR HOSTESSES HOSTEL, KARACHI

2.01.01

2.01.02

Eligibility – All Air Hostesses/Air Hostess (Trainees) appointed/recruited from stations outside Karachi when based or, undergoing training in Karachi shall be eligible for accommodation/boarding facilities at Air Hostesses Hostel, Karachi, subject to availability of necessary accommodation at charges/rule as may be prescribed by the Management from time to time. Ineligibility – Air Hostesses/Air hostess Trainees appointed /recruited from Karachi shall not be eligible for accommodation/boarding facilities at Airhostess Hostel, Karachi, when based or undergoing training Karachi. They shall make their own boarding and lodging arrangements.

2.01.03 CHARGES ON ACCOUNT OF BOARDING/LODGING From Rs. 2000/- to an amount equivalent to 50% of applicable house rent per month which should not be less than Rs. 3000/- per month will be charge for providing accommodation/boarding facilities to Airhostesses (from other than Karachi), in PIA Airhostess Hostel Karachi.

Authority: HO: ADMIN/004/P&P, Dt:13.08.2004

2.02 ACCOMMODATION IN HOTELS

Authority: A.O. 01/85 Dt:7-1-1985

2.02.01

Accommodation in Hotel during training in respect of following categories shall be regulated as under:- (a) Airhostesses & Female Traffic Assistant from

outside Karachi Those Airhostesses who arrive from outstation for training in Karachi, when not provided hostel accommodation in Airhostesses hostel, and Female Traffic Assistance arriving for training in Karachi from outstations shall be put up in first class hotel as approved by the Management.

(b) Airhostesses Trainees and Female Traffic Assistance Trainees from outside Karachi

(i) Rs.700 per month. (ii) Boarding and lodging will be at Corporation’s

expense (c) Airhostesses Trainees & Female Traffic Assistance

Trainees from Karachi (i) Rs. 1575/= Per month.

(ii) Boarding and lodging will not be provided by Corporation.

Authority A.O.16/91 Dt:26-03-1991


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(d) Flight Steward Trainees from Karachi or outside Karachi (i) Rs.1575/= per month. (ii) Boarding and Lodging neither shall nor be

provided on Corporation’s expense. They shall make their own arrangements.

(e) Trainee Cadet / Contract Pilots & Flight

Engineers Boarding / Lodging facility shall be provided to Cadet / Contract Pilots & Flight Engineers when detailed for training purpose at the station (s) other then station of selection within Pakistan. In addition stipend of Rs. 1, 000/ per month shall be paid to all such trainees. The resident Cadet / Contract Pilots / Flight Engineer who are not provided boarding / lodging facility during training shall be paid stipend @ Rs.2,500/- per month.

Authy. A.O.07/94 Dt: 06.02.94

2.03 ACCOMMODATION IN CREW MESSES

2.03.01 The rules regulate the accommodation and other facilities to Cabin Crew/Cockpit Crew members and Aircraft Engineers on flying duties in Crew Messes at stations, wherever, these are available. (a) Aircraft Engineer shall be permitted to fly as crew

members when they are required to observe any aspect of the performance of the Aircraft in flight. Such flights shall be authorized by the Deputy Chief Engineers/Station Engineers of the respective Station /Divisions.

(b) All Aircraft Engineers when flying to any station as

crew members shall be permitted the use of crew mess, including dinging facilities subject to availability of Mess arrangements at that particular station.

(c) Where however, it may not be possible to provide the

same to all the crew members at a time the facilities shall be provided in the following order of priority:

(i) Captain and Co-Pilot of the aircraft (ii) Air Hostess or female purser (iii) Aircraft Engineers (iv) Flight Pursers


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2.03.02 These members of the crew on flying duties, who can not be provided necessary facilities at Crew messes for reason of limited facilities shall be provided the same facilities, at any other hotel. a. Cockpit Mess accommodation at domestic stations

i. At domestic stations, where hotel accommodation

is not available at the cockpit crew have to stay in Army Messes/Rest House etc. On a scheduled or unscheduled staff. They shall be paid Rs 6000/- (Rupees Six Thousands only) per day in lieu of accommodation.

ii. The bills for meals and accommodation shall be

cleared by crew at the Rest Houses / Officers Masses etc. before the leaving the station.

iii. The period of stay the Scheduled or unscheduled

staff shall be treated over Lay/over. b. Cabin Crew Mess Accommodation at domestic stations

i. Domestic stations, where hotel accommodation is

not available and the Cabin Crew have to stay in Army Messes / Rest House etc. On a scheduled or unscheduled stop the Cabin Crew shall be paid at sum of Rs. 150/- (Rupees One Hundred and Fifty only) per day on consolidated basis in lieu of accommodation.

ii. The bills for messes and accommodation shall be

cleared by the crew at rest Houses/Officers Messes. Etc. before leaving the station.

iii. The period of stay at scheduled /unscheduled

stops shall be treated as lay-over.

Authority A.O No. 13/2010 Dt: 20-04-2010 Authority. A.O.05/92 Dt.9.3.92 A.O.07/92 D.9.3.92

2.03.03 Deleted vide PP/007/PPM/89/01

2.03.04 Deleted

2.03.05 Daily Allowance to officers /staff on their posting abroad On permanent posting aboard, employees will be entitled to Daily Allowance for a maximum period of 30 days but miscellaneous expenses i.e. 15% of Daily Allowance will not be admissible. Employees allowed daily allowance in lieu of accommodation or accommodation allowance will not be entitled to group wise accommodation allowance and accommodation at Corporation’’ expense, during the period Daily Allowance is paid.

Authority A.O 10./89 Dt:20.03.89


Dated : 31-03-2014



2.03.06 Daily allowance to officers on their posting at stations in

Pakistan. (a) Officers entitled to free furnished / un-furnished

accommodation, when unable to get such accommodation on arrival at the new stations shall make their own accommodation arrangements. They shall be allowed consolidated applicable rate of daily allowance for a period of 30 days from the date of arrival new station. Thereafter, they shall be entitled to be prescribed group-wise accommodation allowance. Hotel bills will not be required.

(b) Officers Engineering, Aircraft Engineers, Flight

Engineers, Pilots and employees in Admin categories, who are allowed rental ceiling/group-wise accommodation allowance shall be entitled to50% of consolated rate of daily allowance in lieu of rental ceiling/group wise accommodation allowance in even of non-availability of station. The accommodation on joining the duty at new station. The payment will be for 30 days from the date of joining at new station. Employees may, however, opt to draw group-wise accommodation allowance instead of the daily allowance.

(c) In case of transfer on request, daily allowance shall

not be admissible to the categories mentioned at sub-paras-(i) and (ii) above. The employees who have been transferred on own request shall be paid the group-wise accommodation allowance.

Authy. A.O.17/94 Dt:23.06.94


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2.04 RESIDENTIAL ACCOMMODATION /ACCOMMODATION ALLOWANCE/ RENTAL CEILING

2.04.01

The following officers / officials are entitled to furnished / un-furnished residential accommodation in accordance with rental ceiling / house rent / accommodation allowance dully approved by the competent authority

Category Entitlement ------------ ---------------

(a) At Heat Office

(i) MD/DMD Acoma Allow / Rental Ceiling

(ii) Directors -do-

(iii) General Managers & Equivalent -do-

(iv) Cockpit House Rent / Accom Allowance (b) At Domestic Stations (i) Area Station Heads Furnished (ii) Sector Chief Pilot Furnished (iii) Maintenance Mangers Un-furnished (iv) Cockpit Crew House Rent / Accom Allowance (v) Officers in PG-IX/VIII Accom Allowance / Rental (vi) DSM/Station Rep: PG-VIII -do- (vii) -do- P G VII -do- (viii) -do- P G VI -do- (ix) -do- P G V -do- (c) At Foreign Stations (i) Area & stations Heads Furnished (ii) Station Manager Unfurnished (iii) Maintenance Manager Unfurnished

Authy: A. O. 34/88 Dt: 12.7.1988. MRP/PERKS/65 /90/972, Dt: 22.8.1990. A .O .05/92, Dt: 9.3.1992 Authy: A. O.21/88. Dt: 10.4.1988. A. O .05/92, Dt:9.3.1992, A. O.09/92, Dt:9.3.1992 A. O.05/92, Dt:9.3.1992, Authy: A.O.09/92 Dt:8.4.1992 A.O.30/79 Dt:9.9197


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(iv) Assistant Manager Unfurnished (v) HR Manager Unfurnished (vi) Ops .Mgr. /Flt. Ops. Mgr. Unfurnished (vii) Fin./Accounts Mgr Unfurnished

Authy: A.O.09/92 Dt:8.4.1992 A.O.30/79 Dt:9.91979

2.04.02 Entitlement Rules

a. Entitlement of accommodation allowance / ceiling /house rent shall be same as approved by the complement authority for the officers at the Head Office / Foreign Stations/ Domestic Stations, from time to time.

b. Cockpit Crew shall be entitled to house rent /

accommodation allowance at the rates as agreed in their agreement.

2.04.03 a. Area Heads / Station Heads shall be entitled to furnished accommodation at the rental ceiling as approved by the Committee constituted clause 04.23 of Admin Order No.42/92, dated 10.9.1991, from time to tome. Lease agreement shall be property negotiated with the owners of the respective house(s) and executed by them on behalf of PIAC in accordance with the instructions of the Head Office received through Policies & Remuneration Division.

b. Furnishing shall be approved by Management through Finance Manager Marketing from time to time.

c. Only Unfurnished accommodation shall be rented for the officers who are entitled to furnished accommodation as per approved policy. The furniture shall be supplied by the Corporation in accordance with furnishing ceiling as approved by the Management through Finance Manager Marketing from time to time.

d. As a general rule, as far as possible the laid down/ approved accommodation ceiling by the Management from time to time shall not be acceded.

e. Officers on their permanent transfer to other stations shall be allowed to continue occupation of furnished accommodation Provided to them by the Corporation for the period not acceding 30 days from the date of joining duty of new incumbent at the station. If the accommodation is not vacated by the out-going officer within this period, full rent is paid by Corporation shall be recovered by him.

Authy: A.O.30/79 Dt:9.09.1979 and Clause 04.23of A.O.42.91 Dt:10.9.1991

e. Employees availing of the Foreign Earned Leave shall be entitled to receive accommodation allowance in foreign exchange. This payment shall be made irrespective of place where the officer or staff concerned spends his leave.


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Employees who have been allowed accommodation shall not be allowed to group-wise accommodation allowance while availing FEL during tenure of posting except 15 days leave granted after release and vacating the accommodation.

f. The accommodation entitlement of Area / Station Heads. District Sales Managers, Station Representative not below pay Group-V Managers in PG-VIII & IX other than those designated locally as Managers within Pakistan are detailed in Appendix ‘B’ to this Chapter.

g. All other employees shall only receive their normal monthly house rent entitlement which the Corporation pays towards subsidizing their actual rental payments

Authy: A.O.21/88, dtd.10.04.88.

2.05 HOTEL ACCOMMODATION FOR COCKPIT.

a. Selection of hotel accommodation in respect of Cock pit Crew and Cabin Crew shall be arranged by Hotel Committee as authorise by the Management from time to time.

b. In case of making own arrangement at a domestic

station, the Cockpit Crew will be paid at the rate of Rs. 6,000/- per day. For foreign stations, hotel bills will be paid at actual.

c. Managers Disbursement shall authorise Accounts /

Finance Mangers cornered to effect payment in this connection, under intimation to all concerned.

d. General Mangers / Managers / District Mangers/

District Sales Managers / Station Managers execute a formal contract of hotel accommodation / allied service / facilities with the respective hotels after approval of the Committee / Management as mentioned at para (a) above. The contrasts thus executed will be initially valid for one to two years only shall be reviewed / renegotiated there after on the basses of slandered services provided by hotels in the past and any increase, decreases in consultation with Hotac committee.

Authy: A.O.48/90, Dt:27.09.90 Cir.No.39/2007 Dt.03-04-2007 &Cir 02/2007 Dt.9-01-2007

2.06 PROCEDURE FOR ARRANGING RESIDENTIAL ACCOMMODATION

2.06.01

Accommodation arrangements for officers entitled to furnished / un furnished accommodation shall be made as show bellow: Policy

a. Payment of advance house rent shall be admissible


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to Pilots / Flight Engineers / Aircraft Engineers / Officers, (Admin category) in PG –IX & above who are not entitled to furnished / un-furnished accommodation at Corporation expenses.

b. The facility of advance rent will not be automatic.

Requests for advance rent will be considered by Director General Services and Director Finance for decision on merits of each case on specific recommendations of Departmental Head.

c. The advance shall be paid with in approval rental

ceiling only in unavoidable circumstances on the following conditions;

i- For hired accommodation only.

ii- Maximum for period of one year. iii- Not for accommodation owned for self, Family member or parents.

d. Lease can be executed carrying a higher rent than

the approved residential rental ceiling of the respective officer provided the employee undertakes to reimburse to Corporation / pay from own pocket the portion of rent / advance so payable in excess of the normal entitlement.

e. Deleted

f. Lease Agreement shall normally be signed and

made effective from the date of occupying the house or at the most one month earlier from the date of occupation of the house.

g. No change, what soever, shall be incorporated in

the lease deed, during its validity period specifically for increase in the rental, accept where the entitlement of a house / Accommodation allowance of the employee has been raised by the Corporation retrospectively and specific request is made by the concerned employee for the revised agreement or addendum to the Lease Agreement. The revised Agreement or addendum to the lease

Authority A.O. 21/76 Dt. 25/5/1976 A.O.44/82 Dt. 8/11/1982 A.O.50/91 Dt: 21.10.91 A.O.32/92 Dt: 28.10.92 Authy: PP/009/XIV/92 Dt: 22.9.92

Agreement in such case shall not be allowed retrospectively for a period of more than the current financial year.

h. All cases pertaining to the initial fixation of rent and subsequent revision in the rental ceiling shall be directly referred to General Manager (Works).

i. General Managers (Works) shall arrange a survey through Estate Officer (Works) and take a final decision in consultation with General Manager (Personnel) / Director HRA&C / Director Finance.

j. A copy of such decision shall invariably be indorsed to Policies & Procedures Sections for records and reference.


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Procedure: Procedure for procuring the house shall be as under :

i. An advertisement shall be given in the press for residential accommodation. In response to the advertisement, officers shall be received by the General Managers (Works). After receipt of offers a list of the same shall be prepared and furnished to the officers concerned for whom the residential accommodation is to be secured. The Officers shall select the houses and inform the General Manager (Works) of their final choice / selection. After this, works Division shall finalize the Agreement as per standard Lease Agreement as at Appendix “D” to this chapter.

ii. However, officers entitled to Corporations accommodation will inform the General Manager (Works) that they have selected a particular house for their residence, and Works Division shall make arrangements to lease the same for them, in such as case Works Division shall finalize Lease Agreement with parties concerned as par Appendix “D” with out making any advertisement in the Press.

iii. Payment of State Agents Commission and Registration charges shall be available to officer entitled to furnished / unfurnished accommodation in Pakistan only subject to following conditions:

a. Agency Commission upto a maximum of one

month’s rent and 50% of the Registration charges, if any, shall be allowed by the Director General Services and Director Finance, only where it is absolute necessary.

b. Accommodation proposed to be acquired is not owned by the spouse, family members are near relatives of officer concerned.

Authy: A.O.21/76, Dt: 25.05.76 Authy: A.O. 23/84, Dt. 18.4.1984

c. The lease should contain a provision that any

employee of the Corporation can occupy the premises during the currency of lease in case the first allottee vacates the premises earlier than the lease period.

d. Agency fee shall be paid directly to the State

Agent through a crossed cheque under proper receipt.

Authy: A.O. 23/84, Dt. 18.4.1984.

iv. All expenses incurred on day to day maintenance / upkeep of residential accommodation like replacement of electric bulbs, repair of locks / sanitary fittings / water taps etc. shall be borne by the officer himself. Corporation shall not accept any liability of such expenses.

Authority: A.O.4/82 Dt.2-2-1982

2.06.02 Outstations: At out stations the following procedure shall be followed:


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A) Accommodation at foreign stations shall be arranged / secured by those officers who are entitled to free furnished accommodations / rental ceiling in accordance with the approval of the committee constituted under clause 04.23 of Admin o order No. 42/91, dated 10th September 1991. Lease Agreement shall be finalized by the officers concerned and signed by the area / station Heads.

B) In countries where local law requires that occupants should execute the Lease deed the Agreement should not be signed by the officers concerned them selves and not by the Area / Station Heads may obtained separately in accordance with the approval received from Compensation & Benefits Section.

C) All expenses incurred on day-to-day maintenance / un-keep of residential accommodation like replacement of electric bulbs, repair of locks / stationary fittings/ water taps etc. shall be borne by the officer by him self. Corporation shall not accept any liability of such expenses.

Authority: Clause 04.22 of Schedule of Powers 1985 Authority: A.O.42/91, Dt. 10.9.91 Authority: O.O.4/82, Dt. 2.2.82

2.07

2.07.01

ALLOTMENT POLICY – STAFF ACCOMMODATION Entitlement: Rules for allotment of Staff Flats shall apply to PIA employees Pay Groups I to iv including those on deputation.

Authority: A.O. 10./85 Dt. 16-5-1985 A.O 26/86-13 12-1986 & A O 27/88, 31.5.88

2.07.02 Eligibility: Married / Single accommodation shall be allowed to employees of pay Group i to iv with the under mentioned martial status:

a. Married employees; b. Widow and Widower employees with Children;

c. I. Single female employees on compassionate

grounds (two single female employees will be given one flat jointly),

II. Single / unmarried female nurses shall be allowed to stay in the family flats with in their departmental quota (each quota shall accommodate four nurses).

d. Two single employees (Pay Group I to IV) shall be

allotted one room jointly in single quarter.

Note: if both husband and wife working in PIA and become entitled for married accommodation, only one staff flat shall be allotted.

Authority: A.O 40/87 Dt: 27-9-1987

2.07.03 Criteria: The allotment of married / single accommodation shall be made on point system. HR Managers shall be compile waiting list in accordance with the allotment points as outlined in clause 2.07.04 below. Accommodation shall be allotted to the entitled employees

Authority: Cir:No.51/2007 Dt.15-05-2007


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according to their seniority on the waiting list. In case of a contractual employee, the remaining period of service should be at least six months.

2.07.04 Allotment of Points

a. Length of Service

i. 5points for each completed of service:

ii. 4 points for the service more than 6 months:

iii. 3 points for the service less than 6 Months but more than 3 months

b. Children:

i. 3 points for the first dependent child: ii. 2 points for each subsequent dependent

child: c. Staff Working in Shifts: 3 points for the each

working in shifts.

d. Widower Employees with children: 2 points for the widower employees with children.

e. Widow Employees with children: 4 points for

each widow employees with children.

.

f. Compassionate Grounds: Departmental Allotment committee’s at their discretion may award up to 5 points. This discretion shall be exercised according to the following system:

i. 3 points for less may be allowed for reasons of

serious illness of family members / dependent parents subject to the certification by chief Medical Officers.

ii. 2 points may be given on special compassionate

grounds. These points shall not any be given to an employee who owns any residential area accommodation in his dependant’s name in Karachi / at station where staff quarters are provided.

g. Period on waiting List: 2 points for each month

on the waiting list from the date of application for the allotment of staff flats.

2.07.05 Managing Director’s Discretions: Managing Director at his discretion may allot a quarter to any staff on his request, irrespective of his/her position on waiting list.

2.07.06 Director’s Discretion: Directors may reserve 2 quarters from their department quota for allotment (at their


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department quota for allotment) at their discretion for operational requirements.

2.07.07 Allotment Procedure: Application for allotment of staff quarter shall be made on the prescribed proforma as in Appendix “D”. Application for allotment of staff quarters shall be made on the prescribed proforma and Submitted to the respective HR Manager / Personnel Officers who will ensure that the marks earned by each applicant are accurately calculated and the applicant is placed on merit list accordingly. Where two or more individuals earn the same number of points their intersectional position on the waiting list shall be determined by their seniority in service.

2.07.08 a. Category of Accommodation: Type ‘A’ and ‘B’ are the two categories of flats which have been newly built for the PIA employees. The type ‘A’ flats shall be allotted to the employees pf pay Group II and IV where as the type ‘B’ shall be given to the employees belonging to Pay Group I and II. Waiting lists for these two types of flats will be maintained separately on two different rosters, one comprising of all Pay Group I and I employees and the other one of all the employees of Pay Group III and IV in accordance with the criteria as laid down in clause 2.07.03.

b. Maintenance of waiting List:

Waiting list shall be maintained by departmental DGM HR/HR Managers in accordance with the laid down rules. Updated waiting list shall be finalize and submitted to General Manager HR Management in June and December every year.

Accommodation available within departmental quota shall be allotted to entitled employees according to their seniority on the waiting list.

Authority Cir.No.09/2011 Dt:29-03-2011 Authority Cir.No.09/2011 Dt:29-03-2011

2.07.09 Flats Inappropriate to Pay Group: Director may allot surplus accommodation which is not appropriate to the group provided the employees undertakes to vacate the allotted accommodation when required for employee entitled to that type of accommodation. The competent Allotting Authority may allot an accommodation of one class lower or higher that the one to which an employee is entitled, for administrative reasons.

2.07.10 Distribution of Flats: a. Keeping in view the strength of staff in each Department

a number of quarters as shown bellow shall be placed at the disposal of the Director for the allotment to their staff in accordance with the laid policy:


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ALLOTTED QUOTA --------------------------- Family Flats Single Flats

Type Type Total ‘A’ ‘B’ Director (E&M) 186 94 280 30 Director Marketing 27 45 72 05 Director Gen Svcs 76 33 109 13 Director Finance 36 11 47 04 Director P&L 26 15 41 05 Director Admin 14 05 19 03 Director Inf. System 09 03 12 - Director Incharge 29 09 38 07 Director Fit Ops 06 04 10 02 Director Crop Plng 01 01 02 - Director Prec Engg 90 - 90 01 MD/DMD’s Sectt. 02 01 03 - M.D’s Quota (Reserved) 05 05 10 04

-------------------------------- TOTAL: 688 304 972 96

---------------------------------

Note: 96 flats have been reserved for employees stranded

in Bangladesh / Industrial Home Air Hostesses, Shoba-e-Isalmi and Nurses Hostel. b. The flats reserved for allotment to PIA employees stranded in Bangladesh shall be allotted on temporary basses to other dissevering employees on the condition that they must vacate them on 15 days’ notice without provisioning of any alternate accommodation if and when required by the corporation. An undertaking to this effect be obtained in writing by the Department from the allottees of these flats.

2.07.11 Handing / Taking Over: Proper handing /taking over of the quarter shall take place at the time of occupation / vacation of the quarter. An authorized representative of the respective HR Managers of the Department along with a representative of Admin Services Division shall hand over / Take over the passion to/from the employee. An employee who hands over his/her quarter to a person other than the authorized representatives shall render himself/herself liable to disciplinary action under the rules of the corporation.

2.07.12 Tenure of Allotment: Allotment Period---The allotment of flats shall henceforth be for the period till the allottee’s transfer, secondment, redesignation, termination, dismissal and, in case of Pay Group V officers, requirement of the corporation for the vacation of the flat.

2.07.13 Notice period for vacating accommodation: The Allottees shall become liable to vacant the quarter with in the period specified against each: a. If posted / Seconded to a station outside Karachi -----

Authy: A.O. 26/86 Dt: 3-12-86 A. O. 09/91 Dt:24-02-91


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3 months. b. If retired or terminated from service due to any reason --

- 3 months. c. Promoted to Officer’s cadre i. e Group V and above ---

with one 1 year. d. Dismissed from service of the Corporation ------ with in

1 month.

2.07.14 Retention of Flat by Spouse after Death of Allottees: In the case of death of Allottees, spouse having a no children shall be allowed to retain the flat for a period of 3 months and the widow or widower (with children) shall be allowed to retain the quarter for maximum period of 6 months.

2.07.15 (a) It shall be the duty of staff on the waiting list to keep their HR Managers Personnel Officers informed for any changes in their marital status, size of family or other occurrence that may result in change of points earned by them. (b) Mutual Transfer Sub-letting / sharing of accommodation:

i) Mutual transfer / Sub-letting / sharing of allotted accommodation without prior approval is strictly prohibited and shall render the employee liable for disciplinary action and cancellation of allotment order and imposition of major penalty as per rules. An employee vacating the flat shall hand-over its possession to concerned DGM HR / HR Manager or his / her authorized representative only.

ii) Mutual transfer / volunteering in favor of any other employee on extreme compassionate grounds which includes serious sickness of any family member, deteriorated law and order situations of the area in which employee is residing and transfer to head office from other station of PIA etc shall be considered by the management on case to case basis. The competent authority for approving mutual transfer / volunteering in favour of any employee will be Director HR, Admin & Coordination. (c) Staffs who own a house in Karachi / at station in his / her name or in the name of any dependent family member shall also not be eligible for allotment. Wrong declaration made in this regard shall render the staff liable to the disciplinary action.

Authority Cir.No.09/2011 Dated.29-03-2011 Authority Cir.No.08/2013 Dated.15-03-2013

2.07.16 Allotment of Flats to Officers in Pay Group V

a. Officers in pay Group V and above shall not be eligible for allotment of flats. In very exceptional cases, the Managing Director PIAC may allow allotment of a flat to Pay Group V officer on compassionate grounds for a period not exceeding one year.

Authy : A.O 28/87 Dated: 2-8-1987


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b. Notwithstanding the contents of para (a) above, the

management has reserved a quota of 100 flats for permanent employees in Pay Group V & equivalent who were previously allotted flats in PIA Township. They were in Pay Group IV are below. No Pay Group officer shall be allotted a flat directly.

c. 50% of the admissible monthly house rent from

such offices in Pay Group V and equivalent shall be deducted from salary / dues.

cc. Pay Group V / Equivalent officers allotted PIA

Flats, shall vacate the same as and when they are promoted to Pay Group VI.

Authy: A.O 09/91 Datedt: 24-2-1991 Authy: A.O 28/92 Dt: 24-9-1992

d. The Allottees shall provide and undertaking to the

Corporation that:

i. He / His wife does not own any residential property in Municipal Limits of Karachi, and

ii. He shall vacate the flat within a period of three months from the date of receipt of return advice from the Corporation for the vacation of the Flat.

e. In default of above, the employees shall render in

self liable to disciplinary action as per applicable rules of Corporation.

f. The employees shall strictly adhere to and abide

by all the conditions and rules of the corporation framed, revised, altered and modified from time to time in this regard

Authy: A.O 28/92 Dated: 24-9-1992

2.07.16 A Central Committee A central committee has been constituted to scrutinize and implement allotment / possession of flats in PIA Township, to authorized personnel. Manager PIA Township shall be responsible for allotment / vacation of PIA flats and also monitor & insure that no flats is occupied illegally or sub-letter. a) Composition i) Director Incharge /General Manager - President Works

ii) Manager - Member PIA Town ship

iii) Representative from IR - Co-opted Member

iv) One Medical Officer to be - Co-opted

Authy A.O 17/91 Dated: 28-11-1991 Authy A.O 39/2001 Dated: 25-10-2001


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nominated by CMO, to advise Member in case of serious sickness, deserving special consideration

Note: HR Manager concerned with coordinate to

certify that the employee/flat belongs to that Department.

b) Functions

ii) Coordination with various Departments for successful implementation of allotment / retention policy regarding Flats occupied by Pay Group V officers.

iii) Issuing Serving of notices in respect of vacation of the Flats and taking other appropriate action required in accordance with the provisions of Admin. Order No: 09/91. Dated 24-02-1991.

iv) Updating / maintaining relevant record and monitoring in respect of flats in PIA Township allotted to pay group V officers.

2.07.17 Refusal of Accommodation : If any employees who is on the waiting list for allotment of accommodation refuses to accept an accommodation allotted him /her, he /she shall lose all points gained up to that date owning to length of period on waiting list will be treated as fresh applicant.

2.07.18 Allotment Committee: An allotment committee comprising the following detailed by each Director:

a. One General Manager ---President b. HR Manager of the Department --- Member c. One Medical Officer, as detailed by Chief Medical

Officer may be associated to advise in cases of serious sickness, deserving special consideration ---Co-opted member.

d. One Representative of Welfare Section as detailed

by the General Manager (Admin services)---Co-opted Member

02.07.19 Functions of Allotment Committee: The Allotment Committee shall perform the following duties:

a. To monitor proper implementation of allotment policy. b. To determine the points to be awarded to an applicant on grounds of compassionate as per Clause 2.07.04. c. To advice the respective DIRECTOR about cases deserving special consideration on special grounds for allotment of the quarter under the powers vested in him under clause2.07.04.


Dated : 31-03-2014



2.07.20 Allotment Order/Vacation Notice: Under the overall supervision of the Allotment Committee, Departmental HR Managers shall be response for allotment and vacation of quarter in accordance with policy enunciated.

2.07.21 Allotment of Flat against other department’s Quota: Allotment of flat against other department's quota on account of non-availability of flat within departmental quota shall be subject to clearance / NOC from the other Departmental Head.

Authority Cir.No.09/2011 Dated. 29-03-2011

2.07.22 Charges for House rent and Domestic Services:

a) 35% of the house rent shall be deducted from those employees in Pay Group I to IV who have been allotted family accommodation in the staff colony ,50%house rent of officers in Par Group-V shall be deducted. Allottees shall be charged for electricity, gas &water at actuals. Where meter are not installed the minimum flat rate charges, near enough to the actuals, as determined by the Works/Admin Services Division from the time to time, shall be charged:

b) For single room accommodation the following

fixed rate shall be charged and house rent shall be paid to the Allottees after adjusting the applicable fixed rates:

Rent chargeable per Head (inclusive Gas/ Category Elect/Water) ----------------- --------------------------- Pay Group I & II Rs. 150 per month Pay Group III Rs. 250 per month Pay Group IV Rs. 300 per month Pay Group V Rs.400 per month (as per clause 2.07.16(a) It shall be the duty of HR Manager to inform pay rolls section and Works Division about the allotment / vacation of the quarter, so that necessary deduction of house rent allowances and other charges Could be made on occupation and the same shall be restored on vacation of quarter by the employee. c) Rates specified in clause 2.07.21(b) (ii) & (iii) shall be applicable to the category of nurses. However, their entitlement to the family accommodation will remain in force subject to the condition that each flat shall accommodate four nurses.

Authy: A.O.41/90 Dt:15.8.90 A.O.09/91 Dt.24.2.91 A.O.28/29 Dt:24.09.92 Authority: A.O.27/88 Dt.31-5-1988


Dated : 31-03-2014



2.08

PURCHASE OF LANDED PROPERTY WITHIN PAKISTAN & ABROAD

Authority; Cir, 08/2006 Dt. 13-02-06

2.08.01

Property shall be purchased for offices and residences of Pak-based employees, within Pakistan and at foreign stations, wherever feasible. The policy end producers for acquisition of property shall be as follows:

2.08.02

Policy: Acquisition of property offices and residential units will constitute an asset in Pakistan and abroad, this will result in reduction station cost by saving payment exorbitant annual rentals.

2.08.03

Guideline For Selection Property

a. Offices

i. Space - Should be the same as presently occupied or slightly more Slightly more to cater for further expansion needs.

ii. Location - Should be economical and property located at Functionally and commercially viable area.

b. Residential Units Accommodation – Apartments / Flats comprising drawing, dining and two/three bed rooms should be Purchased. Proposals to acquire independent house in exceptional case, however, could be Considered. Location - Should be preferably closer place of work with available facilities of transport and schooling expensive location should be avoided. In case of preference for suburbs, justification should be given.

c. Financing

i. Proposals should be contain type of Acquisition, whether it free hold or on long lease.

ii. Cost of property pay back period whether

outright purchase Out of PIA’s own funds or through bank loan etc.

iii. Rate of installments-whether installments are

equal to rental Payment or more/less.

iv. Amount of down-payment. v. Other financing charges, if any.


Dated : 31-03-2014



2.08.04

Procedures: Procedures shall be as follows:

a. Departmental sub-Committee: A Developmental Sub-Committee comprising the following shall submit variable Proposals for purchase of property at respective stations:

--DIRECTOR User Department or its nominee -- CHAIMAN/MD

Not below the rank of a General Manager --Station/Area Head ---Member --Finance Manager ---Member --HR Manager --- Member/Secretary

Functions: The Departmental sub-Committee will:

--- Locate premises for offices/residential units ---Prepare economic feasibility report indicating terms and conditions on which the property shall be available together with availability of bank loan/assistance on the format attached as Appendix ‘’F’’. ---Provide other relevant information pertaining to proposed acquisition. --- Submit proposal to the Acquisition. Committee for review and recommendation.

2.08.05 Acquisition Committee: A committee comprising following shall be responsible to review proposals and determine the stations where property is to be acquired. (i) Composition:

--Director Incharge Works ---Chairman/MD --Director Marketing ---Member --Director Finance ---Member --Manager Estate ---Secretary (ii) Functions: the Acquisition Committee Will:

-Determine those stations where acquisition of property for offices and residential units is considered feasible. -Evaluate proposals received from Departmental Sub-Committee and determine its viability for acquisition of property at a station considering financial impact, availability of funds and expected benefits. For this purpose the committee or its nominee shall visit the station and select the premises consider suitable for acquisition. - Request for the additional information to the department Sub-Committee, if so required. - Prepare and submit final proposals for obtaining approval of competent authority.


Dated : 31-03-2014



2.08.06 Competent Authority: Purchase of property in Pakistan and abroad, Involving amount up PKR 50 million or US $ 1.25 million or equivalent in local currency shall approved by the Chairman/MD PIA, whereas in cases exceeding the above amount, approval of PIA Board of Directors shall be required.

Authority; Cir, 08/2006 Dt.13-02-06

2.08.07 Execution of Purchase/Sale Deed: The Area/Station Head shall, on authorization from the Management, execute sale/purchase deed, mortgage/financing documents with bank and complete acquisition process considering the best interest of the corporation.

2.08.08

Handing/taking over property: Handing/taking over process of the acquired premises will be completed by the Station/area Head, who shall ensure preparation of inventory of the fitting, fixtures, equipments, and all requisite details/ drawing of the premises. Set of these documents shall be forwarded to the Secretary PIA, General Manager (general Accounting) and manager Estate.

2.08.09

MAINTENANCES a, Sales/Admin Offices

i. The maintenances, repairs and renovation of the premises will be undertaken with PIA funds. ii. No major repairers, renovation will be undertaken without prior approval of DIRECTOR Works.

b. Accommodation/Residential Units

i. Maintenances and repairs work will be undertaken only on the approval of the Outstation Works Committee.

ii. No renovation/addition/alteration will be

authorized by the Outstation Works Committee to premises without prior approval of the Director Works.

iii. No repairs to fixtures and fittings will be undertaken which has to be done by the occupant officer. Repairs to equipment/ machines will be undertaken by the Outstation Works Committee only after conform that:

- The damage has not occurred due to any operational fault.

- The equipment/machine has outlived its utility.



Dated : 31-03-2014



iv. No replacement of machines/equipment will be authorized by Outstation Works Committee without prior approval of DIRECTOR Works.


2.09

RULES AND PROCEDURE FOR LEASE OF OFFICE ACCOMMODATION AT DOMESTIC & FOREIGN STATIONS

2.09.01

The following approved rules and procedures shall henceforth be adhered to for hiring/ leasing office premises and establishments of the Corporation at Head Office and domestic/foreign stations:

Authority: A.O.18/87 Dt.6- 5-1987

2.09.02

EVALUATION OF ACCOMMODATION, REQUIREMENTS AND APPROVALS a. Whenever a necessity arises for acquiring/ Hiring of

additional space/ accommodation, the requirement shall be evaluated by the user department / division/ section at Head Office and stations, considering the feasibility and economics of the proposals, i.e., actual space required, financial impact , availability of funds and expected gains in terms of commercial value likely to accrue from the proposal.

b. The unit responsible for initiating proposals for

acquiring additional/ new office space and accommodation would obtain the approval of the head of the user department prior to processing the case.

2.09.03

SELECTION OF SPACE/ACCOMMODATION a. Required space/ accommodation would be sought and

selected by the user department / section at outstation in a suitable location, important from the commercial and functional point of view. Advertisements may also be released or assistance of the Estate Agents obtained. Estate Section of Works Division will coordinate and Assist the user department in finding suitable space/ accommodation if required.


Dated : 31-03-2014



b. A committee comprising Manager Estate or his nominee from the Works Division, and member nominated by the user department or the chief of the concern section at out stations within Pakistan would negotiate and finalize terms and conditions of the lease.

c. Terms and conditions for acquisition of

space/accommodation at foreign stations would be negotiated by a team of comprising the Stations Head. Finance Manager and admin Manager, where the annual lease money or rental of the lease does not exceed Rs. 500,000 or equivalent in foreign currency. in cases where the annual lease money/rental exceed this amount, Manager Estate or his nominee would be co-opted as member for negotiating the terms and conditions of the lease.

2.09.04

APPROVAL OF THE COMPETENT AUTHORITY AND EXECUTION OF LEASE a. The competent authority for approving case of annual

lease money/rentals upto Rs. 500,000 and above would be the Director General services and MD/DMD respectively. Once the terms and conditions recommended bye the committee are approved by the competent authority, the lease agreement would be executed by the area/station head at out station head at outstation and Manager Estate at Head office.

b. The annexed lease format that has been cleared by

Legal Service Division would be used for execution. nevertheless, should the terms and conditions between the parties necessitate some additions/modification in the subject lease format, clearance from the legal Services Division will be obtained before execution the farm is attached as appendix ’A’ to this chapter

c. The lease agreement at foreign station would be

finalized and executed as per the law of the land by the area/station head. Who will conceder all measure to safeguard the interest of the corporation, in coordinate within the locally appointed legal Consultants/Advisor.

d. A copy of the lease agreement executed at outstations

within Pakistan and at foreign station will be sent to Manager Estate for record.


Dated : 31-03-2014



2.09.05 PAYMENT RENTS AND CHARGES: Finance units of the respective department at Head office Outstations will be responsible or payment of rents/charge to owner, in accordance with terms and conditions of the lease, duty approved by competent authority, and provided for in the budget.

2.09.06 EXTENSION/RENEWAL OF THE AGREEMENT AND REVISION OF THE RENT The user department and area/station head would initiate and obtain approval of the competent authority for renewal/extension of existing lease agreement including revision of rent, if any, prior to its expiry

2.09.07 HANDING/TAKING OVER The handing and taking over the leased or hire premises, including preparation of the inventories of fittings and fixtures, equipment etc. at the time of commencement/termination of lease agreement would be responsibility of the user department and area/station head.

2.09.08 NEW STATION The hiring/leasing of office accommodation at new station will not be proceeding until and unless competent approval for opening new station is available.

2.10

2.10.01

2.10.02

ALLOTMENT OF CONTRACTUAL STAFF ACCOMMODATION (PG-1 TO IV) Contractual employees in staff cadre shall be eligible for allotment of accommodation available in PIA township. at par with regular employees Allotment of Contractual employees shall be made in accordance with laid down procedure, subject to the following provisions A) The remaining period of contract should be at least six months B) Security deposit of Rs.10,000/- (ten thousand), refundable, shall be required in each case.

Authority: Cir NO 51/2007 Dt.15- 05-2007

2.11 BOARDING AND LODGING OF EMPLOYEES VISITING HEAD OFFICE ON OFFICIAL DUTY / TRAINING. Provision of accommodation / payment of Daily allowance in respect of employees working at domestic & foreign stations while visiting the Head Office / PTC, Karachi, on official duty / training shall be regulated as stated below:

Authority A.O No. 63/2008 Dtd: 24.12.2008


Dated : 31-03-2014



2.11.01

Employees visiting Karachi on official duty / training shall continue to be provided boarding & lodging at Airport Hotel, Karachi, located near Terminal-I at Karachi Airport, as per agreed arrangements.

Procedure:

2.11.02 PIA Identity Cards shall be presented by the employees at

the hotel counter for availing boarding & lodging facilities.

2.11.03 All such employees shall draw advance from their base station and settle the hotel bills on check-out at their own. Single room charges (including breakfast / meals & taxes) as agreed between PIA and Airport Hotel are Rs.2550/- per day.

Authority: Cir. No. 38/2010 Dt. 06-09-2010

2.11.04 TA forms shall be submitted to the respective Accounts /

Finance Managers at the stations together with the original paid bill for settlement of accounts.

2.11.05 The Corporation shall not reimburse expenses incurred in

case of stay at any other hotel.

2.11.06

Conveyance allowance / charges of Rs.400/ shall be admissible at Karachi, if transport is not provided between airport / hotel / airport.

2.11.07

In addition to Room Charges, stated above, Miscellaneous Expenses (including incidentals, laundry, local telephone, transportation between hotel & place of duty and all other allied expenses) shall be paid at the following revised rates:

Category / Pay Group

Misc. Expenses

GMs 800/- DGMs 600/-

PG-VII &

550/- PG-V & VI 450/- PG-I to IV 400/-

Authority A.O. No 53/2009 Dtd: 05-11.2009


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2.11.08

Employees who make their own arrangements of stay at Karachi while on official duty / training, will be entitled to the following consolidated rates of daily allowance:

Consolidated Daily Allowance for employees visiting

Category / Pay Group

Amount (Rs./day)

GMs 1500/- DGMs 1350/-

PG-VII & VIII 1150/- PG-V & VI 950/- PG-1 to IV 750/-


Dated : 31-03-2014



Appendix ‘A’

Deleted


Dated : 31-03-2014



Appendix ‘B’

ENTITLEMENT & MAXIMUM RENTALS FOR DIFFERENT CATEGORIES

OF OFFICERS AT DOMESTIC STATION WITHIN PAKISTAN

1. Entitlements a. Area/Stations Head- Furnished b. District Sales manager c. Station Representatives not pay Group V a. Managers in pay group VIII-IX other than those design locally as Managers 2. Maximum Rental permissible to above categories Category Maximum Rental (Rs./ Month) a. Area/Station Heads

In pay Group X In pay Group IX

In pay Group VIII In pay Group VII b. Managers

In pay Group IX In pay Group VIII

c. District Sales Manager/

Station representatives

In pay Group VIII In pay Group VII In pay Group VI In pay Group V

a. In case 60% of basic salary is more than maximum rental shown above, lease shall be executed @

60% of basic salary. e The aforesaid rental ceiling shall be applicable subject to signing lease agreement between P.I.A

and landlords and approval of the competent authority. No increase in rent shall be permissible in subsequent years.


Dated : 31-03-2014



Appendix ‘B’ Continued

3. Competent Authority -The committee constitute under clause 4.22 of schedule of Administrative Power shall be empowered to approve the rents on the merit of each case, However, while approving such request following criteria shall be kept in mind;

a. Type of Accommodation - As far as possible only apartments should be chose in

reasonable localities.

b. Size of Accommodation - Only two/three bedrooms house, built on a plot of not more than 500 yards or one kanal to be hired in reasonable locality

c. Location – it should be nearer to the work place, however, those cases where Corporation

car/ fuel is provided, house may be hired in other acceptable localities.

d. Period of lease – The accommodation shall be hired for a minimum period of three years with a clause incorporated that during the currency of lease agreement, the rental shall not be enhanced and in case the incumbent is transferred his successor shall occupy the house of remaining period.

e. Maintenance of Accommodation – The lease agreement at domestic station within

Pakistan should contain a clause about the regular maintenance of accommodation, as such maintenance shall be the responsibility of concerned office/ landlord and corporation shall not be responsible for payment of any maintenance expenses.

4. Procedure – All case pertaining to initial fixation of rent and subsequent revision in the rental

ceiling shall be referred to policies and Remunerations Division, through concerned area/Station Head.

5. The existing incumbents in Pay Group VII and below (other than DSMs), who were permitted to

acquire accommodation, on lease between PIA and Landlord, shall not be affected.


Dated : 31-03-2014



Appendix ‘C’

FURNITURE ENTITLEMENT FOR OFFICERS IN TITLED TO FURNISHED ACCOMMODATION

AT FOREIGN & DOMESTIC STATIONS WITH IN PAKISTAN AREA/ OTHER LIFE OF STATION OFFICERS FURNITURE ITEMS HEAD ENTITLE- REMARKS ENTITLE- MENT MENT ----------- ----------- ----------- ------------ -------------- DRAWING ROOM Sofa set 1 1 6 For Area station Sofa chair extra 2 2 2 6 Head, 4 Seater + Centre table 1 1 6 2 PC for other Peg tables/T. Poy 4 2 6 3 Seater + 2 Pieces DINING ROOM Dining Table 1 1 6 Dining Chairs 8 6 6 Side Board 1 1 6 Serving Trolley 1 1 6 Bed Rooms Double Bed with 1 1 6 Foam Matress Single Bed with 4 4 6 In case of 2 Foam Matress Bedrooms only 2 will be given. Dressing Table 1 1 6 With Stool Easy Chairs 2 2 6 Book Shelf 1 - 6


Dated : 31-03-2014



Appendix ‘C’ Continued AREA/ OTHERS life of ITEMS STATION HEAD OFFICERS furniture Remarks ENTITLEMENT ENTITLEMENT ----------- -------------------- -------------------- ------------ ------------- Carpet Wall to wall Wall to wall 6 Woolen machines (Synthetic) in D/D % B.R. in D/D only made carpet can be Purchase if it is cheaper or same price. Curtains All rooms - 3 Air conditioner 2* 1* 6 subjects to clinic (1-1/2 tons) conditions and non availability of central heating Gas Heater 2 2 6 Refrigerator 1(10 C.F.) 1(10 C.F.) 6 Deep Freezer 1 - 6 Cooking Range 1(4 burners) 1(4 burners) 6 NOTE;

1. Other specified officers means those employee s at foreign station who have specially been authorized by the Management for provision of furniture/ household effects e.g. Pak-based employees working China and Accounts Manager Amsterdam.

2. The life air conditioner at Saudi Arabia, Gulf and Middle East will be years. 3. Officers currency entitled to air conditioner at Saudi Arabia, Gulf & Middle East except

Area and Station Heads shall no longer be entitled to the air conditioners Director Marketing may increase one more air conditioners due to

extreme climatic conditions.


Dated : 31-03-2014



Appendix ‘D’

THIS DEED OF LEASE is made this ______ day of __________ Two Thousand and _________________

BETWEEN _____________________________ residing at ___________________________ (hereinafter called ‘’Lessor’’ which expression shall wherever the context so admits include his heirs, administrators, executors and assigns) of the One Part

AND PAKISTAN INTERNATIONAL AIRLINES CORPORATION, a corporation organized and existing under the law of Pakistan and having its Head Office at Karachi airport, Karachi (hereinafter called ‘Lessee”) of the other part. WHEREAS the Lessor is rightful owner of the premises at ____________________________ ___________________ more particularly described in the schedule hereto together with fixture and fittings (hereinafter collectively called ‘’ the demised premises’’). AND WHEREAS the Lessor has agreed to lease and the lessee has agreed to take on lease the ’’demised promises’’. 1. The Lessor left and lessee takes the demised premises to hold the same unto the Lessee for a period of ______ years commencing from the _____day of _____20___, the date of taking over the said premises, and expiring on the day of 20____, with the following option Lessee;

Authority A.O.21/76 Dt.25.5.1976

i to renew this lease upon giving 30’days written notice to the Lessor before the expiry of the

Lease; ii to terminate this lease at any time without assigning any reason therefore, upon giving to the

Lessor 30’days written notice ; iii to sub-lease the premises to the other parties during the currency of the Lease only.

2. a. The rent for the demised premises shall be Rs.________ (Rupees____________ _______________) per month which shall be divided in the manner following, that is to say Rs.______ (Rupee_________________) per month shall be on account of accommodations and Rs.____________ (Rupees___________________________) per month shall be on account of charges for fixtures and fittings, it is hereby agreed between the parties that the lessee shall pay the aforesaid rent of Rs______________ as the monthly rental in advance by the 10th of each calendar month for which it is due. In case of failure to pay the rent for three consecutive months it shall be at the option of the Lessor to demand the termination of the Lease.


Dated : 31-03-2014



Appendix ‘D’ Continued b. Lessor hereby acknowledgment receipt of the sum of Rs._____________(Rupees _____________________) being advance rent for the period commencing the ______day of__________20 ,and ending on the _________day of ___________20 .

3. THE LESSEE HEREBY COVENANTS WITH LESSOR AS FOLLOWS;

a. That lessee shall pay the reserved rent to the Lessor regularly. b. That the Lessee shall pay electricity, water and gas charges or current and gas consumed as

shown in the separate electric and gas meters in respect of the demised premises direct to electricity and Gas Company respectively.

c. That the Lessee shall not carry on permit to be carried on upon any part of the demised

premises without the previous d. The lessee shall not make any additions or alterations to demised premises without the

previous written consent of the Lessor, such consent not to be unreasonably withheld and the Lessee undertakes to restore to their original condition at the termination lese any part of the demised premises which may be damaged by the removal of any of the Lessee’s fixture and fittings.

e. That during the subsidence of this lease of the lessee shall allow the Lessor, his representative

and worken to enter the demised premises at any reasonable time of the day for the purpose of inspection and repairs provided that twenty four hours notice of the intended entry shall be given by Lessor to Lessee.

f. that the Lessee shall hand over vacant and peaceful possession of the demised premises to the

Lessor upon the expiry/termination of this lease and, subject to the previous of clause 4(d) hereof, in such condition as received, fair wear and tear, damage by fire, Act of GOD, strike, riots and civil commotion enemy action and for other causes not within the control of Lessor, excepted.

4 THE LESSOR HEREBY COVENANTS WITH THE LESSEE as follows;

a. That Lessee paying the rent and observing the covenants on its part to be performed shall peacefully enjoy the demised premises without any interruption by the Lessor or any person lawfully claiming under him.

b. That the Lessor shall pay all rates, assessment and impositions whether Government,

Municipal or local levied and payable in respect of the demised premises.


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Appendix ‘D’ c. That if the demised premises shall at any time during the terms of this lease be destroyed or

rendered uninhabitable by cyclone, tempest, earth-quake, fire, strike, riot and civil commotion, violence of any army or mob, air raid, war of any irresistible force not caused by the act or default of the lessee its servant or agent the lease shall terminate, forth within, and in case of partial destruction of the demised premises as aforesaid, the Lease shall be terminable at the option of lessee provide written notice to this effect is given to Lessor within 20 days of such partial destruction. in case of total destruction no rent shall accrue to the lessee and Lessor shall make proportionate refund of the advance rent, if any, paid by the lessee, in case of partial destruction if the lessee elect to remain in the demised premises the Lessor shall allow a proportionate rebate in the rent to the lessee, until such time as the demised premises shall have been restored by the Lessor and again rendered fit for complete habitation.

d. The Lessor shall at his own cost keep the demised premises, including sanitary electrical fittings,

in good and tenantable repair and condition to satisfaction of lessee by caring out regularly all necessary repairs and maintenance and shall also fro time to time during the terms of this lease execute any work that may in opinion of the municipal or other competent authority or authorities be necessary to put the demised premises into good and sanitary orders and conditions, the lessee shall have right and in the event of Lessor failing to execute such repairs within 15 days after receipt of written notice in this behalf from the lessee , the shall have the right to execute the necessary repairs and/or work at sole cost and risk of Lessor and to deduct the full cost thereof (including supervisory and/or departmental expenses) from any sum due to the Lessor under this lease or otherwise or to terminate the lease forthwith for such failure on the part of the Lessor the exercise of either option to be without prejudice to any other rights and remedies of the lessee provide that if in opinion of lessee or its duty authorized representative any immediate repairs are necessary in order to safeguard the demised premises or the safety or health of the occupants thereof, the lessee shall be at liberty to execute such repairs without notifying the Lessor and to recover the cost thereof from any sums due to the Lessor under this lease or other wise.

e. The Lessor shall arrange for color and white washing and necessary repairs of the demised

premises once very ______ years.

f. The Lessor shall be responsible for and ensure adequate and regular supply of electricity, water and gas.

5. it is expressly agreed between the lessor and the lessee that the taking over and handing over of the

demised premises at commencement and termination of this lease shall be between the Lessor and the PIA employee occupying the premises and that all inventories and claims. if any, shall be settled between the Lessor and the aforesaid PIA employee.


Dated : 31-03-2014



Appendix ‘D’

SCHEDULE

(Incorporate details of premises) IN WITNESS WHEREOF the parties hereto have executed these present by the day and years first above mentioned. SIGNED by the said } } Mr.___________________________ } In presence of; } } } SIGNED for and on behalf of } PAKISTAN INTERNATIONAL } AIRLINE CORPORATION by } } Mr. __________________________ } Its duly authorized } Attorney in the present of; }


Dated : 31-03-2014



Appendix ‘E’

PAKISTAN INTERNATIONAL AIRLINES

KARACHI AIRPORT APPLICATION FOR THE ALLOTMENT OF STAFF QUARTER IN PIA STAFF COLONY, KARACHI AIRPORT 1. NAME______________________ 2. STAFF NO.___________ 3. DESIGNATION______________________ 4. PAY GROUP__________ 5. SECTION DEPARTMENT___________________ 6. DATE OF APPOINTMENT_________________ 7. MARITAL STATUS__________________ 8. NATURE OF DUTY-SHIFT/NON-SHIFT 9. NUMBER OF DEPENDENT CHILD________________ 10. DATE OF APPLICATION ____________________ 11. PRESENT ADDRESS _________________________________________________ 12. PERMANENT ADDRESS_______________________________________________ 13. WHETHER APPLIED EARLIER? IF YES, GIVE DATE_________________________ --------------------------------------------------------------------------------------------------------------------------------- I solemnly declare that I do not have any house in Karachi either in my name or in the name of my family members. I further declare if at any stage my above statement is found incorrect, may be subjected to disciplinary action and my allotment may be cancelled forthwith. ---------------------------------------- SIGNATURE OF APPLICANT Remarks/endorsement of section Department______________________________


Dated : 31-03-2014



Appendix ‘E’ Certified that permanent /present address have been verified from personal file and found correct. Forwarded to Admin Manager for necessary action. ----------------------------------- SIGNATURE OF SEAL OF PERSONAL OFFICER N.B.

1. Only those who do not have their own house in Karachi are eligible for to apply. 2. Please note that if at any stage is found that to acquire a Quarter you have Wrong

declaration, you will be subjected to disciplinary proceeding. ACCOMMODATION CARD FOR ALLOTMENT MARRIED PERSONNEL

1. NAME______________________ 2. STAFF NO.___________ 3. DESIGNATION_____________________ 4. SECTION/DEPTT,___________________ 5. DATE OF APPOINTMENT____________________ 6. NO. OD CHILDREN___________________ 7. DATE OF APPLICATION FOR ALLOTMENT OF ACCOMMODATION_________ 8. DATE OF ALLOTMENT_______________ 9. DATE OF EXPIRY

-------------------------------------------------------------------------------------------------------------------------------- JAN FEB MAR APR MAY JUNE JUL AUG SEP OCT NOV DEC --------------------------------------------------------------------------------------------------------------------------------A -------------------------------------------------------------------------------------------------------------------------------- B -------------------------------------------------------------------------------------------------------------------------------- C -------------------------------------------------------------------------------------------------------------------------------- D -------------------------------------------------------------------------------------------------------------------------------- E


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Appendix ‘E’ F -------------------------------------------------------------------------------------------------------------------------------- G -------------------------------------------------------------------------------------------------------------------------------- H I --------------------------------------------------------------------------------------------------------------------------------TOTAL -------------------------------------------------------------------------------------------------------------------------------- A. For each completed year of service Five B. For service more than six months Four C. For service less than six months, but more than three months Three D. For the number of months completed applying for the quarter Two E. For each dependent children of the occupant; XXX i. First dependant child Three ii. Others Two each F. Staff working in shifts Three G. Widower employee with children Two H. Widow employee with children Four I. For other special compassionate circumstances, revealed before Five Allotment Committee at the time of allotment. In case of serious Sickness of patients, Certificate from chief Medical Officer is Required. NOTE; In case of refusal, employee will lose his marks earned as per waiting list.


Dated : 31-03-2014



Appendix ‘F’ PROPERTY PURCHASE EVALUATION REPORT

1. Residence/ Office – Give designation of property require, for example, Resident Manager France or London Booking Office etc.

2. Station Requirement – Station requirement to include;

a. Details Such as Space, number of rooms and location enc b. Details of property presently used i.e. space etc; and rental cost per annum.

3 Property Details – (Attachment Brochures, if any )

a. Location; Give full address o property. b. Covered area; Give in squire feet/meters;

i. Own requirement. ii. Available for sub-lease. in case the property recommended to acquired has no space than required give here the extra space that could be sub-let or sub-leased

c. Description – In this para, give the following details of the property for which this feasibility is being prepared;

i. Brief des description i.e. single/double storey, structure, etc. ii. Details of office space, toilets, lifts, etc . iii. Number of bedrooms, bathrooms, kitchen, etc, in case of

residential accommodation.

4 Form of Acquisition; Free-hold or long lease.

5 Cost property (in thousand ) Local Currency PAR

a. Acquisition Price: b. Agency Commission: c. Legal Charges: d. Documentation Fees: e. Taxes/Rates: f. Renovation/Immediate Mainte: g. Furnishing: h. Any other expenses:

----------------------- TOTAL ACQUISITION COST: ------------------------


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Appendix ‘F’ 6. Estate Agent/Survivor 7. Mode and Terms of Financing – Give here how the purchase is going to be financed, i.e.

100% from own funds or partly form own funds and partly through loan or installment payment etc., together with the terms and conditions.

8. Cost Benefit Summery (Details at Annexure ‘I’) Saving in rend should include likely escalation (assume 7%) which PIA would have paid over the period.

a- Period in years: b- Total costs: c- Total benefits: d- Net benefits: e- Value of property after all payments.

An estimated value of the property after all payments have been made. Should be mentioned in this sub-para. This value should be net of sales expenses such as commission, gain taxes, documentation expenses etc.

9. Any other Information – Any other relevant information such as local laws of practices followed, be mentioned here.

10. Attachments – All relevant documents be mentioned and attached with the reports i.e. Survey Report. Quotations by Agents and copies of correspondence with Agents and Financial Agencies.

11. Recommendation -------------------------- --------------------- ------------------------- CHAIRMAN MEMBER MEMBER


Dated : 31-03-2014



Appendix ‘F’ PROPERTY ACQUISITION FEASIBILITY REPORT Proposed property for; Office/Residence Location and address; _______________________ Details of accommodation; _______________________ FEASIBILITY OPTION; (a) Outright purchase out of (b) Outright purchase through (c) Installment purchase (Strike which is applicable) PIA’s own cash resources. External financing. ----------------------------------------------------------------------------------------------------------------------------------------- Y E A R S COST/BENEFIT ELEMENTS YEAR-1 YEAR-2 YEAR-3 YEAR-4 YEAR-5 YEAR-6, TOTAL ----------------------------------------------------------------------------------------------------------------------------------------- A-COST ELEMENTS

1. % % Down payments (own funds) 2. Installment/repayment of loan. 3. Interest on loan@ %. 4. Owner’s taxes (actual) 5. Insurance (Actual) 5% of estimated rentals. 6. Maintenance 7. Any other cost (including transfer/registration

free, taxes and Brokerage commission) ----------------------------------------------------------------------------------- Sub-Total Cost; -----------------------------------------------------------------------------------


Dated : 31-03-2014



Appendix ‘F’ Continued B- BENEFITS

1. saving of yearly rental escalated at 7% per annum

2. Local taxes payable as lessee. 3. Maint. (if PIA’s responsibility) 4. Insurance { -do- } 5. Any other benefits (including income

from sub-let) ------------------------------------------------------------------ Sub-Total Benefits ------------------------------------------------------------ C-Net Cost(minus)/Benefit(plus) D-Cumulative Cost (Minus)/Benefit (plus) CHAIRMAN MEMBER MEMBER MEMBER/SECRETARY


Dated : 31-03-2014



Appendix ‘G’ AGREEMENT OF LEASE This Agreement of Lease is made on the _________________________________day of ______________________ 20 . BETWEEN ____________________________________resident of _______________________________ ____________________________________________________________________________ (herein after called “ The Lessor” of one part AND PAKISTAN INTER NATIONAL AIRLINE CORPORATION having its Head office at Karachi airport (hereinafter called “The Lessee”) of the other part. (The expressions “The Lessor and The Lessee” shall include their respective heirs, successors administrations, executers or assignees). WHEREAS the lessor is the rightful owner and the proprietor of_________________________ ________________________________________building known as _____________________ _________________________ built on the plot of ____________ Sq. Yds having covered area Of___________________Sq. Yds. AND WHEREAS the lessee accepts, and the lessor agrees to grant the lease of ________ ____________________________ (hereinafter called the ”Demised Premises”) with the right use the entrance and passage giving access to the and agrees to demised promises. This Agreement of Lease is hereby executed with the terms and conditions herein after mentioned;

1. This lease shall for a period of ______years (in words) commencing from _______ day of ___________ and terming on _______ day of _________and there after become automatically renewable from year to year on same terms and conditions, and further provide always the Lessee shall have, during the original lease or an extension thereof, the option to terminate this lease without giving any reason whatever by serving the lessor with a notice in writing one month.

2. The demised premises shall be deemed to include the fixtures and fittings existing

there on and Lessee shall upon the expiration of this lease or any part thereof, and subject to the provision hereinafter mentioned hand over the demised premises including fixture and fitting in such a condition as received, fair war and fair wear and tear, damage by the fire, Acts of God, riots and other civil commotion, enemy action


Dated : 31-03-2014



Appendix ‘G’ Continued and/or other causes not within the control of the Lessee, excepted.

3. the lessee shall, in case of total destruction of the demised any deterioration in the demised premises, rendering in unfit for further tenancy, immediately terminate and case of partial destruction shall terminate at the option of the lessee provided a written notice is give to the lessor within 20 days after partial destruction referred to above. In case of make proportionate refund of the Advance rent, if any pay elects to remain in the demised premises the lessor shall allow proportionate rebate the rent to lessee until such time the damaged portion of the demised premises is made habituate by the lessor again.

4. The rent of the demised premised shall be Rs______ (Rupees _________________

only) per month and shall be payable in arrears on or before the 10th of each month.

5. The lessee shall have a right to sub lease the whole or part of the demised premises,

if so desired, without referring the meter the lessor, but such sub-lease shall not exceed the period of lease.

6. The shall pay all taxes livable in respect of the demised premises but lessee shall pay

only electric water and gas charges consumed in the demised premises.

7. The demised premises shall be used for such purpose as desired by the lessee.

8. The lessee shall permit the lessor or hi dully authorize representative to enter upon a view and conditions of the demised premises with prior permission of the in writing.

9. The lessee shall hand-over vacant and peaceful possession of the demised premises

to the lessor upon the expiry/termination of this lease.

10. The lessee shall be entitled to make alternations attached fixtures and signs in or upon the demised premises and particularly to affix a flag staff and office signs, fixtures additions, structures so placed in upon or attached to the demised premises shall be and remain the property of the


Dated : 31-03-2014



Appendix ‘G’ Continued lessee and may be removed there form by the lessee prior to the expiry /termination or on expiry/termination of the lease, but the lessee shall restore the demised premises to the same conditions as that existing at time of execution of the lease and the shall have no right to claim cost of compensation of the items in the demised premise.

11. The lessee paying rent of and performing convents and stipulations contained herein shall enjoy and remain in peaceful procession of the demised promises during the lease period without let or hindrance from the lessor or any person claiming any interest through the lessor.

12. the lessor shall arrange for color and white washing and repairs of the demises

premises after every___________ years.

13. if the lessor sells, transfer, assigns, bequeath, mortgages or in any manner transfer ownership or control of the demised premises, then the full terms and conditions and option of this lease shall remain effect for full period of the lease and renewal thereto.

14. the lessor shall be reasonable for and ensure adequate and regular supply of

electricity, water gas in the demises premise.

15. it is expressively agreed between the lessor and lessee the taking over the handing over the premises at the commencement and termination of the lease shall be between Lessor and the PIA employee occupying the premises and that all inventories and claims, if any, shall be settled between the Lessor and the aforesaid PIA employee.

16. The lessor all times during the period of the lease of the demised premises. Keep that

his own expenses the demised premises including sanitary fittings such as WC basin, urinal etc, in good tenantable state of repairs and conditions to the satisfactions of the lessee and execute work which shall be necessary to keep the demised premises, in good sanitary repairs and conditions and on the event of the lessor failing to execute such repairs within 15 days after written notice by the lessee, the lessee shall have the right to execute the lessor and to deduct the necessary repairs and/or works at the cost of the lessor and deduct the full cost (including supervisor) and/or departmental expenses) from an sum due to the lessor under this lease without prejudice to any other rights and remedies of the lessee or to terminate the lease for such failure on the part of the lessor, provided further that wherein the option of the lessees or it’s


Dated : 31-03-2014



Appendix ‘G’ Continued duly accredited representative, any immediate execution of repair is required in order to safeguard the said property or the safety or the health of the occupants hereof, the lessee shell be at liberty to execute such repairs without notifying. The lessor thereof and to recover the cost thereof from any sum due to the lessor under this lease or panels in case of theft or breakage thereof. 17. In the event of any dispute arising between the parties hitherto relating to arising out of these present such dispute shall be referred to the arbitration of two arbitrators, one to be appointed by each party and in the event of the disagreement between such arbitrators the matter shall be referred to an umpire whose some shale be agreed upon the arbitrators before entering upon the arbitration and the award of the arbitrators or umpire shall be final and binding upon the parties IN WITNESS WHEREOF, the parties aforementioned have sign this agreement of lease in token of acceptance of the terms thereof.

1. WITNESS;_________________________________________________________ 2. WITNES;__________________________________________________________

( L E S S E E ) for and on behalf of PAKISTAN INTERNATIONAL AIRLINES CORPORATION

Documents

Ch 2 Accommodation